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Home My WebLink AboutAgenda Packet - August 26, 2008 - PB WOO r roma mmm .FFJ'dFFF:,:%rn:rrrax7FrF:'Fr.. :F'xY:•:rr •p+,..:.ywF"Ff.�. Frr•'NfFyFM}. FFmc;✓,.r:� } F': r +rrrxrry•F'-'S ''n .r7w` ..kFx.:.•'..: hs.:1kn.'�M �'4:} am - " .vF I ZITS AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda,which is not confidential, is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: August 26, 2008__- TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members Frank Allen, Chair ULeslie Dierking, Vice Chair 0 Joseph Guarrera 0 Bonnie Guadagnino 0 Fernando Rubio, Jr. Others Present 0 Kermit Francis, Interim Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: August 12, 2008 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Community Improvement Officer C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Human Resources Technician D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Street Maintenance Worker 1 E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code:54957): Title: Line Mechanic F. Public Employee Performance Evaluation Flexible Staffing Promotion (Pursuant to Cal. Gov. Code, '54957): Title: Water Distribution Worker II G. Public Employee Performance Evaluation Flexible Staffing Promotion (Pursuant to Cal. Gov. Code, '54957): Title: Water Distribution Worker II 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to Sections 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- Office Specialist 11 B. Eligible List Extension: (pursuant to Section 5.6.2 Duration of Lists of the Rules of the Civil Service System) - Customer Service Representative 1 C. Personnel Action Report- Informational D. Recruitment Progress Report- Informational E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. F. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. G. ADJOURNMENT Wmtgro MieboN OPIN ry F•"iiriil"}iJ,rik;}:;ri rv$ iiiriiS :. wxi{$ii.`:ii :" � ':+ r %;.fi{:r+.{i:,ai:•::•:£y;.',{;$i:is`ssvsc+r;iir{:/rf:i:s}::`»:.rsr%:2:vi{:. ss/? :,�. {k, '� i » l✓a ;::';k;: r` •n s »« ''" i x N • anus CITY OF AZUSA ''MINUTES OF THE PERSONNEL BOARD August 12,2008 A regular meeting of the Personnel Board was called to order at 7:04 p.m. in the West Wing Conference Room by Fernando Rubio , Personnel Board Membe r. ATTENDANCE Personnel Board Membe rs: Leslie Dierking (Vice Chair), Fernando Rubio, Jr., Bonnie Guadagnino, Joseph Guarrera Staff Liaison: Kermit Francis, Interim Director of Human Resources, and Noel Carpenter, Human Resources Technician ABSENCE RUbio/Guadagnino —to excuse Frank Allen. Approved 4 to 0. APPROVAL OF MINUTES Rubio/Guadagnino -to approve the minutes. Approved 4 to 0. 07/22/2008 CLOSED SESSION Guarrera/Guadagnino -to move to closed session 7:05 PM. Approved 4 to 0. (Govt. Code Section 54957-Public Employee Rubio/Dierking -to move to reconvene 7:35.Approved 4 to 0. Performance Evaluation) Merit Increases, Regular 4.A-4.G-Rubio/Guarrera—to recommend approval of merit increases, regular appointment and/or PP g appointment and/or Flexible Staffing Promotion flexible staffing promotional appointments for the following items listed as 4.A-4.G.Approved 4 to 0. Appointment Name Class Dept Type of Range/Step Recommendations Action/Effective Date Base Monthly A Olga Bruno Emergency Services PD Merit Inc. 3268/2 Coordinator 8/06/2008 $6,231.65 B Amelia Magana Police Dispatcher PD Merit Inc 9166/2 7/07/2008 $3,655.82 C Stephanie Police Dispatcher PD Merit Inc. 9166/2 Salvatorre 6/17/2008 $3,655.82 D Charles Wilkins Police Officer PD Reg. Appointment 6101/2 07/30/2008 $5,310.75 E Robert Landeros Police Officer PD Merit Inc. 6101/4 01/17/2008 $5,860.69 F Christopher Police Officer PD Merit Inc 6101/3 Grant 5-23-2008 $5,578.71 G John Saathoff Building Inspector ECCD Merit Inc 4199/5 7/29/2008 $5,770.30 RECRUITMENT REQUEST- Rubio/Guadagnino -pursuant to Section 5.5.2. Open Competitive Examinations, of the OPEN Rules of the Civil Service System. Approved 4 to 0. Line Mechanic RECRUITMENT REQUEST- Guarrera/Rubio -pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules of OPEN the Civil Service System.Approved 4 to 0. Office Specialist I RECRUITMENT REQUEST- pursuant-Guarrera/Guadagninoto Section 5.5.3. Promotional 9 Open Competitive Examinations, of the Electrical Crew Supervisor Rules of the Civil Service System.Approved 4 to 0. • RECLASSIFICATION REQUEST Guarrera/Guadagnino - pursuant to Section 3.8. Reclassification, of the Rules of the Civil Transportation Dispatcher Service System.Approved 4 to 0. Page 1 of 2 RECLASSIFICATION REQUEST Guadagnino/Rubio - pursuant to Section 3.8. Reclassification, of the Rules of the Civil Senior Management Analyst Service System.Approved 4 to 0. ELIGIBLE LIST EXTENSION Guarrera/Rubio - pursuant to Section 5.6.2 Duration of Lists, of the Rules of the Civil Water Distribution Service System and request of the Director of Utilities to extend the eligible list for Water Equipment Operator Distribution Equipment Operator to January 1, 2009.Approved 4 to 0. ADJOURNMENT Rubio/Guadagnino -to adjourn the meeting at 7:55 p.m. Approved 4 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 8/26/2008 Page 2 of 2 iii»:•ii:•:•iii':i:•:i fiiii{ii}ii::::i::•:i::Y'+,::v::<i:.. xE ii;•i:;+.ti•y;::::::r:•:i:•:::::::x x:.;.v::x r...... ..........r::::::•';:::;::•;:i.v:rv:;::::: ••••••x::::::::::::::•i::::.::x:::hiY4iY:i:4:•:v:rn::::••••••••.w::iii::•:•:hi4:v. ;;;:{i.v:.w:x:.• .:::::::::::. .r:r..pii ii:{ni�•}:Sti4:•i:r.•i}i'{{:?24:;4:{{•i i;:::rrr:::.v;:;:ivii i},C{}tipi:n•:::::::'•i::• :{.y:r,:i.:x:xr r.nx{ :::i;ry (.:;;;770 .r..v::..• ..... .....:::.... 2..rrr:x.w:::xrr n•.:::4•;..•nrx:.v::rrrr.v.: ....:: • .......:........ :{{;2v,::i::r.:v v:r;:•:ryir:•.vv.:::2:4iiiiir:xm,}•it22r4i i':::rr.vr:x. '.� :::::::::}... ::: xnrrr:.v.;•...r...::•.:::m:: ... :::x2::r::.i:•iii:• • ZUS HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Kermit Francis, Interim Director of Human Resources Date: August 26, 2008 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Dept Name Classification Effective Date A PD Bertha Parra . Police Officer Merit Inc. 6101/3 8/23/2008 $5,801.85 B PD Thomas Montague Community Improvement Officer Merit Inc 9164/4 01/01/2008 $4,056.69 C HR Noel Carpenter Human Resources Technician Merit Inc 4167/5 09/12/2008 $4,373.74 D PW Vidal Villagomez Street Maintenance Worker I Merit Inc 4153/5 08/08/2008 $3,927.87 E UTL Armando Solis Line Mechanic Merit lnc./Reg Appt 5218/4 08/05/2008 $7,105.64 CLOSED SESSION AGENDA ITEM: 4.A— 4.E DATE: 8-26-08 tr us TO: Honorable Chair and Members of the Personnel Board FROM: Kermit Francis, Interim Director of Human Resources DATE: August 26, 2008 SUBJECT: Flexible Staffing Promotion Recommendations Pursuant to the rules of the Civil Service System the Director of Utilities, Joe Hsu, has submitted performance appraisal(s) for the following employee(s) and recommends Promotion within the Flexible Staffing Provisions. Name From Classification To Classification Dept Effective Range/Step Date Base Monthly F Jesus Sanchez Water Distribution Worker I Water Distribution Worker II UTL 07/25/2008 5178/3 $4,422.15 G Richard Gonzalez Water Distribution Worker I Water Distribution Worker II UTL 08/06/2008 5178/2 $4,217.79 CLOSED SESSION ITEM: 4.F-4.G DATE: 08-26-08 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 8/19/08 Department/Division: Water Position to be filled: Office Specialist II #of Vacancies: 1 Full-Time/Part-Time Position: Full time Year Around/Seasonal(if part-time): Effective Date of Vacancy: 7/15/08 Desired Employment Date: ASAP Recruitment Requested: X Open ED Promotional Is this a new position: 0 Yes X No Eligible List Hire: El Yes X No Reason for Vacancy: Employee resignation Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) CD Yes X No Examination Desired: X Written X Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: , Salary Step: 1 Range: $2822.74—$3388.86 Work Schedule:Mon. —Thurs./6:30—5:00 Currently budgeted at step: 3 @ $3091.98/month. Fill at step: 1 @ $2822.74/month Submitted by: Ken Godbey Title: Water Distribution Supervisor Ext: 5086 Department Head Signature: Joseph Hsu } ignatur Signature below indicates oval: City Manager: '_`��^{": Date: 4 ` Z%- 6 e s/ Finance Director: Date: Human Resources Director: Date: FOR HUMAN RESOURCES USE ONLY Class Specifications approved 0 yes ❑ no Advertising Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Personnel Board Approval Written: Oral: Original to: Human Resources Copies to:Finance&Initiating Department Sor Date Adopted: 11/02/92 Class Code: OFI 4510 OFII 4511 CITY OF AZUSA OFFICE SPECIALIST I OFFICE SPECIALIST II DEFINITION Under direct supervision, performs a wide variety of typing and general clerical work of a routine nature; performs related duties as required. CLASS CHARACTERISTICS Office Specialist I is the entry level for clerical employees required to have basic skills, but no previous clerical experience. Employees in this class normally work under close and continuous supervision performing repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern which has been established and explained before work is started. Generally,work is observed and reviewed both during its performance and upon completion. Changes in procedure or exceptions to rules are explained in detail as they arise. Office Specialist l's are normally considered to be in a training status and, as assigned responsibilities and breadth of knowledge increase with experience, may reasonably expect promotion to the next higher class of Office Specialist II. Under this training concept, positions assigned to the class of Office Specialist II may reasonably be filled at the Office Specialist I level,with the understanding that future reassignment to the Office Specialist II class in most cases is to be expected. The class of Office Specialist I can also be utilized as a recruiting and training class for different specialty clerical ar eas. Office Specialist II is the class which is normally filled by advancement from the lower class of Office Specialist I,or, when filled from the outside, requires prior clerical experience. Office Specialist II works under general supervision and,within a framework of established procedures, is expected to perform a wide variety of general clerical duties with only occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental procedures and precedents, and the ability to choose among alternatives in solving problems. An Office Specialist II is expected to work productively even in the absence of a supervisor or leadworker. Employees in this class may often have contact with the public, answering a variety of procedural questions, or giving out factual information. Work is normally reviewed only on comple tion and for overall results. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. 1. Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, and reports using standard electric typewriter or word processing equipment; types from written, recorded, or printed sources and/or oral instructions; proofreads materials for correct grammar, spelling, and punctuation. 2. Prepares, validates, processes, and/or checks a variety of documents and records, such as time-sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures; may keep petty cash. 3. Receives the public/work unit clients and answers calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or departmental activities; distributes and explains forms, such as applications or permits; obtains routine factual information to create or update client/work unit files; provides routine assistance. 4. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. 5. Recommends and assists in implementing office programs and clerical systems, procedures, and policies. 6. Provides temporary and vacation relief in similar occupational fields as necessary. Class Specification Page 1 of 2 Office Specialist I & II MARGINAL FUNCTIONS: These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES-Education and/or Experience:Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Office Specialist I: • graduation from high school or equivalent, including or supplemented by courses in typing and office practices. Office Specialist II: graduation from high school or equivalent, and two years of experience in related clerical work, involving a variety of typing and/or office operation responsibili ties; including or supplemented by training in the clerical occupational field. Knowledge and Skills Levels Office Specialist I: Working knowledge of general office methods and procedures; office equipment operation. Skill in the operation of office equipment, including operation of a typewriter at 40 net wpm; in transcribing dictation at an acceptable rate. Office Specialist II: Working knowledge of related office methods and procedures; office equipment operation. Skill in the opera- tion of a variety of office equipment, including typewriter operation at a rate of 45 net wpm; in transcribing dictation at an acceptable rate. Ability Level Ability to communicate clearly and concisely,both orally and in writing;prepare reports and keep accurate records; choose among alternatives to resolve problems; perform routine clerical work; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies;understand and follow verbal and written directions;work independently; perform mathematical computations including adding,subtracting,multiplying and dividing accurately; operate a computer and use a variety of computer software;learn office methods and procedures; type and transcribe dictation;use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials; maintain records and perform specific program a ctivities. • Page 2 of 2 . rte,, ;4. S allzus PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT ' PROB* HIRE SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment LITL =Utilities OPEN SESSION AGENDA ITEM: _5.0 DATE: 8-26-08 CO CO CJI i N ', 'o '0 0 NO I0 IV i0 j '� Ij '°n 0 0 0 0 ;0 a 0 IID !11 C ov � c 0 c N90 N N g 'g rn '* * v '.v o o y m o o-rI� ° o n 2g a 0 m is m o m p 0 cin co N 5 m w °' ai a - 7 m 7 - o r 2 coo 7 m m m— 2 in- I v 1 > > > > D > > > co 0 a •a ;. a a 0 10 .n CD Im Im . Im �m m CD CD y a —a- rt 8 0 oo .0MIoo oa Cl) ' - ' - p o. 7 7 7 7 7 I7 7 m Iv 4- 1 1 — I. n Im n• n n 1< c r- n 1n J n 'm Imp m`� . 7 co • .� n coo m • m 1 m m ,* m m I•- c I� m m m ''< C --I m Q o a!_ o- m - o' 'w m;o - Q y y m c o mm Dmlvm •-) if 'ymmmm m m O1. n D d D = D -1 * D m v co -I -4 h 'a n 1 N IQ y:,-• C 3 on C •cD n. •o c c c 0 'S' S N I( N ' N Iy N 1m �,,(2'9 N ,2 PR (0 O 3 b (O i7 i- Jai o Io 'o Io '0 O� 0 IN I= o ,� 'I= in `1 = c LQ ' Q.ao . C 'C C IC r- Ic '� NNm T aOoT ' O, a a nuc O IO '(7, V ,A 'O O N1/ O y 11 n I n 1 113 ~ 0 OPEN SES!'I(N AGENDA M DD D m DATE $l2 c�/2(Doc? m 1 i jo t A CO O C xim o CD COW N 0 0 -ni a 0 ;w O m r :ao fi N O O =Z 0 y r