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HomeMy WebLinkAboutAgenda Packet - August 12, 2008 - PB rThsp : : •mss. ,,..;, s #779PV: wow <':";�,�iis'�'�,,.�,�.�,{??rr�� �i'"'f".w rr .�;...: ,v....rl„ ,w.,,,.rr, xNrx'. ZUS AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each Item of business referred to on the agenda,which Is not confidential, is available in the Human Resources Office for public Inspection.Any person who has a question concerning any agenda Item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: August 12, 2008 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZIISA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members 0 Frank Allen, Chair ['Leslie Dierking, Vice Chair 0 Joseph Guarrera Bonnie Guadagnino 0 Fernando Rubio, Jr. Others Present 0 Kermit Francis, Interim Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: July 22, 2008 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Emergency Services Coordinator B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Dispatcher C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Dispatcher D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Police Officer E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Police Officer F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Police Officer G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Building Inspector 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to Sections 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- Line Mechanic B. Recruitment Request: OPEN Competitive (pursuant to Sections 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- Office Specialist I C. Recruitment Request: PROMOTIONAL Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System)- Electrical Crew Supervisor D. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System)- Transportation Dispatcher E. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System)-Senior Management Analyst F. Personnel Action Report- Informational G. Recruitment Progress Report- Informational H. Eligible List Extension: (pursuant to Section 5.6.2 Duration of Lists of the Rules of the Civil Service System) - Water Distribution Equipment Operator I. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose..4. J. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. K. ADJOURNMENT OPPON ,t . v:,css:;:v:...'v.�•.•••ii`:.«'S;%"'� ''.•..x••.: �"� " � 151164:77$ : .v:,,�zs•::q ,.�• : : :>#: .z�::zsNs%%'"''•$'::. US . CITY OF AZUSA . '''MINUTES OF THE PERSONNEL BOARD July 23,2008 A regular meeting of the Personnel Board was called to order at 6:33 p.m. in the West Wing Conference Room by Frank Allen, Chair. ATTENDANCE Personnel Board Members: Frank Allen (Chair) , Leslie Dierking (Vice Chair), Fernando Rubio, Jr., Bonnie Guadagnino Staff Liaison: Kermit Francis, Interim Director of Human Resources, and Noel Carpenter, Human Resources Technician Also Present: Rick McMinn, Community Improvement Supervisor, and Ann Graf, Director of Information Technology ABSENCE Dierking/Allen—to excuse Joseph Guarrera. Approved 4 to 0. APPROVAL OF MINUTES Rubio/Guadagnino -to approve the minutes. Approved 4 to 0. 07/02/2008 CLOSED SESSION Rubio/Guadagnino -to move to closed session 6:35 PM. Approved 4 to 0. (Govt. Code Section 54957-Public Employee Dierking/Rubio-to move to reconvene 6:45. Approved 4 to 0. Performance Evaluation) Merit Increases, Regular 4.A-4.B and 4.D-4.E-Dierking/Rubio— to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following items listed as 4.A-4.6 Appointment and 4.D-4.E.Approved 4 to 0. Recommendations Name Class Dep Type of Range/Step t Action/Effective Date Base Monthly A Jeff Barnes Community ECD Merit Inc. 4171/3 Improvement 8-06-2008 $4,089.85 Inspector-CDBG B Seth Chapman Police Officer PD Merit Inc 6101/3 5-23-2008 $5,578.75 D Roy Chavez Customer Service UTL Reg. Appt/Merit Inc 5154/2 Representative I 7-15-2008 $3,349.40 E Roberto Apprentice Line UTL Reg. Appt/Merit Inc 5204/2 Nodarse Mechanic 6-26-2008 $5,392.74 4.0—Rubia/Guadagnino—to recommend approval of merit increases, regular appointment and/or flexible staffing promotional appointments for the following items listed as 4.C. Approved 3 to 1. Name Class Dept Type of Range/Step Action/Effective Date Base Monthly E Betty Donnelson Information IT Merit Inc. 4188/4 Technology Analyst 07-01-08 $4,987.74 ADJOURNMENT 5.E -Dierking/Rubio-to adjourn the meeting at 7:00 p.m. Approved 4 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 8/12/2008 Page 1 of 1 \•••••1 aoli r.:3;7:1:4) , ,t7 `' J us HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Kermit Francis, Interim Director of Human Resources Date: August 12, 2008 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Sa/aryAdjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Dept Name Classification Effective Date A PD Olga Bruno Emergency Services Coordinator Merit Inc. 3268/2 8/06/2008 $6,231.65 B PD Amelia Magana Police Dispatcher Merit Inc 9166/2 7/07/2008 $3,655.82 C PD Stephanie Police Dispatcher Merit Inc. 9166/2 Salvatorre 6/17/2008 $3,655.82 D PD Charles Wilkins Police Officer Reg. Appointment 6101/2 07/30/2008 $5,310.75 E PD Robert Landeros Police Officer Merit Inc. 6101/4 01/17/2008 $5,860.69 F PD Christopher Grant Police Officer Merit Inc 6101/3 5-23-2008 $5,578.71 G ECCD John Saathoff Building Inspector Merit Inc 4199/5 7/29/2008 $5,770.30 CLOSED SESSION AGENDA ITEM: 4.A—4.G DATE: 8-12-08 • CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 7/30/08 Department/Division: Light&Water Electric Position to be filled: Line Mechanic Number of Vacancies: One Full-Time/Part-Time Position: Full Time Year Around/Seasonal(if part-time): N/A Effective Date of Vacancy:July 28,2008 Desired Employment Date: As soon as possible Recruitment Requested: x Open 0 Promotional Is this a new position: 0 Yes x No Eligible List Hire: 0 Yes x No Reason for Vacancy: Mr. Brandon Horton failed to make probation, his last day was July 24,2008. Update Class Specification prior to recruitment?(quals.,education,cents,.etc.) 0 Yes x No Examination Desired: 0 Written x Performance/Physical Agility(Climbing) x Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel ValleyTribune x Jobs Available X L.A.Times Other(including special mailing list and/or publications) •Specify Payroll Account Number: t _'_. Range:5218 Work Schedule: Four Consecutive 10 Hr. Days, M-F Currently budgeted at step:4 @ $7.105/month. Fill at step: 3-5 (Depending.on exp.) $6.773.67-7454.16/month Submitted by: David M. Ramirez 2J/e Title: Assistant Director Electric Operat'ons Ext:5218 Department Head Signature: Joseph F. Hsu6 4.�1 • Print Name **** **** ******************* VI Sign-tune ******** Signature below indicate approval: "*"` City Manager: Date: Finance Director: Date: Human Resources Director: Date: FOR HUMAN RESOURCES USE ONLY Class Specifications approved 0 yes 0 no Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Original to: Human Resources Copies to: Finance & Initiating Department New Date Adopted: 06/01/98 Range #: 5204 CITY OF AZUSA APPRENTICE LINE MECHANIC / LINE MECHANIC DEFINITION Under supervision,performs a wide variety of semi-skilled and skilled in the construction and maintenance of underground and overhead electrical distribution systems; performs related duties as required. CLASS CHARACTERISTICS Apprentice Line Mechanic: This is a trainee class and it differs from the Line Mechanic in that it involves learning the Line Mechanic trade and working on lines carrying less than 600 volts except when working with a Line Mechanic. As experience is gained on 600 volt projects, an Apprentice may be assigned work on projects of higher voltage. Certain phases of this work is performed independently subject to review by the supervisor. Line Mechanic: This is the skilled journey-level class responsible for a wide range electrical installations and maintenance work,troubleshooting electrical system problems and underground cable work. Line Mechanics may be assigned standby duty by the Utility Director. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability. Installs and maintains the overhead electrical distribution system;climbs and sets poles,installs crossarms, transformers,capacitors, street lights and other related equipment;strings,dead ends and energizes primary and secondary wires, including service conductors; trims trees. Installs and maintains underground electrical distribution system;installs conduits,cables, pullboxes,vaults, pads, transformers, risers and related equipment. Participates in the installation, maintenance and repair of substation equipment. Installs single and polyphase meter system. Operates equipment; boom trucks, bucket trucks, and other related vehicles and power tools. Journey level line mechanics participate in the training of apprentices,helpers and other assigned personnel. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodatean individual with a disability. Class Specification Apprentice Line Mechanic/Line Mechanic Page 2 of 2 QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include: Apprentice Line Mechanic: one and a half years of experience as a Line Mechanic Helper for the City of Azusa or a comparable position or completion of an Apprentice Program from a line mechanic training institute. Line Mechanic: journey level status as a line mechanic; (completion of a recognize apprentice program in power line mechanic work is preferred); or two and one-half years experience as an Apprentice Line Mechanic , that includes at least six months as a 'hot' apprentice with the City of Azusa Light department. KNOWLEDGE, SKILLS &ABILITIES Apprentice Line Mechanic: Working knowledge of materials, methods and equipment used in the construction,maintenance and repair of overhead and underground distribution systems;tools,equipment and methods employed in the construction and maintenance of electrical distribution lines; precautions necessary in working with high voltage lines; safety regulations and first aid. Line Mechanic: Considerable knowledge of materials, methods and equipment used in the construction, maintenance and repair of overhead and underground distribution systems;tools,equipment and methods employed in the construction and maintenance of electrical distribution lines; precautions necessary in working with high voltage lines;safety regulations and first aid;State of California Electrical Safety Orders and Public Utility Commission General Orders No.95 & 128; principles of electrical theory as applied to circuits and wiring systems. ABILITY LEVEL Ability to work with energized lines of 600 volts or less and eventualy graduate to working with energized lines over 600 volts; climb poles and work at heights; understand and follow oral and written instructions/directions;observe proper safety precautions and procedures;perform heavy manual tasks under varied weather conditions; lift, hoist and move a variety of materials,equipment and supplies;care for tools and equipment; perform a variety of semi-skilled and skilled tasks required in electrical construction and maintenance; prepare and maintain simple records;work at a considerable distance above the ground among high tension lines; work independently; perform complex electrical installation and repair work; identify system defects and recommend appropriate corrective action. SPECIAL REQUIREMENTS Possession of or ability to obtain during probationary period, a Class A California driver's license with Air Brakes Endorsement and a satisfactory driving record. ' CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 7/29/08 Department/Division: Water Position to be filled: Office Specialist 1 #of Vacancies: 1 Full-Time/Part-Time Position: Full time Year Around/Seasonal(if part-time): Effective Date of Vacancy: 7/15/08 Desired Employment Date: ASAP Recruitment Requested: X Open 0 Promotional Is this a new position: 0 Yes X Na: . .--- Eligible List Hire: 0 Yes X No Reason for Vacancy: Employee resignation Update Class Specification prior to recruitment?(quals.,education,certs,.etc.) 0 Yes X No Examination Desired: X Written X Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available L.A. Times Other(including special mailing list and/or publications) Specify Payroll Account Number: • Salary Step: 1 Range: $2573.92-$3086.44 Work Schedule: Mon.-Thurs./6:30-5:00 Currently budgeted at step: 3 @$3091.98/month. Fill at step: 1 @$2573.92/month Submitted by: Ken Godbey Title: Water Distribution Supervisor Ext: 5086 --� `" Department Head Signature: Joseph Hsu �zIMP *.,r 'ignatu - Signature below indicates approval: City Manager. ' Date: g- 6 --' y Finance Director. 411M-.. Date:` - t -D, Human Resources Director: OP' Date: $- 7 FOR HUMAN RESOURCES SE ONLY Class Specifications approved 0 yes 0 no Advertising Current eligibility list 0 yes 0 no Recruitment Required 0 yes 0 no Personnel Board Approval Written: Oral: Original to: Human Resources Copies to:Finance&Initiating Department Date Adopted: 11/02/92 Class Code: OFI 4510 OFII 4511 CITY OF AZUSA OFFICE SPECIALIST I OFFICE SPECIALIST II DEFINITION Under direct supervision, performs a wide variety of typing and general clerical work of a routine nature; performs related duties as required. CLASS CHARACTERISTICS Office Specialist I is the entry level for clerical employees required to have basic skills, but no previous clerical experience. Employees in this class normally work under close and continuous supervision performing repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern which has been established and explained before work is started. Generally,work is observed and reviewed both during its performance and upon completion. Changes in procedure or exceptions to rules are explained in detail as they arise. Office Specialist l's are normally considered to be in a training status and, as assigned responsibilities and breadth of knowledge increase with experience, may reasonably expect promotion to the next higher class of Office Specialist II. Under this training concept, positions assigned to the class of Office Specialist II may reasonably be filled at the Office Specialist I level,with the understanding that future reassignment to the Office Specialist II class in most cases is to be expected. The class of Office Specialist I can also be utilized as a recruiting and training class for different specialty clerical ar eas. Office Specialist II is the class which is normally filled by advancement from the lower class of Office Specialist I,or, when filled from the outside, requires prior clerical experience. Office Specialist II works under general supervision and,within a framework of established procedures, is expected to perform a wide variety of general clerical duties with only occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental procedures and precedents, and the ability to choose among alternatives in solving problems. An Office Specialist II is expected to work productively even in the absence of a supervisor or leadworker. Employees in this class may often have contact with the public, answering a variety of procedural questions, or giving out factual information. Work is normally reviewed only on comple tion and for overall results. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. 1. Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, and reports using standard electric typewriter or word processing equipment; types from written, recorded, or printed sources and/or oral instructions; proofreads materials for correct grammar, spelling, and punctuation. 2. Prepares, validates, processes, and/or checks a variety of documents and records, such as time-sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures; may keep petty cash. 3. Receives the public/work unit clients and answers calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or departmental activities; distributes and explains forms, such as applications or permits; obtains routine factual information to create or update client/work unit files; provides routine assistance. 4. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. 5. Recommends and assists in implementing office programs and clerical systems, procedures, and policies. 6. Provides temporary and vacation relief in similar occupational fields as necessary. Class Specification Page 1 of 2 Office Specialist I & II MARGINAL FUNCTIONS: These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. • QUALIFICATIONS GUIDELINES-Education and/or Experience:Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Office Specialist I: graduation from high school or equivalent, including or supplemented by courses in typing and office practices. Office Specialist II: graduation from high school or equivalent, and two years of experience in related clerical work, involving a variety of typing and/or office operation responsibili ties; including or supplemented by training in the clerical occupational field. Knowledge and Skills Levels Office Specialist I: Working knowledge of general office methods and procedures; office equipment operation. Skill in the operation of office equipment, including operation of a typewriter at 40 net wpm; in transcribing dictation at an acceptable rate. Office Specialist II: Working knowledge of related office methods and procedures; office equipment operation. Skill in the opera- tion of a variety of office equipment, including typewriter operation at a rate of 45 net wpm; in transcribing dictation at an acceptable rate. Ability Level Ability to communicate clearly and concisely,both orally and in writing;prepare reports and keep accurate records; choose among alternatives to resolve problems; perform routine clerical work; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies;understand and follow verbal and written directions;work independently; perform mathematical computations including adding,subtracting, multiplying and dividing accurately; operate a computer and use a variety of computer software; learn office methods and procedures; type and transcribe dictation;use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials; maintain records and perform specific program a ctivities. • Page 2 of 2 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: July 8, 2008 Department/Division: Light&Water/Electric Position to be filled: Electric Crew Supervisor f/ #of Vacancies: 1 `' - Full-Time/Part-Time Position: Full-Time Year Around/Seasonal (if part-time): N/A Effective Date of Vacancy: July 1, 2008 Desired Employment Date: August 4, 2008 Recruitment Requested: El Open ® Promotional Is this a new position: 0 Yes 0 No Eligible List Hire: O Yes O No Reason for Vacancy: One additional budgeted position r/' Update Class Specification prior to recruitment?(quals.,education,certs,.etc.) O Yes O No Examination Desired: O Written 0 Performance/Physical Agility(Typing or other) 0 Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune N/A Jobs Available N/A L.A. Times N/A Other(including special mailing list and/or publications) Specify Payroll Account Number: 50% each— Salary Step: 5 Range: 5228 Work Schedule: Monday-Friday - ; c, - Currently budgeted at step 5 @$ 8219.91 /month. Fill at step 4 © $ 7834.92/month Submitted by: David R. Ramirez Title: Asst. Director of Electric Operations Ext: 5218 (---- Department Head Signature: Joseph F. Hsu i AMMO Print Name Signa - Signature below indicate { royal: City Manager: zi Date: 7 "2`(" ° s A -li r 7 Date: �-23 4" Finance Director: Human Resources Director: i'; fij�2 Date: $"y-oq FOR HUMAN RESOURCES USE ONLY Class Specifications approved El yes 0 no Current eligibility list O yes O no Recruitment Required El yes El no Original to: Human Resources Copies to: Finance& Initiating Department Date Adopted: 06/01/98 Class Code: 6205 CITY OF AZUSA ELECTRIC CREW SUPERVISOR • DEFINITION Under limited supervision, leads and participates in the work of crews of skilled and semi-skilled workers engaged in a variety of construction, maintenance and repair tasks to the electrical distribution system; performs related duties as required. CLASS CHARACTERISTICS This class is distinguished from Line Mechanic by its responsibility to regularly lead a crew in projects involving overhead and underground electrical systems maintenance or construction. Stand by duty may be assigned by the Utility Director. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability. Leads and participates in the work of those engaged in the repair, construction and maintenance of overhead electrical systems and equipment, placing and removing crossarms, stringing wires,tappingwires,repairing crossarms and wires, installing and replacing insulators and setting transformers. Leads and participates in the construction, setting, maintenance and repair of vaults and pads; splicing, tamilabg and pulling cable; installing ducts, conduits, risers, transformers and related equipment; installing and repairing of single and polyphase meters and related equipment. Leads and participates in the installation, maintenance and repair of substation equipment. Checks on methods used by crews to insure safety and the use of protective devices and equipment. Requisitions required supplies and equipment; evaluates and institutes changes in work methods and priorities. Maintains records and writes a variety of reports and memos on work performed, materials and equipment utilization, and vandalism. Assists in the selection of division employees; plans, organizes, and assigns work; conducts or directs staff training and development. Coordinates work with other divisions, departments and sections; patrols lines throughout the City, observing and reporting unsafe conditions. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GU IDELINES Page 1 of 2 Education and/or Experience Any combination of education and/or experience that has provided the knowledge,skills,and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and two years of journey level experience in construction, maintenance and repair of both underground and overhead electrical systems. Class Specification Electrical Crew Supervisor Knowledge and Skill Levels Working knowledge of approved methods, materials and tools used in electrical underground or overhead construction, maintenance and repair work; principles of electric theory as applied to electrical circuits and wiring systems; occupational hazards and standard safety precautions; principles and practices of supervision, training and evaluation of performance. Ability to communicate clearly and concisely, both orally and in writing; prepare reports and keep accurate records; analyze data and information and draw logical conclusions; assist in selecting, training and supervising employees;train personnel on unit activities, procedures and regulations;make decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, legislation and policies; understand and follow verbal and written directions;use and care of a variety of tools, materials, and equipment common to the repair and maintenance of electric distribution systems; plan, assign and inspect the work of subordinates; allocate equipment, materials, and personnel appropriately; read and interpret blueprints and building plans; prepare cost estimates for time, materials and equipment. Special Requirements Possession of or ability to obtain during probationary period, a Class A California driver's license with Air Brakes Endorsement and a satisfactory driving record. Page 2 of 2 ri:1i.'••;;rr.,v:fin.:.};•:{r{+,{i.:}•.v ::::.v::::::;{•i::::{::u..n•:.n...::::::::r::::x:::::xr .....i.•x:::::::}x::::::::;;i.... ..::rx .K • gMgMPeiiiiiggniMSMMMM:XRSMMS .. Mri f:•$ .v::f.';i: AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: KERMIT FRANCIS, INTERIM HUMAN RESOURCES DIRECTOR VIA: FRAN DELACH, CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: RECLASSIFICATION OF MARY BUSTAMANTE FROM BUS DRIVER TO TRANSPORATION DISPATCHER RECOMMENDATION Approve the reclassification of Mary Bustamante from the position of Bus Driver to Transportation Dispatcher at Step 5 of the salary range effective July 1, 2007. BACKGROUND Early in fiscal year 2007/2008, it was brought to the attention of Human Resources that Bus Driver Mary Bustamante has been working out of class in the capacity of a Transportation Dispatcher. The change in work assignment was made due to the discontinuation of Transportations fixed route and a vacancy in the Transportation Dispatcher classification. As Ms. Bustamante fully meets the requirements of the Transportation Dispatcher position, including the ability to act as a substitute Bus Driver, and has been working in that capacity for the full 2007/2008 fiscal year, Human Resources recommends the reclassification of Ms. Bustamante to Transportation Dispatcher effective July 1, 2007. FISCAL IMPACT Consistent with Section 4.2.5 of the Civil Service Rules, Ms. Bustamante "shall be placed on the lowest step of the range for the new class which provides the employee at least a five percent increase." Further, under section 4.2.9, as Ms. Bustamante has been in an "acting pay" capacity since the beginning of the 2007/2008 fiscal year, she is eligible for the increased pay rate beginning July 1, 2007. Ms. Bustamante will move from a monthly rate of$3,902.83 (Step 5 - Bus Driver) to a monthly rate of$4,091.95 (Step 5- Transportation Dispatcher). This reclassification has been approved as part of the 2008/2009 Transportation budget. There are sufficient funds in the Department's budget to cover the $2,268.00 cost of this adjustment. iniPini zus AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: KERMIT FRANCIS, INTERIM HUMAN RESOURCES DIRECTOR VIA: FRAN DELACH, CITY MANAGER DATE: AUGUST 12, 2008 SUBJECT: RECLASSIFICATION OF ISRAEL DEL TORO FROM MANAGEMENT ANALYST TO SENIOR MANAGEMENT ANALYST RECOMMENDATION Approve the reclassification of Israel Del Toro from the position of Management Analyst to Senior Management Analyst at Step 3 ($5,554.42)of the salary range, effective July I, 2008. BACKGROUND A recent performance appraisal and review of job duties for Israel Del Toro,Management Analyst in the Public Works Department, revealed the need to reclassify the incumbent to a classification that more accurately reflects his current duties and responsibilities. Mr. Del Toro has been working in the classification of Management Analyst since April 2007. Due to changes in supervisory and management positions in the Public Works Department, his role has evolved from a management support function to a project management and supervisory role. As noted in the Senior Management Analyst class specification, the position "is distinguished from the lower classification of Management Analyst in that it has overall responsibility for an assigned program and/or unit within a specialized area." Mr. Del Toro's responsibilities include the supervision of the Fleet and Facilities Maintenance Divisions, CIP administration, development and administration of the Public Works Department budget and project/program management. Additionally as noted in the Senior Management Analyst class specification, "incumbents carry out assignments using independent judgment and problem solving skills," which Mr. Del Toro does successfully on a daily basis. As Mr. Del Toro meets the requirements of the Senior Management Analyst position, and is currently performing work at this level, Human Resources recommends the reclassification of Mr. Del Toro to Senior Management Analyst, effective July 1, 2008. Page 2 of 2 FISCAL IMPACT Consistent with Section 4.2.5 of the Civil Service Rules, Mr. Del Toro"shall be placed on the lowest step of the range for the new class which provides the employee at least a five percent increase." Mr. Del Toro will move from a monthly rate of$5,049.47(Step 3 —Management Analyst)to a monthly rate of$5,554.42 (Step 3 —Senior Management Analyst). This reclassification has been approved as part of the 2008/2009 Public Works budget. x:}r • 41.1 44%.1 ArTh„OF44 �.:.:•:x.;.;:::::}}}}::•}}}}}}Y.:{.';:ti:{::::{:f::;::::::::{i{{iii4;{{;;{r,•;r••i{ri:.{{r{.i .a/'. .r n�•:..r J — IMMEMENESSEEMB {{`}'f+f:S::+{tiiiii::rx:::xi i::iH;" .•ri:x::.{`${{�hf::+:i;}:;}:•�} 1:: 4}}•{:v::.}:•}}Yi::}::•}i:.}:..v.}}:•}:•:•:•..:x:;:x::::;v}}:•::•:i}}}}iiri�;•r:::.v;.r v. .. {{f{� iri;. xx.`•ii{r ii}�>i.«rr. ±i$$`/r i' :: r.::•9i:i {iv .... .. r» :.rm::/rr.r..vr }i�:'i: �' �y iti: .... ... enle i• �1 '�' :rr:x.x:. VRA!. .. ZUS PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATE Christopher Davis Street Maintenance Worker I PW PROB TBD PROMOTION/FLEX PROMOTION/DEMOTIONJRANSFER NAME CLASSIFICATION FROM/TO DEPT PROD* REG* NONE TO REPORT *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works ZD =Redevelopment JTL =Utilities OPEN SESSION AGENDA ITEM: 5.F DATE: 8-12-08 Recruitment Log Total Active Openings:8 Pending Openings: 0 On Hold:0 FILING #OF ' # WRITTEN #INVITEDORAL #ON FINAL DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED DATE TO ORAL DATE LIST Continuous PD Police Officer Lateral Active Open City Website;Tribune Continuous 1 Police Dispatcher- Continuous PD Lateral Active Open City Website;Tribune Continuous 0 City Website;Tribune; LA Times; clears.org; I Continuous! PD Police Dispatcher Active Open ccug.org; other agencies Continuous 58 Internal email:city )/30/2005, PD Police Officer Trainee Active Open website: all users email Continuous 64 City Website,All User ! Email, Brown& 12/11/2007 L&W Water System Engineer , Active Open Caldwell, LA Times Open en Until Filled 7 4 N/A 4 8/28/2008 I ! City of Azusa Intranet, i 3/25/2008 j PW Engineering Assistant Active Open All User Email Open Until Filled 35 11 N/A 11 8/20/2008 Facilities Maintenance City Website;All User 5/13/2008 PW Worker II/III Active Open Email;Tribune; _ 6/5/2008 67 40 7/9/2008 14 8/13/2008 City Website;All User 5/27/2008 PW Public Works Inspector Active Open Email;Tribune; I 7/24/2008 15 9 N/A 1 9 I TBD -51 t E Z A W 0 Z.c 'JO G O.-- (4, UJ co W Lt! w 0- a 0 0 07/16/2008