Loading...
HomeMy WebLinkAboutAgenda Packet - September 13, 2005 - PB AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: September 13, 2005 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Joseph Guarrera ULeslie Dierking Others Present 0 Cathy Hanson, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: August 9, 20005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: ASSISTANT DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 5. OPEN SESSION: A. City Manager- Fran Delach B. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - LIBRARY ASSISTANT III C. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) -SENIOR LIBRARIAN/DIVISION LIBRARY D. Recruitment of Water Production Worker II/cancel approved Water Production Maintenance Mechanic - Informational E. Scheduling of Personnel Board Hearing F. Personnel Action Report - Informational G. Recruitment Progress Report - Informational H. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. I. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. J. ADJOURNMENT _r- 41/0111 AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD AUGUST 9, 2005 A regular meeting of the Personnel Board was called to order at 7:11 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Director of Utilities Joseph Hsu and Acting Director of Public Works Mike Scott ABSENCE Guarrera/Dierking- to excuse Frank Allen (Vice Chair) APPROVAL OF MINUTES Dierking/Guarrera-to approve the minutes July 26, 2005 Merit Increases, Regular Dierking/Bushey -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. Guarerra no vote Flexible Staffing Promotion to Meter Reader Increase Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Name Class Dept Type of. Ill: Step "ActtojilEffective B Date Monthly Sean Smith Meter Reader UTL Merit Inc 5179/4 7-6-05 $4,100.42 Safaa Abou-Taleb Library Assistant III LB Reg Appt/Merit Inc 4150/4 6/7/05 $3,072.53 4.b. Flexible Staffing Promotional Appointment Recommendations Name From Classification/ Dept < Effective" ge/Step To Classification Date Bane AronthlY Paul Branconier Water Distribution Worker II to UTL 5/1/05 5250/5 Water Distribution III $4,609.50 RECLASSIFICATION Guarerra/Direking-pursuant to Section 3.8. Reclassification, of the Rules of the Civil REQUEST Service System, Administrative Technician RECLASSIFICATION Guarerra/Direking-pursuant to Section 3.8. Reclassification, of the Rules of the Civil REQUEST Service System, Engineering Assistant ADJOURNMENT Guarrera/Dierking-to adjourn the meeting at 7:35 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 9-13-05 Page 1 of 1 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: September 13, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Name Classification Dept Effective Date A Mike Scott Assistant Director of Public Works/City Engineer PW Reg Appt/Merit Inc 3531/3 $7,863.92 CLOSED SESSION AGENDA ITEM: 4.A DATE: 9-8-05 Date Adopted:11-02-92 Class Code: 4712 CITY OF AZUSA LIBRARY ASSISTANT III DEFINITION Under limited supervision, performs a wide variety of paraprofessional, and technical and clerical library work;performs technical work in the cataloging of Library materials;and can have lead supervisory respon- sibility of assigned personnel; performs related duties as required. CLASS CHARACTERISTICS This is the advanced journey level of the nonprofessional library series. This class may be distinguished from the next lower class of Library Assistant 11 by the level of difficulty and complexity of work performed. Incumbents are required to use a high degree of independent judgment in making decisions in accordance with established rules and procedures and may provide lead supervision and training to assigned staff. Incumbents in this class may be responsible for the lead supervision of staff for an assigned area. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Applies copy cataloging principles for library materials utilizing the OCLC system; processes catalog cards for library materials; determines subject headings to ensure consistency with the current collection. Uses a variety of computer software and Internet applications on a daily basis. Assists professional library staff in planning and conducting library programs and services for the public. Processes new library materials; inputs new titles into the data base; corrects existing records; keeps statistics of all books added; maintains records of library materials. Changes classification of materials as requested by the librarians and inputs necessary changes to the database;withdraws materials from the collection as requested;updates computer records and maintains related statistics. May participates and lead the work of staff responsible for circulation activities at the library;assists patrons in the use of library catalog and library equipment;checks books in and out;registers new patrons.Answers questions for adults and juveniles in person and on the phone. May schedule staff to provide adequate staff support for various library activities; supervises the work of hourly employees,volunteers,or leads the work of other Library Assistants and Clerks in the completion of work assignments. Operates a variety of office equipment, such as computers, photocopiers,printers, faxes,public and staff computers, typewriters, and cash registers. Maintains a variety of records and prepares special reports and surveys. MARGINAL FUNCTIONS OPEN SESSON AGENGV.ITEC 1 of 1 9- 13_-0x' DATE . These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. 1. Provides temporary and vacation relief in similar occupational fields as necessary. Library Assistant III Class Specification QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and two years of experience comparable to that of a Library Assistant II in the City of Azusa including college level course work in library technology. Possession of a library technician certificate in library technology is highly desirable. Knowledge, Skills and Abilities: Considerable knowledge of library operations,material processing procedures,acquisitions,public contact techniques; office methods and procedures; Dewey decimal system. Skill in operating a computer terminal and other office equipment at an acceptable rate of speed and performing clerical work with skill and accuracy. Ability to communicate clearly and concisely,both orally and in writing;write reports and keep accurate records; apply library procedures and practices and to locate materials in the library; communicate effectively with a variety of personnel and establish/maintain effective working relationships; understand, explain and apply policies and procedures; perform the more difficult library clerical work; understand and follow verbal and written directions;work independently;perform mathematical computations;operate a computer and use of a variety of computer software; operate a variety of office equipment; alphabetize materials and use Dewey Decimal system; train, assign and evaluate work of assigned staff. 2 of 2 \., `r Date Adopted:11-02-92 Class Code:4712 CITY OF AZUSA `.e\I o n ) LIBRARY ASSISTANT III DEFINITION Under limited supervision, performs a wide variety of paraprofessional,_ and technical and clerical library work - - - -: '. - - ' : ; performs technical work in the cataloging of Library materialsi of-and can has have lead supervisory responsibility of assigned personnel; performs related duties as required. CLASS CHARACTERISTICS This is the advanced journey level of the nonprofessional library series. This class may be distinguished from the next lower class of Library Assistant H by the level of difficulty and complexity of work performed. Incumbents are required to use a high degree of independent judgment in making decisions in accordance with established rules and procedures and may provide lead supervision and training to assigned staff. Incumbents in this class are-may be responsible for the lead supervision of staff for an assigned area. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Copy-Applies catalogs copy cataloging principles for library materials utilizing the OCLC system;processes catalog cards for library materials; determines subject headings to ensure consistency with the current collection; files cards in public catalog. Uses a variety of computer software and Internet applications on a daily basis. Assists professional library staff in planning and conducting library programs and services for the public. Processes new library materials; inputs new titles into the data base; corrects existing records; keeps statistics of all books added; maintains records of library materials. Changes classification of materials as requested by the librarians and inputs necessary changes to the data base; withdraws materials from the collection as requested; updates computer records and maintains related statistics. May pParticipates and leads the work of staff responsible for circulation activities at the library; assists patrons in the use of library catalog and library equipment;checks books in and out;registers new patrons. Answers questions for adults and juveniles in person and on the phone. May Sschedules staff to provide adequate staff support for various library activities;supervises the work of hourly employees,volunteers,or leads the work of other Library Assistants and Clerks in the completion of work assignments. Operates a variety of office equipment,such as computers, photocopiers, printers, faxes, public and staff computers, typewriters, and cash registers. - - - --: :-'- :-- -. - - ---: t-effoiTals Maintains a variety of records and prepares special reports and surveys. 1 of 1 MARGINAL FUNCTIONS These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. 1. Provides temporary and vacation relief in similar occupational fields as necessary. Library Assistant III Class Specification QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and two years of experience comparable to that of a Library Assistant II in the City of Azusa including college level course work in library technology. Possession of a library technician certificate in library technology is highly desirable. Knowledge, Skills and Abilities: Considerable knowledge of library operations,material processing procedures,acquisitions,public contact techniques; office methods and procedures; Dewey decimal system. Skill in operating a computer terminal and other office equipment at an acceptable rate of speed and performing clerical work with skill and accuracy. Ability to communicate clearly and concisely,both orally and in writing;write reports and keep accurate records; apply library procedures and practices and to locate materials in the library; communicate effectively with a variety of personnel and establish/maintain effective working relationships; understand, explain and apply policies and procedures; perform the more difficult library clerical work; understand and follow verbal and written directions;work independently;perform mathematical computations;operate a computer and use of a variety of computer software; operate a variety of office equipment; alphabetize materials and use Ddewey Ddecimcal system; train, assign and evaluate work of assigned staff. 2 of 2 Date Adopted: 11/02/92 Class Code: 2555 CITY OF AZUSA ReJ Scd_ SENIOR LIBRARIAN/DIVISION LIBRARIAN DEFINITION Under limited supervision,plans,organizes,and administers services for a major division of the Library such as public services or technical services; performs professional library work related to book selection, reference services, cataloging, and special programs; performs related duties as required. CLASS CHARACTERISTICS The Senior Librarian reports to the Library Director City Librarian and is a professional classification,distin- guished from the Librarian classification by its responsibility for supervision of library staff and for program responsibility for a major citywide library program area, such as public services and or technical services. This class differs from the Assistant City Librarian classification by the latter's primary responsibility to assist the City Librarian in planning, organizing, directing, and supervising overall library activities, services, and operations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Under general direction,supervises, plans,and administers divisional programs and services;and provides responsible staff assistance to Library Director. Supervises and coordinates a variety of operational activities for the library including building maintenance, news media relations, patron relations, personnel issues,and the selection and purchase of library equipment.Develops implements,and evaluates programs; evaluates and selects materials including books,magazines,audio,video,CD-ROM products and electronic resources;manages and participates in the development and administration of the assigned division annual budget; coordinates staff training, using excellent customer service skills, assists patrons in locating appropriate information sources; coordinates collection development; makes public presentations; maintains a variety of records and statistics; participates on a variety of committees, boards, and task forces; assists in design and updating of library web pages; prepares a variety of reports; coordinates selection and acquisition;responds to and resolves inquiries and complaints;and performs other duties as assigned. Plans,organizes,directs,and coordinates a major program area such as adult reference,children's services and/or technical services;assigns,organizes,trains,and supervises the work of volunteers and library staff; sets goals and objectives for the division;develops effective methods of communication with staff assigned. Continuously reads professional literature to maintain currency of knowledge as it relates to the collection.) Plans and directs or conducts special projects involving library promotion and outreach activity; May create, coordinate, and implement children's programs such as Summer Reading program, weekly story programs,and special programs;selects themes and prepares materials for the programs;trains staff in the conduct of the programs; visits and makes presentations to schools and community groups to encourage participation in the programs; handles and resolves customer complaints. Is responsible for developing library programs that will effectively meet the needs of the community. Page 1 of 2 OPEN SESSION AGENDA ITEIl7 DATE._.N. �.x�' l3-®S • As a designated representative of the Library, or in the absence of the Library Director, attends meetings, conferences, or other functions; provides information or participates in discussions regarding Library activities. Provides instruction, and otherwise assists in the training of library personnel; reviews and evaluates employee performance; assists in the selection of staff; recommends disciplinary action. Senior Librarian C/ass Specification MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. 1. Assumes a major role in incorporating technology in all aspects of work within the division. 2. Assists the Library Director with planning and implementing the library automation project. QUALIFICATIONS GUIDELINES - Education and/or Experience: Any combination of education and/or experience that has provided the knowledge,skills,and abilities necessary for satisfactory job performance. Example combinations include possession of a Master of Library Science Degree and three years of professional experience in a library including two years in a supervisory capacity. Knowledge and Skill Levels:Thorough knowledge of the principles and practices of professional library work; literature and services for the assigned program; use of various library tools; practices involved in the cataloging, classifying, and processing of library materials; principles of supervision; automation and computers relevant to operations of a library. Ability to communicate clearly and concisely, both orally and in writing; implement library programs;analyze data and information and draw logical conclusions;select, train,supervise and evaluate employees;train personnel on divisional activities,procedures and regulations; make decisions regarding operational and personnel functions;operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies; understand and follow verbal and written directions;promote community interest in library services;perform technical library tasks;. Use a variety of software applications to maintain databases and generate reports on library activities. Page 2 of 2 Date Adopted: 11/02/92 Class Code: 2555 CITY OF AZUSA J5i 4+' S SENIOR LIBRARIAN/DIVISION LIBRARIAN DEFINITION Under limited supervision,plans,organizes,and administers implements services for a major division of the Library such as public servicesadult reference, children's services and/_or technical services; performs professional library work related to book selection, reference services, cataloging, and special programs; performs related duties as required. CLASS CHARACTERISTICS The Senior Librarian reports to the Library Director City Librarian or may report to the Assistant Director of Library Services and is a professional classification, distinguished from the Librarian classification by its increased responsibility for supervision of library staff and for program responsibility for a major city-wide library program area, such as public services and _ - - - -, - - --' - * •r technical services. This class differs from the Assistant City LibrarianDirector of Library Services classification by the latter's primary responsibility to assist the City LibrarianDirector of Library Services in planning, organizing, directing, and supervising overall library activities, services, and operations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Under general direction,supervises,plans,and administers divisional programs and services;and provides responsible staff assistance to Library Director. Supervises and coordinates a variety of operational activities for the library including building maintenance, news media relations, patron relations, personnel issues,and the selection and purchase of library equipment.Develops implements,and evaluates programs; evaluates and selects materials including books,magazines,audio,video,CD-ROM products and electronic resources;manages and participates in the development and administration of the assigned division annual budget; coordinates staff training, using excellent customer service skills, assists patrons in locating appropriate information sources; coordinates collection development; makes public presentations; maintains a variety of records and statistics; participates on a variety of committees, boards, and task forces; assists in design and updating of library web pages; prepares a variety of reports; coordinates selection and acquisition;responds to and resolves inquiries and complaints;and performs other duties as assigned. Plans,organizes,directs,and coordinates a major program area such as adult reference,children's services and/or technical services;assigns,organizes,trains,and supervises the work of volunteers and library staff; sets goals and objectives for the division;develops effective methods of communication with staff assigned. p - , -• : - -.- , -- T l- elet-iens from the library; performs original cata = -- - _ g - ;Ceontinuously reads professional literature to maintain currency of knowledge as it relates to the collection.) fps and individuals in locating and obtaining materials; furnishes information or provides Plans and directs or conducts special projects involving library promotion and outreach activity; makes presentations on library services. Page 1 of 2 L � May Creates,coordinates,and implements children's programs such as Summer Reading program,weekly story programs,and special programs;selects themes and prepares materials for the programs;trains staff in the conduct of the programs; visits and makes presentations to schools and community groups to encourage participation in the programs; handles and resolves citizen customer complaints. Is responsible for dDevelopings library programs that will effectively meet the needs of the community. As a designated representative of the Library,or in the absence of the Library DirectorCity Librarian,attends meetings, conferences, or other functions; provides information or participates in discussions regarding Library activities. Assists with . - .c - ,. - .. c o. .. c - Provides instruction, and otherwise assists in the training of library personnel; reviews and evaluates employee performance; assists in the selection of staff; recommends disciplinary action. Senior Librarian Class Specification MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. 1. Assumes a major role in incorporating technology in all aspects of ????Instructs work within the division. staff on the operation of computers. 2. Assists the Library Director City Librarian with planning and implementing the library automation project. QUALIFICATIONS GUIDELINES-Education and/or Experience:A master's degree in library science or aAny combination of comparable education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include possession of a Master of Library Science Degree and three years of professional experience in a library including two ene-years in a supervisory capacity. Knowledge and Skill Levels:Thorough knowledge of the principles and practices of professional library work; literature and services for the assigned program; use of various library tools; practices involved in the cataloging, classifying, and processing of library materials; principles of supervision; automation and computers relevant to operations of a library. Ability to communicate clearly and concisely,both orally and in writing; implement library programs; analyze data and information and draw logical conclusions;select, train, supervise and-n evaluate employees; train personnel on divisional unit activities, procedures and regulations; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures;interpret and apply rules, regulations, procedures and policies;understand and follow verbal and written directions;promote community interest in library services;perform technical library tasks; operate a computer and use a variety of computer software and keep accurate records. Use a variety of software applications to maintain databases and generate reports on library activities. Page 2 of 2 i E . MEMORANDUM TO: Cathy Hanson, Director of Human Resources FROM: Chet F. Anderson .P.E., Assistant Director, Water Operations DATE: August 23, 2005 SUBJECT: End to Recruitment for Water Production Maintenance Mechanic and start of Recruitment of Water Production Worker II As we discussed last Thursday, after several months of unsuccessful recruitment of a Water Production Maintenance Mechanic, the Water Division would like to shift the focus of the recruitment effort to securing an additional Water Production Worker II for the Production staff for the following reasons: First, a review of the job description for the Water Production Worker I, II, and II positions indicates that the duties of the Maintenance Mechanic fall within the duties of the Water Production Workers and those duties can be handled by the Water Production Workers. Second, additional Water Production Staff will be required once the new Water Treatment Plant is on line and operating at full capacity; just how many additional Production Workers will ultimately be required is unknown at this time. Third, an additional Production Worker on staff means that an additional operator will be available for standby duty and will be qualified to attend to duties by himself/herself at the Treatment Plant in accordance with State Health Department staffing and certification requirements. Fourth, one of our Water Production Worker III's is scheduled for hip replacement and will be off for approximately 6 to 7 months beginning in September. An additional operator will be needed to make up for the absent operator. Finally, a Water Production Worker II, which is what we would like to recruit, is paid slightly less than a Water Production Maintenance Mechanic at all steps, so the fiscal impact of hiring an additional operator in lieu of the Maintenance Mechanic will be minimal to none. cc: Joe Hsu, Steve Seffer rnr_ik►e+rete►anikt l'!CMIN !TM; ATC: 01 - V)-3 -os" • Vie' • AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME, DEPT PROB* HI�RE SEPARATION REG . DATE DATE• .,. . '.: Christopher Williams Apprentice Line Mechanic UTL PROB 8-16-05 Scott Hall Apprentice Line Mechanic UTL PROB 8-16-05 Michael Lorusso Facility Maintenance Supervisor PW 6-17-03 8-8-05 Robin Hunter Customer Service Representative II UTL 1-24-00 9-1-05 Gilbert Juarez Police Officer Trainee PD PROB 9-1-05 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER CLASSIFICATION FRO `, 5� DEPT PIKUD F None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5,F. DATE: 9-13-2005 RECRUITMENT PROGRESS REPORT NO. CLASSIFCATION TYPE OPEN CLOSE ADVERTISING #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Par EL List Practical Interview t- OB 1 Human Resources/Risk Mgmt Open 5/22/05 8/25/05 Trib, IA 9 5 NA NA NA NA 9/6/05 5 5 Analyst 2 Police Corporal Prom Pending Inactive 3 Police Dispatcher- Entry level Open 3/14/05 Cont. Trib Ad-1/16/05 23 18 7/30/05 16 9 NA 8 6 6 4 Police Dispatcher - Lateral Open 5/16/04 Cont./ Trib Ad-5/16/04 11 0 NA NA NA NA Pending Inactive 5 Police Officer-Academy Open 4/25/05 Cont. 6 Police Officer- Lateral Open 5/16/04 Cont:! Trib Ad-5/16/04 11 0 NA NA NA NA Pending Inactive 7 Water Production Worker II Open Pending Pending Pending 0 0 NA NA NA NA Pending 8 Office Specialist II Open 9/11/05 9/26/05 Tribune 0 0 Pending 0 0 NA Pending 0 0 **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. SEPTEMBER 13, 2005 1.6.,/;1 wKJ Z ` O'Z'i tin w N 61. �r O C r