Loading...
HomeMy WebLinkAboutAgenda Packet - April 27, 2004 - PB • y ..R. , AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: April 27, 2004 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER Chair Jake Bushey 2. ROLL CALL: Personnel Board Members El Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Lee Ann Mickey 0 Joseph Guarrera OLeslie Dierking Others Present D Cathy Hanson, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: April 13, 2004 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: APPRENTICE LINE MECHANIC B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: SENIOR ELECTRICAL ENGINEER 5. OPEN SESSION: A. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - WATER DISTRIBUTION SUPERVISOR B. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System)-WATER DISTRIBUTION WORKER I C. Recruitment Request: PROMOTIONAL Competitive(pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System)-WATER DISTRIBUTION WORKER I D. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)-WATER DISTRIBUTION SUPERVISOR E. Personnel Action Report- Informational F. Recruitment Progress Report- Informational G. PUBLIC COMMENT: Person/group will be limited to five(5) minute maximum time to orally present their purpose. H. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF. I. ADJOURNMENT \.. VallOtiti Azus CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD April 13, 2004 A regular meeting of the Personnel Board was called to order at 7:08 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lee Ann Mickey, Leslie Dierking, Frank Allen, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Joseph Hsu, Director of Utilities ABSENCE Dierking/Allen-to excuse Lee Ann Mickey APPROVAL OF MINUTES Dierking/Guarrera-to approve the minutes March 23, 2004 RECLASSIFICATION Allen/Dierking-to approve pursuant to Section 3.8. Reclassification, of the Rules of the REQUEST Civil Service System, Administrative Analyst ADJOURNMENT Allen/Dierking- to adjourn the meeting at 7:30 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 4-27-04 Page 1 Debbie Mortensen Revision_of Supervises iob description 042204 DOC Page 1 MEMORANDUM TO: CATHY HANSON, DIRECTOR OF HUMAN RESOURCES VIA: JOSEPH F. HSU, DIRECTOR OF UTILITIES FROM: CHET F.ANDERSON,ASSISTANT DIRECTOR-WATER OPERATIONS DATE: April 27, 2004 SUBJECT: REVISION OF JOB TITLE AND DESCRIPTION - WATER DISTRIBUTION SUPERVISOR This is a request to accept revisions to the title, description and requirements of the position formerly known as Water Utility Supervisor. The position has been retitled from Water Utility Supervisor to Water Distribution Supervisor to better imply the responsibilities of the position than does the current job title.As the title implies, the Water Distribution Supervisor directs the work on the operation and maintenance of the Distribution system. It has been many years since the description of this position has been revisited; the current job description was written at a time when the water system was much smaller and the Water Utility Supervisor was responsible for both distribution and production. The current water system has grown with the acquisition of Azusa Valley Water Company and now includes a Water Treatment Plant and several more wells. The position of Water Utility Supervisor is now concerned almost exclusively with the operation and maintenance of the Distribution system and is less involved with the means and methods of water production. The proposed position description is more reflective of the current responsibilities of the position and the requirements that an individual must possess to qualify for the position. OPEN SESSION AGENDA ITEM 3 11 DATE "og • Date Adopted: Class Code: 2786 CITY OF AZUSA WATER DAY*01W4 SUPERVISOR DEFINITION Under general supervision, plans, coordinates,directs, and supervises the work of large and small crews of skilled and semi-skilled workers engaged in a variety of maintenance and repair tasks of the municipal water distribution system; performs related duties as required. CLASS CHARACTERISTICS This class is characterized by its responsibility for planningandysuper .ng work p rfox c f e er distr74-Staftand the incumbent exercises daily supervision over assigned personnel and coordinates the work of multiple crews. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Plans, coordinates, supervises, and inspects the work of those engaged in the repair, construction and maintenance of the watery dl bubo system Evaluates service needs and work methods; establishes and enforces operating and safety procedures. Estimates time and material costs; requisitions required supplies and equipment; evaluates and institutes changes in work methods and priorities; assists in developing the division budget and monitors expenditures. Maintains records and writes a variety of reports and memos on work performed, materials and equipment utilization, and vandalism. Assists in the selection of division employees; plans,organizes,and assigns work; conducts or directs staff training and development; reviews and evaluates employee performance; recommends disciplinary action. Coordinates work with other divisions, departments and sections; inspects work and directs efficient and effective operations. Performs a variety of customer service duties including investigating and responding to complaints and inquiries; explains how work projects may affect adjacent property owners. Responds to emergency situations; may work a regularly scheduled stand-by shift. MARGINAL FUNCTIONS: These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. Page 1 of 2 � L Water Distribution Supervisor Class Specification QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance �tr �j ` ; � 4iil47 degree is hiiliWde bi6Example of minimum education and experience include graduation from high school or equivalent supplemented by specialized training in the construction and maintenance of water distribution systems and six years of progressively responsible experience in the construction and maintenance of water distribution system including ,.. a m asupervisorya®..,.�ty• Knowledge, Skills and Abilities Considerable knowledge of methods, materials,and equipment used in the repair and maintenance of water pipelines; effective and efficient methods and procedures for scheduling and assigning work of water repair and maintenance personnel; safe operating procedures in the repair and maintenance of water systems; principles and techniques of organization, administration, budget and personnel; effective customer relations skills resources,times> eets, costs and meats. Working knowledge of basic principles and practices of engineering related to water systems. Ability to communicate clearly and concisely, both orally and in writing; prepare reports and keep accurate records; analyze data and information and draw logical conclusions; select, train, supervise and evaluate employees; train personnel on unit activities, procedures and regulations make decisions regarding operational and personnel functions; operate programs within budgetted;amounts: respond to emergency and problem situations in an effective manner communicate effectively with a variety of personnel and establish/maintain effective, harmoniousand respectfu1*3iii do explain and apply policies and procedures; interpret and apply rules, regulations, legislation and policies within the scope of his/her employment; understand and follow verbal and written directions; understand the proper use and care of a variety of tools, materials,and equipment common to the repair and maintenance of water distribution system; plan, assign and inspect the work of subordinates; allocate equipment, materials, and personnel in a cost effective manner; read and interpret blueprints and construction plans; prepare cost estimates for time, materials and equipment .07.01F4: 07.**,!,o a ,t upp nam neer"fi a of dors a the highest integri n ,es interests' e Citikfof uU Special Requirements: Possession of or ability to obtain during probationary period, a Class B California driver's license with a tal4laikti460,140 and Air Brakes Endorsement and a satisfactory driving record. Possession a tribution s ems b rator Grade 1D5 Certi kale issuediv +e California'D artment of4-1ealth vSeices Page 2 of 2 Debbie Mortensen Revision of Waterrtnbution Worker fob description 042204 Dr Page 1 AZUSA Ttlk MEMORANDUM TO: CATHY HANSON, DIRECTOR OF HUMAN RESOURCES VIA: JOSEPH F. HSU, DIRECTOR OF UTILITIES FROM: CHET F.ANDERSON,ASSISTANT DIRECTOR-WATER OPERATIONS DATE: April 27, 2004 SUBJECT: REVISION OF JOB TITLE AND DESCRIPTION - WATER DISTRIBUTION WORKER This is a request to accept revisions to the title and experience requirements of the position formerly known as Water Utility Worker I. The position has been retitled from Water Utility Worker I to Water Distribution Worker Ito better differentiate the position from the position presently known as Water Utility Operator I. The proposed position title more aptly implies the function of the position. In short,Water Distribution Workers work on the Distribution system. The position of Water Utility Worker I was originally intended to be the entry level position for the Distribution section of the Water Division. The job requirements have been downgraded from 2 years of prior experience to six months of prior experience or possession of a California Department of Health Services Distribution Classification D I. This change allows workers who are truly entry level to qualify for the position with minimal actual experience or a showing of motivation through achieving the D I classification prior to an offer of employment. OPEN SESSION AGENDA ITEM.....21. DATE- 1- Date Adopted: PENDING Class Code: 1-6330 CITY OF AZUSA MINIDANWOMMI DEFINITION Under general supervision, performs a variety of semi-skilled and skilled tasks in the upkeep, maintenance, and repair of water distribution systems and related facilities; performs related duties as required. CLASS CHARACTERISTICS Water Distribution Worker I: This is the entry and training level class in the Water Worker series. Duties are performed under close supervision and in a learning capacity. Incumbents perform a wide range of construction and maintenance tasks, some of which may be semi-skilled in nature. Incumbents assigned to this class perform with greater independence and discretion as knowledge and abilities are acquired. Water Distribution Worker II positions that are vacant may be filled at the Water Distribution Worker I level. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Installs, removes, and repairs large and small services. Cuts, fits, lays and repairs water mains; cleans and flushes water mains; repairs mains, valves and hydrants. Inspects, tests, and operates valves, fittings and related water distribution equipment. Operates trucks and construction equipment such as backhoe and trenching machine; performs minor servicing to truck and reports mechanical or other problems; keeps truck stocked with supplies and materials. Performs repairs to fire hydrants and flow tests related equipment. Participates in water system maintenance and repair work; locates, excavates and repairs water lines and related facilities; inspects.water projects for leaks, decayed pipes, spillages and pump malfunctioning. Installs barricades and routes traffic in a safe manner. May operate a jackhammer; pours and finishes concrete and blacktop. Assists in training less experienced personnel. Maintains routine records. MARGINAL FUNCTIONS: These are position functions, which may be changed, deleted or reassigned to accommodate an individual with a disability. 1 of 2 QUALIFICATIONS GUIDELIN Education and/or Experience: Any coS5ination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include: Water Distribution Worker I: High school graduation or equivalent an SAX��nII S of experience in the installation, repair, and maintenance of water mates meters valves, hydrants,�and related facilities, _P ss s it_, � c� D 4.eritr ca# a �1 ly..th abut►rDla De, art + ri r 1 Servfc�s Knowledge and Skill Levels Water Distribution Worker I: Working knowledge of the equipment and procedures involved in the installation, maintenance, and repair of water systems; related laws, ordinances, rules, regulations, policies, and procedures. Ability Level Ability to perform a variety of construction, repair and maintenance tasks; work under routine and emergency conditions; work efficiently and safely with others; understand and follow instructions and directions, Vv r�C a Pers tri„ ,'„ ar :„,p4S 4th„ s 'j M4gtmer; perform a wide variety of physically strenuous tasks; respond to public inquiries and complaints in a tactful and courteous manner; safely operate heavy construction and repair equipment; operate and properly repair valves, fittings and hydrants; read, interpret and understand blueprints and construction drawings; assist in training personnel; maintain records; maintain and repair equipment and tools. Special Requirements: Possession of, or to obtain during probationary period, a Class B California driver's license, with a Tankers Endorsement and Air Brakes Endorsement and a satisfactory driving record. Water Distribution Worker I Possession of, or to obtain within one rear a,G.r de b Water ©as bgfion Systena Operator,Certif to is$464.bj tide Ca rrt re Depa meat of ea1tta i001ces. AZUSA AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Chet F. Anderson, Assistant Director of Water Operations VIA: Cathy Hanson, Director of Human Resources DATE: April 21 , 2004 SUBJECT: REQUEST FOR PROMOTIONAL RECRUITMENT - WATER DISTRIBUTION WORKER I This memorandum is to request a PROMOTIONAL recruitment process for the position of Water Distribution Worker I in the Azusa Light and Water Department. The current vacancy is in the Water Division and will provide a promotional opportunity for existing Azusa staff. The candidate pool is strong and therefore the request is for an internal "promotional' recruitment process. OPEN SESSION AGENDA ITEM DATE. AZUSA" AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Chet F. Anderson, Assistant Director of Water Operations VIA: Cathy Hanson, Director of Human Resources DATE: April 21 , 2004 SUBJECT: REQUEST FOR OPEN RECRUITMENT - WATER DISTRIBUTION SUPERVISOR This memorandum is to request an OPEN recruitment process for the position of Water Distribution Supervisor in the Azusa Light and Water Department. The current vacancy is in the Water Division and will provide an opportunity for existing Azusa staff and for candidates from outside Azusa. OPEN SESSION AGENDA ITEI`.':. DATE " - I j Nigg ' ZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE Rick Cole City Manager ADM 2-6-98 4-1904 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.E. DATE: 4-27-04 L 1 0 V) RECRUITMENT PROGRESS REPORT M Lu a NO. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #°Accept Written/ :, ' Part-WPass-W Pass-P Oral Part- EL LR Practical Interview OB 1 Information Technology Analyst HOLD 08-28-03 10-27-03 Letters sent 93 28 CLOSED/END _ PROCESS 0 Advertising/accepti ccnn 2 Building Inspector Open 2-18-04 4/1/04 ng apps 25 4 4/24/04 rw 3 Customer Service Representative I Open 1-19-04 2-06-03 Screening Process 155 141 4/3/04 110 17 NA 4/27 8. Z w 28/2004 0 0 4 Water Distribution Worker I Prom Scheduling Water Distribution Supervisor Open r **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline; and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. April 27, 2004 r