Loading...
HomeMy WebLinkAboutAgenda packet - July 25 2006 - PB 'AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Cathy Hanson, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: July 25, 2006 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Joseph Guarrera OLeslie Dierking 0 Uriel Macias Others Present 0 Cathy Hanson, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: June 27, 2006 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Building Official B. Public Employee Performance Evaluation (Pursuant to CaI.Gov.Code, '54957): Title: Police Officer C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Officer D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Water Distribution Worker II 5. OPEN SESSION: A. Class Specification Revision: (pursuant to Sections 3.5 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - HUMAN RESOURCES TECHNICIAN B. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - HUMAN RESOURCES TECHNICIAN C. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - COMMUNITY IMPROVEMENT INSPECTOR D. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) - BUILDING INSPECTOR E.. Hearing- Discuss Scheduling dates of Hearing (Pursuant to Cal. Gov. Code, '54957) F. Personnel Action Report - Informational G. Recruitment Progress Report- Informational H. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. I. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. J. ADJOURNMENT AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD JUNE 27, 2006 A regular meeting of the Personnel Board was called to order at 7:05 pm in the West Wing Conference Room by Leslie Dierking. ATTENDANCE Personnel Board Members: Leslie Dierking, Joseph Guarrera, Uriel Macias Staff Liaison: Director of Human Resources ABSENCE Guarrera/Macias- to excuse Chair Jake Bushey and Vice Chair Frank Allen APPROVAL OF MINUTES Guarrera/Macias—to approve the minutes June 13, 2006 NEW CLASS Macias/Guarrera - pursuant to Section 3.3 Preparation and Content of Class Community Service Officer- Specifications and Section 3.5 Adoption of Plan of the Rules of the Civil Field Service System NEW CLASS Macias/Guarrera - pursuant to Section 3.3 Preparation and Content of Class Community Service Officer- Specifications and Section 3.5 Adoption of Plan of the Rules of the Civil Administrative Service System RECRUITMENT REQUEST Guarrera/Dierking - pursuant to Section 5.5.2 Open Competitive Examinations — OPEN of the Rules of the Civil Service System Recreation Superintendent ADJOURNMENT Guarrera/Macias - to adjourn the meeting at 7:18 pm OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 7/25/06 t ZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Cathy Hanson, Director of Human Resources Date: July 25, 2006 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 ProbationaryPeriod, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Name Classification Dept Effective Date A Robert Keyes Building Official ED/CD Reg Appt/Merit Inc 3435/5 8/1/06 $7,760.47 B Thomas Avila Police Officer PD Merit Inc 6101/4 7-13-06 $5,524.26 C Ricky Moreno Police Officer PD Merit Inc 6101/5 5/22/06 $5,804.05 D Larry Corrales Water Distribution Worker II UTE Reg Appt/Merit Inc 5178/2 6/5/06 $3,804.82 CLOSED SESSION AGENDA ITEM: 47-.2A5--D06 DATE: Date Adopted: Class Code: 4168 FSLA-Non-Exempt CITY OF AZUSA HUMAN RESOURCES TECHNICIAN DEFINITION Under general supervision, performs a variety of responsible administrative, and technical duties related to the City's Human Resource management system; provides administrative,technical and advanced clerical assistance in the Human Resources Department; performs related duties as required. CLASS CHARACTERISTICS This classification reports to the Human Resources Director and/or Human Resources Analyst and is distinguished as a technical and advanced clerical classification requiring the exercise of judgment with a relatively high level of independence. Incumbent regularly handles Human Resources office support and assists with staff work for the Personnel Board. This class is differentiated by the varied responsibilities in handling highly sensitive and confidential information. ESSENTIAL FUNCTIONS These functions may not be present in all positions in multiple position classes. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Duties may include, but not limited to the following: General: provides administrative and advance clerical assistance to the Human Resources Department and Director; provides general employment information to the public as required; processes departmental mail, payment of bills, and monitors department budget; maintains office supplies and equipment; maintains confidential and sensitive employee information,files and record keeping systems; provides accurate technical assistance on a variety of projects;researches and compiles information, conducts surveys and/or other studies/gathering of information; coordinates new hire orientation; composes and prepares routine correspondence and/or memoranda relative to various Human Resource matters; assists and provides information to Department management and supervisory staff and other interested parties regarding Human Resources policies and procedures;assists in the preparation and implementation of Memorandums of Understanding, including preparation and processing of forms implementing various provisions; attends a variety of meetings and training sessions applicable to assignment; assists in the development and implementation of new Human Resources policies and procedures; recommends changes to various Human Resources forms and manuals; maintains awareness in changes and developments in the public personnel management benefits administration field;performs other related duties as required. Benefits and Human Resource Administration: handles Human Resource matters in the area of employee benefits administration and medical leaves;responsible for daily administration,coordination and implementation of the employee benefits program, including COBRA procedures; handles daily administration of life and short-term/long-term disability programs,administration of the California Public Employees Retirement System (PERS)retirement benefits,processing of benefit enrollment and change forms and other related processing; assists in the processing of unemployment insurance claims; coordinates employee evaluation schedule with departments. Risk Management: conducts recruitments and selections; assists in administering the City's workers' compensation program; assists in coordinating the City's liability claims; provides assistance to departmental personnel and third party administrators; researches claims and provides information as requested; assists in coordinating the City's Injury and Illness Prevention Program; coordinates safety training, makes arrangements for on and off site employee training programs; assists in monitoring the City's general insurance program, research and compile necessary data for annual renewals, coordinate acquisition of certificates of insurance; assist with employee evaluation follow-up with City departments; provide support in monitoring the employee random drug screen program. Page 1 of 2 OPEN SESr!ON AGENDA ITEM- DATE -=) S n� MARGINAL FUNCTIONS These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a college diploma in business or public administration,plus a minimum of one (1) year experience in Human Resources or a related field. At least one (1) year of advanced clerical experience, including public contact. Knowledge, Skills and Abilities Considerable knowledge of general and modern office procedures, practices and techniques; fiscal record keeping; records processing and maintenance procedures and systems; principles and practices of municipal administration; computer applications in administrative functions; related laws ordinances and regulations; principles, practices and procedures for effective data collection and analysis; report preparation; principles and practices of human resources; correct grammar, spelling and punctuation, and modern English usage; basic math and statistical practices; exceptional customer service skills. Ability to maintain confidential and sensitive employee information, files and record keeping systems; handle various situations requiring a high level of tact, confidentiality and discretion; understand, interpret and apply rules, regulations, laws and ordinances; communicate effectively both verbally and in writing; effectively prioritize work and coordinate projects; collect and analyze data; compose and prepare routine reports and correspondence; establish and maintain effective and cooperative working relationships with those encountered in the performance of duties; operate a variety of office equipment including a typewriter, word processor and/or computer at an acceptable rate of speed. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California driver's license and a satisfactory driving record. Ability to travel to different sites and/or locations. Ability to work overtime as needed. Page 2 of 2 CITY OF AZUSA CURRENT SALARY SCHEDULE 07/19/06 Job Steps Classification BargUnit Range 01 02 03 04 05 ADMIN TECHNICIAN-POLICE NREP 4174 3,626.84 3,798.78 3,979.30 4,168.87 4,367.89 ADMINISTRATIVE SECRETARY NREP 4169 3,459.97 3,623.54 3,795.31 3,975.66 4,165.03 ASST DIR ECONOMIC DEV/REDEVEL NREP 4216 6,666.98 6,999.81 7,350.27 7,718.36 8,104.11 BUS DEV/PUBLIC BENE PROG COORD NREP 3204 5,181.64 5,440.38 5,712.03 5,996.64 6,295.35 CHIEF INFORMATION OFFICER NREP 4267 7,124.76 7,480.06 7,854.07 8,246.77 8,659.28 COMMUNITY IMPROVEMENT OFFICER NREP 4171 3,585.23 3,754.67 3,932.55 4,119.33 4,315.44 ECONOMIC DEVELOPMENT SPECIALST NREP 4206 4,916.13 5,152.53 5,400.71 5,661.36 5,934.99 EXEC ASSISTANT TO THE CITY MGR NREP 4179 3,802.27 3,982.97 4,172.71 4,371.92 4,581.11 HR/RISK MGT ANALYST NREP 4192 4,301.33 4,506.98 4,722.93 4,949.64 5,187.72 HUM REL COMMISSION STAFF COORD NREP 4205 5,112.26 5,368.64 5,636.77 5,917.85 6,214.22 HUMAN RESOURCES TECHNICIAN NREP 4167 3;459.92,:3,632:79 3613.91 4;004:42 "4205,52 NETWORK ADMINISTRATOR NREP 4220 5,586.37 5,865.74 6,159.00 6,466.96 6,790.28 POLICE COMMUNICATION SUPRVISOR NREP 4195 4,425.95 4,637.84 4,860.32 5,093.91 5,339.19 POLICE OFFICER TRAINEE NREP 4184 3,796.42 3,977.29 4,167.18 4,366.56 4,575.93 POWER RESOURCE SCHEDULER NREP 4238 6,034.28 6,336.52 6,652.88 6,985.70 7,334.97 POWER RESOURCES COORDINATOR NREP 4257 6,939.81 7,286.78 7,651.13 8,033.68 8,435.06 RISK MGMT1 OORD/HR SPECIALIST NREP" -4169 `:3,459.97:,3,623:54 .3,795.31 "3;97666":4,165.03 SENIOR ACCOUNTANT NREP 4211 5,157.30 5,405.76 5,666.62 5,940.53 6,228.15 SENIOR OFFICE SPECIALIST NREP 4158 3,120.76 3,267.40 3,421.35 3,583.01 3,752.72 LAD. 1 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 7-19-C) Department/Division: 1-10,-., ‘.,,-, CA_.r-ccc Position to be filled: k--kQ \Pct „c;c;, , #of Vacancies: Full-Time/Part-Time Position: F-% Year Around/Seasonal(if part-time): Effective Date of Vacancy: iryry-,�ak i 0.-1-C Desired Employment Date: /45Ar Recruitment Requested: Open 0 Promotional Is this a new position: 0 Yes cg No Eligible List Hire: 0 Yes lid No Reason for Vacancy:c2C-4; -,-�- Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) Yes 0 No Examination Desired: 0 Written 0 Performance/Physical Agility(Typing or other) X Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication ate.) San Gabriel Valley Tribune Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: Salary Step: Range:$ Sq.Q - 1-1g05-5 Work Schedule: `7-53o 0-,-T1 Currently budge at step @$ YS_. /month. Fill at step @$ /month Submitted by: (1 . Title: /4P Ext: Department Head Signure: - Print Name S'• ature ***************************AAAA k***********************AAAAAA*************************************** F *AAAAAAAAA Signature below indicate approval: City Manager: Date: Finance Director: Date: 7- -a6 Human Resources Director: Date: FOR HUMAN RESOURCES USE ONLY Class Specifications approved 0 yes El no Advertising Current eligibility list 0 yes El no Recruitment Required El yes El no Personnel Board Approval Written: Oral: Original to: Human Resources Copies to: Finance& Initiating Department OPEN SES ION AGENDA ITEM DATE . CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE:Completed form must be approved before recruitment process can be initiated. Date: 7-10-06 Department/Division:Economic and Community Development Division Position to be filled: Community Improvement Inspector#of Vacancies: 1 Full-Time/Part-Time Position: Full time Year Around/Seasonal(if part-time):Year round Effective Date of Vacancy:July 1,2006 Desired Employment Date:ASAP Recruitment Requested: X Open 0 Promotional Is this a new position: 0 Yes X No Eligible List Hire: 0 Yes X No Reason for Vacancy: Retirement—Fill existing position Update Class Specification prior to recruitment?(quals.,education,certs,.etc.) 0 Yes X No Examination Desired: X Written 0 Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and fist any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available L.A.Times Other(including special mailing list and/or publications) Specify Payroll Account Number. Salary Step: 1 Range:$3,447—4149 Work Schedule:May include weekends Currently budgeted at step Z @$111403 /month.Fill at step 1» @$314 41 /month Submitted by: Rick McMinn itle:Community Improvement Inspector Ext:5463 Department Head Signature:r� Pc: L ; \K'M 0. Print Name Signature Signature below indicate approval: City Manager: //. 11! L—. - Date: 7. /.2-'°11 Finance Director: /[_.._ Date: '7--'.5 C7 G Human Resources Director: ��f e Date: " 7-0 Co FOR HUMAN RESOURCES USE ONL Class Specifications approved 0 yes 0 no Advertising Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Personnel Board Approval Written: Oral: Original to: Human Resources Copies to: Finance&Initiating Department U r —7 Ll� il' ,. • CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. • Date: / C Department/Division: •. L, 1) :/ c'ti ( (vt5 l t ()IS' Position to be filled:ISc.,6 U t e1; �SDPc 7T)� #of Vacancies: I Full-Time/Part-Time Position: F1.c.U 1 i--U`teYearAround/Seasonal(if part-time): T E4 tr Effective Date of Vacancy: —7 J( /66 Desired Employment Date: C?`- / S 2f Recruitment Requested: 171 Open 0 Promotional Is this a new position: 0 Yes 0 No g 0X. y `1(11) tA, 'n,) f t+ E 1l 6�� Eligible List Hire: Yes No Reason for Vacancy: � Y1 Update Class Specification prior to recruitment? (quaffs.,education,certs,.etc.) Yes 0 No Examination Desired: 4t Written 0 Performance/Physical Agility(Typing or other) Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times r - � I Other(including special mailing list and/or publications) git e t:i. PkSs; ki_ (3 t-t .(' Specify Payroll Account Number: _ _ Salary Step:/—S Range:$ ? —4(5 SCC c Work Schedule:44 I 0 -�© k)�S p-w . Currently budgeted at step 3 @$ c)5 U /month. Fill at step @$ /month Submitted by:12--0 L(Z.j' K c nTitle: 13.i.tc 6. t Or--(c.t C,(Ext: G 2273 Department Head Signature: ) ` N' -k `,)(1.4\Q,) Print Name Signature *****************AAAAAAAA******************************************************************************************AAAALAk Signature below indicate approval: City Manager:A / Date: I' /7'14' Finance Director: Date:.7—/y-i .Human Resources Director: 0/ JIA\cea\ Date: -7 FOR HUMAN RESOURCES USE O Y Class Specifications approved 0 yes 0 no Advertising Current eligibility list 0 yes O no Recruitment Required 0 yes 0 no Personnel Board Approval Written: Oral: Original to: Human Resources Copies to: Finance&Initiating ent OPEN SES'ION AGENDA ITEMh • DATE S • AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* ` HIRE SEPARATION REG* DATE DATE David Rudisel Community Improvement Officer ED/CD 10/25/83 6/3/06 Sye Malins Community Improvement Inspector ED/CD 4/24/89 6/29/06 Nancy Hogan Recreation Supervisor RFS 6/1/24 7/6/06 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION°>FROM/I C DEPT PR( B REG* Robert Garcia Police Captain to Chief of Police PD CONTRACT Eugene Street Police Lieutenant to Police Captain PD PROB Stephen Hunt Police Sergeant to Police Lieutenant PD PROB Jerome Arnold Police Corporal to Police Sergeant PD PROB *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.F. DATE: 7-25-2006 Recruitment Log Total Active Openings:9 Pending Openings:3 rj FILING #OF # DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED WRITTEN ORAL 5/16/2004 PD Police Officer Lateral Active Open City Website;Tribune Continuous ,tea .WI l 5/16/2004 PD Police Dispatcher-Lateral Active Open City Website;Tribune Continuous S c Z ,� City Website;Tribune; < ` LA Times;clears.org; Z PD Police Dispatcher Active Open ccug.org;other agencies Continuous r-: Internal email:city y 11/30/2005 PD Police Officer Trainee Active Open website:all users email Continuous City Website:All User :..l Email:Jobs Available: A tr. • MMASC Web Page:LA 12/22/2005 PW Administrative Analyst Active Open Times/Career Builder 3/30/2006 59 27 5/16/2006 6/27/2006 City Website:All User Email:Jobs Available: LA Times/Career 12/22/2005 PW Engineering Associate Active Open Builder:Other Agencies 9/14/2006 City Website;All User Email;Tribune;JA;Jobs Reservoir Website and Water Jobs website:LA 1/5/2006 L&W Water Distribution Worker I/II Active Open Times/Career Builder Continuous 86 54 5/25/2006 6/28-6/29 City Website;all user email;Tribune;JA;Jobs Reservoir Website and Water Jobs website:LA See 1/5/2006 L&W Water Distribution Worker I/II Active Open Times/Career Builder See Above Above See Above See Above See Above City Website:All User Customer Service Email;Tribune(6/8& 6/6/2006 L&W Representative I(PIT) Active Open 6/11),APU 6/29/2006 60 39 8/2/2006 • 1 7/19/2006 Recruitment Log Total Active Openings:9 Pending Openings:3 City website,all user Community Improvement emailAvai a,Tble:ribune,Jobs 7/1712006 ECO inspector Pending Open LA TeTBD City website,all user email,Tribune,Jobs Available,LA Times; Riverside Press 7/17/2006 ECD Building Inspector Pending Open EnterpriseTBI) City website,all user email,Tribune,LA 7/19/2006 HR HR Technician Pending Open Times,Other Agencies TBD ) Pending 2 7/19/2006