HomeMy WebLinkAboutAgenda Packet - October 14, 2008 - PB 'AZUSA
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,Is available in the Human Resources Office for public Inspection. Any person who has a question concerning any agenda
item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make Inquiry concerning
the nature of the item described on the agenda.
DATE: October 14, 2008\/
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Frank Men, Chair
2. ROLL CALL: Personnel Board Members
9 Frank Allen, Chair (Leslie Dierking , Vice Chair 9 Joseph Guarrera
9 Bonnie Guadagnino 9 Fernando Rubio, Jr.
Others Present
9 Kermit Francis, Interim Director of Human ResOurces/Personnel Officer
Others
3. APPROVAL OF MINUTES: September 23, 2008
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Police Sergeant
5. OPEN SESSION:
A. Class Specification Revision: (pursuant to Sections 3.5 Adoption of Plan and 4.3 Salary
Range Adjustment of the Rules of the Civil Service System) - Recreation Superintendent ✓
B. Class Specification Revision: (pursuant to Sections 3.5 Adoption of Plan and 4.3 Salary
Range Adjustment of the Rules of the Civil Service System) Parks Superintendent✓
C. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)-Recreation Superintendent-Programs
and Services
D. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System) - Office Specialist II
E. Personnel Action Report - Informational
F. Recruitment Progress Report- Informational
Page 1 of 2
•
G. PUBLIC COMMEN"\erson/group will be limited to five (5) ?%.,jute maximum time to orally
present their purpose.
H. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
I. ADJOURNMENT
Page 2 of 2
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[AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
September 23, 2008
A regular meeting of the Personnel Board was called to order at 7:00 p.m. in the West Wing Conference Room by Frank
Allen, Personnel Board Chair.
ATTENDANCE Personnel Board Members: Frank Allen, Fernando Rubio, Jr., Joseph Guarrera
Staff Liaison: Noel Carpenter, Human Resources Technician
ABSENCE Allen/Rubio—to excuse Leslie Dierking and Bonnie Guadagnino. Approved 3 to 0.
APPROVAL OF MINUTES Rubio/Guarrera-to approve the minutes. Approved 3 to 0.
08/26/2008
CLOSED SESSION
(Govt. Code Section Guarrera/Rubio-to move to closed session 7:05 PM.Approved 3 to 0.
54957-Public Employee
Performance Evaluation)
Merit Increases, Regular
appointment and/or 4.A-4.D- Guarrera/Rubio—to recommend approval of merit increases,regular appointment and/or
Flexible Staffing flexible staffing promotional appointments for the followingitems listed as 4.A-4.D.A"•roved 3 to 0.
Name Ilaes' t 'De t� - -� 7 ..
Promotion Appointment 1 IT per, pipe of ' .e e
Recommendations 1Ation/EffEfi,ate p
''''":7----.4.4,..'",!: V- ,Z-4,4' � .—i'-4 -.Vi «# .sl.".-... =4 .. ,sem'^_ r.....,q J 7.va:''z4. ..
A Stephen Sphar, II Police Officer PD Reg.Appt. 6101/2
8/24/2008 $5,523.18
B Samantha Customer Service UTL Merit Inc 5154/5
Bowman Representative I 08/23/2008 $3,856.88
C Vincent Apprentice Line UTL Reg. Appt/Merit Inc 5204/2
Benavidez Mechanic 09/10/2008 $5,635.41
D Sean Smith From: Line UTL Flexible Staffing 5204/2
Mechanic Helper 09/10/2008 $5,635.41
To: Apprentice
Line Mechanic
CLASS REVISION- Guarrera/Rubio-pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil
Senior Librarian Service System.Approved 3 to 0.
•
Page 1 of 2
. ' NEW CLASS Guy .Era/Rubio-pursuant to Section 3.3 PreparNeti and Content of Class Specifications
Senior Librarian-Technology and Section 3.5 Adoption of Plan of the Rules of the Civil Service System.Approved 3 to 0.
Services
RECRUITMENT REQUEST-
OPEN Allen/Guarrera-to Section 5.5.2. Open Competitive Examinations, of the Rules of the
Senior Librarian-Technology Civil Service System.Approved 3 to 0.
Services
ADJOURNMENT Guarrera/Rubio-to adjourn the meeting at 7:35 p.m.Approved 3 to 0.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 10/07/2008
Page 2 of 2
41111.
?4LZUSiNf
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Kermit Francis, Interim Director of Human Resources
Date: October 14, 2008
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base Mo.
Dept Name Classification Effective Date
A PD Xavier Torres Police Sergeant Merit Inc. 6501/5
7/15/2008 $7,824.37
CLOSED SESSION AGENDA ITEM: 4.A-4.0
DATE: 9-23-08
•
AGENDA ITEM
TO: PERSONNEL BOARD
FROM: JOE JACOBS,RECREATION AND FAMILY SERVICES DIRECTOR
VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES(r' '',-'
DATE: OCTOBER 14,2008
SUBJECT: CLASS SPECIFICATION REVISION—RECREATION SUPERINTENDENT
RECOMMENDATION
It is recommended that the Personnel Board adopt the revised class specifications for(class specifications
attached):
• Recreation Superintendent
• Parks Superintendent
BACKGROUND
While preparing for the upcoming Recreation Superintendent recruitment,it became clear minor changes needed
to be made to the Recreation Superintendent class specifications in order accurately reflect the duties and
responsibilities of the two Recreation Superintendent positions in Recreation and Family Services. The proposed
changes reflect the two areas of specialty of these positions:
• Recreation Superintendent—Operations and Parks
• Recreation Superintendent— Programs and Services
The approval of these recommended changes will provide a more accurate reflection of actual areas of
responsibility and provide consistency of experience and requirements. The responsibilities of each position have
not changed,just more clearly defined,and there will be no change to salary.
FISCAL IMPACT
None. This is an administrative process.
vale I►aopiea: UO/UL/U3
Range Number: 3365
CITY OF AZUSA
RECREATION SUPERINTENDENT
DEFINITION
Under general direction, plans,directs, and coordinates the City's recreational,senior services,cultural and
specialized programs; assists in the development of policies and procedures; assists in the development
and administration of the Department budget; establishes and maintains liaison to the public; performs
related duties as required.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Plans, directs, coordinates, and evaluates any potential combination of City-wide recreation and senior
services programs involving youth and adult sports activities, aquatics, special events and childcare
activities conducted at various facilities.
Plans, directs, coordinates, and reviews the work plan for the Recreation and Family Services Department;
meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor
work flow, review and evaluate work products, methods, and procedures.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with
employees to correct deficiencies.
Manage and participate in the development and administration of the Recreation and Family Services
Department annual budget; direct the forecast of additional funds needed for staffing, equipment,
materials, and supplies; direct the monitoring of and,approve expenditures; direct and implement
adjustments as necessary.
Prepare and administer grants and other proposals which provide funding on an annual basis; writes
requests for proposals;maintains and monitors requirements of county,state and federal funding sources.
Review requests for recreational and senior services and programs; approve or disapprove program
proposals.
Provide responsible staff assistance to the Recreation and Family Services Director; prepare and present
staff reports and other necessary correspondence.
In the Director's absence,serve as a liaison for the Recreation and Family Services Division with City Council
and other City departments, divisions, and outside agencies; negotiate and resolve significant and
controversial issues.
Participate on a variety of boards and commissions,attend and participate in professional group meetings;
stay abreast of new trends and innovations in the field of recreation.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's
degree in Recreation, or a related field; and five years of increasingly responsible professional
experience in public recreation which would include or be supplemented by three years of supervisory
experience.
Page 1 of 2
Recreation Superinten'' �t
Class Specification `..
Knowledge, Skill and Abilities
Thorough knowledge of the principles,procedures,practices and resources of public,private,and inter-
agency recreation,senior and youth programs and community services;public administration principles
and practices; related laws, ordinances, rules, and regulations; roles of citizen committees,
commissions, organization of city government, and the effective methods of professional leadership
within this framework;grant applications, procedures, and administration; principles and practices of
supervision; recreation, cultural, and social needs of all age groups.
Ability to plan,organize and coordinate department activities;communicate effectively both orally and
in writing; research and prepare complex reports on a variety of subjects. Select, train, supervise and
evaluate assigned staff; establish and maintain cooperative working relationships; deal constructively
with conflict and develop effective resolutions. Plan and enforce a balanced budget;interpret financial
statements,and cost accounting reports. Analyze community recreation,social,and cultural needs and
desires, availability of resources, existing programs, and other factors in developing short-range and
long-range departmental programs; assess and stimulate meaningful public interest and participation.
Establish general policies, procedures, and guidelines to be observed by department staff; make
decisions regarding operational and personnel functions; coordinate activities of the department with
those of other City departments. Resolve department related citizen complaints or problems
concerning activities with diplomacy and tact that cannot be handled by subordinates;analyze unusual
situations and resolve them through application of management principles and practices; solicit the
cooperation of service clubs,community groups,and local businesses to undertake,underwrite or assist
with recreation and senior services. Appear before such-groups to inform the public about services and
programs provided.
SPECIAL REQUIREMENTS
Possession of and ability to obtain a valid Class C California driver's license and a satisfactory driving record.
Possession of current certificates in First Aid and CPR.
Ability to work in a standard office environment; ability to travel to different sites and locations as
necessary.
Page 2 of 2
Date Adopted: PENDING
CITY OF AZUSA
RECREATION SUPERINTENDENT
(PROGRAMS AND SERVICES)
DEFINITION
Under general direction, manages, supervises and coordinates the activities of the Recreation and Family
Services Department Programs and Services including operations such as; recreation, senior services,
cultural and specialized programs;also assists in the development of policies and procedures; establishes
and maintains liaison to the public;provides complex staff assistance to the Department Director;performs
related duties as required.
CLASS CHARACTERISTCIS
This management class reports to the Director of Recreation and Family Services and manages a major
division of the Recreation and Family Services Department.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Manage,supervise and coordinate all City-wide recreation and senior services programs involving youth and
adult sports activities, aquatics, special events and childcare activities conducted at various facilities.
Review requests for recreational and senior services programs;approve or disapprove program proposals.
Plan, direct,coordinate, and review the work plan for all Programs and Services; meet with staff to identify
and resolve problems; assign work activities, projects, and programs; monitor work flow, review and
evaluate work products, methods, and procedures.
Meet with members of the public and citizen groups to explain city policies, procedures, goals and
objectives; respond to difficult and complex inquiries and requests related to Programs and Services;
market public usage of Recreation Programs and Services.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; Prepare and
present employee performance reviews; work with employees to correct deficiencies; implement
disciplinary procedures; approve time cards and expense reports.
Manage and participate in the development and administration of the Recreation and Family Services
Department annual budget; direct the forecast of additional funds needed for staffing, equipment,
materials, and supplies; monitor and approve expenditures; direct and implement adjustments as
necessary.
Prepare and administer grants and other proposals which provide funding on an annual basis;write requests
for proposals; maintain and monitor requirements of county, state and federal funding sources.
Provide responsible staff assistance to the Recreation and Family Services Director; prepare and present
staff reports and other necessary correspondence.
In the Director's absence, may serve as a liaison for the Recreation and Family Services Division with City
Council and other City departments,divisions,and outside agencies; negotiate and resolve significant and
controversial issues.
Page 1 of 2
Participate on a variety of boards and commissions, attend and participate in professional group meetings;
stay abreast of new trends and innovations in the field of recreation.
QUALIFICATIONS GUIDELINES
Education and/or Experience: any combination of education and/or experience that has provided the
knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include
equivalent to a Bachelor's degree from an accredited college/university with major coursework in recreation
programs and services, recreation administration, public administration, or a closelyrelated field and five
years of increasingly responsible professional experience in public recreation programs and services which
would include or be supplemented by two years of supervisory experience.
Knowledge, Skill and Abilities
Ability to plan, organize and coordinate department activities; thorough knowledge of the principles,
procedures, practices and resources of public, private, and inter-agency recreation, senior and youth
programs and community services;public administration principles and practices;related laws,ordinances,
rules,and regulations; roles of citizen committees,commissions,organization of city government,and the
effective methods of professional leadership within this framework; grant applications, procedures, and
administration; recreation, cultural, and social needs of all age groups. Analyze community recreation,
social, and cultural needs and desires, availability of resources, existing programs, and other factors in
developing short-range and long-range departmental programs; assess and stimulate meaningful public
interest and participation. Solicit the cooperation of service clubs,community groups,and local businesses
to undertake, underwrite or assist with recreation and senior services; coordinate activities of the
department with those of other City departments. Appear before such groups to inform the public about
services and programs provided.
Thorough knowledge of principles and practices of budget preparation and administration;assist in planning
and enforcing a balanced budget; interpret financial statements and cost accounting reports; operate
programs within allocated budget. Principles of personnel administration,supervision and training. Ability
to communicate clearly and concisely,both orally and in writing;research and prepare complex reports on a
'variety of subjects; establish and maintain cooperative and effective relationships with the community at
large, the City Council, and other public officials; represent the City in a variety of meetings. Establish
general policies,procedures,and guidelines to be observed by department staff;make decisions regarding
operational and personnel functions; understand, explain and apply policies and procedures; resolve
department related citizen complaints or problems concerning activities with diplomacy and tact that
cannot be handled by subordinates; deal constructively with conflict and develop effective resolutions;
analyze unusual situations and resolve them through application of management principles and practices;
identify methods to maximize service effectiveness and efficiency; meet the physical requirements
established by the City;knowledge of computer hardware and software; ability to use word processing and
data base software. Ability to perform heavy manual labor as needed.
SPECIAL REQUIREMENTS
Possession of,or ability to obtain,a valid Class C California driver's license and a satisfactory driving record.
Possession of current certificates in First Aid and CPR.
Page 2 of 2
AZUS ,
AGENDA ITEM
TO: PERSONNEL BOARD
FROM: JOE JACOBS,RECREATION AND FAMILY SERVICES DIRECTOR
VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES: ; ?
DATE: OCTOBER 14,2008
SUBJECT: CLASS SPECIFICATION REVISION—RECREATION SUPERINTENDENT
RECOMMENDATION
It is recommended that the Personnel Board adopt the revised class specifications for(class specifications
attached):
• Recreation Superintendent
• Parks Superintendent
BACKGROUND
While preparing for the upcoming Recreation Superintendent recruitment,it became clear minor changes needed
to be made to the Recreation Superintendent class specifications in order accurately reflect the duties and
responsibilities of the two Recreation Superintendent positions in Recreation and Family Services. The proposed
changes reflect the two areas of specialty of these positions:
• Recreation Superintendent—Operations and Parks
• Recreation Superintendent— Programs and Services
The approval of these recommended changes will provide a more accurate reflection of actual areas of
responsibility and provide consistency of experience and requirements. The responsibilities of each position have
not changed,just more clearly defined,and there will be no change to salary.
FISCAL IMPACT
None. This is an administrative process.
Date Approved: 11-6-2000
CITY OF AZUSA
PARKS SUPERINTENDENT
DEFINITION:
Under general direction,manages,supervises and coordinates the activities of the Parks Division including City landscape
area acquisition construction and maintenance,as well as,tree maintenance programs;and outdoor education programs;
coordinates division activities with other city divisions and departments;provides highly complex staff assistance to the
Department Associate Director; performs related duties as required.
CLASS CHARACTERISTICS:
This FLSA exempt class reports to the Associate Director of Recreation and Parks and manages a division directly and
through subordinate crew supervisory staff.
ESSENTIAL FUNCTIONS:
These functions may not be present in all positions in this class. When a position is to be filled,the essential functions
will be noted in the announcement of position availability.
Manages, supervises and coordinates goals and objectives as well as policies and procedures necessary to provide
assigned Division services; develop new or modified systems, policies and procedures; researches landscape area and
recreation facility construction and maintenance problems and prepares a variety of comprehensive reports.
Manages and supervises landscaped area acquisition, construction and maintenance in City parks, street medians and
around City buildings; ensures appropriate use of equipment, materials and methods; maintains assigned facilities
according to City standards.
Manages and supervises the maintenance, repair and construction of a variety of related facilities including park
buildings, tennis courts and other recreational facilities.
Manages and coordinates with subordinate staff the planting, trimming and removal of trees in city parks and in the
City's right of way; maintains the City's computerized street tree inventory and maintenance management system;
administers contracts and supervises the work of outside contractors.
Manages,supervises and participates in the preparation,development and evaluation of highly technical studies,reports
and analysis related to landscaped area, environmental issues, and recreation facility construction and maintenance;
analyzes, evaluates and implements study results.
Develops, manages, supervises and coordinates goals for the City New Outdoor Education Program, trial system
management and park volunteer program.
Meets with members of the public and citizen groups to explain city policies,procedures,goals and objectives;responds
to difficult and complex inquiries and requests related to park services; markets public usage of park facilities.
•
Serves as technical advisor to the City Council,commissioners and higher level members of City management in matters
related to park and environmental service activities and programs.
Develops and administers the Division budget; directs the forecast of additional funds needed for staffing,equipment,
materials and supplies; monitor and approve expenditures; participates in the preparation of grant proposals; oversees
grant administration activities; ensures that grant funds are used in compliance with applicable rules and regulations.
Page 1 of 3
Selects, trains, motivates and evaluates staff; prepares and presents employee performance reviews; provides or
coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures;
recommends employee terminations; approves time cards and expense reports.
Prepares a variety of complex park plans, designs and bid specifications; estimate project materials and labor costs,
participates in the evaluation and hiring of contractors; inspects and evaluates work upon completion.
QUALIFICATIONS GUIDELINES - Education and/or Experience: Equivalent to a bachelor=s degree from an
accredited college/university with major course work in parks, recreation administration, public administration or a
closely related field and six years of increasingly responsible parks and facilities maintenance including two years as
a parks supervisor.
Knowledge, Skills and abilities: Extensive knowledge of modern and highly complex principles and practices of
parks, tree and environmental management; principles of personnel administration, supervision and training;
legislation and laws related to park, environmental and tree program administration including the acquisition,
construction and maintenance of park facilities; tools and equipment used in park maintenance related activities;
plant and tree diseases; horticulture; pesticides commonly used in park and tree maintenance activities;save work
practices related to grounds and parks maintenance and construction. Thorough knowledge of principles and
practices of budget preparation and administration. Ability to communicate clearly and concisely,both orally and in
writing;research and prepare complex reports on a variety of subjects;establish and maintain effective relationships
with the community at large, the City Council, and other public officials; plan,direct,and coordinate the work of a
division of Recreation and Parks Division consisting of the construction,repair and maintenance of park facilities and
the maintenance of City landscaped areas,parks and trees;train,supervise and evaluate employees;represent the
City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs
within allocated amounts; work with safety, conducts safety meetings weekly, monthly; understand, explain and
apply policies and procedures; analyze unusual situations and resolve them through application of management
principles and practices;identify methods to maximize service effectiveness and efficiency;deal constructively with
conflict and develop effective resolutions;assist in planning and enforcing a balanced budget;develop new policies
impacting division operations/procedures; interpret financial statements and cost accounting reports; administer
contracts and ensure compliance with contract provisions;meet the physical requirements established by the City;
has working understanding of computer hardware and software,able to work word process and data base software;
ability to perform heavy manual labor on an occasional basis.
Special Requirements: Possession of,or ability to obtain,a Class B California driver's license with Tank Combination
Endorsement and a satisfactory driving record..
Page 2 of 3
Date Approved: PENDING
CITY OF AZUSA
RECREATION SUPERINTENDENT
(OPERATIONS AND PARKS)
DEFINITION:
Under general direction, manages, supervises and coordinates the activities of the Recreation and Family
Services Department Parks Division including operations such as; city landscape area acquisition;
construction and maintenance;tree maintenance programs; and coordinates division activities with other
city divisions and departments; provides complex staff assistance to the Department Director; performs
related duties as required.
CLASS CHARACTERISTICS:
This management class reports to the Director of Recreation and Family Services and manages a major
division of the Recreation and Family Services Department.
ESSENTIAL FUNCTIONS:
Duties may include, but are not limited to the following:
Manage, supervise and coordinate all City-wide Recreation Facilities Operations and Parks including goals
and objectives as well as policies and procedures necessary to provide assigned Division services;develop
new and/or modified systems, policies and procedures;'research landscape area and recreation facility
construction and maintenance problems and prepare a variety of comprehensive reports; manage,
supervise and participate in the preparation,development and evaluation of highly technical studies,reports
and analysis related to landscaped area, environmental issues, and recreation facility construction and
maintenance; analyze, evaluate and implement study results.
Supervise landscaped area acquisition, construction and maintenance for City parks, street medians and
grounds around City buildings; ensure appropriate use of equipment, materials and methods; maintain
assigned facilities according to City standards. Responsible for the maintenance,repair and construction of
a variety of Recreational projects such as park buildings,tennis courts and other related facilities;prepare a
variety of complex park plans, designs and bid specifications; estimate project materials and labor costs,
participate in the evaluation and hiring of contractors; inspect and evaluate work upon completion.
Meet with members of the public and citizen groups to explain city policies, procedures, goals and
objectives; respond to difficult and complex inquiries and requests related to park services; market public
usage of park facilities.
Select, train, motivate and evaluate assigned personnel; prepare and present employee performance
reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement
disciplinary procedures; approve time cards and expense reports.
Manage and participate in the development and administration of the Recreation and Family Services
Department annual budget;direct the forecast of additional funds needed for staffing,equipment,materials
and supplies; monitor and approve expenditures; direct and implement adjustments as necessary.
Participate in the preparation of grants and other proposals which provide funding on an annual basis;
oversee grant administration activities; maintain and monitor requirements of county, state and federal
funding sources.
Page 1 of 2
Provide responsible staff assistance to the Recreation and Family Services Director; prepare and present
staff reports and other necessary correspondence.
In the Director's absence, may serve as a liaison for the Recreation and Family Services Division with City
Council and other City departments, divisions,and outside agencies; negotiate and resolve significant and
controversial issues;serve as technical advisor to the City Council,commissioners and higher level members
of City management in matters related to park and environmental service activities and programs. Attend
and participate in professional group meetings.
QUALIFICATIONS GUIDELINES
Education and/or Experience: any combination of education and/or experience that has provided the
knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include
equivalent to a Bachelor's degree from an accredited college/university with major course work in parks,
recreation administration, public administration or a closely related field and five years of increasingly
responsible professional experience in parks and facilities maintenance which would include or be
supplemented by two years of supervisory experience.
Knowledge, Skills and abilities
Ability to plan, organize and coordinate department activities; extensive knowledge of modern and highly
complex principles and practices of park,tree and environmental management;legislation and laws related
to park, environmental and tree program administration including the acquisition, construction and
maintenance of park facilities; tools and equipment used in park maintenance related activities; plant and
tree diseases;horticulture;pesticides commonly used in park and tree maintenance activities;construction,
repair and maintenance of park facilities and the maintenance of City landscaped areas, parks and trees;
administer contracts and ensure compliance with contract provisions; develop new policies impacting
division operations/procedures; safe work practices related to grounds and parks maintenance and
construction; conduct safety meetings.
Thorough knowledge of principles and practices of budget preparation and administration;assist in planning
and enforcing a balanced budget; interpret financial statements and cost accounting reports; operate
programs within allocated budget. Principles of personnel administration,supervision and training. Ability
to communicate clearly and concisely, both orally and in writing;research and prepare complex reports on a
variety of subjects; establish and maintain cooperative and effective relationships with the community at
large, the City Council, and other public officials; represent the City in a variety of meetings. Establish
general policies,procedures,and guidelines to be observed by department staff;make decisions regarding
operational and personnel functions; understand, explain and apply policies and procedures; resolve
department related citizen complaints or problems concerning activities with diplomacy and tact that
cannot be handled by subordinates; deal constructively with conflict and develop effective resolutions;
analyze unusual situations and resolve them through application of management principles and practices;
identify methods to maximize service effectiveness and efficiency; meet the physical requirements
established by the City; knowledge of computer hardware and software;ability to use word processing and
data base software. Ability to perform heavy manual labor as needed.
Special Requirements: Possession of, or ability to obtain, a Class B California driver's license with Tank
Combination Endorsement and a satisfactory driving record.
Page 2 of 2
•
CITY OF AZUSA
REQUEST FOR RECRUITMENT
NOTE: Completed form must be approved before recruitment process can be initiated.
Date: September 15,2008 Department/Division: Recreation and Family Services Dept.
Priai rarn$ C4+-a.d S
Position to be filled: Recreation Superintendent– '#of Vacancies: 1
Full-Time/Part-Time Position: Full-Time Year Around/Seasonal (if part-time): N/A
Effective Date of Vacancy: 8/14/08 Desired Employment Date: 12/1/08
Recruitment Requested: Open Is this a new position: No
Eligible List Hire: No Reason for Vacancy: Employee resignation.
Update Class Specification prior to recruitment?(quals.,education,certs,. etc.) No
Examination Desired: Oral Interview
Advertisements: Tribune,CPRS Job Lines _, - A
Specify Payroll Account Number:
Salary Step: 1 Salary Range: $5,565.08-$6,764.34 Work Schedule: Monday-Thursday
Currently budgeted at step#3(a $6,135.45/month Fill at step#1 (a, $5,565.08/month
Submitted by: Joe Jacobs Title: Director of Recreation &Family Services Ext: 5220
Department Head: Joe Jacobs Signature: V(
*******************************************************************************************
Signature below in e api ' o val:
City Manager: et 4!i Date:
I
/
Finance Director: al. D
•_ if O
— ate:
Human Resources Director: Date: q.- -ail
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved [ ] yes[ ] no Advertising
Current eligibility list [ ] yes[ ] no
Recruitment Required [ ] yes[ ] no
Personnel Board approval Written: Oral:
Original to: Human Resources Copies to: Finance & Initiating Department
CITY OF AZUSA
NOTE: Completed form must be approvEQUEST ed RECRUITMENT
d before recruitmentt process can be initiated. tiDivA
Date: Oct 7, 2008 Department/Division: Light&Water, Electric Division
Position to be filled: Office Specialist II � ,j-
#of Vacancies: Oney''`„�''',it
Full-Time/part-Time Position: Full Time Year Around/Seasonal(if ��
Effective Date of Vacancy: 12/23/08 Desired EmploymentPI
Date: 11/17/2008
Recruitment Requested: x Open ❑ Promotional Is this a new position: ❑ Yes x No
Eligible List Hire: ❑ Yes x No Reason for Vacancy: Donna Ramirez retires on 12/23/2008
Update Class Specification prior to recruitment?(quals.,education,certs,.etc.) ❑ Yes x No
Examination Desired: ❑ Written ❑ Performance/Physical Agility(Typing or other) x Oral Interview
Advertisements: None needed, Human Resources is processing a recruitment for the Water Division for
Office Specialist II, and we should be able to use the list to fill our position.
Specify Payroll Account Number:
Range:4143 Work Schedule: Monday-Thursday,four ten hour days
Currently budgeted at: Senior Office Specialist step: 5@ $3,902.83/month. Fill at Office Specialist II
step: 1-4 depending on experience @ $2,822.74-$3,236.79/month
Submitted by: David M. Ramirez Title: Assistant Director of Electric Operations Ext: 5218
Department Head Signature: .---
Signature below indicate approval:
City Manager:
Date:
Finance Director:
Date:
Human Resources Director:
Date:
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved ❑ yes ❑ no
Current eligibility list 0 yes 0 no
Recruitment Required 0 yes ❑ no
Original to: Human Resources Copies to: Finance & Initiating Department
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PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
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Sandra Peterson Police Records S•ecialist III PD 08/23/2008
Joan Gasca Police Records S'ecialist I PD PROB 08/11/2008
Heath Hamilton Recreation Su$erintendent RFS 08/14/2008
Rosa Sok Police Records S•ecialist PD PROB 9/04/2008
Facilities Maintenance Worker 111 PW PROB TBD
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
�F .. bd a aei ,
Richard Gardea From: Street Maintenance Worker III PW PROB
To: Public Works Ins sector
Keith Chagnon From: Line Mechanic UTL PROB
To: Electric Crew Su a ervisor
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: _5.E
DATE: 10-14-08
Recruitment Log
Total Active Openings: 7
Pending Openings: 2 On Hold:0
FILING #OF # WRITTEN #INVITED ORAL #ON FINAL
DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED DATE TO ORAL DATE LIST
Continuous PD Police Officer Lateral Active Open City Website;Tribune Continuous 2
Continuous PD Police Dispatcher-Lateral Active Open City Website;Tribune Continuous 0
City Website;Tribune;
LA Times;clears.org;
Continuous PD Police Dispatcher Active Open ccug.org;other agencies Continuous 77 65 10/15/2008 11/5/2008
Internal email:city
)11/30/2005 PD Police Officer Trainee Active Open website:all users email Continuous 83
City Website;All User
8/20/2008 L&W Line Mechanic Active Open Email:Jobs Available Open Until Filled 10 _
8/9/2008 L&W Office Specialist II Active Open City Website;Tribune 9/11/2008 137 67 10/2/2008 13 10/28/2008
City Website,Tribune.
Senior Librarian- All User Email,Library
9/23/2008 LB Technology Services Active Open Publication 10/9/2008 3
j Recreation
Pending RFS Superintendent Pending Open
Pending UTL Office Specialist II Pending Open
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10/09/2008