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Home My WebLink AboutAgenda Packet - January 13, 2004 - PB re� Smie AZUSAiiAzusts,1 AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available In the Human Resources Office for public Inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: JANUARY 13, 2004 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Lee Ann Mickey 0 Leslie Dierking 0 Joseph Guarrera Others Present 0 Robert Person, Assistant City Manager 0 Cathy Hanson Others 3. APPROVAL OF MINUTES: December 9, 2003 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Facility Maintenance Supervisor F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Recreation Coordinator G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Associate Director of Finance 5. OPEN SESSION: A. Recruitment Request:OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - Customer Service Representative I B. Salary Adjustment Request: (pursuant to the Azusa Municipal Code,Chapter 2-Administration,Article V-Boards and Commissions, Division 4-Personnel Board, Section 2-411-Duties (which states that , "The Power and the Functions of the Board shall be to. . . recommend all salaries to the Council")and Section 4.3 Salary Adjustments of the Rules of the Civil Service System) -Chief of Police C. Election of Chair and Vice-Chair D. Personnel Action Report - Informational E. Recruitment Progress Report - Informational F. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. G. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. H. ADJOURNMENT AzusA. CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD December 9, 2003 A regular meeting of the Personnel Board was called to order at 7:08 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members:Jake Bushey (Chair), Frank Allen(Vice Chair), Leslie Dierking, Joseph A. Guarrera. Staff Liaison: Merle Wynn,Acting Human Resources Manager Also Present: Cathy Hanson,Andrea Cutler and Gwendolyn Bouffard, HR Director Candidates ABSENCE Guerrera/Dierking to excuse Lee Ann Mickey APPROVAL OF MINUTES Dierking/Guarrera to approve the minutes. December 9,2003 Merit Increases, Regular Guarrera/Dierking -to recommend approval of merit increases, regular appointment and/or appointment and/or Flexible flexible staffing promotional appointments for the following employees: Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations: Name Classification Dept. Type of Action/Eff.Date Range/Step Base Mo. Felicia Miller Librarian LB Merit Inc 4175/3 9-5-03 $3,648.46 Frank Chavez Police Lieutenant PD Merit Inc 3423/3 10-3-03 $6,412.99 RECRUITMENT REQUEST- Dierking/Guarrera- pursuant to CMI Service Rules, Section 5.5.4. Continuous Examinations. CONTINUOUS Police Officer Trainee- Academy Presentations by Human Human Resources Candidates made presentations to Personnel Board relating to Resources Candidates Organizational Transformation. RECRUITMENT REQUEST- Allen/Dierking—pursuant to Brown Act,Section 54954.2 (1). Motion made to publicly discuss OPEN item not appearing on agenda as an emergency exists in this instance. Human Resources Director/ Personnel Officer Dierking/Guarrera—pursuant to Brown Act, Section 54954.2 (2) unanimous vote of Personnel Board Members to take immediate action and approve posting of Human Resources Director/Personnel Officer job flyer retroactively. COMMENTS, UPDATES None. AND/OR REPORTS ADJOURNMENT -Dierking/Guarrera to adjourn the meeting at 10:00 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE: 1-13-03 APPROVED: glik AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE Merle Wynn Human Resources/Risk Management Analyst HR 1-22-02 12-30-03 Carolyn Gomez Literacy Program Assistant LB 4-17-01 01-02-04 Phyllis Bradley Utilities Administrative Services Supervisor UTL 8-1-93 12-31-03 Joan Knowlton Customer Service Representative I UTL 1-10-00 12-31-03 Sean Smith Meter Reader UTL PROB 01-06-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO. DEPT PROB* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.C. DATE: 1-13-04 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Director of Human Resources/Personnel Officer Date: January 13, 2004 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit SaiaryAdjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointmert status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Ricky Moreno Police Officer PD Reg Appt 6101/2 11-22-03 $4,200.27 B John Wachowski Police Officer PD Reg Appt 6101/5 1-5-2004 $5,186.22 C Jorge Arias Police Officer PD Reg Appt 6101/2 1-6-2004 $4,504.24 D Rocky Wenrick Police Officer PD Reg Appt 6101/5 1-6-2004 $5,186.22 E Michael Lorusso Facility Maintenance Supervisor PW Reg Appt/Merit Inc 4196/5 12-17-03 $4,895.91 F Marc Gonzales Recreation Coordinator RFS Merit Inc 4151/3 12-26-03 $2,965.69 G Steve Kenoyer Associate Director of Finance FN Merit Inc 3420/5 10-16-02 $6,898.52 CLOSED SESSION AGENDA ITEM: 4.A - G DATE: 1-13-04 f£ � a loge imPe YF-177 f6, 'AZUSA' • AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Karen Vanca, Assistant Director, Customer Care and Solutions VIA: Cheryl Rezentes, Risk Management Coordinator/HR Specialist�. DATE: January 8, 2004 SUBJECT: REQUEST FOR OPEN RECRUITMENT—Customer Service Representative I This memorandum is to request an OPEN recruitment for the position of Customer Service Representative I. Azusa Light &Water is requesting an Open recruitment at this time to fill a position which became vacant as of December 31, 2003. An external candidate pool should provide very qualified candidates and allow any qualified internal candidates to also compete. Additionally,an open recruitment would provide an eligibility list from which any future vacancies could be filled. OPEN SESSION AGENDA ITEE45„....., DATE 1 — 3-04 Sue $ AZUSA DATE: JANUARY 13, 2004 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER / 411 SUBJECT: INCREASE IN PAY AND BENEFITS FOR THE CLASSIFICATION OF POLICE CHIEF RECOMMENDATION It is recommended that the Personnel Board recommend to the City Council the approval of an increase in the rate of pay and benefits for the classification of Police Chief. BACKGROUND The classification of Police Chief is a title that is included within the Memorandum of Understanding covering Executive Management classifications, however, this specific classification's pay and benefit increases are tied to those received by the Memorandum of Understanding covering the Azusa Police Management Association (APMA). Recently, the City Manager's Office concluded negotiations with the (APMA) and City Council subsequently approved the side letter of agreement with the APMA that included an increase in pay of 8.5655% for the Police Captain classification. The flexible benefits plan was also increased from $850 to $903 per month. These increases were arrived at through a survey of 13 comparable cities agreed to under the original Memorandum of Understanding. It was further agreed to in the Memorandum of Understanding that these positions would be paid the highest of the thirteen cities surveyed. These pay increases went into effect on November 23, 2003. Although there was no specific provision to make the pay and benefits of the Police Chief classification to be the highest paid of the thirteen survey cities a review of that information indicates that the Azusa Police Chief classification is paid 31.4% below the highest paid Chief of the thirteen survey cities. Staff is OPEN SESS; N AGENDA(TEM S DATE S� therefore recommending that the base pay of the Police Chief classification be increased first by 8.5655% to meet the increase given to his immediate subordinates (Police Captains) and then an additional 5% to maintain some minimal parity with market Police Chief pay for a total pay increase of 13.5655%. In addition, members of the APMA as well as the Azusa Police Officers Association (APOA) received an increase in their flexible benefit allowance from $850 to $903 per month effective currently. We recommend that a similar increase be granted to the Police Chief classification. Furthermore, the APMA Side Letter of Agreement stipulates another increase to their classifications based on another survey of the thirteen designated cities (salaries to be surveyed effective July 1, 2004) to be effective September 1, 2005. The Side Letter of Agreement stipulates that APMA positions will be paid at least comparable to the second highest paid positions of the thirteen survey cities or an average of all thirteen cities. It is anticipated that the Police Chief classification pay will be adjusted at the same time with a comparable increase to that of the Police Captain Classification plus an additional 5% to address the ongoing disparity with other Police Chief classification pay in the region. This action would increase the Police Chief Classification pay from a range of $7,775 - $9,451 to a range of $8,830 - $10,733 and would increase the flexible benefit allowance of that classification from $850 to $903 monthly. FISCAL IMPACT The immediate increase would result in a net increase of $16,020 annually. With an effective date of November 23, 2003, approximately half of that amount would be needed for the current fiscal year and would be paid from General Fund Fund Balance. Merle Wynn - Re: CHAIR&VICE CHAIr '-LECTIONS Page 1 vilowe From: "JACOB BUSHEY" <31036@Iapd.lacity.org> To: <mwynn@ci.azusa.ca.us> Date: 12/4/03 10:46AM Subject: Re: CHAIR&VICE CHAIR ELECTIONS Merle, w ,t ' K & < ' R i'e "� N-aoc " A � swf 'meeting. .h tiiia _ ecn �ttv, :te . >>>"Merle Wynn"<mwynn@ci.azusa.ca.us> 12/04/03 08:13AM >>> Good Morning Jake, Our department is in the process of finalizing the the agenda for next week's Personnel Board meeting. In preparation, I located this memorandum that Vicki had prepared and sent to the Board earlier this year. Please review and advise if you would like to hold off on Chair and Vice Chair elections until January 2004 or if you would like the elections to take place at the December 9th meeting. Thanks-Merle Merle Wynn Human Resources/Risk Management Analyst mwynn@ci.azusa.ca.us (626)812-5027 (626)969-0664 fax t kr n ...;',4:W4,-- _. _.OPEN SESS ON Midi DA ITEM 6 y DATE 4- 1 3^ 64- - � r -- AZU PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROS* HIRE SEPARATION REG* DATE DATE Merle Wynn Human Resources/Risk Management Analyst HR 1-22-02 12-30-03 Carolyn Gomez Literacy Program Assistant LB 4-17-01 01-02-04 Phyllis Bradley Utilities Administrative Services Supervisor UTL 8-1-93 12-31-03 Joan Knowlton Customer Service Representative 1 UTL 1-10-00 12-31-03 Sean Smith Meter Reader UTL PROB 01-06-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB. REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.D. DATE: 1-13-04 r • RECRUITMENT PROGRESS REPORT 13 Q c z Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL List 0 1 Police Dispatcher Cont 11-01-00 Cont. Awaiting interviews 230 176 1/15/04 i 2 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 23 18 N/A N/A N/A N/A .j 3 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 5 4 N/A N/A N/A N/A 4 Information Technology Analyst Open 08-28-03 10-27-03 On-Hold 93 8 Water Utility Equipment Operator Promo 10-23-03 11-06-03 Awaiting Test/Interviews 7 6 1/22/04 1/22/04 vj 9 Building Inspector Open On-Hold W LijO **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. January 13,2004