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Home My WebLink AboutAgenda Packet - March 8, 2005 - PB AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: March 8, 2005 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD,AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members ['Jake Bushey, Chair [' Frank Allen, Vice Chair ['Joseph Guarrera ['Leslie Dierking Others Present [' Cathy Hanson, Director of Human Resources/Personnel Officer ['William Nakasone, Director of Public Works 3. APPROVAL OF MINUTES: February 22, 2005 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Associate Planner B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Director of Public Works C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Senior Office Specialist E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Water Distribution Worker I 5. OPEN SESSION: A. Recruitment Request: PROMOTIONAL Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) - INFORMATION TECHNOLOGY ANALYST B. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System) -ADMINISTRATIVE ANALYST C. Goldline Presentation- Bill Nakasone D. Personnel Action Report - Informational E. Recruitment Progress Report - Informational F. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. G. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. H. ADJOURNMENT 6 � 1--- ,,,,,,.,;,,„ .,_,„/ .._ ,. __ ,,,_,_ 2/„Ellsfik CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD FEBRUARY 22, 2005 A regular meeting of the Personnel Board was called to order at 7:14 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Frank Allen (Vice Chair), Leslie Dierking, Joseph Guarrera Staff Liaison: Director of Human Resources Also Present: Henri van Adelsberg, Kay Tillis, Public Sector Personnel Consultants APPROVAL OF MINUTES Allen/Dierking-to approve the minutes (as amended). February 8, 2005 January 25, 2005(amended) January 11, 2005(amended Merit Increases, Regular Guarrera/Allen - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. Flexible Staffing Promotion Appointment Recommendations 4.a-c. Merit Increase and/or Re• lar • .•ointment RecommendationII s Tamara Patlogar Police Disptacher PD Merit Inc 9164/2 12-1-04 $3,132.32 B Robert Landeros Police Officer PD Reg. Appt 6101/2 2-17-05 $4,860.09 Samantha Callebs Customer Service Rep II UTL Reg 5154/2 Appt/Merit $2,933.46 Inc 2-23-05 SPECIAL ASSIGNMENT PAY- Dierking/Guarrera-pursuant to Resolution No. 05-C10 Assistant to the Director of Utilities RECRUITMENT REQUEST- Dierking/Allen - pursuant to Section 5.5.2. Open Competitive Examinations, of the OPEN Rules of the Civil Service System Water Distribution Worker II ADJOURNMENT Allen/Dierking-to adjourn the meeting at 7:43 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 3-8-2005 Page 1 of 2 1/4 t3 AZUSA' HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: March 8, 2005 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Fabiola Wong Associate Planner Econ/Com Dev Merit Inc 4201/5 2-15-05 $5,136.92 B William Nakasone Director of Public Works Public Works Merit Inc 2597/4 9-28-04 $9,012.56 C Jessica Perez Police Officer Police Reg Appt 6101/2 2-17-05 $4,860.09 (D� tefanie Hernandez Senior Office Specialist Econ/Com Dev Merit Inc 4158/3 �/ 11-20-04 $3,107.29 E Jesus Sanchez Water Distribution Worker I Utilities Reg Appt/Merit Inc 5167/2 2-16-05 $3,264.00 CLOSED SESSION AGENDA ITEM: 4.A - E DATE: 3-8-2005 ........f } l z iAltiSA!' W"' INFORMATION ITEM TO: Members of the Personnel Board FROM: Ann Graf, Director of Information Technology VIA: Cathy Hanson, Director of Human Resources DATE: March 8, 2004 SUBJECT: Request to change Information Technology Analyst Recruitment from Open Competitive to Closed Promotional At a previous Personnel Board Meeting, the Personnel Board approved the Open Competitive recruitment of an Information Technology Analyst. Recently, I've been made aware of a qualified internal candidate and would like to give that employee the opportunity to compete for the promotion. OPEN SESSION AGENDA ITEM DATE ME._.... Cathy.Hansorr-elaine05reclass doc Page 1 MEMORANDUM To: Cathy Hanson, Director of Human Resources From: Captain Bob Garcia Via: Chief King F. Davis Subject: Reclassification of Elaine Wanstrath from Account Specialist III to Administrative Analyst Recommendation I am requesting that Elaine Wanstrath be reclassified from her current position of Account Specialist III to Administrative Analyst - salary range of 4192, Step 3 @ $4,289.40 per month. Background Since Elaine assumed the position of Account Specialist III with the Police Department eleven years ago, her duties and responsibilities have changed and increased to be consistent with those of an Administrative Analyst. I conducted a job analysis with the Administrative Analyst's "Essential Functions" and "Knowledge, Skills and Abilities" and found that Elaine performs this job description more aptly than that of an Account Specialist III. She has been performing these additional duties for many years. Elaine currently oversees all financial aspects of the Public Safety Budget which totals $14,553,909.00 for F/Y 04/05. This is approximately half of Azusa's General Fund Budget. She also oversees the Police Information Technology Division budget. To quote from her last evaluation "she has the confidence of every level of staff and has earned a reputation for thoroughness and detail ... (We) count on her to manage the Public Safety's broad scope of interests ... dedicated to these services: Police, Fire, Humane and Emergency Services. She is an integral part of AZPD's management team." Elaine's workload has expanded to mirror the duties of the Administrative Analyst's position because the basic nature of her position within the AZPD has changed. She now manages numerous complex contracts such as Azusa's contracts with the LACO Fire Department, SGV Humane Society, Wackenhut jail staff service provider, and other smaller contracts. The value of these three major contracts alone to Azusa's general Fund is $3,538,329.00 annually. In addition, she oversees upwards of ten complex and detailed grants simultaneously. These grants are from virtually every level of government: OPEN SESSION AGENDA ITEM 5 i3. DATE S1-11:-.16 Cath Uansorr-elaine05reclass.doc Y .., ... . Page 2 federal, state and county. The increase in the complexity and amount of her daily workload just attributed to grant management alone justifies this reclassification request. Lastly, Elaine acts as the primary contact person with Azusa's Finance Department. She regularly attends their meetings representing Public Safety and interacts with the Finance staff on budget and process issues and relieves the Finance Department from additional work created by Public Safety due to her initiative and integrity. She is recognized as a budget expert in Azusa and her credibility with all levels of Azusa's government has been earned by virtue of her continuous excellent job performance. Fiscal Impact The fiscal impact from this reclassification will be absorbed into the current Public Safety budget. 7 -�a-- et-A,"4,7`,',44:•, t ZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT e• k r ,, 17 ,v - ,,,, --4.,,,:,,o, .wk's ¥ - .:s y ,g Ems- ' `4�,,,,*(‘-,*,11, n Louise Grijalva Library Assistant III LB PROB 3-1-05 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER 9rt „..:;:t„..„..,,,,,.,,,,„7...t.,..„..,.(;.....„,‘,,,,,,,..;,,,„•4,7,.„'",,,,AtIckeit,P.Z. 25e*, 10.14VP.T,RihcklizT)..SH:17•91Azszti-•VI:Ei=r4...:4,i,-5$5:45,,,•.t.o.:°04.40.0zi,,;v•••40%• .4:---•;.;°•1-,-..„,...,,,tr,Z1°‘,,x,k**4,. ... ',,,,re,„.,,,, None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5•1::1. DATE: 3-8-2005 • M RECRUITMENT PROGRESS REPORT t)4 1$1 .. .. .... 1OIN ., ;., ... '. :. ', iV?! .., 1. , , 1. .. ;". .. Y. ._... s...:: -rr.. .. .. � _,kJ;.,' .;' Nom,><,r.. .F, c r� .;;_, i. � , ... � ,?1!C. . _ ? 1 Police Dispatcher- Entry level Open 5/16/04 Cont. Trib Ad-5/16/04 33 20 3/12/05 9 Ad-1/16/05 7th 2 Police Dispatcher - Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 10 2 NA NA NA NA Pending Q Z 3 Police Officer- Lateral Open 5/16/04 Cont. Trib Ad-5/16/04 5 2 NA NA NA NA Pending 0 F Trib Ad-8/15/04 Tent: w 4 Senior Librarian Open 8/16/04 Pending 14 8 NA NA NA NA co .,-) Ad-1/16/05 Times3/14/05-8/22/04 W H 5 Line Mechanic Open 8/19/04 Open Ad-1/16/05 15 4 NA NA NA NA 3/2/05 2 26- o 6 Director of Finance-No longer Open 9/21/04 11/24/04 West Cities, JA 10 10 NA NA NA NA 1/24/05 9 9 Contract (Civil Service) 7 Street Maintenance Worker I Open 1/10/05 1/27/05 Screening 96 55 3/12/05 8 Water Production Maint Mechanic Open Pending Pending Pending 9 Customer Care Operations Open Tent: Tent: Trib; JA Ad NA NA NA NA Supervisor 3/10/05 3/31/05 10 Accountant Open Tent: 3/17/05 11 Information Technology Analyst Open Pending 12 Water Distribution Worker I/II Open Pending ) **Rio Hondo College, Fullerton, Orange County Sheriff's Dept., &Golden West. 24-hour jobline; and U.S. Mail 250 agencies. All announcements sent via: City e-mail; posted throughout the City; City Website. March 8, 2005