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Home My WebLink AboutAgenda Packet - May 10, 2005 - PB { ; ZUSI ,° AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public Inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: May 10, 2005 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members Jake Bushey, Chair [' Frank Allen, Vice Chair ['Joseph Guarrera ['Leslie Dierking Others Present [' Cathy Hanson, Director of Human Resources/Personnel Officer [' Others 3. APPROVAL OF MINUTES: April 12, 2005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: SENIOR ACCOUNTANT B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: POWER RESOURCES SCHEDULER 5. OPEN SESSION: A. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - POLICE LIEUTENANT B. Class Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - POLICE SERGEANT C. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System -APPRENTICE LINE MECHANIC D. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - RISK MANAGEMENT COORINATOR/HUMAN RESOURCES SPECIALIST E. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - HUMAN RESOURCES/RISK MANAGEMENT ANALYST F. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration, Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-411-Duties (which states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules of the Civil Service System) - HELP DESK SPECIALIST G. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System) - HELP DESK SPECIALIST H. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System) - ENGINEERING ASSISTANT I. Finance Director and Community & Economic Director positions - Contract - Informational-Joe Hsu J. Personnel Action Report - Informational K. Recruitment Progress Report- Informational L. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. M. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF. N. ADJOURNMENT 1.00 • 'AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD APRIL 12, 2005 A regular meeting of the Personnel Board was called to order at 7:18 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Jorge Rosales , Azusa Resident APPROVAL OF MINUTES Guarrera/Dierking - to approve the minutes March 22, 2005 Merit Increases, Regular Allen/Guarrera - to recommend approval of merit increases, regular appointment appointment and/or and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Name Class Dept Type of Action Range/Step /Effective Date Base Monthly James Anderson Apprentice Line Mechanic UTL Merit Inc 5204/4 3-22-05 $5,226.37 RECRUITMENT Guarrera/Allen - pursuant to Section 5.5.2. Open Competitive Examinations, of REQUEST-OPEN the Rules of the Civil Service System. Police Officer Lateral (2) Police Officer Academy Recruitment(1) RECRUITMENT Guarrera/Allen - pursuant to Section 5.5.3. Promotional Examinations of the REQUEST- Rules of the Civil Service System. PROMOTIONAL Police Corporal (3) Police Lieutenant(2) Police Sergeant(2) PUBLIC COMMENT ADJOURNMENT Allen/Dierking-to adjourn the meeting at 7:27 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 4-26-2005 L -n, W u AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: April 10, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Dave Nguyen Senior Accountant FN Merit Inc 4211/4 1/4/2005 $5,492.36 B Tim Vuong Power Resources Scheduler UTL Merit Inc 4238/4 4/21/2005 $6,458.67 CLOSED SESSION AGENDA ITEM: 4.A - B DATE: 5-10-2005 �I AeZVEV 1?k,ZUSAW AGENDA ITEM MEMORANDUM TO: Personnel Board FROM: Robert B. Garcia,Acting Chief of Poli VIA: Cathy Hanson, Director of Human Resources DATE: April 20,2005 SUBJECT: Modifications to Job Class Specifications Police Lieutenant Police Sergeant The following modifications to the Police Lieutenant and Police Sergeant Job Descriptions are to update specifications, correct errors and to establish consistency in the Police Department promotional process. Police Sergeant Page 2- Section: Qualifications Guidelines Remove: "Example combinations include equivalent to three years experience in a law enforcement agency which included..." Add: "At time of appointment,the ideal candidate will have three years experience as a Peace Officer with the Azusa Police Department including..." Page 2- Section: Special Requirements Remove: "...or ability to obtain..." Police Lieutenant Page 1 - Section: Definition Remove: "...or unit or the administrative section..." 1 . SB OPEN SESSION AGENDA ITEMA .y� DATE 'Z� � Police Lieutenant Continued: Page 1 —Section: Essential Functions Remove: All references to the Administrative Services Lieutenant and the position's functions and duties are being removed. This assignment no longer exists. Remove: "As Administrative Services Lieutenant,directs the maintenance of police facilities and the operations of the City jail; ...and background checks; supervises the City's emergency services, animal control, and crime prevention programs." Page 2—Section: Education and/or Experience Remove: "Example combinations include"and"...experience in"and"Possession of a POST Supervisory Certificate". Add: "At time of appointment the ideal candidate will have five years of law enforcement experience,with at least three years at the Azusa Police Department..." Add: "...possession of or proof of application/qualification for a POST Supervisory Certificate" Page 2—Section: Knowledge, Skills and Abilities Change: "...though..." to"...through..." Page 2—Section Special Requirements Remove: "...or ability to obtain..."and"Possession of a POST Supervisory Certificate" Add: "POST Supervisory Certificate or proof of application and/or qualification to possess these items at time of appointment". Please review attached copies of each job classification with deletions indicated in crossed out red lettering and additions/modifications indicated in blue lettering. You will also fmd a newly revised copy of each job classification printed in black lettering. 2 Date Adopted: Class Code:2910 CITY OF AZUSA POLICE LIEUTENANT DEFINITION Under limited supervision,directs the activities of an assigned watch : . • •• •: • of the Police Department; functions as watch commander;performs related duties as required. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability. Directs and coordinates the activities of the assigned watch or unit; prepares work schedules; confers with subordinate supervisors regarding special assignments,performance of personnel,law enforcement problems, officer training,citizen complaints,and other operational issues;provides instruction or direction as necessary; may participate in active law enforcement activities. Conducts special projects involving department or work unit issues as assigned; conducts research and compiles statistics;prepares related reports. Provides liaison to the public,responding to inquiries and resolving complaints regarding subordinate officers or work unit service levels; coordinates law enforcement activities with other agencies; and as designated representative,participates in committee or community activities to contribute to discussions regarding police services. Reviews reports prepared by subordinate officers and supervisors; analyzes levels of criminal activity and ensures required follow-up(preparation,notification,etc.)is initiated on a timely basis. Develops and participates in the conduct of officer training to ensure staff maintains law enforcement knowledge and skills; as assigned,prepares or directs the preparation of training manuals and instructional materials. Participates in the development of work unit goals and objectives; participates in the development and administration of work unit budgets. the city :Supervises and participates in personnel investigations. Works with community groups and representatives in the development and administration of programs designed to address societal problems associated with crime and its prevention. Provides information on police incidents, operations and services to the press, general public, and other interested parties. Page 1 of 2 eittreet stir Police Lieutenant Class Specification QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge,skills, and abilities necessary for satisfactory job performance. At time of appointment, the ideal candidate will have five years of law enforcement experience,with at least three years at the Azusa Police Department,including at least two years in a responsible supervisory capacity, preferably at the Sergeant level; possession of or proof of application/qualification for a POST Supervisory Certificate, and equivalent to completion of a bachelor's degree with a major in police science,public administration,or a related field. ' : • : ' ! . . . • - • • - , Knowledge, Skills and Abilities Thorough knowledge of law enforcement principles,practices,and techniques;causes,prevention, and control of delinquency; traffic enforcement and education; rules of evidence, rights of citizens and prisoners; laws pertaining to search, seizure, and arrest; court procedures; public relations techniques; interagency communication/ assistance techniques and practices; principles and practices of police administration;patrol methods,criminal investigation and identification techniques;physical layout and composition of the City including special law enforcement problems.Considerable knowledge of Vehicle and Penal Codes;City personnel administration policies and procedures;principles of supervision. Ability to communicate clearly and concisely,both orally and in writing;research and prepare complex reports on a variety of subjects;establish and maintain effective relationships with the community at large, the City Council,and other public officials; supervise a unit or section of the Police Department;select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures;analyze unusual situations and resolve them through application of management principles and practices;deal constructively with conflict and develop effective resolutions;plan and enforce a balanced budget; develop new policies impacting department operations/procedures; obtain information though through interview and interrogation;use and care of firearms. Special Requirements: Possession of a Class C California driver's license and a satisfactory driving record. ' : . . ' !_ -• ' . - . POST Supervisory Certificate or proof of application and/or qualification to possess these items at time of appointment. • Page 2 of 2 • 4 Date Adopted: `, Class Code:2910 CITY OF AZUSA POLICE LIEUTENANT DEFINITION Under limited supervision,directs the activities of an assigned watch of the Police Department; functions as watch commander;performs related duties as required. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability. Directs and coordinates the activities of the assigned watch or unit; prepares work schedules; confers with subordinate supervisors regarding special assignments,performance of personnel,law enforcement problems, officer training,citizen complaints,and other operational issues;provides instruction or direction as necessary; may participate in active law enforcement activities. Conducts special projects involving department or work unit issues as assigned; conducts research and compiles statistics;prepares related reports. Provides liaison to the public,responding to inquiries and resolving complaints regarding subordinate officers or work unit service levels; coordinates law enforcement activities with other agencies; and as designated representative,participates in committee or community activities to contribute to discussions regarding police services. Reviews reports prepared by subordinate officers and supervisors; analyzes levels of criminal activity and ensures required follow-up(preparation,notification,etc.)is initiated on a timely basis. Develops and participates in the conduct of officer training to ensure staff maintains law enforcement knowledge and skills; as assigned,prepares or directs the preparation of training manuals and instructional materials. Participates in the development of work unit goals and objectives; participates in the development and administration of work unit budgets. Supervises and participates in personnel investigations. Works with community groups and representatives in the development and administration of programs designed to address societal problems associated with crime and its prevention. Provides information on police incidents, operations and services to the press, general public, and other interested parties. Page 1 of 2 ev uea 4r Police Lieutenant Class Specification QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. At time of appointment, the ideal candidate will have five years of law enforcement experience, with at least three years at the Azusa Police Department,including at least two years in a responsible supervisory capacity,preferably at the Sergeant level;possession of or proof of application/qualification for a POST Supervisory Certificate,and equivalent to completion of a bachelor's degree with a major in police science,public administration,or a related field. Knowledge,Skills and Abilities Thorough knowledge of law enforcement principles,practices, and techniques; causes,prevention, and control of delinquency; traffic enforcement and education; rules of evidence, rights of citizens and prisoners; laws pertaining to search, seizure, and arrest; court procedures; public relations techniques; interagency communication/ assistance techniques and practices; principles and practices of police administration;patrol methods,criminal investigation and identification techniques;physical layout and composition of the City including special law enforcement problems.Considerable knowledge of Vehicle and Penal Codes; City personnel administration policies and procedures;principles of supervision. Ability to communicate clearly and concisely,both orally and in writing;research and prepare complex reports on a variety of subjects;establish and maintain effective relationships with the community at large, the City Council, and other public officials; supervise a unit or section of the Police Department; select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures;analyze unusual situations and resolve them through application of management principles and practices;deal constructively with conflict and develop effective resolutions;plan and enforce a balanced budget; develop new policies impacting department operations/procedures; obtain information through interview and interrogation; use and care of firearms. Special Requirements: Possession of a Class C California driver's license and a satisfactory driving record. POST Supervisory Certificate or proof of application and/or qualification to possess these items at time of appointment. Page 2 of 2 ' Date Adopted: 11-02-92 Class Code:2960 CITY OF AZUSA POLICE SERGEANT DEFINITION Under general supervision, supervises assigned personnel and participates in the activities of patrol,traffic, investigations,training,and other functions and programs;performs related duties as required. CLASS CHARACTERISTICS This is the first line supervisory class in the sworn police class series. Incumbents function as watch commanders during an assigned shift and administer certain staff programs which are subject to change depending on needs of the department. Additionally, Sergeants may be assigned to the direction of a special unit,i.e.:Investigations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability Functions as Watch Operations Sergeant and participates in patrol,traffic control,investigations,and other police support operations; deploys officers and other assigned personnel; prepares reports regarding unit activities. Directs an organizational unit engaged in conducting follow-up and original investigations,liaison with schools in youth involved problems,crime prevention,and other programs as assigned. Conducts briefing sessions; ensures compliance with and disseminates information regarding department policy and procedures; conducts training sessions;provides liaison between shifts,organizational units,and other agencies involved with law enforcement or the criminal justice system;may participate in public relations programs. Makes arrests and testifies in Court;investigates crimes;secures crime scenes;collects and preserves evidence; questions and interviews suspects,victims and witnesses. Reviews reports prepared by subordinates for accuracy, sufficiency, legality, clarity, and completeness; prepares special and/or summary reports; evaluates case/project progress;makes recommendations on case disposition. Advises subordinate personnel on job-related matters; evaluates performance and provides assistance in improving skills and abilities;resolves conflicts or problematic situations arising out of assignments;creates positive work environment;maintains discipline and initiates corrective action;ensures compliance with safety practices and policies. Keeps superiors informed on events affecting area of responsibility, particularly personnel problems, complaints,and other occurrences having an impact on the department or City. Investigates citizen complaints;responds to citizen inquiries;investigates accidents and injuries,determines preventability,and takes necessary action to correct deficiencies in practices,work methods,and operations. Page 1 of 2 Cv.cre * Police Sergeant Class Specification Attends department staff meetings and training sessions;participates in employee development activities as assigned; keeps abreast of developments which affect law enforcement or information which would assist subordinates in the performance of their duties. Issues equipment; ensures vehicles and equipment used by subordinates are maintained in keeping with established procedures and standards. MARGINAL FUNCTIONS: These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge,skills,and abilities necessary for satisfactory job performance. equivalent-to At time of appointment,the ideal candidate will have three years experience as a Peace Officer with the Azusa Police Department; '• : : • ; : •• •• • ; . _ -•- '• • . : • : including investigation assignments and some lead supervisory responsibility;and 60 semester or 90 quarter college units leading to a degree in Police Science, Criminal Justice Administration, Public Administration, or a related field. An Associate degree is preferred. Knowledge and Skill Levels:Thorough knowledge of the principles and practices of modem law enforcement including patrol, investigations, and special operations functions; laws, regulations, and policies regarding search,seizure,arrest,evidence,and court procedures,as well as legal rights of citizens and prisoners;Vehicle and Penal Codes; public relations techniques; interagency communication and assistance techniques and practices;report writing skills. Working knowledge of municipal organization and administration;physical layout of the City and adjoining areas;methods and techniques of supervision. Ability to communicate clearly and concisely,both orally and in writing;research and prepare reports on a variety of subjects;establish and maintain effective relationships with the community at large; supervise an assigned unit of the Police Department; schedule, train, supervise and evaluate employees; gather, assemble, analyze evaluate and use facts and evidence;make decisions regarding operational and personnel functions; operate programs within allocated amounts;respond to emergency and problem situations in an effective manner;understand,explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices;use and care of firearms and other equipment;deal constructively with conflict and develop effective resolutions; administer first aid; observe and memorize faces, events and situations and meet established physical requirements. Special Requirements: Possession of a Class C California driver's license and a satisfactory driving record. Possession of a POST Basic Certificate. Page 2 of 2 • Date Adopted: 11-02-92 �.. Class Code:2960 CITY OF AZUSA POLICE SERGEANT DEFINITION Under general supervision, supervises assigned personnel and participates in the activities of patrol,traffic, investigations,training, and other functions and programs;performs related duties as required. CLASS CHARACTERISTICS This is the first line supervisory class in the sworn police class series. Incumbents function as watch commanders during an assigned shift and administer certain staff programs which are subject to change depending on needs of the department. Additionally,Sergeants may be assigned to the direction of a special unit,i.e.: Investigations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability Functions as Watch Operations Sergeant and participates in patrol, traffic control, investigations, and other police support operations; deploys officers and other assigned personnel; prepares reports regarding unit activities. Directs an organizational unit engaged in conducting follow-up and original investigations,liaison with schools in youth involved problems, crime prevention, and other programs as assigned. Conducts briefing sessions; ensures compliance with and disseminates information regarding department policy and procedures;conducts training sessions;provides liaison between shifts,organizational units,and other agencies involved with law enforcement or the criminal justice system;may participate in public relations programs. Makes arrests and testifies in Court;investigates crimes;secures crime scenes;collects and preserves evidence; questions and interviews suspects,victims and witnesses. Reviews reports prepared by subordinates for accuracy, sufficiency, legality, clarity, and completeness; prepares special and/or summary reports; evaluates case/project progress; makes recommendations on case disposition. Advises subordinate personnel on job-related matters; evaluates performance and provides assistance in improving skills and abilities;resolves conflicts or problematic situations arising out of assignments;creates positive work environment;maintains discipline and initiates corrective action;ensures compliance with safety practices and policies. Keeps superiors informed on events affecting area of responsibility, particularly personnel problems, complaints, and other occurrences having an impact on the department or City. Investigates citizen complaints;responds to citizen inquiries; investigates accidents and injuries,determines preventability, and takes necessary action to correct deficiencies in practices,work methods,and operations. Page 1 of 2 Police Sergeant Class Specification Attends department staff meetings and training sessions;participates in employee development activities as assigned; keeps abreast of developments which affect law enforcement or information which would assist subordinates in the performance of their duties. Issues equipment; ensures vehicles and equipment used by subordinates are maintained in keeping with established procedures and standards. MARGINAL FUNCTIONS:These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills,and abilities necessary for satisfactory job performance.At time of appointment,the ideal candidate will have three years experience as a Peace Officer with the Azusa Police Department; including investigation assignments and some lead supervisory responsibility;and 60 semester or 90 quarter college units leading to a degree in Police Science, Criminal Justice Administration, Public Administration, or a related field. An Associate degree is preferred. Knowledge and Skill Levels:Thorough knowledge of the principles and practices of modern law enforcement including patrol, investigations, and special operations functions; laws, regulations, and policies regarding search,seizure,arrest,evidence,and court procedures,as well as legal rights of citizens and prisoners;Vehicle and Penal Codes; public relations techniques; interagency communication and assistance techniques and practices;report writing skills. Working knowledge of municipal organization and administration;physical layout of the City and adjoining areas;methods and techniques of supervision. Ability to communicate clearly and concisely,both orally and in writing;research and prepare reports on a variety of subjects;establish and maintain effective relationships with the community at large; supervise an assigned unit of the Police Department; schedule, train, supervise and evaluate employees; gather, assemble, analyze evaluate and use facts and evidence;make decisions regarding operational and personnel functions; operate programs within allocated amounts;respond to emergency and problem situations in an effective manner;understand,explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices;use and care of firearms and other equipment;deal constructively with conflict and develop effective resolutions; administer first aid; observe and memorize faces, events and situations and meet established physical requirements. Special Requirements: Possession of a Class C California driver's license and a satisfactory driving record. Possession of a POST Basic Certificate. Page 2 of 2 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 7/14/04 Department/Division: Azusa Light & Water/Electric o_y Position to be filled: APPzz"( i-1 NIC M Cl-4,t i-of Vacancies: 1 Full-Time/Part-Time Position: Full-time Year Around/Seasonal(if part-time): N/A Currently Effective Date of Vacancy: va ra n t Desired Employment Date: 8-1-04 Is this a new position: DYes ® No Recruitment Requested: cal Open DPromotional Does Class Spec. need update before recruitment?(quals., education, certs,. etc.) DYes do Reason for Vacancy: Filling vacant Line Mechanic position. Examination Desired: D Written Performance/Physical Agility(Typing or other) Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) Flyers to Electric Division : Cities of Burbank, Colton, Banning , Glendale, Riverside, Anaheim, & Pasadena. San Gabriel Valley Tribune No LA Times San Gabriel Valley Edition Other(including special mailing list and/or publications) Powerl ineman.com Specify Account Number. 33-40-735-830-6003 (50%) , 33-40-735-840-60_0'3 ( 50% ) Salary Step: 4 Range:$ 8 5 a04 Work Schedule: Mon-Thur s 60- Currently budgeted at step 5 @$` '-I53241month. Fill at step 4 @ Submitted by: David Ramirez Title: ADEO Ext: 5218 jr---, Department Head Signature: Signature below indi to approval: y� ,'r St City Manager: 3��_ Date: '" ZZ Finance Director: Date: 1d3r1 " Human Resources Director: QiaGjeCONI Date: 1 - 2 -04 FOR UMAN RESOURCES USE ONLY Current Class Specifications approved No current eligibility list Recruitment Required Oro inai to: Human Resources D Copies to: Finance & Initiating Department r CES DA RTEA,' Q 0 F , T U' 1,4 iUFOR7\\A The Canyon City—Gateway to the American Dream AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: C CATHY A. HANSON, DIRECTOR OF HUMAN RESOURCES DATE: MAY 5, 2005 SUBJECT: REQUEST FOR OPEN RECRUITMENTS — RISK MANAGEMENT COORDINATOR/HUMAN RESOURCES SPECIALIST AND HUMAN RESOURCES/RISK MANAGEMENT ANALYST This memorandum is to request an OPEN recruitment process for the positions of Risk Management Coordinator/Human Resources Specialist and Human Resources/Risk Management Analyst. The Risk Management Coordinator/Human Resources Specialist position will become vacant in August of 2005 due to the retirement of the current incumbent. The Human Resources/Risk Management Analyst position became vacant with the resignation of the incumbent in January 2004. 'y AGENDA ITEnM 'O+-E. 5- so-os Human Resources Department 213 East Foothill Boulevard, P.O. Box 1395,Azusa, California 91702-1395 (626)812 5241 ■ Fax(626)969-0664 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 4-,D5-0 5 Department/Division: 14,x-, ( e Ot. c c Position to be filled:R;5 K Mcs Caafd.` #of Vacancies: k-1R Spec-la-1'151- Full-Time/Part-Time Position: F -7 Year Around/Seasonal(if part-time): Effective Date of Vacancy: . 1 t r,:;00 5 Desired Employment Date: .o6 5 Recruitment Requested: EXI. Open El Promotional Is this a new position: El Yes CZ No Eligible List Hire: El Yes 0- No Reason for Vacancy: cZe..\-;,,e�,-.Pr•-� Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) Yes No • Examination Desired: D Written El Performance/Physical Agility(Typing or other) Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: 1425as,D Salary Step: 9l(09 Range:$3140 '-5-18.3.12' Work Schedule: I-1,Th L(1 a Currently budgeted at step 55 @$31%i' /month. Fill at step 3 @$3L114(, /month Submitted by: eaTFy.t \ rE,O—.b Title: 042. Ext: IS 3 Department Head Signature: 0a ,l r>��O{\ Print Nae ''gnature *AAAAA*AAAk*********** *************************************A*AAAAAk****** *********ie*** Signature below indicate approv-1: City Manager: 411/ 4/ 4 Date: 4 o:- Finance Director: P Date: A;r Human Resourc- Director: !Doty, 4-61-lygely-1 Date: 5(6105 FOR HUMAN RESOURCES USE ONEY Class Specifications approved 0 yes no Current eligibility list O yes 0 no Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance&Initiating Department OPEN SESSION AGENDA ITEM! 1)• !DATE 5 . 10 I • CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: y-D.5-Q 5 Department/Division: ry-p.,r-, 9, ,$ Position to be filled:I.6,,-Q-,Q .a,ceg j PTs #of Vacancies: I t4nr -4 . Phr.40.1 Full-Time/Part-Time Position: Ft T Year Around/Seasonal(if part-time): Effective Date of Vacancy: �,r,. p y Desired Employment Date: ASA-P Recruitment Requested: M Open 0 Promotional Is this a new position: 0 Yes No Eligible List Hire: 0 Yes No Reason for Vacancy: Re6ic5,,-.n-1;4r, Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) 0 Yes g No Examination Desired: Written 0 Performance/Physical Agility(Typing or other) Cg3 Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: 10-Jr-p - 9a I -dna - 6„. cs Salary Step: 1419 a Range:$390(0'° 41'41 Work Schedule: r - -T1. 1-1110 Currently budgeted at step @$ /month.Fill at step a @$Lto93al /month Submitted by: ny Sx� Title: 2 i - L A Ext: 5c 3 Department Head Signature: (1_0,4-4t'4Qr 6Cnr, 1w ' Print Na S . ature * ****** ************ **********, **** ,***,****,**,**************«,******,********A,** '**********Irk* Signature below indicate a. •royal: City Manager: 3 vis Date: 4 � 1 °S.-- Finance s-Finance Director: ie Date: Human Resourc= Director: Date: FOR HUMAN RESOURCES USE ONLY Class Specifications approved 0 yes 0 no Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance& Initiating Department OPEN SESSION AGENDA ITEM? v• • • II-v cil It AZUSA TO: PERSONNEL BOARD FROM: ANN GRAF GAYNOR DIRECTOR OF INFORMATION TECHNOLOGY VIA: CATHY HANSON DIRECTOR OF HUMAN RESOURCES DATE: MAY 4,2005 SUBJECT: Information Technology Department - New class specification of Help Desk Specialist pay range $ 3,353.00 -$ 4,038.00. RECOMMENDATION It is recommended that establishing the position and salary range of the Help Desk Specialist to replace the existing and antiquated position of Computer Operator. BACKGROUND Since a recent in depth information services review done by an outside consultant, and the reorganization and restructuring of several positions to be more aligned with actual job duties and current technologies, there is still yet one position that should be reclassified, that is the position of Computer Operator. This should be changed Help Desk Specialist as Computer Operator is no longer a position that is needed based on new technologies. This position is not a flexible staffing position as the duties of the Help Desk Specialist do not alone prepare you for the requirements of Information Technology Analyst. The proposed monthly salary range for this position is $ 3,353.00 -$ 4,038.00. This places the Help Desk Specialist at the same rate as the Computer Operator and beneath the Information Technology Analyst. Salary and benefits for this position will be assigned under the Compensation and Benefits Memorandum covering ACEA. FISCAL IMPACT The funding for this position will come from salary savings and under filling positions. i:J. < - .:1 AGENDA ITEM . ._— Date Adopted: Range Number: 4174 CITY OF AZUSA HELP DESK SPECIALIST DEFINITION: Under general supervision, provides help desk support, operates computers (both personal computers and mainframes) and related peripheral equipment, and performs other work as required. CLASS CHARACTERISTICS: The Help Desk Specialist is the front-line support for end users by either providing support or escalating call to an appropriate staff member. The incumbent tracks questions via e-mail and phone and follows up on resolution of problems. The incumbent is also responsible for Internet and Intranet updates and maintenance ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following: Responds to user requests for hardware and software assistance with a"help desk" system, Provides first contact support, evaluates problems or requests and either resolves the problem, investigates further or escalates it and assigns it to the appropriate staff member. Provides follow up for the requestor, and closes call when complete. Responsible for maintenance of both Intranet and Internet Web sites. Supports various departments with special project support for technology related items, such as development of spreadsheets, databases, mail merges, presentations etc. Is proactive in providing contact with end users on a regular basis to increase dialog with IT and to assist in resolving possible issues before they occur. Maintains and executes backups of designated computer systems; performs other duties as required. Responsible for cable TV announcement upkeep and monitoring of scheduled programming. Coordinates PIO, Charter and IT staff to maintain cable equipment. Undertakes various housekeeping and reporting functions for the area of responsibility, including data center maintenance, customer service site-surveys, and administrative duties as required. • • MINIMUM QUALIFICATIONS: Education and/or Experience Graduation from high school or GED equivalent and three years of experience in the operation of computer equipment, printers and desktop software applications. (or other related computer equipment) , use of office applications software in a Windows environment; or an equivalent combination of training and experience which provides the capabilities to perform the described duties. Knowledge, Skills and Abilities Knowledge of computer hardware and software to determine the best course of action for "help desk" calls; use of City standard software applications (i.e., Windows, Microsoft Office Professional Suite, etc.); nature and interrelated uses of various computer equipment including phone equipment. Diagnose routine problems with personal computer systems and questions regarding basic functions of word processing, spreadsheet and database software; establish and maintain satisfactory working relationships with vendors, departmental officials, coworkers, City staff, etc.; organize work effectively. f ' '11 -'-,'",r4Y: :T,,, '' 3333 h MEMORANDUM TO: CATHY HANSON FROM: ANN GRAF GAYNOR DIRECTOR OF INFORMATION TECHNOLOGY DATE: MAY 4, 2005 SUBJECT: RECLASSIFICATION of Betty Donnelson BACKGROUND A recent review of job duties undertaken for Senior Office Specialist revealed the need to reclassify the incumbent to a classification that more accurately reflects her current duties. She has been working in this classification for years, and over this time she has taken on increasingly more complex technical responsibility. Currently the incumbent is working out of class as her duties include: The responsibility for the help desk, including providing first contact support, diagnose and escalate problems to appropriate staff members. Maintain and support both the Intranet site and the Internet site. Incumbent has knowledge of all PC hardware and software operations and providing desktop support for customers, also doing complex projects for departments using Microsoft Office Tools. Incumbent does IT related and help desk tasks, and very little administrative or clerical functions. I recommend she be re-classed from Senior Office Specialist at step 5($41,635) to Help Desk Specialist at step 3($44,149). FISCAL IMPACT The impact to the General Fund operating budget for 04-05 is minimal and is absorbed into the existing IT salaries budget through salary savings of the vacant IT Positions, and under filled positions in the current budget. 1 AGENDA ITEM.,. 5 - 10-05 Date: April 6, 2005 To: Cathy Hanson, Human Resources Director From: Bill Nakasone, Director of Public Works Mike Scott, City Engineer/Assistant Director of Public Works Subject: Request for Reclassification of Christina Curiel The purpose of this memorandum is to request a Job Reclassification for Christina Curiel from her existing position of"Engineering Technician"to that of"Engineering Assistant". Christina is now at her highest step as an Engineering Technician, yet has had full charge responsibility on(2)major engineering projects; The Pavement Management Plan and the City Wide Concrete Improvement Project. Both of these projects were of major size and scope (Pavement Management= $6.5 million and Citywide Concrete Improvement Project= $1.1 million). Her role on both of these projects included (but was not limited) to the following; distress quantity calculation, identification of corrective treatment strategies, complete bid specification development, calculation of engineering cost estimate, coordination of pre bid conference, coordination job walk,bid review and bid advisement, coordination of pre construction conference, submittal oversight (bonds, insurance, traffic control plans, etc),job construction oversight,job inspection, change order pre approval, and notice of completion pre approval. Simply stated, she has demonstrated the ability to take on major responsibilities while communicating with the Director and City Engineer in a manner that expedites successful completion of the project at hand. Additionally, Christina is proficient in Autocad. This is an engineering software program that develops engineering drawings. She has been our resident expert with Computer Aided Drafting and utilized this skill on numerous projects; producing both plans and graphics. She has also recently developed a comprehensive "Utility Trenching and Backfill" specification that the department is seriously evaluating for implementation in the near future. While performing the above, she manages to also take on the role of Department liaison with the Architectural Barriers Board and is frequently requested to serve as a bi-lingual interpreter with our Spanish speaking residents. Christina has a positive up-beat demeanor and a consistent willingness to take on new assignments that both challenges and increases her knowledge. She is deserving of this reclassification. The fiscal impact of this reclassification will be $4995.48. This will be absorbed by the Sewer Fund and there are sufficient funds available. Her annual salary will be $49,483.56 ($4123.63 /month) and will be allocated 40%to Engineering(651) and 60% to the Sewer Fund as illustrated below; General Fund/Engineering (40%) $19,793.42 Sewer Fund (60%) X29,690.14 N SESSION AGENDA ITEM ., .yy Ym AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME" DEPI� 10R0100 °; `HIRE SEPARATION v REG* DATE.. DATE" None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME. GASIFICATION''ltROM!1O DEPT PROB* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance FIR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities Ft tf • i RECRUITMENT PROGRESS REPORT NO. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/ Part-W Pass-W Pass-P Oral Part- EL List Practical Interview OB 1 Police Dispatcher- Entry level Open 5/16/04 Cont. Trib Ad-5/16/04 33 20 3/12/05 17 9 NA 4/21/05 6 3 Ad-1/16/05 2 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 10 2 NA NA NA NA Pending 3 Police Officer- Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 5 2 NA NA NA NA Pending ) 4 Senior Librarian Open 8/16/04 Pending Trib Ad 8/15/04 14 8 NA NA NA NA Tent: Ad-1/16/05 3/14/05 5 Line Mechanic Open 8/19/04 Open Times-8/22/04 15 4 NA NA NA NA 3/2/05 2 2 Ad-1/16/05 6 Director of Finance- No longer Open 9/21/04 11/24/04 West Cities, JA 10 10 NA NA NA NA 1/24/05 9 9 Contract (Civil Service) 7 Street Maintenance Worker I Open 1/10/05 1/27/05 Tribune 96 55 3/12/05 38 8 Water Production Maint Mechanic Open 3/20/05 Cont. Tribune, JA, online 4 9 Customer Care Operations Open 3/10/05 3/31/05 Trib; JA Ad 8 NA NA NA NA Supervisor m I Tent: W 10 Accountant Open 3/27/05 4/11/05 13 Q� o 1 1 Information Technology Analyst Prom 3/17/05 3/31/05 NA 1 6 1 ) 12 Water Distribution Worker I/II Open 3/27/05 4/11/05 5 (Jill)i zw w H **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 0 Q 24-hour jobline; and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. April 26, 2005 1, r I