HomeMy WebLinkAboutAgenda Packet - February 10, 2004 - PB 110
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AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC -All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183 to make inquiry concerning the nature
of the item described on the agenda.
DATE: February 10, 2004
TIME: 7:30 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Chair Jake Bushey
2. ROLL CALL: Personnel Board Members
Jake Bushey, Chair [3'Frank Allen, Vice Chair [T Lee Ann Mickey
0-Leslie Dierking Joseph Guarrera
Others Present
fl Cathy Hanson, Director of Human Resources/Personnel Officer
0-Others
'3. APPROVAL OF MINUTES: January 13, 2004
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Police Sergeant
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Park Maintenance Supervisor
5. OPEN SESSION:
A. New Position:(pursuant to (pursuant to the Azusa Municipal Code,Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-411-Duties (which
states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries
to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System)- Director of Information Technology
B. Recruitment Request:PROMOTIONAL Competitive(pursuant to Section 5.5.3 Promotional
Examinations of the Rules of the Civil Service System)-Director of Information Technology
C. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System) - Director of Information
Technology
D. Personnel Action Report- Informational
E. Recruitment Progress Report- Informational
F. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximumtime to orally
present their purpose.
- G. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF.
H. ADJOURNMENT
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CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
January 14, 2004
A regular meeting of the Personnel Board was called to order at 7:25 p.m. in the West Wing Conference Room by Jake
Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice-Chair), Lee Ann Mickey,
Leslie Dierking, , Joseph Guarrera
Also Present: Robert Person, King Davis, Jr., Cathy Hanson, Cheryl Rezentes, Debbie
Mortensen, Janet Person
APPROVAL OF MINUTES Guarrera/Dierking-to approve the minutes.
December 9, 2003
Merit Increases, Regular Mickey/Allen-to recommend approval of merit increases,regular appointment and/or flexible
Appointment staffing promotional appointments for the following employees
Recommendations
4.a . Merit Increase and/or Regular Appoirtment Recommendations
Type of Action/ Range/Step
Name Class Dept Effective Date , Base
Monthly
Ricky Moreno Police Officer PD Reg Appt 6101/2
11-22-03 $4,200.27
John Wachowski Police Officer PD Reg Appt 6101/5
1-5-2004 $5,186.22
Jorge Arias Police Officer PD Reg Appt 6101/2
1-6-2004 $4,504.24
Rocky Wenrick Police Officer PD Reg Appt 6101/5
1-6-2004 $5,186.22
Michael Lorusso Facility Maintenance Supvr PW Reg Appt/Merit Inc 4196/5
12-17-03 $4,895.91
Marc Gonzales Recreation Coordinator RFS Merit Inc 4151/3
12-26-03 $2,965.69
Steve Kenoyer Associate Director of FN Merit Inc 3420/5
Finance 10-16-02 $6,898.52
SALARY ADJUSTMENT Guarrera/Mickey-to approve pursuant to Section 4.3 Salary Range Adjustments of the
Chief of Police Rules of the Civil Service System
RECRUITMENT REQUEST Allen/Dierking to approve pursuant to Section 5.5.2. Open Competitive Examinations, of
OPEN the Rules of the Civil Service System
Customer Service Rep I
PERSONNEL BOARD CHAIR Dierking/Guarrera- pursuant to Municipal Code Chapter 2, Article V. Division 4, Section
AND VICE-CHAIR ELECTION 2-410, elect Jake Bushey as Personnel Board Chair and Frank Allen as Vice-Chair.
ADJOURNMENT Mickey/Guarrera to adjourn the meeting at 8:04 p.m.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 2-10-04
Page 1 of 2
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Cathy Hanson, Director of Human Resources/Personnel Officer
Date: February 10, 2004
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Dept Effective Date Monthly
A Paul Dennis Police Sergeant PD Merit Inc 6501/5
1-9-04 $6,448.13
B Rogelio Chavez Park Maintenance Supervisor PW Reg Appt/Merit Inc 4196/5
1-26-04 $4,895.91
CLOSED SESSION AGENDA ITEM: 4. A - B
DATE: 2/10/04
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AZUSA
DATE: FEBRUARY 4, 2004
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE
PERSONNEL BOARD
FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER
SUBJECT: AUTHORIZATION FOR RECLASSIFICATION OF CHIEF
INFORMATION OFFICER POSITION TO DIRECTOR OF
INFORMATION TECHNOLOGY AND TO AUTHORIZE INTERNAL
RECRUITMENT TO FILL THE POSITION OR TO RECLASSIFY THE
INCUMBENT ACTING CHIEF INFORMATION OFFICER
RECOMMENDATION
It is recommended that the Personnel Board authorize the retitling of the position, Chief
Information Officer,to Director of Information Technology and to authorize staff to
begin an internal recruitment to fill the position on a permanent basis or to reclassify the
incumbent Acting Chief Information Officer to the position of Director of Technology.
BACKGROUND
Since October of 2002,the three division heads responsible for information technology
(Light &Water,Police and Other Departments)worked with synergy and vision to create
an IT department structure that will provide organizational clarity. As of July 1, 2003 the
department of information technology was established with a single department head, the
Interim Chief Information Officer. This provides a single point of contact for City
Council, Department Heads and Administration. The department has five divisions, light
and water, service bureau, communications,police and city. The goal has been to
implement structural change across three very different IT organizations without
adversely affecting the key departments involved and improve service overall.
OPEN SESS:JN AGENDA ITEM...5-11:C4
DATE �- 1faO4
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Azusa has achieved this potential by creating an organizational structure that is
interrelated(drawing together staff and resources),visionary(pushing technology
throughout the City), and ultimately more dynamic because there will be three
professionals moving on multiple fronts at the same time.
The work environment in Azusa has significantly changed over the past ten years.
Information Technology is now at the heart of every process, from the air people breath
(HVAC Systems)to the memos they write(network),to the information relied upon to
run the City and the Internet and phones everyone uses to communicate. With this
dependence on technology the IT Department will provide vision for departments and
management.
When the department was established, the head of the department was appointed on an
acting basis. We have now passed the six-month mark of having this individual in an
acting capacity. It is staff's recommendation that the title of that current position, Chief
Information Officer,be changed to Director of Information Technology in order to
conform to all other executive positions in the city structure and to allow staff to either
recruit internally for the permanent position or to reclassify the incumbent if no other
qualified applicants can be found or are not interested in applying for the final position.
The acting incumbent has done a good job of meeting the goals and objectives of the
department and is a qualified candidate for the position. However, the incumbent was
advised that there would be a competitive process if there was interest from other
qualified candidates. Therefore, the dual recommendation contained herein.
FISCAL IMPACT
There is no fiscal impact as a result of this recommendation. The acting Chief
Information Officer is fully funded in the FY2004 Operating Budget and will be
recommended for full funding in the FY2005 Operating Budget with the new title of
Director of Information Technology pending approval by the Personnel Board and City
Council.
'te Adopted:
`, ;..enge Number: 3515
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CITY OF AZUSA
Director of Information Technology
DEFINITION
Under direction, plans, organizes and manages the budget and staff activities of the Information Systems
Department. Responsible for the development of the City's overall information systems strategy;Manages
citywide information systems planning, and ensures mid-to long-term plans are prioritized and consistent
with resource allocations. Develops new automated systems and programs as well as the modification and
enhancement of existing systems to meet the business needs of the City. Manages the City's acquisition of
new and replacement software and hardware.
CLASS CHARACTERISTICS
Reporting to the City Managers Office and part of the city's Executive Class,this position gives leadership to
the Information Technology Department; also a key member of the City's management team with the
primary responsibility for fostering an organization and work environment emphasizing the value of
technology.
ESSENTIAL FUNCTIONS
Plans and manages the City's centralized automated systems and related services,including personnel and
equipment ; provides strategic development and use of information technologies; oversees design and
implementation of new systems; coordinates citywide acquisition of software and hardware, including
development and implementation of a long-range funding plan for maintenance and replacement of
hardware; and manages operations and customer support functions for software applications,
telecommunications systems and network systems and services.
Establishes goals and policies in accordance with the division's mission and service level objectives;
prioritizes and supervises the implementation of these goals and objectives.
Manages the preparation and administration of division operating and capital improvement budgets and
recommends and approves technology budgets and expenditures for all departments.
Works closely with department and division heads to coordinate automated systems implementation and
operations for the City.
Develops and implements citywide long-range information systems strategies, which involve facilitating
discussions with City management regarding current and anticipated information services requirements,
applications development, enhancement requests and alternative approaches. Prioritizes the
implementation of new systems and enhancements to existing systems.
Manages design, development, implementation, training and customer support for client server software
applications; geographic information systems (GIS); electronic document management systems (EDM);
word wide web(WWW) Internet/Intranet/Extranet systems;telecommunication systems,financial systems,
library systems, network and all other distributed systems.
Manages preparation of request for proposals, evaluation of systems and services and administration of
equipment and software contracts and service level agreements.
Reviews departments'requests for hardware and software and makes recommendations,as appropriate,on
alternative system or service options.
Coordinates citywide acquisition of software and hardware,including development and implementation of a
long-range funding plan for maintenance and replacements.
Manages systems design, development and implementation of new or enhanced systems with a focus on
web browser enabled interfaces and electronic commerce strategies.
Establishes and maintains written policies and procedures for acquisition -'..velopment, implementation,
modification, and use of sys�is and services. ,wire
Oversees the operations of computer, network and telecommunication systems, ensuring adequate
security, performance and reliability.
Class Specification
Director of Information Technology
Establishes citywide standards for hardware, software and local wide area networks.
Evaluates software for computer, network and telecommunication systems and makes recommendations to
ensure compatibility and effectiveness.
Works with department administrative and supervisory staff to establish positive performance management
process and techniques to create and maintain a challenging, customer focused work environment that
encourages employee development, teamwork and continuous improvement.
Establishes and ensures adherence to performance standards for major computer, network and
telecommunications systems.
Makes presentations to City Council and/or represents the department at City Council and/or civic or
professional group meetings.
Performs related duties and responsibilities as required.
MARGINAL FUNCTIONS
These are position functions,which may be changed,deleted or reassigned to accommodate an individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance; Example combinations include graduation from an accredited
college or university with a Bachelor's degree in management information systems, computer science,
business administration or closely related field with a concentration in MIS. A Master's degree is highly
desirable. Eight years of progressively responsible administrative and supervisory experience in the analysis,
design, implementation and support of computer, network and telecommunication systems with at least
three years in a supervisory or managerial capacity.
Knowledge. Skill and Abilities
Knowledge of principles and practices of information systems management including computer, network
and telecommunication systems and services; principles and practices of supervision, organization and
employee development, administration and management; state of the art development in the computer,
network and telecommunications fields; principles and practices of training, customer service, service
delivery and service evaluation related to information systems and services; principles and practices of
budget and contract preparation and administration.
Ability to manage multiple projects,tasks and priorities to achieve desired goals; plan, organize and direct
the work of technical staff; communicate technical information effectively, both orally and in writing; use
independent judgment and make sound decision consistent with policies, procedures and organizational
standards; provide effective customer service; establish and maintain effective and cooperative working
relationships with City employees and the public.
SPECIAL REQUIREMENTS
Possession of and ability to maintain a valid Class C California drivers license and a satisfactory driving
record.
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PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME DEPT PROB* HIRE SEPARATION
REG* DATE DATE
Cathy Hanson Director of Human Resources HR PROB 1-20-04
Steve Kenoyer Assistant Director of Finance FN 9-6-00 2-12-04
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT PROB,
REG*
None to Report
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN ' =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: 5.D.
DATE: 2-4-04
RECRUITMENT PROGRESS REPORT
I; cnument Flo* . . ..CLASSIF ATION ...>. TYM:. OPEN .�LO.S . UNT STAT.t5:k� A� � .. .:.#Accep f #4. ,44:1 Part-W Pass-W
Pass-P Oral Intvw Part-OR EL List
1 Police Dispatcher Cont 11-01-00 CLOSED 230 176 2/5/04
2 Police Officer—Lateral(updated) Cont 09-18-00 CLOSED 23 18 N/A N/A N/A N/A
3 Police Dispatcher—Lateral(updated) Cont 03-14-02 CLOSED 5 4 N/A N/A N/A N/A
4 Information Technology Analyst HOLD 08-28-03 10-27-03 On-Hold 93 28 On Hold
8 Water Utility Equipment Operator Promo 10-23-03 11-06-03 Awaiting Test/Interviews 7 6 1/22/04 1/22/04 3 3
9 Building Inspector Open Pending On-Hold _
10 Customer Service Representative I Open 1-19-04 2-06-03 Screening Process 92
**Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West.
24-hour jobline;and U.S.Mail 250 agencies.
All announcements sent via:City e-mail;posted throughout the City;City Website. e
February 5,2004 V ) 11
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