HomeMy WebLinkAboutAgenda Packet - November 25, 2008 - PB zus
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential, is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda
item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183,to make inquiry concerning the
nature of the item described on the agenda.
DATE: NOVEMBER 25, 2008
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD,AZUSA, CALIFORNIA
1. CALL TO ORDER: Frank Allen, Chair
2. ROLL CALL: Personnel Board Members
0 Frank Allen, Chair OLeslie Dierking, Vice Chair 0 Joseph Guarrera
0 Ralp Ruiz 0 Fernando Rubio, Jr.
Others Present
0 Kermit Francis, Interim Director of Human Resources/Personnel Officer
0 Others
3. APPROVAL OF MINUTES: November 11, 2008
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Librarian-Youth Services
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Police Officer
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Assistant Director of Public Works/City Engineer
5. OPEN SESSION:
A. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-41 1-Duties (which
states that, "The Power and the Functions of the Board shall be to . . .recommend all salaries to
the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System)- Court Liaison Officer
B. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System)- Court Liaison Officer
Page 1 of 2
Personnel BoardAgenda November 25, 2008
C. New Position:(pursuant to (pursuant to the Azusa Municipal Code,Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board, Section 2-41 1-Duties (which
states that, "The Power and the Functions of the Board shall be to. . .recommend all salaries to
the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System)-Training Coordinator
D. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System)- Training Coordinator
E. Personnel Action Report - Informational
F. Recruitment Progress Report- Informational
G. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
H. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
1. ADJOURNMENT
Page 2 of 2
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CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
November 10,2008
A regular meeting of the Personnel Board was called to order at 7:10 p.m. in the West Wing Conference Room by Frank
Allen, Personnel Board Chair.
ATTENDANCE Personnel Board Members: Frank Allen,Fernando Rubio, Jr., Joseph Guarrera, Ralph Ruiz
Staff Liaison: Noel Carpenter, Human Resources Technician
Also Present:Vera Mendoza, City Clerk
ABSENCE Leslie Dierking
APPROVAL OF MINUTES
10/28/2008 Guarrera/Rubio-to approve the minutes. Approved 4 to 0.
CLOSED SESSION Guarrera/Rubio-to move to closed session 7:12 PM.A
(Govt. Code Section pproved 4 to 0.
54957-Public Employee
Performance Evaluation)
Merit Increases, Regular 4.A - Guarrera/Dierking—to recommend approval of merit increases,regular appointment
flexible staffing promotional 9ved4and/or
appointment and/or appointments for the following items listed as 4.A .Approved 4 to 0.
Flexible Staffing Promotion Name Class Dept Type of Range/Step
Appointment Action/Effective Date Base
Recommendations Monthly
A Robert Ryan Welder/Water UTL Reg. Appt/Merit Inc 5190/3
Distribution Worker I 09/04/2008 $4,966.50
ADJOURNMENT Guarrera/Rubio-to adjourn the meeting at 7:25 p.m.Approved 4 to 0.
IOPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 111/25/2008
41ZUS
HUMAN RESOURCES
INTEROff/CE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Kermit Francis, Interim Director of Human Resources
Date: November 25, 2008
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base Mo.
Dept Name Classification
A LB Lelia Hassen Librarian-Youth Services Effective Date
Reg Appt/Merit Inc 4175/3
B PD Robert Chivas Police Officer 10/009/2008 $4,177.90
Merit Inc 6101/3
08/23/2008 $5,801.85
C PW Carl Hassel
Assistant Director of Public Reg. Appt/Merit Inc 3531/4
Works/City Engineer 09/17/2008 $9,198.82
CLOSED SESSION AGENDA ITEM: 4.A-4.0
DATE: 11-25-2008
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AGENDA ITEM
TO: PERSONNEL BOARD
FROM: SAM GONZALEZ, CAPTAIN
VIA: ROBERT B. GARCIA, CHIEF OF POLICE
KERMIT FRANCIS;INTERIM DIRECTOR OF HUMAN RESOURES
DATE: NOVEMBER 25, 2008
SUBJECT: NEW CLASSIFICATION—COURT LIAISON OFFICER AND RECLASSIFY
COMMUNITY SERVICE OFFICER(CSO)DEBBIE URSUA INTO THE NEW JOB
CLASSIFICATION
RECOMMENDATON
It is recommended that the Personnel Board approve the creation of a new position in the Police
Department, Court Liaison Officer, as well as the associated salary recommendation. Moreover, it is
recommended that the Personnel Board approve the reclassification of CSO Debbie Ursua into the new
job classification.
BACKGROUND
The attached job specification represents the job duties currently performed by CSO Debbie Ursua and
is consistent with the direction/consent of the City Manager and City Council.
The added classification accurately describes the job duties performed by CSO Ursua and the proposed
salary range serves to mitigate the pay disparity between those duties and the law enforcement industry.
It is recommended that the salary range for the proposed Court Liaison Officer position match that of an
Administrative Analyst(Numerical Code 4192)as follows:
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5
Court Liaison
Officer TBD $4,473.38 $4,687.26 $4,911.85 $5,147.63 $5,395.23
FISCAL IMPACT
The additional salary costs for this position were budgeted for this fiscal year (F/Y 2008-2009) in
anticipation of a mid-year reclassification.
Sam Gonzalez, CaptainOPEN r7. 'n!.1 AGENDA ITEM 5. .5'A
DATE -,,z_/112 OO
`• CITY OF AZUSA
COURT LIAISON OFFICER
DEFINITION
Under general supervision, performs a variety of responsible, sensitive, non-sworn
specialized and clerical tasks; relieves sworn staff of duties related to the filing of
criminal cases; serves as liaison between the courts and the department; provides staff
support; maintain and update criminal sex offender files and performs other duties as
assigned/required.
CLASS CHARACTERISTICS
The Court Liaison Officer is a single non-sworn position responsible to perform
sensitive, specialized and confidential work under the Police Department's operations
division.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Reviews misdemeanor and felony case paperwork for accuracy and completion;
coordinates corrections as needed; responsible for presenting/filing felony and
misdemeanor(including misdemeanor traffic citations)cases with the District Attorney's
Office and responds to related questions.
Provides information as necessary/appropriate to District Attorney's Office and court
personnel to resolve issues related to filing of criminal complaints and traffic citation
matters; presents Probable Cause Declaration forms to judges to determine if arrested
person(s)meet criteria to remain in-custody beyond 48 hours prior to their arraignment.
Reviews daily prisoner roster for cases requiring immediate disposition and takes
appropriate action; processes juvenile petitions(arrests)with the District Attorney's
Office,juvenile division, for criminal filing consideration.
Serve as liaison between the courts and department; update department regarding changes
in court policy/procedures; respond to questions/concerns from public, staff and other law
enforcement agencies regarding a variety of issues.
Maintain and update sexual offender files to remain current with Department of Justice
regulations; possess fingerprint recognition expertise in order to review all latent
fingerprints recovered from crime scenes to determine if the prints are of suitable quality
for entry into the CAL-ID database.
Coordinate the transportation of prisoners released from state prison who have
outstanding arrest warrants related to department cases. Coordinates the release of Azusa
Page 1 of 2
Class Specification
Court Liaison Officer
Police Department prisoners from court jail facilities on cases where the District
Attorney's Office declined prosecution.
Work closely with Police Department personnel and understand and interpret a wide
variety of statutory and case laws.
.QUALIFICATION GUIDELINES
Education/Experience - Any combination of education and/or experience that has
provided the knowledge, skills and abilities necessary for satisfactory job performance.
Example combinations include high school graduation or G.E.D. equivalent and at least
two years of closely related, responsible law enforcement agency experience. Completion
of college level courses in criminal justice or related field are highly desirable.
Knowledge, Skills and Abilities — Considerable knowledge of applicable local and state
laws, court procedures, criminal filing processes and related department policies;
fingerprint identification; registration requirements of sex offenders; various department
and law enforcement computer systems; report preparation; computerized and manual
recordkeeping procedures; records processing and municipal law enforcement operations.
Possess skill in the operation of general office equipment, law enforcement computer
systems, typing on a typewriter or word processor at an acceptable rate and delivering
high customer service. Ability to communicate clearly and concisely, both orally and in
writing; interpret, apply, and explain applicable local municipal codes, department
policies, rules, laws, and regulations; learn data retrieval techniques for the Department
of Justice and Megan's Law databases; interact with employees, District Attorney's
office, other law enforcement agencies, court employees, arrested parties, sex registrants
the public and others in a professional and competent manner; establish and maintain
effective relationships with those contacted in the course of work; maintain the
confidentiality of sensitive law enforcement related information; write clear and accurate
reports; use correct English grammar, punctuation, and spelling; use good judgment and
make sound decisions in accordance with established policies and procedures; understand
and follow verbal and written directions; work independently; learn local, state and
federal laws and apply to a given set of circumstances.
Special Requirements
Due to the highly confidential and sensitive nature of this position, candidates will be
required to undergo and successfully complete a thorough background, polygraph and
psychological screening in addition to the standard pre-employment examination process.
Candidate must possess or have the ability to obtain a Class C California driver's license
and have a satisfactory driving record.
Possess or ability to obtain an advanced latent fingerprint identification certificate.
Must be 18 years of age at time of appointment. Must be free of felony convictions.
Page 2 of 2
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AGENDA ITEM
TO: PERSONNEL BOARD
FROM: SAM GONZALEZ, CAPTAIN
VIA: ROBERT B. GARCIA, CHIEF OF POLICE
KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURES
DATE: NOVEMBER 25, 2008
SUBJECT: NEW CLASSIFICATION—TRAINING COORDINATOR AND RECLASSIFY
COMMUNITY SERVICE OFFICER(CSO)SANDY WILLISON INTO THE NEW
JOB CLASSIFICATION
RECOMMENDATON
It is recommended that the Personnel Board approve the creation of a new position in the Police
Department, Training Coordinator, as well as the associated salary recommendation. Moreover, it is
recommended that the Personnel Board approve the reclassification of CSO Sandy Willison into the new
job classification.
BACKGROUND
The attached job specification represents the job duties currently performed by CSO Sandy Willison and
is consistent with the direction/consent of the City Manager and City Council.
The added classification accurately describes the job duties performed by CSO Willison and the
proposed salary range serves to mitigate the pay disparity between those duties and the law enforcement
industry.
It is recommended that the salary range for the proposed Training Coordinator position match that of an
Administrative Analyst(Numerical Code 4192) as follows:
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5
Training
Coordinator TBD $4,473.38 $4,687.26 $4,911.85 $5,147.63 $5,395.23
FISCAL IMPACT
The additional salary costs for this position were budgeted for this fiscal year (F/Y 2008-2009) in
anticipation of a mid-year reclassification.
Sam Gonzalez, Captain
:.; DA I`CYSCOPcN F.._: !" !, hGEN _-._S...-.D..
CITY OF AZUSA
TRAINING COORDINATOR
DEFINITION
Under general supervision, performs a variety of technical and confidential
administrative work in support of training Police Department personnel, hiring and
background processes, and other duties as assigned/required.
CLASS CHARACTERISTICS
Training Coordinator is a single non-sworn position responsible to perform sensitive,
technical and confidential work under the Police Department's administrative division.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Process, compile and coordinate highly confidential background and personnel
materials/files for applicants and current employees;liaison with applicants throughout
the intense hiring process and coordinate orientation phase for new employees.
Conduct background or background update investigations as assigned; update department
background forms to comply with changing rules and regulations; and provide Notary
Public services to applicants and other personnel as needed.
Maintain all employee training files; liaison with the Commission on Peace Officer
Standards and Training (POST) representatives during audits to ensure compliance with
rules, regulations, laws and training mandates; serve on various internal and external
committees to accomplish department needs/goals.
Coordinate and arrange training for sworn and civilian personnel, including making all
travel arrangements; process reconciliation documents when travel/training is complete;
maintain local and POST computerized records of all training and personnel information.
Maintain record of departmental issued equipment by training division; issue and
maintain database on department issued I.D. cards and badges; process applications and
issue I.D. cards for reserve and retired police officers to have CCW (carry concealed
weapon)permits.
Process/maintain DMV records for all administrative and detective vehicles and process
employee confidentiality records with DMV.
Assist with investigative and permitting process of massage business and massage
technician applicants, taxicab permit applicants and citizens seeking a CCW permit.
Page 1 of 2
Class Specification
Training Coordinator
Maintain current information on courses offered for professional development in the law
enforcement industry for sworn and civilian personnel and make available and/or inform
employees of the availability of said training as a supplement to their on-the-job training.
Work closely and network with other City departments, law enforcement agencies,
POST, police academies and training facilities to meet departmental training, hiring and
recruitment needs.
QUALIFICATION GUIDELINES
Education/Experience - Any combination of education and/or experience that has
provided the knowledge, skills and abilities necessary for satisfactory job performance.
Example combinations include high school graduation or G.E.D. equivalent and at least
two years of closely related, responsible governmental administrative experience.
Knowledge, Skills and Abilities — Considerable knowledge of related department
policies, rules, laws, and regulations; department and POST training, recruitment, hiring
and background practices/standards; computer applications in law enforcement and
administrative functions; report preparation; general office procedures; records
processing and municipal law enforcement administration. Possess skill in the operation
of general office equipment, law enforcement computer systems, typing on a typewriter
or word processor at an acceptable rate and delivering high customer service. Ability to
communicate clearly and concisely, both orally and in writing; interpret, apply, and
explain department policies, rules, laws, and regulations; learn changing rules,
regulations, laws and practices pertaining to law enforcement training, background and
related functions; maintain the confidentiality of sensitive personnel and law enforcement
related information; interact with applicants, employees, the public and others in a
professional and competent manner; represent the City in a variety of meetings; write
clear and accurate reports; use correct English grammar, punctuation, and spelling;
perform a variety of clerical duties; understand and follow verbal and written directions;
work independently; learn local, state and federal laws and apply to a given set of
circumstances.
Special Requirements
Due to the highly confidential and sensitive nature of this position, candidates will be
required to undergo and successfully complete a thorough background, polygraph and
psychological screening in addition to the standard pre-employment examination process.
Candidate must possess or have the ability to obtain a Class C California driver's license
and have a satisfactory driving record.
Must be 18 years of age at time of appointment. Must be free of felony convictions.
Page 2 of 2
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PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION
REG* DATE DATE
None to Report
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROMII'O
DEPT PROB*
None to Report REG*
'PROB. =Probationary Status
"REG =Regular Appointment
:C =City Clerk
=Community Development
:S =Community Services
N =Finance
iR =Human Resources
B
=Library
D =Police
W =Public Works
D =Redevelopment
!TL =Utilities
OPEN SESSION AGENDA ITEM: 5'. C
DATE: 11-25-2008
Recruitment Log
Total Active Openings:7
Pending Openings: OOn Hold:0
FILING #OF #
WRITTEN #INVITED! ORAL #ON FINAL
DATE DEPT j CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE 'APPS!ACCEPTED DATE TO ORAL DATE 1 LIST
Continuous
PD Police Officer Lateral Active Open Ci Website;Tribune Continuous 2
— r---I— — _�— — i —
I
Continuous PD !Police Dispatcher-Lateral' Active Open ' City Website;Tribune Continuous 0
--------
City Website;Tribune;
LA Times;clears.org; l ;
Continuous L PD Police Dispatcher Active Open ccug.org;other a encies Continuous 77
� 65 10/15/2008 12 11/19/20081 __6
Internal email:city �_._ .__._ _-_
�11/30/2005 PD Police Officer Trainee Active T
Open website:all users email Continuous 101
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City Website;All User --i *—
8/20/2008 UTL Line Mechanic Active Open Email:Jobs Available 1 Open Until Filled 15
1
City Website,Tribune. I------
Recreation 1 All User Email,
10/21/2008 RFS ; Superintendent Active Open ' Recreation Publication 11/13/2008 54 _, — N/A 8 ' 12/8/2008 ;
Street Maintenance j ,City Website,AllUse �� —�
Pending PW I Worker I I I
Pending Open ; ' Email 12/20/208 j 49
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