HomeMy WebLinkAboutAgenda Packet - October 25, 2005 - PB AZUSA*1110
AGENDAAGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each Item of business referred to on the agenda, which is not
confidential,Is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183, to make Inquiry concerning the
nature of the Item described on the agenda.
DATE. October 005 .:
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Chair Jake Bushey
2. ROLL CALL: Personnel Board Members
0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Joseph Guarrera OLeslie Dierking
Others Present
0 Cathy Hanson, Director of Human Resources/Personnel Officer
0 Others
3. APPROVAL OF MINUTES: October 11, 2005
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Police Lieutenant
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Police Dispatcher
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Meter Reader
D. Public Employee Performance Evaluation (Pursuant to Cal. Gov. Code, '54957):
Title: Meter Reader
E. Public Employee Discipline/Dismissal/Release (Pursuant to Cal. Gov. Code, '54957)
5. OPEN SESSION:
A. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary
Range Adjustment of the Rules of the Civil Service System)-Senior Policy Analyst/Assistant
to the Director of Utilities
B. Personnel Action Report - Informational
C. Recruitment Progress Report - Informational
D. Recruitment Progress Report- Informational
:EP BLIC>,COMMEN;T: Person/group will.be.limited.to five.(5) minute maximum timekto<orally<:t.4-a
AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
October 11,2005
A regular meeting of the Personnel Board was called to order at 7:11 p.m. in the West Wing Conference Room by Jake
Bushey,Chair.
ATTE1 1\10E Personnel''Board Members:-Jakei s ey{Chair), Leslie Dierlcing-Jose Guarrera
Staff Liaison: Director of Human Resources
ABSENCE- Guarrera/Dierking-to excuse Frank Allen
APPROVAL OF MINUTES Guarrera/Dierking-to approve the minutes
September 27, 2005
PERSONNEL BOARD The Personnel Board appoints Mr. Frank Allen to the Personnel Board for a second 3 year
MEMBER APPOINTMENT term beginning October 1, 2005 through September 30, 2008
ADJOURNMENT Guarrera/Direking -to adjourn the meeting at 7:20 p.m.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 10-25-2005
Page 1 of 1
The City o.� Azusa
AZUSA
LIGHT & WATER
For Quality of Life
TO: HONORABLE CHAIR AND MEMBERS OF PERSONNEL BOARD
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
VIA: FRAN DELACH, CITY MANAGERAIN
DATE: OCTOBER 25, 2005 ` L
SUBJECT: CORRECTION TO CLASS SPECIFICATIONS —SENIOR POLICY
ANALYST/ASSISTANT TO DIRECTOR OF UTILITIES
RECOMMENDATION
Correct the class specifications that were adopted part in error, and adopt the new class
specifications as shown as EXHIBIT B, and recommend the same for city council
approval.
BACKGROUND
It was brought to my attention that the class specifications for subject position, when
revised and adopted in 2001, was only revised partially and left the major portion of the
specifications unchanged, contrary to the department's proposal. Staff can only speculate
at this point that the mistake was made by word processing technology—cut and paste,
where a portion of the old specifications was cut and pasted, instead of the department's
proposed version, onto the staff report from Human Resources. To illustrate my point, I
am attaching three (3) exhibits marked with EXHIBIT A, B and C respective. EXHIBIT
A is the one that was adopted and approved;EXHIBIT B is what the Department had
proposed; and EXHIBIT C is the old class specifications.
As you can see the first two Sections(Definition and Class Characteristics) and first
paragraph of"Essential Function" of EXHIBIT A are the same as the corresponding
sections of EXHIBIT B. However, all the ensuing paragraphs of EXHIBIT A are
identical to the corresponding paragraphs of EXHIBIT C which were supposed to be
revised according to EXHIBIT B. There actually is a physical pasting mark on the copy
that was submitted with staff report.
FISCAL IMPACT
There is no fiscal impact since this proposed action is not intended to address salary
issue, which, if adjustment is required, will be addressed pursuant to the final disposition
of the current salary survey. ` - _``
ID
729 N. Azusa Avenue P.O. Box 9500 Azusa, California 91702
626/812-5208 (phone) 626/334-3163 (fax) utilities@azusa.ca.gov (e-mail)
EXHIBIT A
L
Date Adopted: vX ' A
•
Class Code:
CITY OF AZUSA
SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES
DEFINITION
Under general direction, provides professional administrative assistance and manages and/or
coordinates administrative activities for the Director of Utilities; administers the City's Refuse
Collection Franchise Agreement; plans and directs functional areas as assigned; performs other
related duties as assigned.
CLASS CHARACTERISTICS
This single position classification is a professional level administrative assistant requiring
independent judgement in the execution of duties,typically sensitive and impact Utility operations.
This position is FLSA exempt and considered an administrative generalist and may be assigned
specific administrative duties within a broad range of administrative operations.
_ESSENTIAL FUNCTIONS _ _
Develops, implements and monitors integrated waste management and recycling programs for
residential and commercial customers in order to reduce waste to comply with AB 939; develops
and implements procedures and recommends related policies in compliance with existing laws and
regulations.
Coordinates City-wide household hazardous waste collection program in conjunction with other
public and private agencies.
Represents the City to Federal, State, County agencies, community associations, committees,
boards and organizations on issues related to integrated waste management and recycling
programs and utilities.
Develops,writes and maintains information and materials related to integrated waste management
and recycling programs for public information; assists the Public Information Officer with the
dissemination of information regarding these programs;presents information and programs related
to integrated waste management and recycling programs to City Council, business associations,
homeowners associations, school groups, and other organizations.
Prepares grant proposals and monitors grants;develops contracts;prepares bids and agreements
for recycling services;works with contractors to ensure compliance with the terms and conditions
of contracts; calculates and negotiates refuse rate adjustments.
Monitors environmental rules, regulations and legislation to determine the impact on City
operations.
Prepares and monitors the budget for integrated waste management and recycling programs;
assists with rate restructuring studies.
Prepares reports,agenda items and informational items for the City Council and Federal and State
agencies;briefs the City Council,City manager and other City staff on matters relating to integrated
waste management and recycling programs and utilities.
Page 1 of 2
. 4
SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES
Class Specification
ESSENTIAL FUNCTIONS (Continued)
Responds to inquiries and handles complaints related to integrated waste management and
recycling programs; initiates appropriate actions to resolve problems
QUALIFICATION GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Ideal combination includes a Bachelor's
Degree from an accredited college/university in Business or Public Administration, Environmental
Studies or a related field and three (3) years of progressively responsible experience in the
development, coordination and-implementation of integrated waste manag-ement_and recycling
programs. A Master's Degree in a related field is desirable.
Knowledge, Skills and Abilities
Considerable knowledge of practices, techniques, and equipment used in integrated waste
management and recycling operations;AB 939, local, State and Federal legislation pertaining to
integrated waste management and recycling programs; promotional and marketing techniques;
State reporting requirements;grant preparation and contract administration techniques; research
methods; principles and practices of public administration, budgeting and public relations. Some
knowledge of the principles and practices of supervision; computer operations and a variety of
software applications; recent developments, current literature and sources of information related
to resource efficiency such as waste management and recycling; communicate clearly and
concisely,both orally and in writing;research and prepare reports on a variety of subjects establish
and maintain effective relationships with the community, business and City staff; prepare public
information materials and make presentations to residential and business customers; deal
effectively with conflict and develop effective resolutions; make presentations and develop
marketing materials; prepare and administer the budget for the department; analyze unusual
situations and resolve them through application of management principles and practices; prepare
public information materials and make presentations to residential and business customers;
prepare and effectively present oral and written reports, recommendations and agenda items for
staff and City Council; respond to inquiries; plan, direct and coordinate a variety of programs and
projects;establish and maintain effective working relationships with the community,businesses and
city staff; perform other related duties as required.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving
record.
Page 2 of 2
EXHIBIT B
Exhibit i c'S
CITY OF AZUSA Date Adopted:
SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES
DEFINITION
Under general direction, provides professional administrative assistance and manages and/or
coordinates administrative activities for the Director of Utilities; administers the City's refuse
collection franchise agreement; plans and directs functional areas as assigned; performs related
work as assigned.
CLASS CHARACTERISTICS-E.
This single position class describes professional level administrative work which requires
independent judgment in the execution of duties which are typically sensitive and impact Utility
operations. The incumbent is considered to be an administrative generalist and may be assigned
specific activities within the broad range of administrative operations.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,
the essential functions will be noted in the announcement of position availability. Letters in
parenthesis at the end of each function statement represent the abilities required to perform that
function.
Provides professional administrative and analytical assistance to the Director of Utilities
regarding Department-wide issues, programs, or operations. (a b c d e g j k m q)
Performs policy analysis on anticipated programs to evaluate their feasibility within the
organization; provides service to department managers or assistant directors in
developing and implementing special programs, facilitating the passage of programs
before the City Council, and demonstrating supports for the programs; monitors
departmental goals and objectives. (a b c de f g i j k I m n p q)
Staffs a variety of Boards, Commissions and Committees; assists with the development
of policies and recommendations. (a b d e h j k m n o q)
Coordinates the analysis of legislation and advises the Director of Utilities and Council of
the impact on the Utilities Department of new legislation. (a b e g h j m n p q)
Oversees, conducts, supervises or directs project and program activities as assigned;
administers contracts as assigned. (a bcdefghijkImnop q)
Reviews and evaluates matters presented on the Council agenda; provides liaison to the
Council and Utilities staff regarding agenda item review; monitors Utilities operations to
ensure the success and implementation of City Council policy and operational direction;
prepares recommendations for Council action. (a b c d e f g h i j k I m n op q)
As assigned, represents the Utilities in relations with the community, advisory
committees, authorities, other local, city, county, state, and federal agencies, and
professional organizations; serves on committees as assigned and represents the City in
discussions regarding municipal operations. (a bcfghijkImno q)
Responds to inquiries and provides information regarding Utilities' operations, policies,
and procedures, or refers to an appropriate authority. (a bcfghijkImno q)
Manages the Utilities Department budget and supervises assigned staff. (a b c d e g h i
jkmnpq)
REQUISITE ABILITIES _
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare reports on a variety of subjects.
c. Establish and maintain effective relationships with the community,businesses and
City staff.
d. Plan, direct and coordinate a variety of different programs and projects.
e. Monitor and evaluate program performance according to established goals and
objectives.
f. Respond to public inquiries, complaints and requests from the community in a
tactful and effective manner.
g. Operate a variety of office equipment such as computer terminal and utilize a
variety of software programs.
h. Prepare and effectively present oral and written reports, recommendations and
agenda items for staff and City Council.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain, apply and ensure compliance with Federal, State and local
codes, laws and regulations pertaining to operation of the Utility.
k. Analyze unusual situations and resolve them through application of management
principles and practices.
I. Prepare public information materials and make presentations to residential and
business customers.
m. Deal constructively with conflict and develop effective resolutions.
n. Deal diplomatically and professionally with a variety of individuals and groups.
o. Make presentations and develop marketing materials.
p. Prepare and administer the budget for the department.
q. Meet the physical requirements established by the City.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge,
skills, and abilities necessary for acceptable job performance. Example
combinations include a bachelor's degree in public administration, or a related
field; and three years of experience in municipal administration. A master's degree
in either public or business administration is preferred.
•
tc
Knowledge, Skills and Abilities
Thorough knowledge of the principles of public administration, including the
specialized areas of statistics, administrative research and analysis, and program
planning; municipal organization and programs, local government relationships,
and community relations; administrative principles and methods, including goal
setting,program and budget development,work planning and organization; equal
employment/affirmative action guidelines and policies.
Ability to analyze sensitive administrative problems; prepare and present
complete, well organized, and logical reports; interpret and apply related laws,
ordinances, and policies;communicate effectively both orally and in writing; work
independently; establish and maintain cooperative working relationships;
supervise assigned staff; analyze complex administrative problems, evaluating
alternatives, and make creative recommendations; represent the department
effectively in meetings, including making presentations; establish and maintain
cooperative working relations with a variety- off-citizens;public and private
organizations and businesses, commissions/committees, and City staff.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a
satisfactory driving record.
Proposed Salary From $5, 550.00 to $6,746.06
e
. ti
EXHIBIT C
CeAta:SA-111)
• Date Adopted: )Joy t y±
CITY OF AZUSA
SENIOR MANAGEMENT ANALYST/INTEGRATED WASTE MANAGEMENT COORDINATOR
DEFINITION
Under general direction, develops, implements, monitors and modifies comprehensive integrated waste
management programs to assure compliance with state laws; promotes the need and benefit of these
programs to schools, businesses and the community; performs related duties as assigned.
CLASS CHARACTERISTICS
This single position class reports directly to the Consumer Services Manager and is responsible for
implementing and promoting a variety of integrated waste management programs including refuse collection,
recycling,green waste collection,composting,used oil recycling and disposal of other household hazardous
waste. The incumbent may provide functional supervision to staff and volunteers.
ESSENTIAL FUNCTIONS
__ These functions may not be present in all positions in-this class. When a position is to be filled-Mie essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Develops, implements and monitors integrated waste management and recycling programs for
residential and commercial customers in order to reduce waste to comply with AB 939;develops and
implements procedures and recommends related policies in compliance with existing laws and
regulations. (a b c d e g j k m q)
2. Coordinates City-wide household hazardous waste collection program in conjunction with other
public and private agencies. (a b c d e f g i j k m n q)
3. Represents the City to Federal, State, County agencies, community associations, committees,
boards and organizations on issues related to integrated waste management and recycling programs
and utilities. (a bcdef ij k I m no q)
4. Develops,writes and maintains information and materials related to integrated waste management
and recycling programs for public information; assists the Public Information Officer with the
dissemination of information regarding these programs; presents information and programs related
to integrated waste management and recycling programs to City Council, business associations,
homeowners associations, school groups, and other organizations. (a b c d e f g h j k I m no q)
5. Prepares grant proposals and monitors grants; develops contracts; prepares bids and agreements
for recycling services;works with contractors to ensure compliance with the terms and conditions
of contracts; calculates and negotiates refuse rate adjustments. (a b c d e f g h i j k m n p q)
6. Monitors environmental rules,regulations and legislation to determine the impact on City operations.
(abcdefghijk mnpq)
7. Prepares and monitors the budget for integrated waste management and recycling programs;assists
with rate restructuring studies. (a b c d e f g h i j k m n p q)
8. Prepares reports,agenda Items and Informational items for the City Council and Federal and State
agencies; briefs the City Council,City manager and other City staff on matters relating to Integrated
waste management and recycling programs and utilities. (a b c d e g h j k l m n o q)
Page 1 of 2
CITY OF AZUSA, SENIOR MANAGEMENT ANALYST/INTEGRATED WASTE MANAGEMENT COORDINATOR
(cont)
9. Responds to inquiries and handles complaints related to integrated waste management and
recycling programs; initiates appropriate actions to resolve problems. (a b c d e f i j k m n q)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare reports on a variety of subjects.
c. Establish and maintain effective relationships with the community, businesses and City staff.
d. Plan, direct, and coordinate a variety of integrated waste management and recycling programs.
e. Monitor and evaluate program performance according to established goals and objectives.
f. Respond to public inquiries, complaints and requests from the community in a tactful and effective
manner.
g. Operate a variety of office equipment such as computer terminal and utilize a variety of software
programs.
h. Prepare and effectively present oral and written reports, recommendations and agenda items for staff
and City Council.
i. Respond to emergency and problem situations in an effective manner.
j. Understand, explain, apply, and ensure compliance with Federal, State and local codes, laws and
regulations pertaining to integrated waste management and recycling programs.
k. Analyze unusual situations and resolve them through application of management principles and
practices.
I. Prepare public information materials and make presentations to residential and business customers.
m. Deal constructively with conflict and develop effective resolutions.
n. Deal diplomatically and professionally with a wide variety of individuals and groups.
o. Make presentations and develop marketing materials.
p. Prepare and administer the budget for integrated waste management and recycling programs.
q. Meet the physical requirements established by the City.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include a bachelor's degree from
an accredited college/university in business or public administration,environmental studies or a related
field and three years of progressively responsible experience in the development, coordination and
implementation of integrated waste management and recycling programs. A master's degree in a
related field is desirable.
Knowledge and Skill Levels
Considerable knowledge of practices,techniques,and equipment used in integrated waste management
and recycling operations; AB 939, local, State and Federal legislation pertaining to integrated waste
management and recycling programs; promotional and marketing techniques; State reporting
requirements; grant preparation and contract administration techniques; research methods; principles
and practices of public administration,budgeting and public relations. Some knowledge of the principles
and practices of supervision; computer operations and a variety of software applications; recent
developments,current literature and sources of Information related to resource efficiency such as waste
management and recycling.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Page 2 of 2
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AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources
DATE: August 14, 2001
SUBJECT: UPDATED CLASS SPECIFICATIONS:
SENIOR POLICYANALYST/ASSISTANT TO THE DIRECTOR OF UTILITIES
- .. • _ CUSTOMER CARE OPERATIONS SUPERVISOR — - -- — -
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3, that
the City Council adopt the updated and re-titled and revised class specifications of Senior Policy
Analyst/Assistant to the Director of Utilities (formerly "Senior Management Analyst/Integrated
Solid Waste Coordinator") and Customer Care Operations Supervisor (formerly "Customer
Services Supervisor"). •
BACKGROUND
A recent review of the existing class specifications for the above listed positions revealed the
need for an update to the current description of job duties to reflect the actual duties performed
by each position.
Substantive changes in the duties of the Senior Policy Analyst/Assistant to the Director of Utilities
classification include additional responsibilities in the monitoring and response to legislative bills
and policies pertaining to the Utilities Department. Additionally, the position has evolved to
handle energy related issues and analysis of recent changes in utilities administration. The
qualification guidelines for this position were also revised to include the preferred education level.
• This position remains assigned under the Compensation and Benefits Memorandum covering
the Middle Management Classified Positions.
The classification of Customer Care Operations Supervisor has also evolved in function as the
Utilities Department has placed great emphasis on the "customer service" operations. A recent
review of the classification title for the supervisory position assigned revealed the need to update
the class specification title to better reflect the"care in operations"philosophy. This title revision
is in line with the management level position of Assistant Director of Customer Care and
Solutions.
Exhibits:
"A" Senior Policy Analyst/Assistant to the Director of Utilities Class Specification
"B" Customer Care Operations Supervisor Class Specification
•
SALARY SURVEY FOR ASST TO THE CITY MANAGER POSITION.
February 6, 2001
active
FY 00-01 Monthly Range
Low High
Alhambra Asst to the City Mgr $4,840 $6,301
Cerritos Asst to the City Mgr $5,390 $6,727
Claremont Asst to the City Mgr $5,407 $6,532
Colton Asst to the CM/Grants Coor. $4,997 $6,074
Covina Asst to the City Mgr $5,961 $7,246
Culver City Asst to the CAO $5,698 $6,955
Cypress Asst to the City Mgr $5,150 $6,179
La Verne** Asst to the City Mgr $5,538 $6,732
Pasadena Asst to the City Mgr $6,015 $7,519
Rancho Cucamonga Asst to the City Mgr $4,969 $6,376
Rialto Asst to the City Adminstr $5,303 $6,406
Average $5,388 $6,641 — •
Add 3%for FY 2001-02 -- $5,550 $6,840 - -
**Note: For a 36 hour work week, La Verne's range is$4,984 to$6,059 per month.
Adjusted to a 40 hour work week, La Verne's range is$5,538 to$6,732 per month.
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PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
- �a �, •.
• ti <
Susan Para•as Accountant FN I'ROB 10-18-05
Robert R an Water Distribution Worker II UTL PROB 10-11-05
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
ffi
None to Resort
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB, =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM:
•
DATE: ]0-25-2005
, -, RECRUITMENT PROGRESS REPORT
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2 Police Dispatcher-Entry level Open Pending Cont. Trib Ad 1/16/05 Pending
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Inactive
4 6 Water Production Worker II Open Pending Pending Pending 0 0 NA NA NA NA Pending
7 Office Specialist II Open 9/11/05 9/26/05 Tribune Pending 0 0 NA Pending 0 0
8 Literacy Coordinator Open 8/27/05 10/13/05 Tribune N/A Pending
**Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West.
24-hour jobline and U.S. Mail 250 agencies. q
_ :ii___
All announcements sent via: City e-mail; posted throughout the City; City Website.
October 25, 2005
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