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HomeMy WebLinkAboutAgenda Packet - October 25, 2005 - PB AZUSA*1110 AGENDAAGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each Item of business referred to on the agenda, which is not confidential,Is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183, to make Inquiry concerning the nature of the Item described on the agenda. DATE. October 005 .: TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Joseph Guarrera OLeslie Dierking Others Present 0 Cathy Hanson, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: October 11, 2005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Lieutenant B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Dispatcher C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Meter Reader D. Public Employee Performance Evaluation (Pursuant to Cal. Gov. Code, '54957): Title: Meter Reader E. Public Employee Discipline/Dismissal/Release (Pursuant to Cal. Gov. Code, '54957) 5. OPEN SESSION: A. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System)-Senior Policy Analyst/Assistant to the Director of Utilities B. Personnel Action Report - Informational C. Recruitment Progress Report - Informational D. Recruitment Progress Report- Informational :EP BLIC>,COMMEN;T: Person/group will.be.limited.to five.(5) minute maximum timekto<orally<:t.4-a AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD October 11,2005 A regular meeting of the Personnel Board was called to order at 7:11 p.m. in the West Wing Conference Room by Jake Bushey,Chair. ATTE1 1\10E Personnel''Board Members:-Jakei s ey{Chair), Leslie Dierlcing-Jose Guarrera Staff Liaison: Director of Human Resources ABSENCE- Guarrera/Dierking-to excuse Frank Allen APPROVAL OF MINUTES Guarrera/Dierking-to approve the minutes September 27, 2005 PERSONNEL BOARD The Personnel Board appoints Mr. Frank Allen to the Personnel Board for a second 3 year MEMBER APPOINTMENT term beginning October 1, 2005 through September 30, 2008 ADJOURNMENT Guarrera/Direking -to adjourn the meeting at 7:20 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 10-25-2005 Page 1 of 1 The City o.� Azusa AZUSA LIGHT & WATER For Quality of Life TO: HONORABLE CHAIR AND MEMBERS OF PERSONNEL BOARD FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES VIA: FRAN DELACH, CITY MANAGERAIN DATE: OCTOBER 25, 2005 ` L SUBJECT: CORRECTION TO CLASS SPECIFICATIONS —SENIOR POLICY ANALYST/ASSISTANT TO DIRECTOR OF UTILITIES RECOMMENDATION Correct the class specifications that were adopted part in error, and adopt the new class specifications as shown as EXHIBIT B, and recommend the same for city council approval. BACKGROUND It was brought to my attention that the class specifications for subject position, when revised and adopted in 2001, was only revised partially and left the major portion of the specifications unchanged, contrary to the department's proposal. Staff can only speculate at this point that the mistake was made by word processing technology—cut and paste, where a portion of the old specifications was cut and pasted, instead of the department's proposed version, onto the staff report from Human Resources. To illustrate my point, I am attaching three (3) exhibits marked with EXHIBIT A, B and C respective. EXHIBIT A is the one that was adopted and approved;EXHIBIT B is what the Department had proposed; and EXHIBIT C is the old class specifications. As you can see the first two Sections(Definition and Class Characteristics) and first paragraph of"Essential Function" of EXHIBIT A are the same as the corresponding sections of EXHIBIT B. However, all the ensuing paragraphs of EXHIBIT A are identical to the corresponding paragraphs of EXHIBIT C which were supposed to be revised according to EXHIBIT B. There actually is a physical pasting mark on the copy that was submitted with staff report. FISCAL IMPACT There is no fiscal impact since this proposed action is not intended to address salary issue, which, if adjustment is required, will be addressed pursuant to the final disposition of the current salary survey. ` - _`` ID 729 N. Azusa Avenue P.O. Box 9500 Azusa, California 91702 626/812-5208 (phone) 626/334-3163 (fax) utilities@azusa.ca.gov (e-mail) EXHIBIT A L Date Adopted: vX ' A • Class Code: CITY OF AZUSA SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES DEFINITION Under general direction, provides professional administrative assistance and manages and/or coordinates administrative activities for the Director of Utilities; administers the City's Refuse Collection Franchise Agreement; plans and directs functional areas as assigned; performs other related duties as assigned. CLASS CHARACTERISTICS This single position classification is a professional level administrative assistant requiring independent judgement in the execution of duties,typically sensitive and impact Utility operations. This position is FLSA exempt and considered an administrative generalist and may be assigned specific administrative duties within a broad range of administrative operations. _ESSENTIAL FUNCTIONS _ _ Develops, implements and monitors integrated waste management and recycling programs for residential and commercial customers in order to reduce waste to comply with AB 939; develops and implements procedures and recommends related policies in compliance with existing laws and regulations. Coordinates City-wide household hazardous waste collection program in conjunction with other public and private agencies. Represents the City to Federal, State, County agencies, community associations, committees, boards and organizations on issues related to integrated waste management and recycling programs and utilities. Develops,writes and maintains information and materials related to integrated waste management and recycling programs for public information; assists the Public Information Officer with the dissemination of information regarding these programs;presents information and programs related to integrated waste management and recycling programs to City Council, business associations, homeowners associations, school groups, and other organizations. Prepares grant proposals and monitors grants;develops contracts;prepares bids and agreements for recycling services;works with contractors to ensure compliance with the terms and conditions of contracts; calculates and negotiates refuse rate adjustments. Monitors environmental rules, regulations and legislation to determine the impact on City operations. Prepares and monitors the budget for integrated waste management and recycling programs; assists with rate restructuring studies. Prepares reports,agenda items and informational items for the City Council and Federal and State agencies;briefs the City Council,City manager and other City staff on matters relating to integrated waste management and recycling programs and utilities. Page 1 of 2 . 4 SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES Class Specification ESSENTIAL FUNCTIONS (Continued) Responds to inquiries and handles complaints related to integrated waste management and recycling programs; initiates appropriate actions to resolve problems QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Ideal combination includes a Bachelor's Degree from an accredited college/university in Business or Public Administration, Environmental Studies or a related field and three (3) years of progressively responsible experience in the development, coordination and-implementation of integrated waste manag-ement_and recycling programs. A Master's Degree in a related field is desirable. Knowledge, Skills and Abilities Considerable knowledge of practices, techniques, and equipment used in integrated waste management and recycling operations;AB 939, local, State and Federal legislation pertaining to integrated waste management and recycling programs; promotional and marketing techniques; State reporting requirements;grant preparation and contract administration techniques; research methods; principles and practices of public administration, budgeting and public relations. Some knowledge of the principles and practices of supervision; computer operations and a variety of software applications; recent developments, current literature and sources of information related to resource efficiency such as waste management and recycling; communicate clearly and concisely,both orally and in writing;research and prepare reports on a variety of subjects establish and maintain effective relationships with the community, business and City staff; prepare public information materials and make presentations to residential and business customers; deal effectively with conflict and develop effective resolutions; make presentations and develop marketing materials; prepare and administer the budget for the department; analyze unusual situations and resolve them through application of management principles and practices; prepare public information materials and make presentations to residential and business customers; prepare and effectively present oral and written reports, recommendations and agenda items for staff and City Council; respond to inquiries; plan, direct and coordinate a variety of programs and projects;establish and maintain effective working relationships with the community,businesses and city staff; perform other related duties as required. Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Page 2 of 2 EXHIBIT B Exhibit i c'S CITY OF AZUSA Date Adopted: SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES DEFINITION Under general direction, provides professional administrative assistance and manages and/or coordinates administrative activities for the Director of Utilities; administers the City's refuse collection franchise agreement; plans and directs functional areas as assigned; performs related work as assigned. CLASS CHARACTERISTICS-E. This single position class describes professional level administrative work which requires independent judgment in the execution of duties which are typically sensitive and impact Utility operations. The incumbent is considered to be an administrative generalist and may be assigned specific activities within the broad range of administrative operations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function. Provides professional administrative and analytical assistance to the Director of Utilities regarding Department-wide issues, programs, or operations. (a b c d e g j k m q) Performs policy analysis on anticipated programs to evaluate their feasibility within the organization; provides service to department managers or assistant directors in developing and implementing special programs, facilitating the passage of programs before the City Council, and demonstrating supports for the programs; monitors departmental goals and objectives. (a b c de f g i j k I m n p q) Staffs a variety of Boards, Commissions and Committees; assists with the development of policies and recommendations. (a b d e h j k m n o q) Coordinates the analysis of legislation and advises the Director of Utilities and Council of the impact on the Utilities Department of new legislation. (a b e g h j m n p q) Oversees, conducts, supervises or directs project and program activities as assigned; administers contracts as assigned. (a bcdefghijkImnop q) Reviews and evaluates matters presented on the Council agenda; provides liaison to the Council and Utilities staff regarding agenda item review; monitors Utilities operations to ensure the success and implementation of City Council policy and operational direction; prepares recommendations for Council action. (a b c d e f g h i j k I m n op q) As assigned, represents the Utilities in relations with the community, advisory committees, authorities, other local, city, county, state, and federal agencies, and professional organizations; serves on committees as assigned and represents the City in discussions regarding municipal operations. (a bcfghijkImno q) Responds to inquiries and provides information regarding Utilities' operations, policies, and procedures, or refers to an appropriate authority. (a bcfghijkImno q) Manages the Utilities Department budget and supervises assigned staff. (a b c d e g h i jkmnpq) REQUISITE ABILITIES _ a. Communicate clearly and concisely, both orally and in writing. b. Research and prepare reports on a variety of subjects. c. Establish and maintain effective relationships with the community,businesses and City staff. d. Plan, direct and coordinate a variety of different programs and projects. e. Monitor and evaluate program performance according to established goals and objectives. f. Respond to public inquiries, complaints and requests from the community in a tactful and effective manner. g. Operate a variety of office equipment such as computer terminal and utilize a variety of software programs. h. Prepare and effectively present oral and written reports, recommendations and agenda items for staff and City Council. i. Respond to emergency and problem situations in an effective manner. j. Understand, explain, apply and ensure compliance with Federal, State and local codes, laws and regulations pertaining to operation of the Utility. k. Analyze unusual situations and resolve them through application of management principles and practices. I. Prepare public information materials and make presentations to residential and business customers. m. Deal constructively with conflict and develop effective resolutions. n. Deal diplomatically and professionally with a variety of individuals and groups. o. Make presentations and develop marketing materials. p. Prepare and administer the budget for the department. q. Meet the physical requirements established by the City. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include a bachelor's degree in public administration, or a related field; and three years of experience in municipal administration. A master's degree in either public or business administration is preferred. • tc Knowledge, Skills and Abilities Thorough knowledge of the principles of public administration, including the specialized areas of statistics, administrative research and analysis, and program planning; municipal organization and programs, local government relationships, and community relations; administrative principles and methods, including goal setting,program and budget development,work planning and organization; equal employment/affirmative action guidelines and policies. Ability to analyze sensitive administrative problems; prepare and present complete, well organized, and logical reports; interpret and apply related laws, ordinances, and policies;communicate effectively both orally and in writing; work independently; establish and maintain cooperative working relationships; supervise assigned staff; analyze complex administrative problems, evaluating alternatives, and make creative recommendations; represent the department effectively in meetings, including making presentations; establish and maintain cooperative working relations with a variety- off-citizens;public and private organizations and businesses, commissions/committees, and City staff. Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Proposed Salary From $5, 550.00 to $6,746.06 e . ti EXHIBIT C CeAta:SA-111) • Date Adopted: )Joy t y± CITY OF AZUSA SENIOR MANAGEMENT ANALYST/INTEGRATED WASTE MANAGEMENT COORDINATOR DEFINITION Under general direction, develops, implements, monitors and modifies comprehensive integrated waste management programs to assure compliance with state laws; promotes the need and benefit of these programs to schools, businesses and the community; performs related duties as assigned. CLASS CHARACTERISTICS This single position class reports directly to the Consumer Services Manager and is responsible for implementing and promoting a variety of integrated waste management programs including refuse collection, recycling,green waste collection,composting,used oil recycling and disposal of other household hazardous waste. The incumbent may provide functional supervision to staff and volunteers. ESSENTIAL FUNCTIONS __ These functions may not be present in all positions in-this class. When a position is to be filled-Mie essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function. 1. Develops, implements and monitors integrated waste management and recycling programs for residential and commercial customers in order to reduce waste to comply with AB 939;develops and implements procedures and recommends related policies in compliance with existing laws and regulations. (a b c d e g j k m q) 2. Coordinates City-wide household hazardous waste collection program in conjunction with other public and private agencies. (a b c d e f g i j k m n q) 3. Represents the City to Federal, State, County agencies, community associations, committees, boards and organizations on issues related to integrated waste management and recycling programs and utilities. (a bcdef ij k I m no q) 4. Develops,writes and maintains information and materials related to integrated waste management and recycling programs for public information; assists the Public Information Officer with the dissemination of information regarding these programs; presents information and programs related to integrated waste management and recycling programs to City Council, business associations, homeowners associations, school groups, and other organizations. (a b c d e f g h j k I m no q) 5. Prepares grant proposals and monitors grants; develops contracts; prepares bids and agreements for recycling services;works with contractors to ensure compliance with the terms and conditions of contracts; calculates and negotiates refuse rate adjustments. (a b c d e f g h i j k m n p q) 6. Monitors environmental rules,regulations and legislation to determine the impact on City operations. (abcdefghijk mnpq) 7. Prepares and monitors the budget for integrated waste management and recycling programs;assists with rate restructuring studies. (a b c d e f g h i j k m n p q) 8. Prepares reports,agenda Items and Informational items for the City Council and Federal and State agencies; briefs the City Council,City manager and other City staff on matters relating to Integrated waste management and recycling programs and utilities. (a b c d e g h j k l m n o q) Page 1 of 2 CITY OF AZUSA, SENIOR MANAGEMENT ANALYST/INTEGRATED WASTE MANAGEMENT COORDINATOR (cont) 9. Responds to inquiries and handles complaints related to integrated waste management and recycling programs; initiates appropriate actions to resolve problems. (a b c d e f i j k m n q) REQUISITE ABILITIES a. Communicate clearly and concisely, both orally and in writing. b. Research and prepare reports on a variety of subjects. c. Establish and maintain effective relationships with the community, businesses and City staff. d. Plan, direct, and coordinate a variety of integrated waste management and recycling programs. e. Monitor and evaluate program performance according to established goals and objectives. f. Respond to public inquiries, complaints and requests from the community in a tactful and effective manner. g. Operate a variety of office equipment such as computer terminal and utilize a variety of software programs. h. Prepare and effectively present oral and written reports, recommendations and agenda items for staff and City Council. i. Respond to emergency and problem situations in an effective manner. j. Understand, explain, apply, and ensure compliance with Federal, State and local codes, laws and regulations pertaining to integrated waste management and recycling programs. k. Analyze unusual situations and resolve them through application of management principles and practices. I. Prepare public information materials and make presentations to residential and business customers. m. Deal constructively with conflict and develop effective resolutions. n. Deal diplomatically and professionally with a wide variety of individuals and groups. o. Make presentations and develop marketing materials. p. Prepare and administer the budget for integrated waste management and recycling programs. q. Meet the physical requirements established by the City. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a bachelor's degree from an accredited college/university in business or public administration,environmental studies or a related field and three years of progressively responsible experience in the development, coordination and implementation of integrated waste management and recycling programs. A master's degree in a related field is desirable. Knowledge and Skill Levels Considerable knowledge of practices,techniques,and equipment used in integrated waste management and recycling operations; AB 939, local, State and Federal legislation pertaining to integrated waste management and recycling programs; promotional and marketing techniques; State reporting requirements; grant preparation and contract administration techniques; research methods; principles and practices of public administration,budgeting and public relations. Some knowledge of the principles and practices of supervision; computer operations and a variety of software applications; recent developments,current literature and sources of Information related to resource efficiency such as waste management and recycling. Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. 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AGENDA ITEM MEMORANDUM TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources DATE: August 14, 2001 SUBJECT: UPDATED CLASS SPECIFICATIONS: SENIOR POLICYANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES - .. • _ CUSTOMER CARE OPERATIONS SUPERVISOR — - -- — - RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3, that the City Council adopt the updated and re-titled and revised class specifications of Senior Policy Analyst/Assistant to the Director of Utilities (formerly "Senior Management Analyst/Integrated Solid Waste Coordinator") and Customer Care Operations Supervisor (formerly "Customer Services Supervisor"). • BACKGROUND A recent review of the existing class specifications for the above listed positions revealed the need for an update to the current description of job duties to reflect the actual duties performed by each position. Substantive changes in the duties of the Senior Policy Analyst/Assistant to the Director of Utilities classification include additional responsibilities in the monitoring and response to legislative bills and policies pertaining to the Utilities Department. Additionally, the position has evolved to handle energy related issues and analysis of recent changes in utilities administration. The qualification guidelines for this position were also revised to include the preferred education level. • This position remains assigned under the Compensation and Benefits Memorandum covering the Middle Management Classified Positions. The classification of Customer Care Operations Supervisor has also evolved in function as the Utilities Department has placed great emphasis on the "customer service" operations. A recent review of the classification title for the supervisory position assigned revealed the need to update the class specification title to better reflect the"care in operations"philosophy. This title revision is in line with the management level position of Assistant Director of Customer Care and Solutions. Exhibits: "A" Senior Policy Analyst/Assistant to the Director of Utilities Class Specification "B" Customer Care Operations Supervisor Class Specification • SALARY SURVEY FOR ASST TO THE CITY MANAGER POSITION. February 6, 2001 active FY 00-01 Monthly Range Low High Alhambra Asst to the City Mgr $4,840 $6,301 Cerritos Asst to the City Mgr $5,390 $6,727 Claremont Asst to the City Mgr $5,407 $6,532 Colton Asst to the CM/Grants Coor. $4,997 $6,074 Covina Asst to the City Mgr $5,961 $7,246 Culver City Asst to the CAO $5,698 $6,955 Cypress Asst to the City Mgr $5,150 $6,179 La Verne** Asst to the City Mgr $5,538 $6,732 Pasadena Asst to the City Mgr $6,015 $7,519 Rancho Cucamonga Asst to the City Mgr $4,969 $6,376 Rialto Asst to the City Adminstr $5,303 $6,406 Average $5,388 $6,641 — • Add 3%for FY 2001-02 -- $5,550 $6,840 - - **Note: For a 36 hour work week, La Verne's range is$4,984 to$6,059 per month. Adjusted to a 40 hour work week, La Verne's range is$5,538 to$6,732 per month. F 4, cc -, USA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT - �a �, •. • ti < Susan Para•as Accountant FN I'ROB 10-18-05 Robert R an Water Distribution Worker II UTL PROB 10-11-05 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER ffi None to Resort *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB, =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: • DATE: ]0-25-2005 , -, RECRUITMENT PROGRESS REPORT r. T , x � ,xx,,.x.. . . ,a x � E x, _. .. � . 1�1 a�� ,:Or 1. C' ,.e . .. . .,, :. ,<. ,:< gip.. _., _ ,. ax,. r, _ . _ z � , a _ '-',.'::::*?:.]' .,,A,0 f s„ ._.,.:._, 5',�. ,.,. k r e:.,.._... ...fes .., 3 „ ....:.... ..........,s.,.,, ., ,..-. „_,..f,..,... ....,. .. . ,.. .,.,.»,. . ,...nvz', ..,,,...,,. ..,,,� f ..... ?� S1Ct�C� 44.,kxxterv<, � �t �t. :-� .,. t.. x,@.t_ L,.,!.,_.�,,.. ..:> ,..iaa.,» li-;4,>. .,FA„i23 ��-_ .. Ycue„"a G..,,.........�,R.W+fcft >C•4�iii.. _ ,,,, ^�?„ .,.�.n,... Y ._ r2: � ... ..'n. �,s ._ Police Corporal Prom Fending Inactive 2 Police Dispatcher-Entry level Open Pending Cont. Trib Ad 1/16/05 Pending .,,.,.-�,,_ ,. „ -`�`�� .:. «..>< �� : .-�-..�r .J k yr«.�,,� rr-�x.-� y:`. �„i `x' p p w� .. . Tm dice Dispatcher - Lae Oen /t %�F _ ` V• Inactive Trib Ad=S/�C/04 l.1 0. _ NA NA NA NA Deriding` 4 Police Officer-Academy Open 4/25/05 Cont. Cont./__-_. _ Police Officer- Lateral dpen S/ 6104 Trib Ad StI /04 _,11_x__ _0. .__, _.. . NA NA NA _ .__. Pendin Inactive 4 6 Water Production Worker II Open Pending Pending Pending 0 0 NA NA NA NA Pending 7 Office Specialist II Open 9/11/05 9/26/05 Tribune Pending 0 0 NA Pending 0 0 8 Literacy Coordinator Open 8/27/05 10/13/05 Tribune N/A Pending **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline and U.S. Mail 250 agencies. q _ :ii___ All announcements sent via: City e-mail; posted throughout the City; City Website. October 25, 2005 Ga Ce w ‘ ¢ O Z 0 I CA:. CO Z LU 0 o • i.