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AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda,which is not
confidential, is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda
item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning
the nature of the item described on the agenda.
DATE: May 13, 2008
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Frank Allen, Chair
2. ROLL CALL: Personnel Board Members
0 Frank Allen, Chair ['Leslie Dierking, Vice Chair 0 Joseph Guarrera
0 Bonnie Guadagnino 0 Fernando Rubio, Jr.
Others Present
0 Kermit Francis, Interim Director of Human Resources/Personnel Officer
0 Noel Carpenter, Human Resources Technician
0 Others
3. APPROVAL OF MINUTES: April 22, 2008
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title:Account Specialist II
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Police Officer
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Police Officer
5. OPEN SESSION:
A. Recruitment Request: OPEN Competitive (pursuant to Sections 5.5.2. Open Competitive
Examinations of the Rules of the Civil Service System)- Facilities Maintenance Worker 11/Ill
B. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration,
Article V-Boards,and Commissions, Division 4-Personnel Board, Section 2-411-Duties (which
states that, "The Power and the Functions of the Board shall be to. . .recommend all salaries to
the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System)- Principal Civil Engineer
C. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)- Principal Civil Engineer
D. Recruitment Request: New Position:(pursuant to (pursuant to the Azusa Municipal Code,
Chapter 2-Administration, Article V-Boards and Commissions, Division 4-Personnel Board,
Section 2-411-Duties (which states that, "The Power and the Functions of the Board shall be to
. . .recommend all salaries to the Council");and Sections 3.3 Preparation and Content of Class
Specification and 3.7 New Position of the Rules of the Civil Service System) - Public Works
Inspector
E. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)- Public Works Inspector
F. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board, Section 2-411-Duties (which
states that, "The Power and the Functions of the Board shall be to. . .recommend all salaries to
the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil-Service System)- Revenue Supervisor
G. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for
Reclassification of the Rules of the Civil Service System)- Revenue Supervisor
H. Personnel Action lir -vrt- Informational
I. Recruitment Progress Report- Informational
J. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
K. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
L. ADJOURNMENT
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CITY OF AZUSA
'MINUTES OF THE PERSONNEL BOARD
April 22, 2008
A regular meeting of the Personnel Board was called to order at 7:30 p.m. in the West Wing Conference Room by Frank
Allen, Chair.
ATTENDANCE Personnel Board Members: Frank Allen (Chair), Leslie Dierking, (Vice Chair), Joseph
Guarrera, Fernando Rubio, Jr., Bonnie Guadagnino
Staff Liaison: Kermit Francis, Interim Director of Human Resources
Also Present: Joan Michaels-Aguilar, Controller, and Rachel Tapia, Customer Care
Operations Supervisor
APPROVAL OF MINUTES Dierking/Rubio-to approve the minutes. Approved 5 to 0.
04/08/2008
Merit Increases, Regular 4.A—Dierking/Guarrera -to recommend that the employee be re-evaluated for a six month
appointment and/or time period from 2/23/2008—8/23/2008. Should the evaluation satisfy the requirements for a
Flexible Staffing Promotion merit increase at that time it is to be recommended to be effective 8/23/2008 without
Appointment retroactivity. The employee shall retain the current anniversary date. Agenda Item 4.A.
Approved 5 to 0.
4.A- Recommend a six month re-evaluation to include 02/23/2008-8/23/2008:
Name Class Dept.
A Samantha Bowman Customer Service UTL
Representative I
4.B - 4.H -Rubio/Guarrera -to recommend approval of merit increases, regular appointment
and/or flexible staffing promotional appointments for the following employees 4.B — 4.H.
Approved 5 to 0.
48-4.H Merit Increase and/or Regular Appointment:
Name Class Dept Type of Range/Step
Action/Effective Base
Date Monthly
B Robert Chivas Police Officer PD Reg Appt. 6101/2
2-23-08 $5,310.75
C Christopher Police Officer PD Reg Appt. 6101/2
Grant 11-23-07 $5,310.75
D Jason Poulos Community Service PD Reg Appt. 9170/2
Officer 12-03-07 $3,621.33
£ Elizabeth Lorusso Account Specialist FN Merit Inc. 4150/3
1 01-24-2008 $3,300.90
F Susan Paragas Budget Analyst FN Reg Appt/Merit 4211/3
Inc 4-16-08 $5,893.28
G Christine Cusick Customer Service UTL Merit Inc 5154/4
Representative I 4-04-08 $3,520.92
H Maria Gomez- Customer Service UTL Merit Inc 5154/4
Villegas Representative I 4-04-08 $3,520.92
ADJOURNMENT Guerrera/Dierking-to adjourn the meeting at 8:02 p.m. Approved 5 to 0.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 05/13/2008
Page 1 of 1
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Kermit Francis, Interim Director of Human Resources
Date: May 13, 2008
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Sala ry Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base Mo.
Dept Name Classification Effective Date
A FN Lisa Rogers Account Specialist II Reg. Appt/Merit Inc 4164/3
4-27-08 $3,765.07
B PD Bertha Parra Police Officer Reg Appt. 6101/2
2-23-08 $5,310.75
C PD William Johnson Police Officer Reg Appt. 6101/2
2-23-08 $5,310.75
CLOSED SESSION AGENDA ITEM: 4.A- 4.0
DATE: 5-1 3-08
CITY OF AZUSA
REQUEST FOR RECRUITMENT
NOTE:Completed form must be approved before recruitment process can be initiated.
Date: 04/10/08
Department/Division: Public Works/Facility Maint.
Position to be filled: Maintenance Worker 2/,3 #of Vacancies: 1
Full-Time/Part-Time Position: Full Time
Year Around/Seasonal(if part-time): N/A
Effective Date of Vacancy: 05/02/08 Desired Employment Date: 05/02/08
Recruitment Requested:XXOpen _Promotional is this a new position_yesXXno ' r i 3
f �y
Eligible List Hire: _Yes X No Reason for Vacancy: Employee Resignation
--1d3C Ziff---
Update Class Specification prior to recruitment? (quids.,education,certs,.Etc.)_yes XX►o
Examination Desired XX Written Performance/Physical Agility(Typing or other)XXOral Interview -,„.�, (^
C ek!V
Advertisements: (Please check name of publication and list any special publication and requested publication date.)
San Gabriel Valley Tribune XX Jobs Available L.A.TimesXX Other(including special mailing `-"A d 7( tali---
list and/or publications)
/
Specify Payroll Account Number:_
2/3 $3 , 165 .59
Salary Step: 3/1 Range: $ 3 ,808. 19 Work Schedule: M-Th 6 : 3 0 a.m. - 5 : 00 p .m.
2/3 3765 . 59
Currently budgeted at step 3/5 @ $4 5 8 6 .2 9/month..Fiji i stt 3/1 @$3808 ,lq 1,110^44-'
Submitted by: K.Clear Title: Admin. Sec. Ext: 5 4
Department Head Signature: ...h,* < /*f,C�/�I /e, %'
Print Name Si -
Signature below indicate approval:
City Manager: /if /0 Date: ' '4er
Finance Director: , Date: 0..a.-.'0 r
,r
Human Resources Direct: . / Date: ..//,71j/, '
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved: yes no
Current eligibility list: yes no
Recruitment Required: yes no
Original to: Human Resources Copies to: Finance&Initiating Department
\JC'1 i i t a
DATE... S Z�0_ _._ .--44
Date Adopted:
Class Code: FMWI 6515
FMWII 6516
CITY OF AZUSA
FACILITIES MAINTENANCE WORKER I
FACILITIES MAINTENANCE WORKER II
DEFINITION
Under general supervision, performs a variety of semi-skilled and skilled tasks involved in the maintenance,
limited construction, or repair of City buildings and facilities; performs related duties as required.
CLASS CHARACTERISTICS
Facilities Maintenance Worker I: This is the entry level class in the Facilities Maintenance Worker series and
incumbents in this class normally perform a variety of unskilled and semi-skilled tasks. Trucks and other power
driven equipment may be operated on a training basis or for tasks that are repetitive. Facilities Maintenance
Worker l's are normally trainee positions, with the incumbents advancing to the II level as the difficulty and
complexity of their duties increase.
Facilities Maintenance Worker II: This is the journey level class in the Facilities Maintenance Worker series.
Incumbents are expected to perform a broad ra nge of maintenance functions independently and to refer the
more complex repairs and maintenance functions to the Facilities Maintenance Supervisor.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential
functions will be noted in the announcement of position availability.
Diagnoses, repairs, and maintains electrical equipment; repairs motors and appliances; installs and repairs
electrical wiring and lighting circuits in connection with the repair or alteration of buildings and facilities;
troubleshoots electrical malfunctions making necessary repairs;replaces ballasts,fluorescent tubes,and bulbs.
Performs rough in, top out, and finish plumbing to replace broken pipes; cleans plugged drains; performs
routine maintenance on valves, fittings, and other fixtures; installs new plumbing fixtures.
Diagnoses, repairs, and maintains refrigeration and air conditioning equipment, including such items as air
handlers, motors, corn pressors, pumps, valves, electrical components, electric and pneumatic controls.
Builds cabinets and shelves;constructs or repairs walls, platforms and ramps; hangs doors;finishes wood and
repairs a variety of wooden objects.
Prepares surfaces for painting; applies paint,varnish, shellac, enamel, or other protective finishes to various
surfaces.
Moves furniture and office equipment.
Maintains records of supplies, materials, equipment, and time spent on repairs.
According to established procedure, purchases materials, equipment, and supplies necessary to complete a
maintenance or repair task.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with
a disability.
Class Specification
Page 1 of 2
CITY OF AZUSA, FACILIT1E3`MAINTENANCE WORKER I
CITY OF AZUSA, FACILITIES MAINTENANCE WORKER II
Facilities Maintenance Worker I & II
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge,skills,and abilities necessary
for satisfactory job performance. Exa mple combinations include
Facilities Maintenance Worker I: two years of general maintenance experience in one or more of the following
trades; electrical, plumbing, heating and air conditioning.
Facilities Maintenance Worker II: include two years of experience comparable to that of a Facilities
Maintenance Worker I for the City of Azusa.
Knowledge and Skill Levels:
Facilities Maintenance Worker I: Working knowledge of tools and equipment used in building and facility
maintenance. Skill in the safe use of hand and/or power tools.
Facilities Maintenance Worker II: Thorough knowledge of the materials, tools, and methods used in general
building repair and maintenance; mechanical and electrical components and sequences (may be required for
some assignments). Skill in the safe use of hand and/or power tools.
Ability Level
Ability to understand and carryout oral and written directions;keep accurate records; perform semi-skilled and
skilled tasks using a variety of tools and equipment; perform heavy manual labor; lift 60 pounds on a regular
basis; climb ladders; perform pluming, carpentry, painting, electrical and mechanical tasks,operate vehicles
and stationary mechanical equipment; respond to emergency and problem situations in an effective manner;
communicate effectively with a variety of personnel and establish/maintain effectively working relationships;
apply policies and procedures; work independently;work safely;
Special Requirements: Possession of or ability to obtain a Class B California driver's license with Tank
Combination Endorsement and a satisfactory driving record.
Page 2 of 2
Date Adopted: 11-20-95
Class Code: FMW111 6517
CITY OF AZUSA
FACILITIES MAINTENANCE WORKER III
DEFINITION
Under general supervision,performs a variety of semi-skilled and skilled tasks involved in the maintenance,construction,
or repair of City buildings and facilities and provides technical assistance in construction,maintenance and repair of City
facilities; performs related duties as required.
CLASS CHARACTERISTICS
This is the advanced journey-level class in the Facilities Maintenance Worker class series. Incumbents perform the more
complex and difficult maintenance,construction or repair work on a regular basis. Incumbents may train and supervise
less experienced staff.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential functions
will be noted in the announcement of position availability.
Diagnoses, repairs,and maintains electrical equipment;repairs motors and appliances;installs and repairs electrical
wiring and lighting circuits in connection with the repair or alteration of buildings and facilities;troubleshoots electrical
malfunctions making necessary repairs; replaces ballasts, fluorescent tubes, and bulbs.
Performs rough in, top out, and finish plumbing to replace broken pipes; cleans plugged drains; performs routine
maintenance on valves, fittings,and other fixtures; installs new plumbing fixtures.
Diagnoses, repairs,and maintains refrigeration and air conditioning equipment, including such items as air handlers,
motors, compressors, pumps,valves, electrical components, electric and pneumatic controls.
Alter, repair, remodel or construct cabinets, shelves,partitions,benches,tables, walls, platforms and ramps;hangs
doors; finishes wood and repairs a variety of wooden objects.
Prepares surfaces for painting;applies paint,varnish,shellac,enamel,or other protective finishes to various surfaces.
Moves furniture and office equipment.
Reviews work orders,prepare time and material estimates,prepares sketches and diagrams and establishes priorities for
work to be done; maintains records of supplies, materials,equipment, and time spent on repairs.
According to established procedure, purchases materials, equipment, and supplies necessary to complete a
maintenance or repair task.
Assist in development of specifications for maintenance and repair of city facilities.
Assist and maintain energy conservation program for city lighting.
May be required to perform work on weekends and after hours and/or answer emergency calls taking appropriate action.
MARGINAL FUNCTIONS:These are position functions which may be changed,deleted or reassigned to accommodate
an individual with a disability.
Facilities Maintenance Worker III
Class Specification
QUALIFICATIONS GUIDELINES
Education and/or Experience:Any combination of education and/or experience that has provided the knowledge,skills,
and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or
equivalent supplemented by course work applicable to facilities maintenance and five years of increasingly responsible
experience in skilled facilities maintenance and construction including painting, plumbing, repair, cabinet making,
electrical, and plastering, heating and air conditioning.
Knowledge and Skill Levels: Thorough knowledge of: carpentry, cabinet making, painting, plastering, plumbing,
mechanical and electrical components and sequences (may berequired for some assignments);materials,tools,and
methods used in general building repair and maintenance;federal and state regulations and laws relating to facilities and
construction; record keeping and purchasing procedures. Skill in the safe useof hand and/or power tools. Ability to
understand and carry out oral and written directions;keep accurate records;perform semi-skilled and skilled tasks using
a variety of tools and equipment;perform heavy manual labor;lift 90 pounds on a regular basis;climb ladders;perform
plumbing,carpentry, painting, electrical, mechanical and custodial tasks; operate vehicles and stationary mechanical
equipment;respond to emergency and problem situations in an effective manner;communicate effectively with a variety
of personnel and establish/maintain effective working relationships;apply policies and procedures;work independently;
perform work in compliance with safety procedures and regulations; as assigned, oversee facilities division in the
absence of the supervisor;train and supervise personnel in work methods,safety practices,division policies,procedures
and regulations;work cooperatively and effectively with other departments to accomplish goals;prepare cost estimates
for time,material and equipment;analyze date and information and draw logical conclusions;operate programs within
allocated budget; interpret and apply policies and procedures, applicable laws and regulations.
Special Requirements: Possession of or ability to obtain a Class B California driver's license with Tank Combination
Endorsement within the probationary period and a satisfactory driving record.
J O F 9�
C9�IFOR."�
The Canyon City—Gateway to the American Dream
AGENDA ITEM
TO: PERSONNEL BOARD
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCEtr
DATE: MAY 13, 2008
SUBJECT: NEW CLASS SPECIFICATION AND REQUEST FOR RECRUITMENT-PRINCIPAL CIVIL
ENGINEER
RECOMMENDATION:
It is recommended that the Personnel Board adopt the new classification of Principal Civil Engineer
and the Request for Recruitment (attached).
BACKGROUND:
In the FY 07/08 budget, the City Council approved a staffing plan to increase personnel in the
Engineering Division of the Public Works Department. In August, 2007 the City contracted with
Quantum Consulting on a month-to-month basis for Civil Engineering services, while the City
attempted to recruit Registered Civil Engineers. Since that time the City has found it necessary to
add a project to Quantum's' original agreement. Furthermore increased development activity has
placed additional demands on the City for costly contracted services.
There has been, for some time, a severe shortage of Registered Civil Engineers. In the past the City
of Azusa has experienced turnover and unsuccessful, time consuming recruitments for such
vacancies. This appears to have changed. As a result of the successful recruitment for the Assistant
Director of Public Works/ City Engineer we now have a list of qualified Registered Civil Engineers
interested in City employment. The City now has an opportunity to take advantage of this change
in the job market.
This is a request to add the position of Principal Engineer (which will replace the budgeted position
of Engineer Associate). The Principal Engineer position is a supervisory position that also requires
registration. The Principal Engineer classification is distinguished from the Associate Engineer
classification by performance of the most complex engineering tasks requiring a high degree of
knowledge related to all areas of engineering activities such as project management, assigning
work, preparing performance evaluations, assisting in personnel actions, and providing technical
assistance and training to other professional, technical, and field staff.
As the technical skills of the Engineering Division's staff increases, services obtained from outside
consultants will diminish accordingly. This will be a positive cost effective change for the City.
OPEN P. , ,,,AGENDA ITEM (-S 3
DATE--5-413.22---12--Q-L-
The proposed monthly salary range for this position is range 3440.
The salary range would be as follows:
Step 1 $6,706.74
Step 2 $7,049.66
Step 3 $7,409.77
Step 4 $7,787.86
Step 5 $8,184.85
The classification has a community of interest with AMMA and the benefits for this classification
will be tied to the benefits provided to Azusa Middle Management Association (AMMA).
FISCAL IMPACT
Monies, for this new position, are available in the Public Works Department Fiscal 2007-2008
Budget, sewer fund. The new salary will be reflected in the Public Works Department FY 2008/09
budget proposal.
Date Adopted:
Range Number: 3440
CITY OF AZUSA
Principal Civil Engineer
DEFINITION:
Under administrative direction, supervises and participates in a variety of professional
engineering work involving public works and performs related work as required.
CLASS CHARACTERISTICS:
This single class position reports to the City Engineer.
ESSENTIAL FUNCTIONS:
The following tasks are essential for this position. Incumbents in this classification may not
perform all of these tasks, or may perform similar related tasks not listed.
1 . Prepares designs and plans for a wide variety of public works projects which may
involve streets, traffic safety, street lighting, public buildings, sidewalks, parking lots, or
water utility facilities.
2. Administers contracts for public works projects.
3. Supervises and performs inspections on construction projects, engineering surveys,
and special studies.
4. Coordinates office engineering designs with the work of field engineering crews and
other personnel.
5. Provides technical assistance and engineering information to contractors, developers,
engineers, and members of the public.
6. Attends and participates in meetings as requested.
7. Answers public inquiries and complaints in such matters as special district projects,
assessments, and taxes; coordinates special programs as assigned, such as street and
safety lighting and sidewalks.
8. Supervises professional and technical engineering staff and represents the City
Engineer as assigned.
9. Checks plans submitted by developers for compliance with City standards and
accepted engineering practices.
10.Participates in basic administrative activities, e.g.: budgeting, planning and program
coordination associated with general operation of the department.
Principal Civil Engineer
Class Specification
QUALIFICATIONS GUIDELINES:
Education and/or Experience:
Education: A Bachelor's degree in civil engineering or related engineering field. Additional
graduate training in civil engineering, engineering economics, public administration, or related
fields is required.
Experience: Four years of increasingly responsible professional civil engineering experience
involving the planning, design, and construction of major public works projects plus one year
of related supervisory experience highly desirable.
Knowledge, Skills &Abilities:
Thorough knowledge of advanced civil engineering principles and practices; the design and
construction of public facilities, field surveying, construction practices, sanitary landfill
operations, and inspection methods; engineering mathematics, mechanics, strength of
materials, and the proper use of materials in public works construction; working knowledge of
processing right-of-way acquisitions; public works specifications, sources of engineering
information, property description preparation, and municipal laws and ordinances;
administrative engineering, engineering economics, cost accounting, budgets, personnel
administration, and principles of management and supervision.
Ability to create and design public works projects of all types; to check designs, drafting, and
specifications, and to certify as to their correctness; to perform technical research and make
detailed analysis and prepare reports; assume responsibility for an assignment in general
terms, where the objective only is given, and to conceive, plan, and carry out a reasonable
solution; draft and prepare specifications; assist in budget preparation; supervise and
coordinate the work of professional and sub-professional engineering personnel; establish
cooperative working relationships and to communicate effectively verbally and in writing.
Special Requirements:
A valid certificate of registration as a Civil Engineer issued by the California State Board of
Registration for Professional Engineers and Professional Land Surveyors is required.
CITY OF AZUSA
REQUEST FOR RECRUITMENT
NOTE: Completed form must be approved before recruitment process can be initiated.
Date: 5/7/08 Department/Division:Public Works - Engineering
Position to be filled: Principal Engineer #of Vacancies: 1
Full-Time/Part-Time Position: Full-Time
Year Around/Seasonal(if part-time):
Effective Date of Vacancy: 5/7/08 Desired Employment Date: ASAP
Recruitment Requested:X Open _Promotional is this a new position Xyes_no
Eligible List Hire: X Yes _No Reason for Vacancy: N/A - New Position
Update Class Specification prior to recruitment? (quals.,education,certs,.Etc.)_yesX no
Examination Desired:_Written _Performance/Physical Agility(Typing or other) X Oral Interview
Advertisements:(Please check name of publication and list any special publication and requested publication date.)
San Gabriel Valley Tribune Jobs Available L.A.Times Other(including special mailing
list and/or publications)
Specify Payroll Account Number: 3 / 55 6 65-.00/26•- p0 3 _ L <-t. .1!"i F, _ F'`.:-.
Salary Step: 1-5 Range:$6 , 706-8 ,i 15 Work Schedule: Mon - Thursday
Currently budgeted at step 1 @ $6 , 706 /month. Fill at step 1 @$6 , 70 6/month.
Submitted by:Jame s Makshanoff Title: PW Director Ext: 5 48
Department Head Signature:James Makshanoff �r%
Print Name / Si
Signature below indicate approval: ,
CityManager: �'-'� C 7 o
g Date:
Finance Director: / `‘-"-- Date: 5- 7 .- 03
Human Resources Director: Date:
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved: yes no
Current eligibility list: yes no
Recruitment Required: yes no
Original to:Human Resources Copies to: Finance&Initiating Department
OPEN art,. ,:" : AGENDA ITEM 5—' 0.
DATEOi&
OF A
a *le v;
The Canyon City—Gateway to the American Dream
AGENDA ITEM
TO: PERSONNEL BOARD
FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCE
40.04
DATE: MAY 13, 2008
SUBJECT: NEW CLASS SPECIFICATION AND REQUEST FOR RECRUITMENT- PUBLIC WORKS
INSPECTOR
RECOMMENDATION:
It is recommended that the Personnel Board adopt the new classification of Public Works Inspector
and approve the request for recruitment (attached).
BACKGROUND:
The position of Public Works Inspector is responsible for the on-going inspection of construction
projects such as; streets, sewers, storm drainage, water lines, traffic control devices, other
construction work performed under contract with the City including earth moving operations,
placement of base materials, paving, utility placement, culvert construction, pouring of concrete,
landscaping and construction of specialized facilities.
Currently, the City is utilizing the Public Works Engineering Assistant as well as the contracted
services of Quantum Engineering for inspections. This requires use of an expensive private firm and
diverts the Engineering Assistant from other needed responsibilities. Due to the continued and
ongoing need for inspections of multiple projects, it is clear that it is in the best interests of the
City, both financially and operationally, to recommend the expansion of the Engineering Division to
include a Public Works Inspector. The amount and scope of construction throughout the City
warrants the addition of a full-time Public Works Inspector to the Engineering Division of the Public
Works Department. The City will experience a significant cost savings when compared to the
utilization of outside consultants. In the FY 07/08 budget, the City Council approved a staffing plan
that included the hiring of a Public Works Inspector.
A salary survey of the Public Works Inspector classification for the following agencies: Alhambra,
Burbank, Covina, Glendale, Glendora and Irwindale, indicates that an appropriate salary range,
consistent with the market and internal job relationships is range 8195.
OPEN AGENDA
DATE 1,2,....,14,00 X �..
The salary range is:
Step 1 $4,596.28
Step 2 $4,819.85
Step 3 $5,054.63
Step 4 $5,301.10
Step 5 $5,560.00
The classification has a community of interest with ACEA and the benefits for this classification will
be tied to the benefits provided to Azusa City Employees Association (ACEA).
The recruitment will be conducted through an open competitive process.
FISCAL IMPACT
Monies are available, to fund this new position, in the Public Works Department, Engineering
Division for the Fiscal year 2007-2008 budget. The Public Works Department will include funding
for the new position in the department's FY 2008-2009 budget proposal.
Date Adopted:
Range Number: 8195
CITY OF AZUSA
Public Works Inspector
DEFINITION:
The Public Works Inspector is responsible for inspecting, observing, measuring, and testing
materials utilized in construction of public facilities such as streets, parks, storm drains,
sidewalks, facilities and other construction to assure compliance with City standards, codes
and specifications.
CLASS CHARACTERISTICS:
This single position classification reports to the City Engineer.
ESSENTIAL FUNCTIONS:
The following tasks are essential for this position. Incumbents in this classification may not
perform all of these tasks, or may perform similar related tasks not listed.
1 . Inspects street, water, sewer, storm drainage and traffic control device construction •
work performed under contract to the City including earth moving operations,
placement of base materials, paving, utility placement, culvert construction, pouring of
concrete, landscaping, and construction of specialized facilities.
2. Enforces compliance with contract plans and specifications, computes contractor work
in progress and initiates work order changes.
3. Interprets and coordinates contract provisions with contractor; inspects private
development construction work, including concrete forms placement, reinforcing steel
and fencing, and placement, consolidation and curing of concrete.
4. Enforces proper construction of storm drains, culverts, flood control channels, catch
basins, junction structures, curbs, gutters, insures proper placement and maintenance
of signs, barricades and warning devices.
5. Recommends to supervisor acceptance of public improvements in completed private
developments.
6. Reviews plans and specifications of proposed construction; holds pre-construction
conferences.
7. Notifies affected utilities, public safety agencies, and the public regarding proposed
construction.
8. Performs final inspection and ensures completion of necessary corrections.
9. Reviews "as-built" plans for accuracy.
10. Inspects adjacent properties for damages from construction activity; coordinates
inspection with other City departments.
1 1. Performs necessary field tests.
12. Confers with City engineering staff on design problems encountered in the field.
13. Maintains log books and records of inspection.
14. Checks materials to ensure compliance with job specifications, makes calculations in
the field and performs surveys.
Page 1 of2
Public Works Inspector
Class Specification
QUALIFICATIONS GUIDELINES:
Education and/or Experience:
Any combination of education, training and/or experience that has provided the knowledge,
skills, and abilities necessary for satisfactory job performance. Example combinations may
include an Associate's degree with major work in civil engineering or related field and four
years of increasingly responsible experience in engineering, construction and/or survey work.
Completion of APWA Construction Inspection class or equivalent is desired.
Knowledge, Skills &Abilities:
Qualified applicants will have a general knowledge of the following:
1 . Principles, methods, materials, equipment and safety hazards of construction.
2. Applicable laws, regulations, codes, and departmental policies governing the
construction of public works projects and private development.
3. Street grading operations and preparation of sub-grade.
4. Survey procedures, instruments and equipment.
5. Mathematics including algebra, geometry and trigonometry.
Qualified applicants must also demonstrate the following abilities:
1 . Make accurate engineering computations, read and interpret public works plans and
specifications.
2. Establish and maintain effective working relationship with contractors, officials and the
general public.
3. Communicate effectively both orally and in writing.
4. Lift, push, and/or pull items which do not exceed 40 pounds.
Special Requirements:
Possession of a valid Class C California Drivers license and a satisfactory driving record.
Page 2 of 2
CITY OF AZUSA
REQUEST FOR RECRUITMENT
NOTE:Completed form must be approved before recruitment process can be initiated.
Date: 5/7/08 Department/Division:Pub 1 i c Works - Engineering
Position to be filled: Public Works Inspector #of Vacancies:1
Full-Time/Part-Time Position: Full Time
Year Around/Seasonal(if part-time):
Effective Date of Vacancy: 5/7/08 Desired Employment Date: ASAP
Recruitment Requested:L Open _Promotional is this a new position_yes_no
Eligible List Hire: Yes _XNo Reason for Vacancy: N/A - NPw Pn s i t i nn
Update Class Specification prior to recruitment?(quals.,education,certs,.Etc.) yes gno
Examination Desired:_Written _Performance/Physical Agility(Typing or other) X Oral Interview
Advertisements: (Please check name of publication and list any special publication and requested publication date.)
San Gabriel Valley Tribune X Jobs Available X L.A.Times Other(including special mailing
list and/or publications)
Specify Payroll Account Number:
Salary Step: 1-5 Range: $ 4 ,5 9 6-$5 ,5 6()Work Schedule: Mon-Friday
Currently budgeted at step 1 @ $ 4 ,596 /month. Fill at step 1 @$ 4 .59 6month.
Submitted by:James Makshanoff Title:PW - Director Ext: 52
Department Head Signature: James Makshanoff ,/
Print Name 1�
Signature below indic to appy '
City Manager: j Date:
Finance Director: /‘&- L4
Date: ,S—7- off'
Human Resources Director: Date:
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved: yes no
Current eligibility list: yes no
Recruitment Required: yes no
Original to: Human Resources Copies to: Finance&Initiating Department
OPEN SrlS 1'1N AGENDA ITEM y'
DATE S /i / --. .t.:.:
U 110 1);*
11/FORS'`\
The Canyon City—Gateway to the American Dream
TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURC
VIA: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES
JOAN MICHAELS AGUILAR, CITY CONTROLLER
DATE: April 24, 2008
SUBJECT: TITLE CHANGE AND NEW CLASS SPECIFICATION,
REVENUE SUPERVISOR
RECOMMENDATION
It is recommended that the Personnel approve,pursuant to City of Azusa Civil Service Rules
Section 3.9,the reclassification of staff member Andy Cawte from Business Resource Officer to
Revenue Supervisor and approve the new class specification.
BACKGROUND
Effective with the 2006-2007 fiscal year,business license duties and responsibilities became a
part of the Administrative Services/Finance Department. In addition all financial
revenue/business license duties of the deleted Community Improvement Manager position were
transferred to the Finance Division of the Administrative Services Department. Since that time
the City Controller has been redefining the position based upon the new duties and
responsibilities related to revenue collection for the City.
Mr. Andy Cawte has been performing in an"acting"capacity during this transitional period. The
position has now been clarified and a new job description and title that fits the unique needs of
the City of Azusa has been developed and is hereby recommended(see attached).
The new Revenue Division implements and enforces the licensing and taxation sections of the
Azusa Municipal Code and oversees the collection of unpaid fines for all city departments.
Additional duties for the division include the investigation of new revenue programs,
coordination of the city-wide fee program, ongoing review and update of the municipal code, (as
it pertains to revenues), and the utilization and expansion of technology resources. In addition the
Revenue Supervisor has responsibility for the supervision of the business license staff.
This classification provides a sound approach to the administration and supervision of the
business license and other revenue identification and collection issues of the City.
OPEN SF'r :1 AGENDA ITEM F- 61
DATE 5,� f��
This position has a community of interest with the Azusa City Employees Association(ACEA)
and is within their area of representation.
The monthly salary range for this position is Range 4196: $4,647.08 - $5,606.37
FISCAL IMPACT
The fiscal impact from this title and classification change is in the current approved
Administrative Services/Finance Department budget for FY 2007-2008.
Date Adopted:
Range Number:4196
CITY OF AZUSA
REVENUE SUPERVISOR
DEFINITION
Under general direction, manages, directs and coordinates the activities of the Business License Division:
conducts independent research to discover new or unutilized sour ces of revenue: serves as a resource for
city staff in resolving problems related to revenue and collections; performs varied debt collection activities.
CLASS CHARACTERISTICS
This single position class reports to the Controller and manages the activities of the Business License Division.
The incumbent is responsible for the effective implementation of the City's business license collection
program and related City policies. Pursues collection procedures including representing the City in small
claims court, performing post-judgment collections work and arranging mutually agreeable payment
schedules on delinquent accounts. Must have knowledge of and ability to deal effectively with:
-Sources of revenue generation as they apply to municipalities and licensing functions, principles of the
implementation of new revenues including tracking of and pursuing uncollected amounts.
-The interpretation of municipal codes, state,and federal laws,and various other regulations as they apply to
revenue generation and collection by a municipality.
-Modern office practices and equipment, including persona I computer spreadsheets and word processing
programs.
-Principles of effective supervision, training, and performance evaluation.
-Budget preparation and monitoring practices.
-Principles of effective customer relations, including the ability to tactfully resolve complex complaint
situations.
ESSENTIAL FUNCTIONS
Directs and participates in the development and implementation of goals,objectives, policies, and priorities
related to business licensing activities; evaluates existing procedures and makes needed changes.
Prepares the Business License Division budget; assists in budget implementation; assists in forecasting for
additional staffing, equipment, materials and supplies; administers the approved budget and monitors
expenses.
Reviews and analyzes fiscal-related legislation for impact on the City; makes recommendations to the
Controller and/or Administrative Services Director/CFO regarding support or opposition to the legislation;
prepares relevant reports.
Assists in the development and implementation of appropriate data processing applications, including
formatting and report generation.
Page 1 of 3
Revenue Supervisor
Class Specification
Responds to citizen complaints and inquiries regarding revenue-related issues. Coordinates revenue-related
activities with other City departments and outside agencies.
Supervises division staff; trains and evaluates employees; initiates and carries out appropriate disciplinary
actions.
Authorizes collection arrangements and enforces the arrangements when necessary.
Maintains a variety of files and records, independently prepares a variety of reports and reviews and analyzes
a variety of data.
Uses a variety of specialized software to obtain public and confidential information concerning debtors or
business license violators.
Performs debt collection functions for the Administrative Fines program, including skip tracing and lien
recording.
Drives a vehicle on City business.
Represents the City in Small Claims Court as necessary related to collection of City revenues.
Prepares reports on revenues, license, and related matters for the Controller and other departments.
Assists in the coordination of activities of the Business License Division with other City departments and
divisions, and outside agencies.
Authorizes the removal of penalties and the issuance of credits or refunds within policy guidelines.
Recommends and writes code revisions to achieve practical and equitable regulations; meets with
representatives of other cities to review and update information regarding city ordinances and regulations.
Maintains statistical records and prepares reports; develops form letters for the department; attends and
participates in meetings and professional seminars related to Business License and collection activities.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations may include equivalent to completion of a
bachelor's degree from an accredited college/university in business or public administration or a related field
and/or five years of experience in busine ss licensing and revenue related work.
Knowledge, Skills and Abilities
Thorough knowledge of the organization and functions of the various agencies involved in licensing; related
federal and state laws, ordinances, rules, and regulations; code enforcement; court etiquette and rules of
evidence; general characteristics of a wide variety of businesses; public nuisance violations; investigation
techniques; office methods and procedures; principles of supervision. Working knowledge of procedures
and completion of crime reports.
Page 2 of 3
.
Revenue Supervisor
Class Specification
Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports
on a variety of subjects; establish and maintain effective relationships with the community at large, the City
Council, and other public officials; plan, direct, and coordinate revenue programs and manage a division;
select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions
regarding operational and personnel functions; operate programs within allocated amounts; respond to
problem situations in an effective manner; understand, explain and apply policies and procedures; analyze
unusual situations and resolve them through application of management principles and practices; enforce
provisions of the municipal code with efficiency and impartiality;deal constructively with conflict and develop
effective resolutions; plan and enforce a balanced budget and develop new policies impacting department
operations/procedures.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Possession of or ability to obtain P. C. 832 certification. Possession of a California Municipal Revenue &Tax
Association Certified Revenue Officer Certification.
Page 3 of 3
Date Adopted:
Range Number:4196
CITY OF AZUSA
REVENUE SUPERVISOR
DEFINITION
Under general direction, manages, directs and coordinates the activities of the Business License Division:
conducts independent research to discover new or unutilized sour ces of revenue: serves as a resource for
city staff in resolving problems related to revenue and collections; performs varied debt collection activities.
CLASS CHARACTERISTICS
This single position class reports to the Controller and manages the activities of the Business License Division.
The incumbent is responsible for the effective implementation of the City's business license collection
program and related City policies. Pursues collection procedures including representing the City in small
claims court, performing post-judgment collections work and arranging mutually agreeable payment
schedules on delinquent accounts. Must have knowledge of and ability to deal effectively with:
-Sources of revenue generation as they apply to municipalities and licensing functions, principles of the
implementation of new revenues including tracking of and pursuing uncollected amounts.
-The interpretation of municipal codes, state,and federal laws,and various other regulations as they apply to
revenue generation and collection by a municipality.
-Modern office practices and equipment, including persona I computer spreadsheets and word processing
programs.
-Principles of effective supervision, training, and performance evaluation.
-Budget preparation and monitoring practices.
-Principles of effective customer relations, including the ability to tactfully resolve complex complaint
situations.
ESSENTIAL FUNCTIONS
Directs and participates in the development and implementation of goals,objectives, policies, and priorities
related to business licensing activities; evaluates existing procedures and makes needed changes.
Prepares the Business License Division budget; assists in budget implementation; assists in forecasting for
additional staffing, equipment, materials and supplies; administers the approved budget and monitors
expenses.
Reviews and analyzes fiscal-related legislation for impact on the City; makes recommendations to the
Controller and/or Administrative Services Director/CFO regarding support or opposition to the legislation;
prepares relevant reports.
Assists in the development and implementation of appropriate data processing applications, including
formatting and report generation.
Page 1 of 3
4.0
Revenue Supervisor
Class Specification
Responds to citizen complaints and inquiries regarding revenue-related issues. Coordinates revenue-related
activities with other City departments and outside agencies.
Supervises division staff; trains and evaluates employees; initiates and carries out appropriate disciplinary
actions.
Authorizes collection arrangements and enforces the arrangements when necessary.
Maintains a variety of files and records, independently prepares a variety of reports and reviews and analyzes
a variety of data.
Uses a variety of specialized software to obtain public and confidential information concerning debtors or
business license violators.
Performs debt collection functions for the Administrative Fines program, including skip tracing and lien
recording.
Drives a vehicle on City business.
Represents the City in Small Claims Court as necessary related to collection of City revenues.
Prepares reports on revenues, license, and related matters for the Controller and other departments.
Assists in the coordination of activities of the Business License Division with other City departments and
divisions, and outside agencies.
Authorizes the removal of penalties and the issuance of credits or refunds within policy guidelines.
Recommends and writes code revisions to achieve practical and equitable regulations; meets with
representatives of other cities to review and update information regarding city ordinances and regulations.
Maintains statistical records and prepares reports; develops form letters for the department; attends and
participates in meetings and professional seminars related to Business License and collection activities.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations may include equivalent to completion of a
bachelor's degree from an accredited college/university in business or public administration or a related field
and/or five years of experience in busine ss licensing and revenue related work.
Knowledge, Skills and Abilities
Thorough knowledge of the organization and functions of the various agencies involved in licensing; related
federal arid state laws, ordinances, rules, and regulations; code enforcement; court etiquette and rules of
evidence; general characteristics of a wide variety of businesses; public nuisance violations; investigation
techniques; office methods and procedures; principles of supervision. Working knowledge of procedures
and completion of crime reports.
Page 2 of 3
%aa
Revenue Supervisor
Class Specification
Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports
on a variety of subjects; establish and maintain effective relationships with the community at large, the City
Council, and other public officials; plan, direct, and coordinate revenue programs and manage a division;
select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions
regarding operational and personnel functions; operate programs within allocated amounts; respond to
problem situations in an effective manner; understand, explain and apply policies and procedures; analyze
unusual situations and resolve them through application of management principles and practices; enforce
provisions of the municipal code with efficiency and impartiality; deal constructive ly with conflict and develop
effective resolutions; plan and enforce a balanced budget and develop new policies impacting department
operations/procedures.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
Possession of or ability to obtain P. C. 832 certification. Possession of a California Municipal Revenue &Tax
Association Certified Revenue Officer Certification.
Page 3 of 3
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ZUS •
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION
REG* DATE DATE
Robert Person Assistant City Manager ADMIN Contract 10/30/2000 4/24/2008
Bruce Coleman Director of Economic &Community CD Contract 9/26/2005 4/17/2008
Development
Jason Tingley Facilities maintenance Worker III PW REG 7/2/2002 5/01/2008
Conal McNamra Assistant Director of Community Development CD PROB 5/5/2008
Brandon Horton Line Mechanic LW PROB 4/22/2008
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT PROB*
REG*
NONE TO REPORT
*PROB. =Probationary Status
"REG =Regular Appointment
:C =City Clerk
:D =Community Development
:S =Community Services
'N =Finance
-IR =Human Resources
=Library
'D =Police
=Public Works
=Redevelopment
]TL =Utilities
OPEN SESSION AGENDA ITEM: _5.H_
DATE: 5-13-08
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