Loading...
HomeMy WebLinkAboutAgenda Packet - December 13, 2005 - PB NOTICE OF MEETING CANCELLATION OF THE PERSONNEL BOARD OF THE CITY OF AZUSA NOTICE IS HERBY GIVEN that the regularly scheduled Personnel Board Meeting of Tuesday, December 13, 2005 was canceled due to the lack of a quorum. The next regularly scheduled meeting will be December 27, 2005, unless posted otherwise. Dated: December 13, 2005 Shelley Ovrom Human Resources/Risk Management Analyst 4 { .:..p, 'AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING ,;f.. NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda; item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning t nature of the item described on the agenda. n DATE: December 13, 2005 i. LOCATION: WEST WING CONFERENCE ROOM ,, 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey ;..-j' 1 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair El Frank Allen, Vice Chair 0 Jose h to era Le, lie Dierking Others Present fS Cathy Hanson, Director of Human Resources/Personnel Offi er ej 0 Others 3. APPROVAL OF MINUTES: October 25, 2005 r' ylAl 8 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursu t to Cal.Gov.Code, '54957): Title: Account Specialist I B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Administrative Analyst C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Customer Service Representative I D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Recreation Superintendent F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Street Maintenance Worker II 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - Customer Service Representative I B. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - Police Officer Trainee C. Recruitment Request: PROMOTIONAL Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) - Line Mechanic Helper D. Recruitment Request: PROMOTIONAL Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System)-Community Service Officer-Training E. December 27, 2005 Personnel Board Meeting- Discuss cancellation F. Personnel Action Report - Informational G. Recruitment Progress Report - Informational H. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. I. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. J. ADJOURNMENT L. r .� Liaaaa a.a. amaa. aaa aaa.aaa a aa .aaa aaa aa a a `aa a• ..C‘I a`a` ZUS CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD OCTOBER 25, 2005 A regular meeting of the Personnel Board was called to order at 7:11 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Jorge Rosales (Public Comment) APPROVAL OF MINUTES Guarrera/Allen-to approve the minutes October 11, 2005 Allen/Guarrera -to recommend approval of merit increases, regular appointment and/or Merit Increases, Regular flexible staffing promotional appointments for the following employees appointment and/or Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations dame a Glas Dept Type of 44,, Rang/Step 1,4h Action/Effective ,Bat , %fit .` .= Monthly Frank Chavez Police Lieutenant PD Merit Inc 3423/5 10-8-05 $8,425.00 Tritia Divens Police Dispatcher PD Merit Inc 9164/5 10-29-2005 $3,669.39 Santiago Cabral Meter Reader UTL Merit Inc 5179/5 9-28-05 $4,299.77 Warren Mandigo Meter Reader UTL Merit Inc 5179/5 9-25-05 $4,299.77 CLASS REVISION- Guarrera/Allen-pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil Service Senior Policy System Analyst/Assistant to the Director of Utilities Swearing in of Board Chair Jake Bushey - Pursuant to Division 4. Personnel Board, Section 2-406. Appointed Member- Composition; appointment of the Municipal Code to swear in reappointed member Frank Allen Frank Allen for period of October 1, 2005 through September 30, 2008 ADJOURNMENT Guarrera/Deirking-to adjourn the meeting at 7:40 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 11-22-2005 Page 1 of 1 r< .:. � us HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: December 13, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Name Classification Dept Effective Date A Araceli Garcia Account Specialist I FN Merit Inc 4150/5 8-20-05 $3217.44 B Steven Yang Administrative Analyst UTL Merit Inc 4192/3 6-7-05 $4,366.62 C Monika Bauer Customer Service Representative I UTL Merit Inc 5154/4 11-24-05 $3,222.45 D Ricky Moreno Police Officer PD Merit Inc 6101/4 5-22-05 $5,363.36 E Nancy Hogan Recreation Superintendent RFS Merit Inc 3365/3 12-1-05 $5,507.35 F Richard Gardea, Jr. Street Maintenance Worker ll PW Merit Inc 9-24-05. 9-24-05 $3,637.73 CLOSED SESSION AGENDA ITEM: 4. A-F DATE: 12-13-2005 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 9-13-05 Department/Division: Azusa Lie ht&Water Position to be filled: Customer Service Representative I. #of Vacancies: 1 '05 SEP 14 Pti L=dd Full-Time/PartlJmePooition Il-time. Year ArounslLS s_onal(ifparttime):--Year-Around Effective Date of Vacancy: 9/1/05 Desired Employment Date: immediately _ =►o . ecr_uitment"Requested Promotional L:::;"-- --71---:: Is#his a�le'C�►-=os�it on:�"Y��g` � --- _- -"_ Does Class Spec. need update before recruitment?(quals.,education,certs,. etc.) des 040 _ u Reason-for-_Vacancy:. incumbent=CSR resigned =-= Examination Desired: Written �Performance/Physical Agility(Typing or other) Oral Interview Ox Advertisements: (Please check.name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Other(including special mailing list and/or publications) LA Times " /1� �•,� Specify Account Number: Salary Range: 5154, CSR I step 1 Work Schedule:_7:00-5:30 Monday through Thursday_ Currently budgeted at step_CSR II, Step 4 © $3.547.689/month. Fill at step 1 CO $2,799.18/month Submitted by: Rachel Tapia Title: Customer Care Operations lSupervisor Ext: 5216 Department Head Signature: 6?)- fin, _ 1 i1. 1-t-ts _ ____ _ ___ ............................********..........******...........********.............************.............******** Signature below indicate approval: City Manager: . dl' Date: f/_1 ''''`).5 L-- , ; . Finance Director: /4 Date: I-ill"' Human Resources Director: OL6t It/ 0 Date: 11 " t . Oc FOR HUMAN RESOURCES USE ONLY Current Class Specifications approved No current eligibility list . Recruitment Required Original to: Human Resources Copies to: Finance & Initiating Department _ ( i -Ttry), ñi/ iô�-) - - -. OPEN SESPION A_;ENO,-".rT M - �L Cr / 51 DATE _f- = __b___ . 4r CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. NI-1-7-1:401J 7:_t mss•;'�: Date: 11-22-05 Department/Division: Police Position to be filled: Police Officer Trainee #of Vacancies: 1 to 3 Full-Time/Part-Time Position: Full Year Around/Seasonal(if part-time): NA Effective Date of Vacancy: 6-18-05 Desired Employment Date: ASAP(Jan.2006) Recruitment Requested: X Open Promotional Is this a new position: Yes X No eligible List Hire 0=Yes. No Reason forVacancy: etirement(s) Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) 0 Yes X No Examination Desired: X Written X Performance/Physical Agility(Typing or other) X Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available L.A. Times Other(including special mailing list and/or publications) ort a1:ve. -►ce a we. Specify Payroll Account Number: ' _ Salary Step:_1-5 Range: 4184 $3,685.84 to$4,442.66 Work Schedule: Mon-Fri Currently budgeted at step_NA @$ /month. Fill at step_1 ©$$3,685.84/month Submitted by:_S.Gonzalez Title:Captain Ext: 3218 Department Head Signature: Roee1_T $ ' (A" < Print Name Signature ******************************************************************************************************************* ***** Signature below indicate approval: City Manager: Date: � " Z 2--of Finance Director: i`� Date: Y6 -24-- oS Human Resources Director: thhDate: 11-30 -0 S FOR HUMAN RESOURCES USE ON Y Pef nrvi 73n2-rd Class Specifications approved 0 yes 0 no CO//3 s) Current eligibility list 0 yes 0 no t_a3fi Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance& Initbaf(na Department OPEN SESSION AGENDA ITEM TIE t I ) ti CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE:Completed form must be approved before recruitment process can be initiated. Date: 11/9/05 Department/Division: Light & Water - Electric Position to be filled: Line Mechanic Helper #of Vacancies: 1 Full-Time/Part-Time Position: Full time YearAround/Seasonal(if part-time): Effective Date of Vacancy: 10/27/05 Desired Employment Date: 1/03/06 Promotional--Js this a new positron: 0 -es No Update Class SPOCii p t . . s o` o recruitment?(quals., dkation cerrtsstcc) it sf tt p=erten_.ta..nce/P y is lAg!l - 'I ,f l hterview s-- Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley =Tribune WA Jobs Available N/A L.A.' Times WA Other(including special mailing list and/or publications) Post job flyers & email all city employees Specify Payroll Account Number. Salary 50% each __ _ ____ Salary Step: 5188 Range:$ 3880.20 - $4691.79/mo Work Schedule: 40 hrs/week M-Th Currently budgeted at step 5 @$4691.79 /month.Fill at step 1 @$ 3880.20 /month Submitted by: David M. Ramirez Title: Asst. Dir.-Elec. Operatior : 5218 r1 Department Head Signature: Print Name Signature Signature below indicate approval: City Manager. 41ZLI Q)L Date: � — 5HumaFinance Director. i * /( —.- - Date: 1/`"l 7 -0.6— Human n Resources Director. Ccok► CL l IwvU06- _, Date: 11 - l -CSS FOR HUMAN RESOURCES USE ONLY Class Specifications approved yes no ?e,rnnii 03)/34957 Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Original to:Human Resources Copies to: Finance&Initiating Department h� inc(e/d/c/ /r) X GGCj 4t- OPEN SESPION AG D.-,if ' '�' DATE "_� CITY OF AZUSA +;fih 1•40V I � 72;1 •�- 2 REQUEST FOR RECRUITMENT t L NOTE: Completed form must be approved before recruitment process can be initiated. Date:_11-21-05 Department/Division: Police Position to be filled:_Training Community Service Officer_(CSO)_:#of Vacancies: 1 Full-Time/Part-Time Position: Full Year Around/Seasonal(if part-time): Effective Date of Vacancy:_8-14-05 Desired Employment Date:_ASAP Recruitment Requested: El Open X Promotional Is this a new position: Yes X No Eligible List Hire: Yes X No Reason for Vacancy: _ Retirement of CSO Roxann Reed Update-Class Specification prior to recruitment?(quals.,education,carts,.etc.) 0 Yes X No Examination Desired: 0 Written0Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times Other(including special mailing list and/or publications)_Internal`Memorandum&GroupWise Message Specify Payroll Account Number: Salary Step:_1 -5 Range: (9164)$3,043.50 to$3,669.39_Work Schedule: Admin (Mon—Thurs) Currently budgeted at step_5 ©$3,669.39/month Fill at step_5 @$ 3,669.39 /month Submitted by:_S. Gonzalez Title: • Captain Ext: 3218 Department Head Signature:Bob Garcia 1 Print Name Signature *********************,,**,***** ****************** ***********,,***,************************************ *************** Signature below indicates ap•royal: / _ --_ Date: /� City Manager: n T r Finance Director: Date: /)— 21' 0 Human Resources Director: �.- Date: (( \ — 0 FOR HUMAN RESOURCES USE ONLY Class Specifications approved 0 yes 0 no kr5©nnd F -C1 GP," • Current eligibility list 0 yes 0 no ` la` �3` Z ca (\Oid i . • Recruitment Required 0 yes 0 no 183Q Original to: Human Resources Copies to: Finance& Initiating Department OPEN SES"1ON AGENDA ITEM DATE � � � I�r' o > m , : *fk1.09,4114,•••• =- US PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT � �' DE1QT DRUB = iIRE SEPARATION NAME-44� s .F Larry Corrales Water Distribution Worker 11 UTL PROB 12-5-05 Lamont King Line Mechanic Helper UTL 2-24 92 • 10-27-05 PW PROB 10-31-05 James Makshanoff Public Works Director/Assistant City Manager Lance Miller PW 12-05-05 Shelley Ovrom Human Resources/Risk Management Analyst HR PROB 10-31-05 Cheryl Rezentes Risk Management Coordinator/HR Specialist HR 10-29-84 11-30-05 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME; F E � • $SIFIC4TI0f1mrO 3 PROBE 4 • S.� :fir � 3 lei None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FSI =Finance Hl? =Human Resources 13' =Library PO =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: DATE: 12-13-05 Recruitment Log Total Openings: 12 �v(� FILING #OF # `� DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED WRITTEN ORAL G C, 5/16/2004 PD Police Officer Lateral Active Open Tribune Continuous (-1) Police Dispatcher- 5/16/2004 PD Lateral Active Open Tribune(5/16/04 Continuous C 7/21/2005 L&W Office Specialist II Active Open Tribune(9/11/05) 9/26/2005 51 TBD Pending C, LA Times(11/20) '‹ 7/21/2005 Library Library Assistant III Active Open Tribune(11/6&9) Continuous ., Sr Librarian-Head LA Times(11/20) -, 7/21/2005 Library Technical Services Active Open Tribune(11/6&9) Continuous r` ) Tribune(9/4, 12/15/05 Adult Education and 11/30, 12/3) (extended from 7/21/2005 Library Literacy Services Coord Active Open LA Times(9/4) 10/6/05) ,._1.. r Ll 9/13/2005 L&W Water Prod Operator II Active Open LA Times(11/20) 12/29/2005 PD Police Dispatcher Active Open Tribune(1/16/05) - Continuous Active(rec app from B. Chair to adv. prior 11/17/2005 L&W CSR 1to app): Open LA Times(11/20) 12/29/2005 Pending (Board Flyer and internal 11/17/2005 L&W "" Line Mechanic Helper Approval) Internal email 1/5/2006 Pending Community Service ; (Board ; 11/21/2005 PD , Officer ' Approval) Internal 1/19/2006 Pending (Board 11/30/2005 PD Police Officer Trainee Approval) 'Open Continuous Pending Personnel Board Approval 12/8/20054:12 PM