HomeMy WebLinkAboutAgenda Packet - January 28, 2003 - PB AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
January 28, 2003
A regular meeting of the Personnel Board was called to order at 7:44 p.m., in the West Wing Conference Room by Jake
Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Frank Allen,
Leslie Dierking.
Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
Also Present: None
ABSENCE Dierking/Allen - to excuse Lee Ann Mickey and Lori Kloster
APPROVAL OF MINUTES Allen/Dierking- to approve the minutes as amended.
January 14, 2003
Merit Increases, Regular Dierking/Allen - to recommend approval of merit increases, regular appointment and/or
appointment and/or flexible staffing promotional appointments for the following employees
Flexible Staffing Promotion
Appointment
Recommendations
4.a. Merit Increase and/or Regular Appointment Recommendations
'Type of Range/Step
Name sa a Actio ,; e
�EffectIve I,ito� ly
Date .
Stephan Hunt Police Sergeant PD Reg Appt 6501/4
01-20-03 $5,539.48
Estela Solano Customer Service UTL Merit Inc 5174/5
Representative III 11-12-02
RECRUITMENT Dierking/Allen - pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
REQUESTBOPEN of the Civil Service System.
Parks Maintenance
Supervisor
ADJOURNMENT Allen/Dierking- to adjourn the meeting at 7:55 p.m.
OPEN SESSION AGENDA ITEM NO:3
DATE: 2-11-03
APPROVED:
Page 1 of 1
r:e
AZUSA
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: February 11, 2003
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Dept Effective Date Monthly
A Timothy Harrington Police Sergeant PD Reg Appt 6501/4
1-23-03 $5,388.60
B Nasser Abbaszadeh Assistant Public Works Director PW Merit Inc 3531/4
1/28/03 $7,806.65
C Rick Montague Street Maintenance Worker I PW Merit Inc 4153/3
10/03/02 $2,853.51
D Edward Cazares Water Utility Operator I UTL Reg Appt/Merit Inc 5178/5
2-7-03 $4,026.00
CLOSED SESSION AGENDA ITEM: 4.A - D
DATE: 2-11-03
1.:1=7)„H"::: L._ r---
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AGENDA ITEM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources kit/ -
DATE: February 11, 2003
SUBJECT: Director of Park Planning and Development Reclassification
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.8 and
3.9, that the City Council adopt the reclassification of the Director of Park Planning and
Development (formerly Associate Director of Recreation and Parks).
BACKGROUND
On September 16, 2002, the Azusa City Council adopted the re-organization of the Recreation
and Parks Department. As the Department of Recreation and Family Services was established to
incorporate the Recreation function and Senior Services divisions within the City, the
responsibilities of park planning and development were assigned to the classification formerly
titled Associate Director of Recreation and Parks,
The attached class specification reflects the enhanced duties, responsibilities and accountability
required at the Director/executive management level. Additionally, the class specification was
retooled to describe the actual functions and responsibilities related to park master planning and
park improvement. Additionally,this position will continue to serve as an advisor and/or liaison to
the Parks and Recreation Commission and City Council.
This position and benefits will remain assigned under the Compensation and Benefits
Memorandum covering Executive Management Positions. The monthly salary range for this
position is recommended at $5,374.38- $6,532.94.
Exhibits: Director of Park Planning and Development Class Specification
OPEN SESSION AGENDA ITEM.
DATE 2. I 1 -03
Accounts Specialist I/11
Class Specifications
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual
with a disability.
Provide relief at the switchboard; answer and route calls to appropriate party.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include
Accounts Specialist I: successful completion of high school level bookkeeping or accounting course work,
or equivalent; and one year of clerical experience which included routine account record keeping, public
contact, and the application of policies and procedures in the performance of assigned tasks.
Accounts Specialist II: successful completion of high school level bookkeeping or accounting course work,
or equivalent; and three years of accounting or bookkeeping clerical experience which included routine
account record keeping,public contact,and the application of policies and procedures in the performance
of assigned tasks.
Knowledge, Skill and Abilities
Accounts Specialist I: Working knowledge of basic terminology, methods, and office equipment used in
financial and statistical record keeping. Skill in the operation of a variety of office equipment, including
operation of a 10-key adding machine, computer or calculator. Ability to communicate clearly and
concisely,both orally and in writing;write reports and keep accurate records;analyze data and draw logical
conclusions; assist in the preparation of financial reports; communicate effectively with a variety of
personnel and establish/maintain effective working relationships;explain and apply policies and procedures;
interpret and apply rules, regulations, procedures and policies; understand and follow verbal and written
directions;work independently; perform mathematical computations;operate a computer and use a variety
of computer software; operate typewriter,calculator and other common office machines; perform clerical
accounting work skillfully and accurately.
Accounts Specialist II: Considerable knowledge of general fiscal and financial record keeping practices;
procedures, methods, and office equipment used in statistical record keeping. Skill in the operation of a
variety of office equipment, including operation of a 10-key adding machine, computer or calculator.
Ability to communicate clearly and concisely, both orally and in writing; write reports and keep accurate
records; analyze data and draw logical conclusions; assist in the preparation of financial reports;
communicate effectively with a variety of personnel and establish/maintain effective working relationships;
explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies;
understand and follow verbal and written directions; work independently; perform mathematical
computations;operate a computer and use a variety of computer software; operate typewriter,calculator
and other common office machines; perform clerical accounting work skillfully and accurately.
Page 2 of 2
Date Adopted:
Class Code:
CITY OF AZUSA
DIRECTOR OF PARK PLANNING AND DEVELOPMENT
DEFINITION
Under general administrative direction, plans, develops and advocates the City's parks,open space and public access lands;
implements City policies and establishes procedures related to parks, open space and public access lands; develops and
administers the park improvement and development budget; establishes and maintains liaison with the public, public
agencies and private organizations; serves as staff person to the City Council, Commissions and related committees;
performs other related duties as required.
CLASS CHARACTERISTICS
This position reports to the City Manager and provides leadership to the staff, projects and contractors in the planning and
development of the City's park and open space. The incumbent is expected to exercise independent judgment common
sense and initiative in establishing efficient and effective capital operations consistent with City Council policies and
administrative guidelines established by the City Manager. The incumbent must also function as a member of the City
management team and participate actively in addressing issues of concern to the City which at times may not have a direct
impact on area of specialization.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Assume full management responsibilities for park, open space and public access land planning and development.
Manage the development and implementation of park and open space goals through the development and renovation of
parks and open space.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and/or procedures; assess
and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for
improvement; direct the implementation of changes.
Represent and promote the department to other City departments,elected officials,outside agencies and/or commissions
and boards; explain and interpret park planning and development projects, policies, and vision; negotiate and resolve
sensitive, significant, and controversial issues with confidentiality and tact.
Plan, direct, and coordinate the park planning and development work plan, meet with management staff to identify and
resolve problems; establish projects and visibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the operation budget, direct the forecast of additional
funding through grants, gifts, etc.; direct the monitoring of and approve expenditures; direct the preparation of and
implement budgetary adjustments as necessary.
Coordinate park and open space education with those of other departments and outside agencies,related organizations and
the community.
Conduct a variety of organizational studies, investigations and operational studies; recommend modifications to park
planning and development projects, policies and procedures as appropriate.
Serve as advisor/liaison to the Parks and Recreation Commission and the City Council.
Supervise and coordinate the administration of park planning and development operation.
Administer the preparation and implementation of the City's Park Master Plan.
Participate on a variety of boards and commissions;attend and participate in professional group meetings; stay abreast of
new trends and innovations in the field of recreation and senior services.
Page 1 of 2
•
•
Class Specification
Director of Park Planning and Development
ESSENTIAL FUNCTIONS (continued)
Manage the preparation and administration of grants and other proposals which provide funding on an annual basis.
Develops, manages and fosters the joint use of school district facilities at accessible parkland.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for
satisfactory job performance. Example combinations include equivalent to a Bachelor's degree from an accredited college or
university with major course work in recreation, public administration, landscape architecture,park administration,business
administration or a related field; and five years of increasingly responsible professional experience in public parks
administration,recreation or community services which would have included experience in administration of a variety of park
administration, recreation, and community services programs. A Master's degree is desirable.
Knowledge, Skills and Abilities
Knowledge of operational characteristics, services, and activities of comprehensive park planning and development
programs; organization and management practices as applied to the analysis and evaluation of park planning and
development programs, policies,and operational needs;modern and complex principles and practices of park planning and
development projects;development and administration;advanced principles and practices of municipal budget preparation
and administration; federal and state regulations related to funding and grants proposals; principles of supervision,training,
and performance evaluation; pertinent Federal, State and local laws, codes and regulations; safe driving principles and
practices; community organization and methods for assessing and stimulating meaningful public interest and participation.
Ability to provide administrative and professional leadership and direction for the operation which includes park planning and
development and related projects; develop, implement, and administer goals, objectives, and procedures for providing
effective and efficient park and open space; plan, organize, direct, and coordinate the work of management, supervisory,
professional,technical,administrative support and clerical personnel;delegate authority and responsibility;select,supervise,
train, and effectively evaluate staff; identify and respond to park, open space and public access issues and City Manager
concerns and needs; prepare clear and concise administrative reports; analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations in support of recreation goals; research,
analyze, and evaluate new park and open space methods, procedures and techniques; allocate limited resources in a cost
effective manner; communicate clearly and concisely, both orally and in writing; establish; maintain and foster positive and
harmonious working relationships with those contacted in the course of work; serve as contracting liaison to the Parks and
Recreation Commission and/or related commission/boards; serve as staff to the City Council and City Manager; attend
meetings and events on evenings and/or weekends/holidays;operate a compute and utilize a variety of software programs;
deal constructively with conflict and develop effective resolutions; handle confidential matters with discretion and tact;
perform other related duties as required.
SPECIAL REQUIREMENTS
Possession of and the ability to successfully maintain an appropriate, valid driver's license. Ability to work in a standard
office environment and the ability to travel to different sites and locations.
Page 2 of 2
/AzuSAP
AGENDA ITEM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources
DATE: February 11, 2003
SUBJECT: UPDATE OF CLASS SPECIFICATION FOR COMMUNITY IMPROVEMENT MANAGER
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and
3.9, that the City Council adopt the revised classification of Community Improvement Manager.
BACKGROUND
The City is nearing completion of its Comprehensive General Plan Update, using an unsurpassed
intensive public participation program, involving hundreds of Azusa citizens. A central component
of implementing the new General Plan is a neighborhood-based approach to preserve and
enhance existing neighborhoods. Such an effort will require a position that has the skill and
knowledge concerning the various aspects of neighborhood improvement, etc. The Community
Improvement Manager is the appropriate position to undertake this challenge. However, in order
to be effective the scope of the position must be broadened somewhat to include these more
precise responsibilities.
Substantive changes in the duties and responsibilities of the Community Improvement Manager
include primary responsibility for neighborhood preservation and enhancement programs.
Additionally, the class specification has been updated to more accurately reflect the duties and
responsibilities of this position. These duties and responsibilities include ensuring compliance
with regulations and standards in building regulation and business license collection programs as
assigned, conducting neighborhood meetings and coordinating related details with other
departments.
This position will remain assigned under the Compensation and Benefits Memorandum covering
Mid-Management Positions. The salary for this position will be $5,444.62- $6617.98(formerly
$5,064.96- $6,156.48).
Exhibits: Community Improvement Manager Class Specification
OPEN S[=- .,.. N1
AGENDA ITEh�l ,___
DATE. __ 1 I-ova
Date Revised:08-16-99
Class Code: 2225
CITY OF AZUSA
COMMUNITY IMPROVEMENT MANAGER
DEFINITION
Under •eneral direction,manages directs and coordinates the activities of the Community Improvement Division ` !LL
, i Tali i rvisi n s hBuild ng � �lfz ��� o @.n implements and monitors City
improvement programs; PI~ *�d1Eetf ,.. .., kr;z promotes
compliance to City zoning, building, occupancy, public nuisance and related codes and land use policies; receives and
investigates complaints; recommends corrective measures; and performs related duties as required.
CLASS CHARACTERISTICS
This single position class reports to the Director of Communi Development and manages the activities of the Community
Improvement Division qy =4g�- ,-1 e3 5 4- . The incumbent is responsible for the effective
implementation of the City's communi improvement program ensurin• compliance with re• lations,standards and City
�• a«� _� =�
Olicies•
ESSENTIAL FUNCTIONS
When a position is to be filled,the essential functions will be noted in the employment announcement (job flyer). Duties
may include, but are not limited to the following:
Implements and monitors City improvement programs;develops and presents educational and informational materials for
the general public describing City policies and standards relating to the improvement and maintenance of private property.
Responds to complaints regarding zoning, substandard structures and land use ordinance violations including property
nuisances,debris accumulation,and sign violations;conducts site visits or confers with City personnel regarding violations;
documents violations by securing photographs and other pertinent data; ensures that accurate case files are maintained;
promotes and encourages cooperation in obtaining voluntary compliance with City standards and laws.
Determines alternative methods to achieve code compliance involving application of related laws, ordinances, and
re• lations; consults with City Attorney, City staff, property owners, Police and Fire Departments
Provides technical assistance to the City Council,PlanningCommission other boards and commissions,.« ,•4,
Directs the preparation of cases for legal action, summarizing evidence gathered in the course of periodic inspections;
appears in Court or administrative hearings to present testimony.
Recommends and writes code revisions to achieve practical and equitable regulations;meets with representatives of other
cities to review and update information regarding city ordinances and regulations.
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Page 1 of 2
`'
Community Improvement Manager
Class Specification
ESSENTIAL FUNCTIONS (Continued)
Directs and participates in the development and implementation of goals, objectives, policies, and priorities related to
community improvement activities; evaluates existing procedures and makes recommendations for needed changes.
Maintains a. 40statistical records and prepares reports; develops form letters for the department; attends and
participates in meetings and professional seminars related to code compliance activities.
supervises and divisional staff; trains, evaluates " employees; initiates and carries out
appropriate disciplinary actions.
••741,,, ,:i6.1,0#'i g a- �~- I ��spa�a s R Asa ® l a :-1 d
sib , a' e
a ���s.. � ..�i �. � a°�a s� ag s�z.r
a � � � �� � �'a b � ,•.. ..
Pre•ares the Community Improvement Division budget - �g ? a a , �� � gym.
-,
, .�� ;assists in budget implementation; assists in forecasting for additional staffing,equipment,materials and supplies;
administers the approved budget and monitors expenses.
QUALIFICATIONS GUIDELINES
Education and/or Experience Any combination of education and/or experience that has provided the knowledge,skills,and
abilities necessary for satisfactory job performance. Example combinations include: Equivalent to completion of a bachelor's
de-4 ee from an accredited college/university in business or Public Administration,Social Sciences or �£ n related field and
..
m_ two (2) years of experience in code enforcement related work, including •` one (1) year in a
supervise °Ia- capacity.
Knowledge, Skills and Abilities Thorough knowledge of the organization and functions of the various agencies involved in
planning, zoning, and land use processes; related federal and state laws, ordinances, rules, and regulations; code
enforcement; court etiquette and rules of evidence;general characteristics of a wide variety of businesses and residential
structures and areas commonly requiring adherence to fire, parking, zoning and public nuisance violations; investigation
techniques; office methods and procedures; principles of -4-•,.5w—supervision and management. Working knowledge of
procedures and completion of crime reports, Inspection Warrants, and Abatement Warrants; Uniform Building Code,
Mechanical, Plumbing, Fire, National Electrical Code, State Housing Law and Landlord,Tenant Laws.
F
Ability to communicate clearly and concisely,both orally and in writing;research and prepare complex and reports
on a variety of subjects;establish and maintain effective m relationshi•s with the community at large,the City Council,
other public officials, City employees and other agencies; plan,direct, A, and coordinate communi improvement
p,�
pro a ams and mana•e a division; select, train, supervise, �A���`� and evaluate employees; � �„� � g�C�����,•;;.
;represent the City
.7"„..,'7‘3,T.7“-7, Jii, in a variety of meetings; makeas;,;; _ . decisions regarding
operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem
situations in an effective and<. 1-0:i'Ale manner;understand,explain and apply policies and procedures;analyze unusual
situations and resolve them through application of management principles and practices;enforce provisions of the municipal
code with efficiency and impartiality;deal constructively with conflict and develop effective resolutions;plan and enforce a
balanced budget; develop new policies impacting department operations/procedures; learn the geography of the City
including the location and layout of streets; write crime reports and complete and obtain Inspection and Abatement
Warrants; ' � r � 775,;i
Special Requirements: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Page 2 of 2
r T45
VzusA
AGENDA ITEM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources‘tK�
DATE: February 11, 2003
SUBJECT: UPDATE OF CLASS SPECIFICATION FOR COMMUNITY IMPROVEMENT OFFICER
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and
3.9, that the City Council adopt the revised classification of Community ImprovementOfficer.
BACKGROUND
The position of Community Improvement Officer was initially adopted in 1999. The positions
staffed within the Police Department and essentially focuses on quality of life enforcement issues
in conjunction with the City's commitment to neighborhood preservation, enhancement and
maintenance.
Upon review of the class specification, the Police Department and determined that the class
specification should be updated to more accurately reflect the duties of this position. These
duties and responsibilities include ensuring compliance with regulations and standards pertaining
to quality of life issues and enforcement and inspection related to local ordinances and laws.
Additionally, this classification is enhanced by the ability of the incumbent to perform Reserve
Police officer duties in conjunction with the responsibilities of this position. Revisions were also
made to update the education and experience levels to more accurately and appropriately
describe qualifications.
This position will remain assigned under the Compensation and Benefits Memorandum covering
Non-Represented/Confidential Positions with benefits tied to CAPP. The salary for this position
will be $3,024.38 - $3,676.13 (formerly $2,877.46- $3,469.21).
Exhibits: Community Improvement Officer Class Specification
OPEN SESSION AGENDA ITEM
DATE a- II • 05
Date Adopted: 8-16-99
Class Code: 3335
CITY OF AZUSA
COMMUNITY IMPROVEMENT OFFICER
DEFINITION
Under general supervision, receives and investigates complaints regarding housing law violations,
occupancy,and public nuisances; initiates enforcement action and issues citations and notices of violation;
serves as a Police Reserve Officer as assigned; performs related duties as required.
CLASS CHARACTERISTICS
The Community Improvement Officer is assigned to the Police Department and is responsible for
conducting investigations and enforcement action against violators of various City codes and ordinances. In
' addition,the incumbent will be required to perform the duties/responsibilities of a Police Reserve Officer as
needed.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability.
Receives complaints regarding public nuisances, a -0-11 ".ns _
nuisances including, abandoned vehicles and unkempt properties; prepares case files, including the
establishment of legal owner, the verification of the parcel address, and other information necessary to
conduct investigation and enforcement action;conducts site visits or confers with City personnel regarding
violations; documents violations by securing photographs and other pertinent data; ensures that accurate
case files are maintained; issues citations and notices of violation.
Determines alternative methods to achieve code compliance involving application of related laws,
ordinances, and regulations; consults with City Attorney, other City departments and a variety of agencies
such as Fire, County Health, Humane Society, etc.
Prepares abatement letters; conducts follow-up procedures including the preparation of additional
correspondence, site visits,communications with complainants,attorneys,and property owners involved in
code violation cases.
Prepares cases for legal action, summarizing evidence gathered in the course of periodic inspections;
appears in administrative hearings and/or Court to present testimony.
Investigates and enforces the City's ordinance regulating the storage and parking of inoperative vehicles on
private property and the parking of overweight vehicles in prohibited zones.
Performs duties and responsibilities typically assigned to Reserve Police Officers;provides assistance to the
public and assists other City staff involved in related activities.
Page 1 of 2
floo
AzusA
AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Merle Wynn, Human Resources/Risk Management Analyst
VIA: Victoria Cross, Director of Human Resources
DATE: February 1 I, 2003
SUBJECT: NEW CLASS SPECIFICATION OF POLICE OFFICER (PRE-SERVICE)
RECOMMENDATION
The Personnel Board recommend the new class specification of Police Officer (Pre-Service) for
adoption by the City Council, pursuant to the City of Azusa Civil Service Rules Section 3.3.
BACKGROUND
A review of the organizational structure within the Police Department revealed a need to create a
classification between Police Officer Trainee and Police Officer. The position of Police Officer
(Pre-Service) would serve as a hybrid within the classification series.
This classification would allow for a speedier facilitation in recruiting viable candidates for open
positions in comparison to having to follow the timely selection process outlined for the Police
Office Trainee classification.
This position will be assigned under the Compensation and Benefits Memorandum covering the
Azusa Police Officers positions.
Exhibits: Police Officer (Pre-Service) Class Specification
OPEN SESSION AGENDA ITEM. ._
DATE lel/1111P°414/
•
Class Specification
Community Improvement Officer
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from college with an
Associate de ree or equivalent and three (3 ears of experience as a Ci of Azusa Reserve Police Officer
Level 1. easy • xperre -rt orcement pe 10 n• or nvestiga io
experience is.highlya• gra® e
Knowledge, Skills and Abilities
Working knowledge of the organization and functions of the various agencies involved in planning,zoning,
and land use processes; related federal and state laws, ordinances, rules, and re• lations; code
enforcement court etiquette and rules of evidence;gen . ti s y� `• ` . — _ •
•
P- r r vim. c
office methods and procedures; safe work .ractices. • •
aha s•t. •� � •a �, • • e
Mei r. . , • , e , .•e, ; o-sn ® o ®fieri s.
Ability to communicate clearly and concisely, both orally and in writing; write reports and keep accurate
records; analyze data and information; conduct code enforcement activities independentlyatt.-a;
identify violations of a variety of codes and regulations; conduct inspections of a variety of buildings and
facilities; use photographic equipment such as Polaroid cameras; set out events and chronologies in a
concise and clearly understood manner;read and interpret maps, •lans and le•al descriptions respond to
emer•ency and problem situations in an effective manner; 3s1 • ;. et ,�o
r g1t, ;e., t _I r '%11 ;explain and apply
policies and procedures; interpret and app rules, re• lations, le dslation and policies; understand and
follow verbal and written directions, A trti � • ice ` ffi S• . oelo • a; conduct
research and draw logical conclusions; operate a computer and a variety of corn outer software meet the
requirements established by the City for Reserve Police Officer Level I;ind perfg r i •,her a atec duties a
rtct r .•
Special Requirements
Possession of or ability to obtain and s a A,J.L. Class C California driver's license and a satisfactory
driving record.
Must be 21 years of age, in good physical condition with weight in proportion to height.
Must have completed modules A, B,C&D of a Reserve Officer Police Academy or have completed a Basic
Police Academy.
Possession of a Level 1 Reserve Officer Certificate at time of appointment.
Must pass a full background investigation including a physical agility test, polygraph, psychological
examination and medical evaluation.
Must be free of felony convictions or convictions of any crime involving moral turpitude.
Page 2 of 2
Date Adopted:
Class Code:
CITY OF AZUSA
POLICE OFFICER (Pre-Service)
DEFINITION
Police Officer (Pre-Service) candidates are currently attending, or have graduated from a California POST-certified
Police Academy. Upon appointment, they will be required to complete field service training. Police Officers (Pre-
Service) patrol the community to prevent crime and enforce laws, investigate complaints, apprehend criminals and
suspects, protect lives and property, assume responsibilities and perform related duties as required.
CLASS CHARACTERISTICS
This is the entry level class in the professional police class series requiring, upon appointment, sworn peace officer
status. incumbents are assigned to any of a number of functional areas within the Police Department on a rotating
basis.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability.
Patrol and Traffic Safety
Patrols, either in a vehicle or on foot, an assigned area during an assigned shift and looks for indicators of possible
criminal activity or threats to life and property;answers calls for police services;enforces City,county,and state laws;
makes field contacts and completes forms; may conduct both preliminary and follow-up investigations of
disturbances, prowlers, burglaries, thefts, robberies, vehicle accidents, suspected homicides, and other criminal
incidents.
As a Motor Officer, patrols the City on a motorcycle or in a radar-equipped patrol unit; responds to calls related to
traffic incidents and any other emergencies; observes, monitors,and controls routine and unusual traffic conditions;
assists and advises motorists and enforces traffic safety laws.
Makes arrests as necessary; serves warrants and subpoenas; interviews victims, complainants, and witnesses;
interrogates suspects; gathers and preserves evidence; receives, searches, and books prisoners; fingerprints and
transports prisoners; testifies and presents evidence in court.
Contacts and cooperates with other law enforcement agencies in matters relating to the investigation of crimes and
the apprehension of offenders.
Writes reports and field notes; participates in staff development; attends briefings and training sessions; performs
routine maintenance on assigned patrol vehicle, firearms, and other equipment.
Makes traffic stops and issues warnings, citations, or makes arrests as necessary; checks vehicles and observes
vehicle occupants; investigates scenes of vehicle accidents, provides emergency medical care as necessary, directs
traffic and arranges for clearing of roadway, interviews drivers and witnesses and prepares reports; directs traffic at
fire, special events, and other emergency or congested situations.
Assists the public and answers questions; administers first aid and responds to calls for medical assistance;
establishes and maintains good relationships with the general public.
Page 1 of 3
Police Officer (Pre-Service)
Class Specification
Investigator
Coordinates and conducts complete and detailed investigations of crimes involving juveniles and adults,
crimes against persons and property, and crimes involving vice,gaming and narcotics violations.
Participates in all normal enforcement activities including enforcing local and State laws, issuing citations,
making arrests, administering first aid, and transporting prisoners.
Performs undercover and surveillance activities;interviews victims,complainants,witnesses and suspects;
collects,preserves, and maintains evidence and property related to suspected crimes;serves warrants and
subpoenas.
Prepares investigative reports and case information; provides testimony and evidence in court.
Answers questions from the public concerning local and State laws, procedures, and activities of the
Department;develops and maintains good relationships with the public, including informants and contacts
which may be helpful in criminal investigations.
Other Functions
As assigned, acts as training officer for new Police Officers; serves as field supervisor on individual calls
requiring special attention; or conducts background investigations.
As assigned, makes presentations before a variety of public groups to promote crime prevention activities
and to enhance public understanding of Police Department activities; serves as liaison to neighborhood
watch groups and schools.
MARGINAL FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Enrollment in or graduation from a California POST-certified Police Academy, possession of a valid
California Driver's License and U.S. citizenship are required at the time of appointment.
Knowledge, Skills and Abilities
Working knowledge of modern practices and techniques of law enforcement, patrol, investigation,
public relations, and report writing; Vehicle and Penal Codes; laws of arrest; rules of evidence; legal
rights of citizens; court procedures. Ability to communicate clearly and concisely, both orally and in
writing;observe accurately and remember faces, numbers,incidents and places;establish and maintain
effective relationships with the community;use and care of firearms and small equipment;think and act
quickly in emergencies, and judge situations and people accurately; represent the City in a variety of
meetings; learn, understand and interpret laws and regulations; prepare accurate and grammatically
correct written reports; respond to emergency and problem situations in an effective manner;
understand, explain and apply policies and procedures; make clear and concise radio transmissions;
Page 2 of 3
Police Officer (Pre-Service)
Class Specification
understand and follow verbal and written directions; deal constructively with conflict and develop
effective resolutions; work independently and demonstrative; establish and maintain cooperative
working relationships; meet the established physical requirements; meet Police Officer requirements
contained in the California State Government Code.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Candidates must meet standards of physical stature, endurance, and agility established by the City.
Candidates must possess U.S. Citizenship at time of appointment.
Page 3 of 3
b�.
4`:•#,14111'114
x Y
AZUSA
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME ' DEPT PROB* HIRE SEPARATION
REG* DATE DATE
Jorge Arias Police Officer - Lateral PD PROB 1-6-03
Michelle Starkey Police Dispatcher PD PROB 1-6-03
John Wachowski Police Officer -Lateral PD PROB 1-6-03
Rocky Wenrick Police Officer- Lateral PD PROB 1-6-03
Shahla Shahsavari Senior Librarian LB 11-14-00 1-9-03
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAMI<; CLASSIFICATION FROM/TOK� DEI' ", PRO,B*
r REG*
None to Report
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: 5.D.
DATE: 2-1 1-03
14 •
RECRUITMENT PROGRESS REPORT
M
LU •
C
RecrnitmentNo
LA IFCATION TYPE` ::'OPEN CLOSEv.. ' ;, Written actical Part-W
. .. . >., .,, . �,...."�,_... .:� , CURRENT STATUS ...#Apps #Accept,,, �'r Part Pass-W Pass-P Oral Intvw Part-OB EL
1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 83 69 0
2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 171 128 Z
3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 12 11 0
4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 2 2 to '
5 Finance Director Open 02-03-03 03-02-03 Accepting applications w f
6 Police Captain Promo 01/13/03 01/30/03 Interviewing/PB Approval 1 1 N/A N/A N/A N/A 02-05-03 1 1 Z
7 Police Lieutenant Promo 01/13/03 01/30/03 Awaiting interviews 2 2 N/A N/A N/A N/A Q
8 Police Sergeant Promo Preliminary Stages 0 Ca
**Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West.
24-hour jobline;and U.S.Mail 250 agencies.
All announcements sent via:City e-mail;posted throughout the City;City Website.
February 11,2003
)
) ,
•
AZUSA'
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature
of the item described on the agenda.
DATE: January 28, 2003
TIME: 7:30 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Chair Jake Bushey
2. ROLL CALL: Personnel Board Members
0 Jake Bushey, Chair 0 Frank Allen 0 Lee Ann Mickey
0 Lori Kloster, Vice Chair OLeslie Dierking
Others Present
0 Victoria Cross, Director of Human Resources/Personnel Officer
0 Others
3. APPROVAL OF MINUTES: January 14, 2003
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Police Sergeant
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Customer Service Representative III
5. OPEN SESSION:
A. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)-PARKS MAINTENANCE SUPERVISOR
B. Personnel Action Report- Informational
C. Recruitment Progress Report - Informational
D. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
E. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
F. ADJOURNMENT
e
1011107.
AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
January 14, 2002
A regular meeting of the Personnel Board was called to order at 7:40 p.m. in the West Wing Conference Room by Jake
Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann Mickey,
Frank Allen, Leslie Dierking
Others Present: Merle Wynn
ABSENCE Kloster/Dierking- to excuse Lee Ann Mickey
APPROVAL OF MINUTES Kloster/Allen-to approve the minutes
December 10, 2002
CLOSED SESSION Bushey- to move to closed session at 7:43pm
(Govt. Code Section
54957-Public Employee Bushey-to reconvene at 7:48pm
Performance Evaluation)
Merit Increases, Regular Dierking/Allen -to recommend approval of merit increases, regular appointment and/or
appointment and/or flexible staffing promotional appointments for the following employees
Flexible Staffing Promotion
Appointment
Recommendations
4.a. Merit Increase and/or Regular Appointment Recommendations
Type of Action/ Range/Step
Name Class Dept Effective Date Base,
Monthly
Debra Mortensen Human Resources HR Reg Appt/Merit Inc 4168/5
Technician 1-2-03 $3,676.13
Carlos Plascencia Police Officer PD Merit Inc 6101/4
10-22-02 $4,613.81
John Momot Police Sergeant PD Reg Appt 6501/5
1-20-03 $5,808.13
Scott Henry Street Maintenance PW Reg Appt/Merit Inc 4163/5
Worker II 11-21-03 $3439.28
Marc Gonzales Recreation REC Merit Inc 4133/2
Coordinator 12-26-02 $2,718.45
Feliza Cawte Office Specialist II UTL Merit Inc 4143/3
10-09-02 $2,598.81
Paul Reid Business Dev/Public UTL Reg Appt/Merit Inc 3204/5
Benefit Coord 1-8-03 5502.88
ADJOURNMENT Dierking/Kloster to adjourn the meeting at 7:51 p.m.
OPEN SESSION AGENDA ITEM : 3
APPROVED: 1-28-03
T
'AZUSA'
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: January 28, 2003
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Dept Effective Date Monthly
A Stephan Hunt Police Sergeant PD Reg Appt 6501/4
01-20-03 $5,539.48
B Estela Solano Customer Service Representative Ill UTL Merit Inc 5174/5
11-12-02 $3,3873.09
CLOSED SESSION AGENDA ITEM: 4. A - B
DATE: 1-28-03
"— s Biu°'.:, x �Et,
qa a
ZUS
AGENDA ITEM
TO: Honorable Chair and Members of the Personnel Board
FROM: $ Fill Nakasone, Director of Public Works
VIA: Victoria Cross, Director of Human Resources
DATE: January 28, 2003
SUBJECT: REQUEST FOR RECRUITMENT— PARKS MAINTENANCE SUPERVISOR
This memorandum is to request OPEN recruitment for the position of Parks Maintenance
Supervisor in the Public Works Department.
There one vacancy in the Public Works Department, Parks Division for this classification. This
position is a supervisorial level within the Parks Division and reports directly to the Director of
Public Works. Additionally, this position directly supervises two (2) first line supervisors
At this time, the Public Works Department is requesting that this be an OPEN recruitment. The
candidate pool for an "open" recruitment should provide very qualified candidates and allows
internal candidates to also compete.Additionally,an open recruitment would provide an eligibility
list from which any future vacancies could be filled.
6OPEN SESSION AGENDA ITEM . A
1 -
DATE
AZ114,111 k
USA.
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME DEPT PRE B* HIRE; SEPARATION
REG* DATE; DATE
None to Report
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/''O` DEPT PROB*
REG'
None to Report
•
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: 5.B.
DATE: 1-28-03
t ) r "
RECRUITMENT PROGRESS REPORT =
C
m
Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL ISt
1 Police Officer Trainee Open 04-02-02 Cont. Accepting Applications 83 69 z
2 Police Dispatcher Cont 11-01-00 Cont. Accepting Applications 171 128 4
3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 12 11 CO
UJ
4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 2 2 N
5 Street Maintenance Worker II(2) Open 10/23/02 11/14/02 Awaiting Interview 58 40 12/11 &2/12 15 5 N/A 01/23/03 5 3W
6 Street Maintenance Crew Supervisor Prom 10/23/02 11/07/02 Awaiting Interview 3 3 N/A N/A N/A N/A 01/22/03 3 3O G
) 7 Finance Director Open Reviewing Bulletin
8 Police Captain Promo 01/13/03 01/30/03 Accepting applications
9 Police Lieutenant Promo 01/13/03 01/30/03 Accepting applications
10 Police Sergeant Promo Preliminary Stages
**Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West.
24-hour jobline;and U.S.Mail 250 agencies.
All announcements sent via:City e-mail;posted throughout the City;City Website.
January 28,2003