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HomeMy WebLinkAboutAgenda Packet - July 26, 2005 - PB Alt _r- AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: July 26, 2005 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members []Jake Bushey, Chair [' Frank Allen, Vice Chair []Joseph Guarrera []Leslie Dierking Others Present [] Cathy Hanson, Director of Human Resources/Personnel Officer [] Others 3. APPROVAL OF MINUTES: June 14, 2005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Dispatcher B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Meter Reader 5. OPEN SESSION: A. Recruitment Request: PROMOTIONAL Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) -CUSTOMER SERVICE REPRESENTATIVE I (2 Positions) B. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) -OFFICE SPECIALIST I C. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - LIBRARY ASSISTANT III D. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - SENIOR LIBRARIAN - HEAD, TECHNICAL SERVICES E. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) -ADULT EDUCATION & LITERACY SERVICES COORDINATOR F. Personnel Action Report- Informational G. Recruitment Progress Report- Informational H. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. I. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. J. ADJOURNMENT ,.t#40 'AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD JUNE 14, 2005 A regular meeting of the Personnel Board was called to order at 7:05 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Cathy Hanson, Director of Human Resources Also Present: F.M. Detach, City Manager and Joseph Hsu, Director of Utilities, Jeffrey Freedman, Liebert, Cassidy, Whitmore Attorney , Angel Carrillo, Councilmember, Jorge Rosales, Azusa resident APPROVAL OF MINUTES Guarrera/Allen -to approve the minutes. May 24, 2005 Merit Increases, Regular Guarrera/Dierking-to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Name Class Dept Type of Range/Step Action/Effective Base _ Date Monthly Jennifer Retana Office Specialist I RFS Reg Appt/Merit Inc 4133/2 5-22-05 $2,393.94 4.c. Flexible Staffing Promotional Appointment Recommendations Name From Classification/ Dept Effective Range/Step To Classification tate: Bas Monethly; Joyce Adams Customer Service Rep I to UTL 6/10/05 5164/4 Customer Service Rep II $3,547.68 ADJOURNMENT Allen/Dierking-to adjourn the meeting at 7:51 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 7-26-05 Page 1 of 1 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: July 26, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Tamara Patlogar Police Dispatcher PD Reg Appt 9164/2 6-1-05 $3,188.69 B Sean Smith Meter Reader UTL Merit Inc 5179/4 7-6-05 $4,100.42 CLOSED SESSION AGENDA ITEM: 4. A-B DATE: 7-26-2005 . i CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 7-12-05 Department/Division: Light&Water Position to be filled: CSR I #of Vacancies: 2 Full-Time/Part-Time Position: Full-time Year Around/Seasonal(if part-time): Year Around Effective Date of Vacancy: 7-1-05 Desired Employment Date: 9-6-05 Recruitment Requested: 0 Open X Promotional Is this a new position: ❑ Yes X No Eligible List Hire: 0 Yes 0 No Reason for Vacancy: 1 retirement and the other is combining 2 part- time positions Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) 0 Yes X No Examination Desired: X Written 0 Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: Salary Step: 1 Range:$ $2849.58-$3438.71 Work Schedule: 7:00-5:30 Currently budgeted at step 5 @ $ 5268.92 /month. Fill at step 1 © $2849.58 /month Submitted by: Karen Vanca Title: Asst. Dir. Cu er Care&Solutions Ext: 5207 Department Head Signature: Joseph F.Hsu 17/12./OS- Print 0S 'Print Name ) Signature ***************************inHe,r,t,t**Ink t********* Irk *.* . ****** Ink** Signature below indicate approv4 jaial: City Manager: " Date: 7.-` -D� Finance Director:., eft!��. / . ., 7 Date: /T 54-.01/43 Human Resources Director: C Date: 7 -6 S."- FOR HUMAN RESOURCES USE O LY ; • 7 Tr til Class Specifications approved 0 yes 0 no Current eligibility list 0 yes 0 no -- -1d31 11H—"4-1 ' Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance& Initiating Department OPEN SESSIO' . . 5a_. DATE 4a --0 CITY OF AZUSA REQUEST FOR RECRUITMENT �` NOTE: Completed form must be approved before recruitment process can be initiated. \ D'';,e: 7/18/05 - Department/Division: Utilities-Water Position to be filled: Office Specialist II #of Vacancies: 1 Full-Time/Part-Time Position: FT Year Around/Seasonal(if part-time): N/A Effective Date of Vacancy: 7/1/05 Desired Employment Date: 9/1/05 Recruitment Requested: 1 Open 0 Promotional Is this a new position: ® Yes ❑ No Eligible List Hire: 0 Yes 0 No Reason for Vacancy: Newly budgeted position Update Class Specification prior to recruitment? (quals.,education,certs,.etc.) 0 Yes ill No Examination Desired: ® Written 0 Performance/Physical Agility(Typing or other) ® Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: Salary Step: 1 Range:$ 2509.40-3012.68 Work Schedule: 6:30 Am-5:00 PM Currently budgeted at step 2 © $ 2626.17 /month. Fill at step 1 © $ 2509.40/month Submitted by: Cary Kalscheuer � Title: Asst. to the Dir. of Util Ext: 5174 lDepartment Head Signature: I7 ( $�`of Print Name Signature Signature below indicate approval: City Manager: .1Date: 7/2-116') / Finance Director.. f , t_- i.�!%u-AL Date: 7/a//OS Human Resources Director: V I . . Ye 1 Date: 7131 Jo b / FOR HUMAN RESOURCES USE 0 LY Class Specifications approved 0 yes 0 no Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance& Initiating Department OPEN SESSION AGEND,;ITEP.! DATE 2 ` 3---(0 ' z_ ca" .r\ CITY OF AZUSA G REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 6/28/05 Department/Division: LIBRARY/Public Services Position to be filled: Library Assistant III #of Vacancies: 1 Full-Time/Part-Time Position: Full-Time Year Around/Seasonal(if part-time): n/a Effective Date of Vacancy: 6/14/05 Desired Employment Date: September 1,2005 Is this a new position: D Yes ❑ f Recruitment Requested: D Open❑ Promotional Does Class Spec. need update before recruitment?(quals., education, certs,. etc.) e es to Note: Class Spec Update in conjunction with salary survey, see attach Reason for Vacancy: Resignation—see attached PAR Examination Desired: ❑ Written ❑Performance/Physical Agility(Typing or other) ❑}Oral Interview! Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune yes Other(including special mailing list and/or publications) Specify Account Number: - __ Salary Range: $ 2,677.88—3,217.44 . Work Schedule: Mon.through Sat.,Including evenings Currently budgeted at step 1 @$_2,677.88 /month. Fill at no higher than step 3 ©$ 2,934.49/month Submitted by: Albert Tovar Title: Li• Di : tor Ext: 5277 Department Head Signature: Signature below indicate approval: City Manager:er: 1 Date: F. . Delac Finance Director. Oz. rt_ • �G�Z� Date: 7 /OS Human Resources Director. GP 1 (hen Date: 7/ci/as FO- HUMAN RESOURCES USE ONLY ❑ Current Class Specifications approved 0 No current eligibility list 0 Recruitment Required Original to: Human Resources Copies to: Finance&Initiating Department OPEN SESSION AGENDA.JTENI . DATE ,�P- se � 0 CITY OF AZUSA C VI\ REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 6/28/05 Department/Division: LIBRARY/Technical Services Position to be filled: Head.Technical Services—Senior Librarian #of Vacancies: 1 Full-Time/Part-Time Position: Full-Time Year Around/Seasonal(if part-time): n/a Effective Date of Vacancy: 7/30/04 Desired Employment Date: September 1.2005 Is this a new position: o Yes D ® Recruitment Requested: .0 • t : :D Promotional Does Class Spec.need update before recruitment?(quals., education, certs,. etc.) es pH Note: Class Spec Update in conjunction with salary survey, see attache Reason for Vacancy: Retirement—see attached PAR Examination Desired: Written °Performance/Physical Agility(Typing or other) 4Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune yes Other( including special mailing list and/or publications) Specify Account Number. Salary Range: $ 3.720.96-4.485.33E Work Schedule: Mon.through Sat..Including evenings (4185) Currently budgeted at step 5 @$ 4,485.33 /month. Fill at no higher than step 3 @$ 4.084.52/month Submitted by: Albert Tovar /le: Lib Director Ext: 5277 Department Head Signature: Signature below indicate approval: City Manager: ` '`� Date: -7/ `1/0 'S F.M. Delach -, J �� � Finance Director. — -` p�,,,r, . /deICA_ Date: 7-4/---06— Human -/oHuman Resources Director •l Date: "7h k I 0,6- FOR HUMAN RESOURCES USE ONLY O Current Class Specifications approved O No current eligibility list 0 Recruitment Required Original to: Human Resources Copies to: Finance&Initiating Department oft SESSION AGENDf.(rE j'' CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: July 21,2005 Department/Division: LIBRARY/Adult Ed.&Literary Services Position to be filled: Adult Ed.&Literacy Services Coordinator #of Vacancies: 1 Full-Time/Part-Time Position: FULL-TIME Year Around/Seasonal(if part-time):_n/a Effective Date of Vacancy: Auq.1,2005 Desired Employment Date: October 3,2005 Is this a new position: ❑Yes 0 No Recruitment Requested: ❑ Open D Promotional Does Class Spec.need update before recruitment?(quals.,education, certs,. etc.) cies C R Reason for Vacancy:_Resignation of Luivette Resto-Ometeotl (see attached resignation letter) Examination Desired: Written 0Performance/Physical Agility(Typing or other) LcOral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune_Yes Other( including special mailing list and/or publications) Specify Account Number. Salary Range: $ 3,385—$4,114 Work Schedule: Mon.through Sat.,including evenings_ Currently budgeted at step_3_©$3731.98_/month. Fill at step_1-3 DOQ_©up to$3731.98_/month Submitted by: Albert Toyer Title: LI ry Director Ext:_5277 Department Head Signature: � //r/ ' — Signature below indicate approval: City Manager: 2 Date: 1A0/Of- Finance /0/bs - Finance Director. �� cd Date: 7/o/0.5-- Human Resources Director: Uj .cl b,, 3 1 Date: 71 '1 lo 5 FOR UMAN RESOURCES USE ONLY Current Class Specifications approved No current eligibility list Recruitment Required ❑ 0 0 Original to: Human Resources Copies to: Finance&Initiating Department OPEN SESSION AGENNgh, h c 7- ..- . ArI AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT „ PROB. HIRE ' SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION'FROM/TO DEPT PROB. REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5- F- DATE: 7-26-2005 RECRUITMENT PROGRESS REPORT NO. CLASSIFCATION TYPE OPEN CLOSE ADVERTISING #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Part- EL List Practical Interview OB 1 Accountant Open Tent: 4/11/05 Tribune 31 17 17 15 7 NA 7/19/05 6 5 3/27/05 2 Apprentic Line Mechanic Open 5/22/05 6/9/05 Tribune, Online 18 15 NA NA NA NA 7/11/05 13 12 i , 3 Customer Care Operations Open Extended Pending Trib; JA, times 24 5 NA NA NA NA 7/21/05 8 Supervisor _ 4 Human Resources/Risk Mgmt Open 5/22/05 Pending Trib, JA 3 0 NA NA NA NA Pending Q) Analyst M j5 Human Resources Technician Open Pending Pending Trib, Times 6 Police Corporal Prom Pending 0 7 Police Dispatcher- Entry level Open 3/14/05 Cont. Trib Ad-1/16/05 23 18 7/30/05 NA 0 8 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending p I FA 9 Police Officer -Academy Open 4/25/05 Cont. Lii co 10 Police Officer- Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending w 11 Police Sergeant Prom 5/2/05 5/12/05 Inhouse 10 10 5/25/05 10 8 NA 6/9/05 8 8 12 Water Distribution Worker II Open 3/20/05 Cont. Trib, JA, online 20 10 7/14/05 13 Water Production Maint Mechanic Open 3/20/05 Cont. Tribune, JA, online 12 4 NA NA NA NA 7/13/05 ) **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline; and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. JULY 26, 2005