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Home My WebLink AboutAgenda Packet - May 24, 2005 - PB i ' '''tlii-,- 101• .......1"..". AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: May 24, 2005 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 9 Frank Allen, Vice Chair 9 Joseph Guarrera 9Leslie Dierking Others Present 9 Cathy Hanson, Director of Human Resources/Personnel Officer 9 Others 3. APPROVAL OF MINUTES: May 10, 2005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Senior Office Specialist B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Electric Crew Supervisor C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Senior Electrical Engineer t D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Water Distribution Supervisor 5. OPEN SESSION: A. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2- Administration, Article V-Boards and Commissions, Division 4-Personnel Board, Section 2- 411-Duties (which states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules of the Civil Service System) - Human Relations Coordinator- Part-Time B. Personnel Action Report- Informational C. Recruitment Progress Report- Informational D. Public Comment: Person/group will be limited to five (5) minute maximum time to orally present their purpose. E. Comments, Updates and/or Reports: PERSONNEL BOARD MEMBERS AND/OR STAFF. F. ADJOURNMENT AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD MAY 10, 2005 A regular meeting of the Personnel Board was called to order at 7:16 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Joe Hsu, Interim City Manager, Robert Garcia, Interim Chief of Police, Jorge Rosales, Resident APPROVAL OF MINUTES Allen/Dierking-to approve the minutes April 12, 2005 Merit Increases, Regular Dierking/Allen -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Name Class. Dept Type of Range/Step Attion/Effective Base Date_ "Mont> y Dave Nguyen Senior Accountant FN Merit Inc 4211/4 1/4/2005 $5,492.36 Tim Vuong Power Resources UTL Merit Inc 4238/4 Scheduler 4/21/2005 $6,458.67 CLASS REVISION Guarrera/Allen-pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil Service Police Lieutenant System Degree discussed CLASS REVISION Guarrera/Allen-pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil Service Police Sergeant System RECRUITMENT REQUEST- Dierking/Guarrera-pursuant to Section 5.5.2. Open Competitive Examinations, of the OPEN Rules of the Civil Service System Apprentice Line Mechanic RECRUITMENT REQUEST- Guarrera/Allen-pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules OPEN of the Civil Service System Risk Management Coodinator/Human Resources Specialist RECRUITMENT REQUEST- Guarrera/Allen-pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules OPEN of the Civil Service System Human Resources/Risk Mangement Analyst ADJOURNMENT Dierking/Allen-to adjourn the meeting at 7:39 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 5-24-2005 Page 1 of 1 �2 rl I Slime J'I _ AZUSA` HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: May 24, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Rosa Arevalo Senior Office Specialist RFS Merit Inc 4158/5 5-22-05 $3,469.60 B David Patterson Electric Crew Supervisor UTL Reg Appt/Merit Inc 5228/5 4-19-05 $6,930.00 C Federico Langit, Jr. Senior Electrical Engineer UTL Merit Inc 5225/2 3-18-05 $5831.38 D Kenneth Godbey Water Distribution Supervisor UTL Reg Appt/Merit Inc 5225/2 3-21-05 $5,831.38 CLOSED SESSION AGENDA ITEM: 4. A - D DATE: 5-24-2005 A►ZIISA AGENDA ITEM TO: PERSONNEL BOARD FROM: CATHY A. HANSON, DIRECTOR OF HUMAN RESOURCES VIA: JOSEPH F. HSU, INTERIM CITY MANAGER DATE: MAY 24, 2005 SUBJECT: HUMAN RELATIONS STAFF COORDINATOR CHANGE FROM FULL TIME STATUS TO PART TIME STATUS RECOMMENDATION It is recommended that the Personnel Board approve the request from City Council and the Interim City Manager to create a Human Relations Coordinator part time position. BACKGROUND Back in July 2002, City Council approved amending the City's Position Classification Plan and established the position and compensation for a full time Human Relations Commission (HRC) Staff Coordinator. From July 2002 to September 2004 this position was filled on a full time basis. Upon the resignation of the full time HRC Coordinator, staff took the opportunity to evaluate the need for a full time position. Based on this review, City Council and staff agreed the Human Relations Commission could be effectively supported by a part time HRC Coordinator. The proposed hourly salary range for this position is $27.27 per hour to $33.15 per hour which is the full time salary range broken down into an hourly rate. FISCAL IMPACT Changing the HRC Coordinator position from full time to part time results in salary and benefits savings. OPEN SESSION AGENDA ITEM 6 •A CITY OF AZUSA HUMAN RELATIONS COMMISION STAFF COORDINATOR (Part time position) DEFINITION Under general direction of the City Manager with administrative support from the Administrative Department, and with the Human Relations Commission (HRC)plans and organizes the work to promote the goals of diversity, inclusion and civic peace that are outlined in the HRC's mission statement and the City's Human Relations Commission Ordinance. Performs other related duties as required necessary. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Provides leadership in the activities envisioned for in collaboration with the Commission, including community outreach, education, coalition-building and particularly a neighborhood-based strategy for building community among diverse individuals, families and groups throughout the City. Advises the City Manager and acts as a liaison to all related City departments and functions including Police and Public Information to ensure that the goals of diversity, inclusion and civic peace are explored, practiced and promoted in all City efforts and programs. Provides staff support to the Human Relations Commission, including planning & organizing meetings, facilitating workshops, special meetings, and subcommittees; keeping records; preparing reports for the Commission, City Manager and City Council; and assists in writing grant applications and implementation of grants, and other funding sources as applicable. Works to enhance city-wide value of diversity, inclusion and civic peace by facilitating successful teamwork and action among by the Commission members themselves and with other groups and institutions (City Council, School District, Police Department, churches, schools, business and neighborhood groups, etc.) Works collaboratively with City government, school district, organizations, groups and residents to improve and expand means to efficiently and effectively assist community groups, agencies, and organizations to prevent, mitigate or resolve potential or actual inter-group conflicts by identifying the underlying causes leading to such conflicts. Provides education. develops and implements procedures, plans or programs to foster cooperative and appropriate relationships to reduce or eliminate sources of identity-based conflict in the community. Coordinates response to hate incidents and crimes; in cooperation with the Police Department. Victims/witnesses may directly seek assistance from Coordinator or Coordinator may contact victims, witnesses or police to obtain details of and verify Human Relations Commission Staff Coordinator Class Specification incidents; advices victim(s) of available assistance and refers to appropriate help (e.g., intake process, referral to agencies and other resources); collects and analyzes data and participates in developing programs to reduce and prevent such crimes and incidents. In collaboration with, or support from, members of the Human Relations Commission, City Council and Administrative Department staff/resources, meets and confers with, and serves in a resource capacity to, community agencies, groups, and organizations to facilitate, educate, resolve and/or mediate solutions to conflicts; analyzes and evaluates community conditions, problems and needs; conducts workshops to help residents organize and develop community groups; and develops and implements group conducted projects for the improvement of inter-group city-wide human relations. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Examples combinations include graduation from accredited college with specialization with the social sciences; liberal arts, psychology, conflict management or closely related field. Three (3) years of experience in human relations work in emphasis in A) the improvement of inter-group relations; or B) delinquency prevention; or C) community welfare or social development programs; or D) community relations programs. Knowledge, Skill and Abilities Knowledge of the problems involved in the planning, organizing, interpretation and execution of programs designed to maintain harmony and welfare of all groups of people; knowledge of the collection, preparation, editing, and distribution of significant information; knowledge of the methods to secure cooperation of civic, business and other interested groups and organizations; knowledge of planning releases for newspaper; knowledge of preparing reports, and of establishing and maintaining reports and files. Ability to lead discussion groups; write effectively and accurately for publications and prepare copy for newspaper releases; ability to write grants; establish and maintain cooperative working relationships with coworkers, the public, victims, witnesses and related contacts; use English correctly; bilingual (English/Spanish) a plus, prepare accurate and comprehensive reports and establish and maintain records and files; utilize various types of electronic and/or manual recording and information systems; operate a computer and Human Relations Commission Staff Coordinator Class Specification utilize a variety of software programs; deal constructively with conflict and develop effective resolutions; serve as liaison to the Human Relations Commission; perform difficult and/or complex professional administrative and analytical work requiring sensitivity to issues; represent the City and/or HRC at various functions; attend meetings and events on evenings and/or weekends; ability to perform other related duties as required. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California driver's license and a satisfactory driving record. Ability to work in a standard office environment; ability to travel to different sites and locations. AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT 'PROS* HIRE SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER 141A1VtEtrikitiFICATION EROM1FO DEPT , PROS* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: DATE: 5-24-2005 RECRUITMENT PROGRESS REPORT NO. CLASSIFCATION TYPE OPEN CLOSE ADVERTISING #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Part- EL List Practical Interview OB 1 Accountant Open Tent: 4/11/05 Tribune 31 17 3/27/05 2 Apprentic Line Mechanic Open 5/22/05 Tribune 3 Customer Care Operations Open Extended Pending Trib; JA Ad 13 2 NA NA NA NA Supervisor 4 Human Resources/Risk Mgmt Open 5/22/05 Pending Analyst ) 5 Information Technology Analyst Prom 3/17/05 3/31/05 NA 1 1 NA NA NA NA 4/20/05 1 1 6 Police Corporal Prom Pending 7 Police Dispatcher- Entry level Open 3/14/05 Cont. Trib Ad-1/16/05 12 10 NA 8 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending 9 Police Lieutenant Prom 4/25/05 5/5/05 Inhouse 4 4 NA NA NA NA 5/18/05 4 4 10 Police Officer -Academy Open 11 Police Officer- Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 11 0 NA NA NA NA Pending 12 Police Sergeant Prom 5/2/05 5/12/05 Inhouse 10 10 5/25/05 6/9/05 13 Senior Librarian Open 8/16/04 CANCELED Trib Ad-8/15/04 14 8 NA NA NA NA Tent: Ad-1/16/05 3/14/05 ) 14 Street Maintenance Worker I Open 1/10/05 1/27/05 Tribune 96 55 3/12/05 38 12 NA 4/25/05 12 10 15 Water Distribution Worker II Open 3/20/05 Cont. Trib, JA, online 17 10 16 Water Production Maint Mechanic Open 3/20/05 Cont. Tribune, JA, online 6 2 - c I L IP 0 **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. w 24-hour jobline; and U.S. Mail 250 agencies. Z 0 All announcements sent via: City e-mail; posted throughout the City; City Website. n ill) W • MAY 24, 2005 "' u2 CL I-: o.. ) C-