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Home My WebLink AboutAgenda Packet - May 11, 2004 - PB or 7.7 .AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: May 11, 2004 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD,AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members II Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Lee Ann Mickey 0 Joseph Guarrera ULeslie Dierking Others Present Q Cathy Hanson, Director of Human Resources/Personnel Officer Others 3. APPROVAL OF MINUTES: April 27, 2004 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal. Cov. Code, '54957): Title: Administrative Services Manager B. Public Employee Performance Evaluation (Pursuant to Cal. Gov. Code,'54957): Title: Police Officer C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Administrative Secretary D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Engineering Technician E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Power Resource Scheduler 5. OPEN SESSION: A. Recruitment Request:OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- POLICE OFFICER TRAINEE B. Recruitment Request:OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- POLICE OFFICER-LATERAL C. Recruitment Request:OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- POLICE DISPATCHER-LATERAL D. Personnel Action Report- Informational E. Recruitment Progress Report- Informational F. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. G. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF. H. ADJOURNMENT _ x "aF }• CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD APRIL 27, 2004 A regular meeting of the Personnel Board was called to order at 7:15 p.m. in the West Wing Conference Room by Vice Chair, Frank Allen ATTENDANCE Personnel Board Members: Lee Ann Mickey, Frank Allen(Vice Chair), Joseph Guarrera Staff Liaison: Director of Human Resources Cathy Hanson Also Present: Chet Anderson,Assistant Director of Water Operations ABSENCE Mickey/Allen- to excuse Jake Bushey&Leslie Dierking APPROVAL OF MINUTES Guarrera/Allen-to approve the minutes April 13, 2004 Merit Increases, Regular Guarrera/Mickey -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Action/ Range/Step Name Class Dept Effective Date Base Monthly James Anderson Apprentice Line Mechanic UTL Reg Appt/Merit Inc 5204/2 3/22/04 $4,894.82 Federico Langit,Jr. Senior Electrical Engineer UTL Merit Inc 3448/4 3/18/04 $8,050.15 CLASS REVISION- Mickey/Guarrera-pursuant to Section 3.5. Adoption of Plan of the Rules of the Water Distribution Supervisor Civil Service System CLASS REVISION- Mickey/Guarrera-pursuant to Section 3.5. Adoption of Plan of the Rules of the Water Distribution Worker I Civil Service System RECRUITMENT REQUEST-OPEN Guarrera/Mickey-pursuant to Section 5.5.2. Open Competitive Examinations, of Water Distribution Supervisor the Rules of the Civil Service System RECRUITMENT REQUEST- Guarrera/Mickey-pursuant to Section 5.5.3. Promotional Examinations of the PROMOTIONAL— Rules of the Civil Service System Water Distribution Worker ADJOURNMENT Guarrera/Mickey -to adjourn the meeting at 7:30 p.m. OPEN SESSION AGENDA ITEM NO 3 DATE APPROVED: 5-11-04 Page 1 of 1 r, n • AZ USN' HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: May 11, 2004 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment statusas noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Gina Footdale Administrative Services Manager PoliceMerit Inc 3411/5 5/5/04 $6,244.16 B Dennis Tremblay Police Officer Police Merit Inc 6101/5 5/13/04 $5,186.22 C Karen Clear Administrative Secretary Public Works Merit Inc 4169/5 4/9/04 $3,782.72 D Christina Curiel Engineering Technician Public Works Merit Inc 4165/5 4/17/04 $3,641.79 E Tim Vuong Power Resources Scheduler Utilities Reg Appt/Merit Inc 4238/3 4/21/04 $6,042.20 CLOSED SESSION AGENDA ITEM: 4.A - E DATE: 5-11-04 fte Ofd, Si*A s- • AZUSA AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Bob Garcia, Police Captain V VIA: Cathy Hanson, Director of Human Resources C,*" DATE: May 1 1, 2004 SUBJECT: Request for Police Officer Trainee, Lateral Police Officer, and Police Officer Academy Recruitment to be Commenced The City Council approved the acceptance of a federal grant which enables Azusa to hire four more full time sworn police officers. Additionally, we anticipate at least two current full time police Corporals retiring in the first quarter of F/Y 04/05. This will create five immediate openings. Because of the lengthy hiring, testing and background process to actually hire sworn officers, I recommend we commence the above recruitments simultaneously in order for us to have maximum flexibility to select the best possible candidates for these positions. It is also known that it takes up to a full year before a newly hired police officer is truly capable of handling the responsibilities of the job by themselves. Both of the two anticipated retirements are Corporals. One of the positions will be lost due to budget reductions. The other position will require a promotional process to fill it. Our intent is to promote from with the organization. OPEN SESSION AGENDA ITEMS' p )2• DATE 5- tI - O • PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB• HIRE SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIEICATION FROM/TO DEPT PROB'". REG' None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.D. DATE: 5-11-04 RECRUITMENT PROGRESS REPORT LO' t r) NO. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Part- EL I; i Practical Interview OB 2 Building Inspector Open 2-18-04 4/1/04 Advertising/accepti 25 4 NA 4 4 2 4 4/24/04 4 5 ng apps 3 Customer Service Representative I Open 1-19-04 2-06-03 Screening Process 155 141 4/3/04 110 17 NA 17 13 Pu 28/2004 ul ) 4 Water Distribution Worker I Prom 5/16/04 5/27/04 E-mail, Post Es 8 5 Water Distribution Supervisor Open 5/16/04 6/10/04 Trib Ad-5/16/04 6 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 7 Police Officer - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 8 Police Officer Trainee Open 5/16/04 5/27/04 Trib Ad-5/16/04 **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline; and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. ) May 11, 2004