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HomeMy WebLinkAboutAgenda Packet - May 27, 2008 - PB . .,.... '.4HP.e‘;': Wiiiiiiiiiiiiii giiiMiiiiimmaNiaiiigiiiiiiiiiiiiiiiigiiiiiiiiiMiiiiiiimiiiiiiiiiiiiiiiiiiiiiiiiiimmiiiiimiiiiiiiiiiiiiiiiiiiriiimemiiiiiiiiiiiiiiiiiii!iiiiInimaggiiiiiiii . #r Lz.......33/ uS AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda,which is not confidential, is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: May 27, 2008 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members 0 Frank Allen, Chair (Leslie Dierking, Vice Chair 0 Joseph Guarrera 0 Bonnie Guadagnino 0 Fernando Rubio, Jr. Others Present 0 Kermit Francis, Interim Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: May 13, 2008 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Senior Accountant B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Assistant Planner C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957): Title: Community Service Officer-Field 5. OPEN SESSION: A. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration, Article V-Boards and Commissions, Division 4-Personnel Board, Section 2-411-Duties (which states that, "The Power and the Functions of the Board shall be to. . .recommend all salaries to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules of the Civil Service System)- Public Works Inspector B. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- Public Works Inspector • C. Personnel Action Report- Informational D. Recruitment Progress Report- Informational E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. F. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. G. ADJOURNMENT AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD May 13, 2008 A regular meeting of the Personnel Board was called to order at 7:16 p.m. in the West Wing Conference Room by Frank Allen, Chair. ATTENDANCE Personnel Board Members: Frank Allen(Chair), Leslie Dierking, (Vice Chair), Joseph Guarrera, Fernando Rubio, Jr., Bonnie Guadagnino Staff Liaison: Noel Carpenter, Human Resources Technician Also Present: Joan Michaels-Aguilar, Controller, and Carl Hassel, Assistant Director of Public Works/City Engineer APPROVAL OF MINUTES Rubio/Dierking-to approve the minutes.Approved 5 to 0. 04/22/2008 Merit Increases, Regular 4.A-4.0-Rubio/Guadagnino-to recommend approval of merit increases,regular appointment appointment and/or and/or flexible staffing promotional appointments for the following employees 4.A — 4.C. Flexible Staffing Promotion Approved 5 to O. Appointment 4.A-4.0 Merit Increase and/or Regular Appointment: Name Class - Dept Type of Range/Step Action/Effective Base Date Monthly A Lisa Rogers Account Specialist FN Reg. Appt/Merit 4164/3 II Inc 4-27-08 $3,765.07 B Bertha Parra Police Officer PD Reg Appt. 6101/2 2-23-08 $5,310.75 C William Johnson Police Officer PD Reg Appt. 6101/2 2-23-08 $5,310.75 Recruitment Request-Open 5.A-Dierking/Guarrera-pursuant to Section 5.5.2. Open Competitive Examinations, of Facilities Maintenance the Rules of the Civil Service System.Approved 5 to 0. Worker II/III New Class 5.B—Guarrera/Dierking-pursuant to Section 3.3 Preparation and Content of Class Principal Civil Engineer Specifications and Section 3.5 Adoption of Plan of the Rules of the Civil Service System. Approved 5 to 0. Recruitment Request-Open 5.0—Guarrera/Dierking-pursuant to Section 5.5.2. Open Competitive Examinations, of Principal Civil Engineer the Rules of the Civil Service System.Approved 5 to 0. New Class 5.D—Guarrera/Rubio—To recommend item be held for clarification of the cost savings Public Works Inspector this new position will create.Approved 5 to 0. Recruitment Request—Open 5.E—Guarrera/Rubio—To Recommend item be held for clarification of the cost savings Public Works Inspector this new recruitment will create. Approved 5 to 0. New Class 5.F—Rubio/Guarrera-pursuant to Section 3.3 Preparation and Content of Class Revenue Supervisor Specifications and Section 3.5 Adoption of Plan of the Rules of the Civil Service System. Approved 5 to O. 5.G—Rubio/Guarerra-pursuant to Section 3.8. Reclassification, of the Rules of the Civil Reclassification Request Service System.Approved 5 to 0. Revenue Supervisor ADJOURNMENT 5.L-Guerrera/Guadagnino-to adjourn the meeting at 7:40 p.m. Approved 5 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 05/22/2008 Page 1 of 1 .„,„„............,,,, . ...........„......„ . ...................."".............. .............„.... ....... ....„ ...:1(7);--)..t, zu5 HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Kermit Francis, Interim Director of Human Resources Date: May 27, 2008 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Mo. Dept Name Classification Effective Date A FN Henry Quintero Senior Accountant Merit Inc 4211/5 5-22-08 $6,477.28 B ECD Kimberly Pilmer Assistant Planner Reg Appt./Merit Inc 4190/2 5-06-08 $4,498.76 C PD Todd Rasmussen Community Service Officer-Field Reg Appt. 9170/2 4-09-08 $3,748.08 CLOSED SESSION AGENDA ITEM: 4.A—4.0 DATE: 5-27-08 U 4 cicIros The Canyon City—Gateway to the American Dream AGENDA ITEM TO: PERSONNEL BOARD FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES DATE: MAY 27, 2008 SUBJECT: NEW CLASS SPECIFICATION AND REQUEST FOR RECRUITMENT- PUBLIC WORKS INSPECTOR RECOMMENDATION: It is recommended that the Personnel Board adopt the new classification of Public Works Inspector and approve the request for recruitment (attached). BACKGROUND: The position of Public Works Inspector is responsible for the on-going inspection of construction projects such as; streets, sewers, storm drainage, water lines, traffic control devices, other construction work performed under contract with the City including earth moving operations, placement of base materials, paving, utility placement, culvert construction, pouring of concrete, landscaping and construction of specialized facilities. Currently, the City is utilizing the Public Works Engineering Assistant as well as the contracted services of Quantum Engineering for inspections. This requires use of an expensive private firm an d diverts the Engineering Assistant from other needed responsibilities. Due to the continued and ongoing need for inspections of multiple projects, it is clear that it is in the best interests of the City, both financially and operationally, to recommend the expansion of the Engineering Division to include a Public Works Inspector. The amount and scope of construction throughout the City warrants the addition of a full-time Public Works Inspector to the Engineering Division of the Public Works Department. The City will experience a significant cost savings when compared to the utilization of outside consultants. In the FY 07/08 budget, the City Council approved a staffing plan that included the hiring of a Public Works Inspector. A salary survey of the Public Works Inspector classification for the following agencies: Alhambra, Burbank, Covina, Glendale, Glendora and Irwindale, indicates that an appropriate salary range, consistent with the market and internal job relationships is range 8195. OPEN SE '^: I AGENDA ITEIVl -5e—. DATE I2 .QQ The salary range is: Step 1 $4,596.28 Step 2 $4,819.85 Step 3 $5,054.63 Step 4 $5,301.10 Step 5 $5,560.00 The classification has a community of interest with ACEA and the benefits for this classification will be tied to the benefits provided to Azusa City Employees Association (ACEA). The recruitment will be conducted through an open competitive process. FISCAL IMPACT Monies are available, to fund this new position, in the Public Works Department, Engineering Division for the Fiscal year 2007-2008 budget. The Public Works Department will include funding for the new position in the department's FY 2008-2009 budget proposal. Cost Savings Matrix Status Quo vs. FT Public Works Inspector Estimated Monthly Inspection Cost Engineering Assistant (Step 5) $7,599.31* Inspection work @ 30% $ 2,279.79 Street Supervisor(Step 5) $8,444.28* Inspection work @ 20% $ 1,688.86 Contracted Services 82 hrs @ $68.00 $ 5,576.00 Total Monthly Cost: $ 9,544.65 Estimated Monthly Inspection Cost (Staffed W/ FT Public Works Inspector) Public Works Inspector(Step 3) $ 7,612.92* Total Monthly Cost: $ 7,612.92 Estimated Monthly Cost Savings: $ 1,931.73 *Budgeted Total Monthly Compensation ftwe Date Adopted: Range Number: 8195 CITY OF AZUSA Public Works Inspector DEFINITION: The Public Works Inspector is responsible for inspecting, observing, measuring, and testing materials utilized in construction of public facilities such as streets, parks, storm drains, sidewalks, facilities and other construction to assure compliance with City standards, codes and specifications. CLASS CHARACTERISTICS: This single position classification reports to the City Engineer. ESSENTIAL FUNCTIONS: The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed. 1. Inspects street, water, sewer, storm drainage and traffic control device construction work performed under contract to the City including earth moving operations, placement of base materials, paving, utility placement, culvert construction, pouring of concrete, landscaping, and construction of specialized facilities. 2. Enforces compliance with contract plans and specifications, computes contractor work in progress and initiates work order changes. 3. Interprets and coordinates contract provisions with contractor; inspects private development construction work, including concrete forms placement, reinforcing steel and fencing, and placement, consolidation and curing of concrete. 4. Enforces proper construction of storm drains, culverts, flood control channels, catch basins, junction structures, curbs, gutters, insures proper placement and maintenance of signs, barricades and warning devices. 5. Recommends to supervisor acceptance of public improvements in completed private developments. 6. Reviews plans and specifications of proposed construction; holds pre-construction conferences. 7. Notifies affected utilities, public safety agencies, and the public regarding proposed construction. 8. Performs final inspection and ensures completion of necessary corrections. 9. Reviews "as-built" plans for accuracy. 10. Inspects adjacent properties for damages from construction activity; coordinates inspection with other City departments. 11. Performs necessary field tests. 12. Confers with City engineering staff on design problems encountered in the field. 13. Maintains log books and records of inspection. 14. Checks materials to ensure compliance with job specifications, makes calculations in the field and performs surveys. Page 1 of 2 ' Public Works Inspector Class Specification QUALIFICATIONS GUIDELINES: Education and/or Experience: Any combination of education, training and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations may include an Associate's degree with major work in civil engineering or related field and four years of increasingly responsible experience in engineering, construction and/or survey work. Completion of APWA Construction Inspection class or equivalent is desired. Knowledge, Skills &Abilities: Qualified applicants will have a general knowledge of the following: 1. Principles, methods, materials, equipment and safety hazards of construction. 2. Applicable laws, regulations, codes, and departmental policies governing the construction of public works projects and private development. 3. Street grading operations and preparation of sub-grade. 4. Survey procedures, instruments and equipment. 5. Mathematics including algebra, geometry and trigonometry. Qualified applicants must also demonstrate the following abilities: 1. Make accurate engineering computations, read and interpret public works plans and specifications. 2. Establish and maintain effective working relationship with contractors, officials and the general public. 3. Communicate effectively both orally and in writing. 4. Lift, push, and/or pull items which do not exceed 40 pounds. Special Requirements: Possession of a valid Class C California Drivers license and a satisfactory driving record. Page 2 of 2 CITY OF AZUSA REQUEST FOR RECRUITMENT NOTE:Completed form must be approved before recruitment process can be initiated. Date: 5/7/08 Department/Division:Public Works - Engineering Position to be filled: Public Works Inspector #of Vacancies:1 Full-Time/Part-Time Position: Full Time Year Around/Seasonal(if part-time): Effective Date of Vacancy: 5/7/08 Desired Employment Date: ASAP Recruitment Requested:L Open _Promotional is this a new position_yes_no Eligible List Hire: _Yes JNo Reason for Vacancy: N/A - New Po s i ti cm Update Class Specification prior to recruitment? (quals.,education,certs,.Etc.)_yes gno Examination Desired:_Written _Performance/Physical Agility(Typing or other) X Oral Interview Advertisements:(Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune X Jobs Available X L.A.Times Other(including special mailing list and/or publications) Specify Payroll Account Number: /0"..fr 657 OX - 6(75 ,44.,4.„; a: ., , Lk Salary Step: 1-5 Range: $ 4 ,5 9 6—$5 ,5 6 04Vork Schedule: Mon-Friday Currently budgeted at step 1 @ $ 4 ,5 9 6 /month. Fill at step 1 @$ 4 .5 9 6month. Submitted by:James Makshanoff Title:PW - Director Ext: 52 : Department Head Signature: James Makshanoff ,/ Alle� Print Name / Tn." ' Signature below indic to appr City Manager: 5.- 7-1( "!• � Date: Finance Director: ,YL /t - Date: ,S--7— De' Human Resources Direc Date: 622—OR FOR HUMAN RESOURCES USE ONLY Class Specifications approved: yes no Current eligibility list: yes no Recruitment Required: yes no Original to: Human Resources Copies to: Finance&Initiating Department OPEN SESFON AGENDA ITEM 5 DATE © .,c. ii}•,::•ii:•i;::•:•:•i::isS•'ri'rj+.jy+;:::}i;::•j;::•>i:•::::•::iii;}h>i:�ri;:�>j:;:j;:}:•: r . .:.v;•::;•.;.....:.. ........... f.is4::tir:::::::xx:::rr...:::::::n':n::::::;:.r::::p:?v:4i;•}:}i:•i;•i;::.:::.:...r.n.:::::.h..f....r..... .�::::::,{.:'n••:':q•:.::4•:.iiiii:is0:•iiiiiiiiii:•iii:.iiiii•:4i:{.'•i:':i::iliiiii:.iiiii:K:;::•}w:::::::::::::::::::•p':q':•iiir:::::4•:4;•:•i:+::'i:;:•??�:::'{?:;::i: ii%iii<;:}5•;?:fr.:•:•i:• .r..n.x.xfxrvf.f.f.........:..f..........f...f...,frfuxn.....r...xf.f.....f...f.u.. xt �:?��' (:::;r7.810 04 ...........f......:.urr....rn.........x..nxf..xx......u.x....n........f...:.f.....r...... ..... �/::�:: zus PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATE Lauren Ferrari Police Officer Trainee PD PROB Pending physical and fingerprints PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* Safaa Abou-Taleb Library Assistant III/ LB PROB* Library Circulation Supervisor *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: _5.C_ DATE: 5-27-08 Recruitment Log Total Active Openings:9 Pending Openings: 0 On Hold:0 FILING #OF # WRITTEN #INVITED ORAL #ON FINAL - - ACCEPTED DATE TO ORAL DATE LIST DATE DEPT � CLASSIFICATION STATUS' TYPE ADVERTISING DEADLINE APPS --___- Continuous PD - Police Officer Lateral Active Open City Website;Tribune Continuous 0 Police Dispatcher- Continuous Open PD Lateral Active City Website;Tribune Continuous 1 1 City Website;Tribune; LA Times;clears.org; Continuous PD Police Dispatcher Active Open ccug.org; other agencies Continuous 27 Internal email: city ) 11/30/20054 Continuous 28 Police Officer Trainee Active Open website: all users email City Website,All User Email, Brown& 12/11/2.007 L&W Water System Engineer Active Open Caldwell, LA Times Open Until Filled 3 City of Azusa Intranet, 3/25/2008 PW Engineering Assistant Active Open All User Email 5/19/2008 9 City of Azusa Intranet, - —--_ _-'- 4/8/2008 PD Police Records Specialist Active Open All User Email 5/7/2008 63 58 5/27/2008 I � City of Azusa Intranet, 5/13/2008 PW Principal Civil Engineer Active Open All User Email 5/21/2008 3 Facilities Maintenance City Website;All User 5/13/2008 PW Worker II/III Active 11Open Email;Tribune; 6/5/2008 9 d ., O? w Oj I-- 0 LU �• U) 0 0 05/21/2008