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Home My WebLink AboutAgenda Packet - January 8, 2008 - PB :As mer S AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: January 8, 2008 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members 0 Frank Allen, Chair ['Leslie Dierking, Vice Chair 0 Joseph Guarrera 0 Bonnie Guadagnino 0 Fernando Rubio, Jr. Others Present 0 Kermit Francis, Interim Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: December 11, 2007 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Sergeant B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Customer Service Representative I C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Customer Service Representative III D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Line Mechanic 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)-ASSISTANT DIRECTOR COMMUNITY DEVELOPMENT B. Eligible List Extension: (pursuant to Section 5.6.2 Duration of Lists of the Rules of the Civil Service System)- POLICE CORPORAL C. Personnel Action Report- Informational D. Recruitment Progress Report- Informational E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximumtime to orally present their purpose. F. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF. G. ADJOURNMENT MEM 6i0r40A,Hi: MEMEND Mad US CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD December 11 , 2007 A regular meeting of the Personnel Board was called to order at 7:18 p.m. in the West Wing Conference Room by Frank Allen, Chair. ATTENDANCE Personnel Board Members: Frank Allen (Chair), Leslie Dierking, ice Chair), Joseph Guarrera, Fernando Rubio, Jr., Bonnie Guadagnino Staff Liaison: Kermit Francis, Interim Director of Human Resources, Noel Carpenter, Human Resources Technician Also Present: Chet Anderson,Assistant Director of Utilities-Water Operations, Frederico Langit, Senior Electrical Engineer, Larry Onanga, Assistant Director of Economic and Community Development APPROVAL OF MINUTES Dierking/Guadagnino-to approve the minutes. 11/27/2007 CLOSED SESSION Guarrera/Dierking-Move to Closed Session Dierking/Guarrera-Move to Reconvene Merit Increases, Regular Guadagnino/Dierking-to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees 4.A-4.H. Approved 5 to Flexible Staffing Promotion 0. Appointment Recommendations 4A-4.H-Merit Increase and/or Regular Appointment-Pending Clarification Name Class Dept Type of Action/Effective Range/Step Date Base Monthly A Susan Cole Senior Planner CD Reg. Appt. 4207/5 08/21/2007 $6,478.65 B Seth Police Officer PD Reg Appt. 6101/2 Chapman 11-23-07 $5,310.75 C Roland Police Officer PD Reg. Appt. 6101/5 Martinez 11-21-07 $6,157.52 D Brandon Police Officer PD Reg. Appt. 6101/5 Saenz 11-06-07 $6,157.52 E Israel Del Management PW Reg Appt/Merit Inc 3295/3 Toro Analyst 10-16-07 $5,049.47 F Larry Corrales Water Dist. Wrk. II LW Merit Increase 5178/3 06/05/07 $4,068.96 G Gilbert Cust. Serv. Rep. I LW Reg Appt/Merit Inc 5154/2 Espinosa 11/24/07 - $3,205.17 H Michelle Kay Office Specialist II LW Merit Inc 4134/3 11/22/07 $3,091.98 New Position 5.A.1 -Guarrera/Dierking -pursuant to the Azusa Municipal Code,Chapter 2-Administration, Water Systems Engineer Article V-Boards and Commissions,Division 4-Personnel Board, Section 2-411-Duties(which states that,"The Power and the Functions of the Board shall be to. . . recommend all salaries to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules of the Civil Service System. Approved 5 to 0. Recruitment Request-Open 5.A.2-Guarrera/Dierking — pursuant to Section 5.5.2. Promotional Examinations of the Water System Engineer Rules of the Civil Service System. Approved 5 to 0. Recruitment Request-Open 5.B-Guarrera/Dierking - pursuant to Section 5.5.2. Promotional Examinations of the Water Dist. Worker I/II Rules of the Civil Service System. Approved 5 to 0. OPEi a ;; , ON AGENDA IT EM Page 1 of 2 DATE 1' ` o11.. fte • Reclassification Request 5.0—Guarrera/Rubio -pursuant to Section 3.8 Reclassification and 3.9 Request for Electrical Engineer Reclassification of the Rules of the Civil Service System. Approved 5 to 0 Comments, Updates, and/or 5.G—Human Resources in conjunc tion with Department Heads will continue to work to Reports improve the Performance Evaluation System. The next scheduled meeting of the Personnel Board will be held Tuesday, January 8, 2008. ADJOURNMENT 5.H -Dierking/Rubio -to adjourn the meeting at 8:10 p.m. Approved 5 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 1/08/2008 Page 2 of 2 - c ^ AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Kermit Francis, Interim Director of Human Resources Date: January 8, 2008 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department heads) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Type of Action/ Range/Step Dept Employee Classification Effective Date Base Mo. A PD Michael Bertelsen Police Sergeant Reg Appt 6501/3 12-19-07 $6,811.82 B UTL Brandi Bommarito Customer Service Representative I Merit Inc 5154/3 11-30-07 $3,359.19 C UTL Joyce Adams Customer Service Representative III Merit Inc 5174/5 10-11-07 $4,4476.01 D UTL Sean Smith Line Mechanic Helper Merit Inc 5188/4 10-24-07 $5,126.36 CLOSED SESSION AGENDA ITEM: 4. A-D DATE: 1-8-08 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: January 3, 2008 Department/Division: Economic&Community Development/Planning Division Position to be filled: Assistant Director of Community Development #of Vacancies: 1 Full-Time/Part-Time Position: Full-Time Year Around/Seasonal (if part-time):Year Around Effective Date of Vacancy: December 28, 2007 Desired Employment Date: December 28, 2007 Recruitment Requested: E Open 0 Promotional Is this a new position: 0 Yes ❑x No Eligible List Hire: 0 Yes 0 No Reason for Vacancy: Employee accepted position w/different City Update Class Specification prior to recruitment? (quals.,education,carts,.etc.) 0 Yes El No Examination Desired: 0 Written 0 Performance/Physical Agility(Typing or other) El Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune El Jobs Available El L.A. TimesO Other(including special mailing list and/or publications) kits-Ito\ C (-L I e Specify Payroll Account Number: Salary Step: 1 Range: $7,534.46 Work Schedule: Mon-Thurs: 7 am—5:30 pm Currently budgeted at step: 5 @$9,190.62/month. Fill at step: 1 @ $7,534.46/month Submitted by: Bruce A. Coleman Title: Director of co . &Com ev. Ext: 5236 Department Head Signature: Bruce A. Coleman Print Name Signature Signature below indicate approval: City Manager: Date: Finance Director: Date: Human Resources Director: Date: FOR HUMAN RESOURCES USE ONLY Class Specifications approved yes 0 no Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance & Initiating Department .A OPEN S ION AGENDA ITE1'vil.._. • DAA ' d$ - - �.. Date Adopted:03/18/02 • Range Number:6106 CITY OF AZUSA POLICE CORPORAL DEFINITION Under administrative direction, acts a Beat Officer, Field Training Officer (FTO), Field Supervisor,Detective,or Watch Commander as designated by police management; is required to perform sworn law enforcement work in an assigned functional area and may perform sensitive investigations and special administrative assignments as required. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Provides full range of law enforcement services to the community, serves as Field Supervisor or Watch Commander in the absence of a Police Sergeant or as designated by police management; Makes sound decisions and accurate judgments in all work situations. Provides technical and supervisory support to Police Officers and non-sworn personnel; trains new Officers in areas such as traffic enforcement , safety, report writing and department administrative policies and procedures. Works cooperatively with police managers and other city departments to achieve city and departmental goals. Investigates all aspects of major crimes, traffic accidents and homicide cases. Performs patrol duties in radio-equipped unit; answers calls for the protection of life and property;enforces City, County and State laws; pursues, apprehends and makes arrests as necessary. Assists in the performance of special investigative and crime prevention duties as required. Performs searches and transports prisoners; interviews victims, complainants and witnesses; interrogates suspects; gathers and preserves evidence; appears and testifies credibly in court on and off duty as the arresting Officer; presents evidence; prepares well-written reports on arrests,traffic violations, impounded property and other case reports. Directs traffic in emergency or congested situations and events; restores order and maintains peace at public gatherings or in conflict situations. Maintains contact with citizens regarding potential law enforcement problems and preserves good relationships with those contacted in the performance of duties, including the general public. Conducts safety education and provides crime prevention duties as required; Administers emergency first aid to injured or incapacitated persons until medical personnel are present; and, attends and participates in training sessions as assigned and required. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. Page 1 of 2 OPEN SEb ION AGENDA ITEM 5l:._..= DAte I.. Police Corporal Class Specification Page Two QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include but are not limited to three (3)years experience as a Police Officer in a law enforcement agency with one (1)year of service as an Azusa Police Office and a minimum of 45 semester units (or equivalent quarter units) in Police Science, Administration of Justice or related field. An Associate degree is highly desired. Knowledge, Skill and Abilities Thorough knowledge of modern law enforcement including patrol investigations, and special operations functions; laws, regulations, and policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of citizens and prisoners; Vehicle and Penal Codes; public relations techniques; report writing skills. Working knowledge of municipal organization and administration; physical layout of the City and adjoining areas; methods and techniques of supervision. Ability to observe accurately and remember faces, numbers, incidents and places; use and care for equipment; think and act quickly i n emergencies and judge situations and people accurately; maintain alertness and concentration in emergency situations; correctly operate police equipment and correct use of tools in the performance of duties; assess and develop training needs of assigned personnel; learn, read, understand and interpret laws and local ordinances, regulations and City ordinances and codes; work under variable weather conditions; perform all physical tasks required for sworn law enforcement personnel; follow and adhere to safety rules and regulations; read and interpret maps; complete clear and accurate police reports and work activity records; communicate clearly and concisely in conveying commands; understand and carry out both verbal and written directives; ensure compliance with and effectively disseminate departmental policy and procedure information; resolve conflicts or problematic situations; maintain discipline and initiate corrective action; ensure compliance with safety practices and policies; ability to perform other related duties as required. LICENSE OR CERTIFICATE Possession of a valid Class C California driver=s license and an acceptable driving record. An incumbent must maintain an acceptable driving record during the course of employment in the position. Must possess POST Basic Certificate and completion of California P.O.S.T. approved police academy. Page 2 of 2 ,i"L ,►� AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATE Larry Onaga Assistant Director of Community Development ED/CD 9-13-99 12-27-07 Micah Moore Apprentice Line Mechanic UTUele Prob 12-26-07 Amelia Magana Police Dispatcher PD Prob 1-7-08 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* Mark Bowman Water Distribution Worker III to Water Production Operator I UTL PROB *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5•c., DATE: 1-8-08 Recruitment Log Total Active Openings: 10 Pending Openings: 0 On Hold:0 FILING #OF # WRITTEN #INVITED ORAL #ON FINAL DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED DATE TO ORAL DATE LIST 5/16/2004 PD _ Police Officer Lateral Active Open City Website; Tribune Continuous 1 _ Police Dispatcher- . 1 5/16/2004 PD Lateral Active Open City Website;Tribune Continuous 0 A City Website;Tribune; LA Times;clears.org; PD Police Dispatcher Active Open ccug.org;other agencies Continuous 30 4111 . Internal email: city f 11/30/2005 PD Police Officer Trainee Active Open website: all users email Continuous 10 City Website,All User Q Email,Tribune, LA Z Times,Community us 4/10/2007 L&W Line Mechanic _ Active Open Access Channel Continuous 19 2 _ N/A Q City Website,All User C Email,Jobs Available, 1 San Garbriel Valley Welder/Water Tribune, Brown& j co G ii — - -_ -- - -- ; _ 11/13/2007; L&W Distribution Worker I Active Open_ Caldwell 11/29/2007 42 12 z iv City Website,All User , O 0 Email, LA Times, Librarians Resource 11/13/2007 Library Librarian II-Technology_ Active Open Web Sites 12/13/2007 2 City Website,All User Econ. & ; j Email,Jobs Available, San Garbriel Valley 11/27/2007 Comm.DevPlanning Technician Open Open Tribune) 1/3/2008 17 L City Website,All User 12/11/2007 L&W Water System Engineer Open Email, Brown&Caldwell 1/24/2008 0 City Website,All User Email, LA Times, San Water Distribution Worker Garbriel Valley Tribune, 12/11/2007 L&W I/II j Open Brown&Caldwell 1/10/2008 '1 22 i • 1 01/03/2008