HomeMy WebLinkAboutAgenda Packet - August 9, 2005 - PB •41,4710 p
AZUSA
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the
nature of the item described on the agenda.
DATE: August 9, 2005
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Chair Jake Bushey
2. ROLL CALL: Personnel Board Members
0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Joseph Guarrera []Leslie Dierking
Others Present
Cathy Hanson, Director of Human Resources/Personnel Officer
0 Others : Director of Utilities Joseph Hsu
3. APPROVAL OF MINUTES: Jul y 26, 2005
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Meter Reader
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Library Assistant III
C. Public Employee Performance Evaluation : Flexible Staffing Promotion(Pursuant to Cal. Gov.
Code, `54957)
Title: Water Distribution Worker III
5. OPEN SESSION:
A. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System) -ADMINISTRATIVE TECHNICIAN
B. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System) - ENGINEERING ASSISTANT
C. Personnel Action Report - Informational
D. Recruitment Progress Report - Informational
E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
F. COMMENTS,UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
G. ADJOURNMENT
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AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
JULY 26, 2005
A regular meeting of the Personnel Board was called to order at 7:20 p.m. in the West Wing Conference Room by Jake
Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking,
Joseph Guarrera
Staff Liaison: Director of Human Resources, Cathy Hanson
APPROVAL OF MINUTES Guarerra/Dierking-to approve the minutes
JUNE 14, 2005
Merit Increases, Regular Allen/Guarrera-recommend approval of merit increases,regular appointment and/or flexible
appointment and/or staffing promotional appointments for the following employees. Pursuant to the
Flexible Staffing Promotion Performance Appraisal Procedures, Board members further directed the Personnel Officer to
Appointment request that supplemental documentation further clarifying exceptional ratings for Agenda
Recommendations Item(s) 4.b. They requested the supplemental documentation by August 9, 2005.
4.a. Merit Increase and/or Regular Appointment Recommendations
Name Class Dept Type of Range/Step
Actlon/Effective Base
DateMonthly
Tamara Patlogar Police Dispatcher PD Reg Appt 9164/2
6-1-05 $3,188.69
4.b. Request for Supplemental Documentation/Department Head Explanation:
Name Class Dept.
Sean Smith Meter Reader UTL
RECRUITMENT REQUEST-
Dierking/Allen-pursuant to Section 5.5.3. Promotional Examinations of the Rules of the
PROMOTIONAL
Customer Service Civil Service System
Representative I (2 positions)
RECRUITMENT REQUEST- Dierking/Allen-pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
OPEN COMPETITIVE of the Civil Service System
Office Specialist I
RECRUITMENT REQUEST- Dierking/Allen-pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
OPEN COMPETITIVE of the Civil Service System
Library Assistant III
RECRUITMENT REQUEST- Dierking/Allen-pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
OPEN COMPETITIVE of the Civil Service System
Senior Librarian-Head
Technical Services
RECRUITMENT REQUEST- Dierking/Allen -pursuant to Section 5.5.2. Open Competitive Examinations, of the
OPEN COMPETITIVE Rules of the Civil Service System
Adult Education &Literacy
Services Coordinator
ADJOURNMENT Guarrera/Allen-to adjourn the meeting at 7:26 p.m.
OPEN SESSION AGENDA ITEM 3
NO:
DATE APPROVED: 8-9-2005
Page 1 of 1
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AZUSA
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Cathy Hanson, Director of Human Resources
Date: August 9, 2005
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Dept Effective Date Monthly
A Sean Smith Meter Reader UTL Merit Inc 5179/4
7-6-05 $4,100.42
B Safaa Abou-Taleb Library Assistant III LB Reg Appt/Merit Inc 4150/4
6/7/05 $3,072.53
CLOSED SESSION AGENDA ITEM: 4. A-B
DATE: 8-9-2005
33`,
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AZUSA
TO: Honorable Chair and Members of the Personnel Board
FROM: Cathy Hanson, Director of Human Resources
DATE: August 9, 2005
SUBJECT: Flexible Staffing Promotion Recommendations
Pursuant to the rules of the Civil Service System the Director of Utilities Joseph Hsu has submitted performance
appraisal(s) for the following employee(s) and recommends Promotion within the Flexible Staffing Provisions.
Name From Classification To Classification Dept Effective Range/Step
Date Base Monthly
Paul Branconier Water Distribution Worker II Water Distribution Ill UTL 5/1/05 5250/5
$4,609.50
CLOSED SESSION ITEM:
A,..,DATE: -C�S�
AZ-CHIU%SA
IEL
INTER OFFICE MEMORANDUM
TO: FRAN M. DELACH, CITY MANAGER
CATHY HANSON, HUMAN RESOURCES DIRECTOR
VIA: JOSEPH F. HSU, DIRECTOR OF UTILITIESK
FROM: CARY KALSCHEUER, ASSISTANT TO THE DIRECTOR OF ESCAI
DATE: AUGUST 3, 2005
SUBJECT: RECLASSIFICATION OF FELIZA CAWTE TO ADMINISTRATIVE TECHNICIAN
Feliza Cawte began working for the City of Azusa on April 9, 2001, as an Office Specialist II,
and worked in the Electric Division of the Utilities Department until July 1, 2004, when she
was transferred to the Administrative Division of the Utilities Department. Since Feliza's
transfer, she has been given increasingly more complex assignments and tasks, similar to
what an Administrative Secretary or Administrative Technician performs.
Feliza's duties in Utilities Administration now include preparation of timesheets, processing of
purchase order requisitions, payment demands, construction progress payments, lookup of
budget account balances and purchase order balances, preparation of budget amendments
and transfers, and sundry other tasks such as mail distribution, filing, making copies, etc.
Feliza has also been typing and distributing Utility Board Agendas, making accommodations
for Utility Board meetings, and doing follow-up work to ensure documents are properly
executed. Feliza has also assisted with technical documentation required of grant funding
4 and has reviewed public information which promotes Utility-managed services, such as
various recycling programs and services.
The duties currently represented by Feliza's work activities clearly go beyond the position of
Office Specialist II, and it is appropriate to reclassify her position title to be more consistent
with her actual job duties. It is recommended that Feliza be reclassified, therefore, to the
Administrative Technician position. The Utilities Department budget was adopted in
anticipation of this reclassification and includes amounts sufficient to cover the modest
increase.
It is preferred that this reclassification be approved effective October 9, 2005, the anniversary
of Feliza's performance review.
OPEN SESSION ADEN[',', A
DATE
Date Adopted: 07-15-02
Range: 4169
CITY OF AZUSA
ADMINISTRATIVE TECHNICIAN
DEFINITION
Under general supervision, performs advanced clerical duties and a variety of para-professional,
technical and assigned administrative tasks in support of a department activity including
programs, projects and services; performs related duties as required.
ESSENTIAL FUNCTIONS
Provides direct and confidential advanced clerical support to a department head and other staff
members as required; maintains calendar of appointments; receives visitors, ascertains reason for
visit and notifies appropriate party; prepares correspondence often working from notes or
directions as to objective to be achieved; reviews incoming correspondence and routes in
accordance with standard procedures.
Responds to inquiries from the public and City staff regarding departmental programs,
procedures, activities and other matters which require an in-depth knowledge of the department.
Establishes and/or maintains files on departmental activities; researches files to obtain information
requested by departmental staff or necessary to the preparation of reports or conduct of other
office business.
Handles administrative tasks associated with sub-components of departmental programs;
establishes and carries out record keeping procedures; develops or obtains forms and documents;
interfaces with other City staff and outside agencies in obtaining information and coordinating
activities; maintains personnel files and types performance evaluations and disciplinary actions.
Assembles and copies departmental agenda forms and documents and distributes same
information; makes arrangements for department board meetings, attends board meetings and
takes notes as needed.
Assists with the administration and coordination of specialized reports, projects and services as
directed. Prepares documents and reports to outside agencies on specialized activities,monitors
program information and maintains monthly reports.
Prepares and assembles a variety of specialized documents and packages with distribution of the
same; attends projected related meetings as directed.
Organizes and coordinates special events as directed by the Department Head. Manages record
storage, destruction and retrieval of Division's records and files.
Assists the Department Head with a variety of administrative tasks using discretion and
independent judgment in accordance with general direction; conducts research and provides
recommendations regarding project activity.
Page 1 of 2
Class Specification
Administrative Technician
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an
individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills and
abilities necessary for satisfactory job performance. Example combinations include equivalent to
completion of the twelfth grade supplemented by course work in office procedures,administrative
processes and courses or training in the area of the assigned specialty specific to the City
department; three years of experience in the assigned specialty is required.
Knowledge, Skills and Abilities
Considerable knowledge of office and administrative procedures, record keeping, business
maintenance procedures and systems; preparation of complicated documents. Working
knowledge of the basic functions and organization of City government. Considerable knowledge of
principles, practices, and procedures of the department to which the position is assigned (i.e.
accounting, human resources, police, utilities, etc.). The Ability to work independently and
efficiently.
SPECIAL REQUIREMENTS
Ability to work in a standard office environment.
Page 2 of 2
Debbie Mortene,en -Christina Curiel Job reclassification Request .doc Page 1
Date: April 6,2005
To: Cathy Hanson,Human Resources Director
From: Bill Nakasone, Director of Public Works
Mike Scott, City Engineer/Assistant Director of Public Works
Subject: Request for Reclassification of Christina Curiel
The purpose of this memorandum is to request a Job Reclassification for Christina Curiel
from her existing position of"Engineering Technician"to that of"Engineering
Assistant". Christina is now at her highest step as an Engineering Technician,yet has had
full charge responsibility on(2)major engineering projects; The Pavement Management
Plan and the City Wide Concrete Improvement Project. Both of these projects were of
major size and scope(Pavement Management=$6.5 million and Citywide Concrete
Improvement Project=$1.1 million). Her role on both of these projects included(but
was not limited)to the following; distress quantity calculation, identification of corrective
treatment strategies,complete bid specification development, calculation of engineering
cost estimate,coordination of pre bid conference, coordination job walk,bid review and
bid advisement, coordination of pre construction conference, submittal oversight(bonds,
insurance,traffic control plans, etc),job construction oversight,job inspection, change
order pre approval, and notice of completion pre approval. Simply stated, she has
demonstrated the ability to take on major responsibilities while communicating with the
Director and City Engineer in a manner that expedites successful completion of the
project at hand.
Additionally, Christina is proficient in Autocad. This is an engineering software program
that develops engineering drawings. She has been our resident expert with Computer
Aided Drafting and utilized this skill on numerous projects; producing both plans and
graphics. She has also recently developed a comprehensive"Utility Trenching and
Backfill"specification that the department is seriously evaluating for implementation in
the near future. While performing the above, she manages to also take on the role of
Department liaison with the Architectural Barriers Board and is frequently requested to
serve as a bi-lingual interpreter with our Spanish speaking residents.
Christina has a positive up-beat demeanor and a consistent willingness to take on new
assignments that both challenges and increases her knowledge. She is deserving of this
reclassification.
The fiscal impact of this reclassification will be$7,234.80. This will be absorbed by the
Sewer Fund and there are sufficient funds available. Her annual salary will be
$50,936.28 ($4,244.69/month)and will be allocated 40%to Engineering(651)and 60%
to the Sewer Fund as illustrated below;
General Fund/Engineering (40%) $20,374.51
OPEN SESSION AGEND..ITEM 56
DATE 0 " -0
Debbie MortenT.en C'instina Curiel Job ^,classification Request doc Page 2
Sewer Fund (60%) $30,561.77
II
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AZUSA
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME" DEPT . PROB* ;: HRE SEPARATION
REG* DATE `'' DATE
Luivette Resto-Ometeotl Adult Education &Literacy Coordinator LB 11-24-03 7-28-05
William Nakasone Director of Public Works PW 1-28-02 8-3-05
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT PROS'
REG'
None to Report
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: 5•C/.
DATE: 8-9-2005
RECRUITMENT PROGRESS REPORT
NO. CLASSIFCATION TYPE OPEN CLOSE ADVERTISING #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Part- EL List
Practical Interview OB
3 Customer Care Operations Open Extended Pending Trib; JA, times 24 5 NA NA NA NA 7/21/05 8 5
Supervisor
4 Human Resources/Risk Mgmt Open 5/22/05 Pending Trib, JA 7 3 NA NA NA NA Pending
Analyst
5 Human Resources Technician Open Pending Pending Trib, Times \-S)
6 Police Corporal Prom Pending La
MY)
7 Police Dispatcher- Entry level Open 3/14/05 Cont. Trib Ad-1/16/05 23 18 7/30/05 16 NA a N
8 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending
wG-1s �
9 Police Officer-Academy Open 4/25/05 Cont. Z
O
va
10 Police Officer- Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending i
12 Water Distribution Worker ll Open 3/20/05 Cont. Trib, JA, online 20 10 7/14/05 11 11 10 8/4/05 10 1 1—
w
13 Water Production Maint Mechanic Open 3/20/05 Cont. Tribune, JA, online 12 4 NA NA NA NA 7/13/05 0 GI
**Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West.
24-hour jobline; and U.S. Mail 250 agencies.
) All announcements sent via: City e-mail; posted throughout the City; City Website.
AUGUST 9, 2005