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Home My WebLink AboutAgenda Packet - April 8, 2008 - PB SS' ::ssN Nssss:%. 01,001 ;.��y•, tk.. ��` S S#SS: .`•t ::".i#S:"' .:.•SS.::; '::$.:. :J: :SS'::.x::x: SS• �. x: :J.'. �5 xSS •:x•+Si v•. :SS.`•:.' `a? x./:} :SS}�:y::rJ: 5�::ASS{'::S:• :::;'`%} ; ..:3". ::}SS:. ' �� ....:..::.:S::.x}.' •SfSSY,�r'x:::^ti' .. SSdt,.44:: : ,.•:: t::: 4�' s.�•:�:s :. :{:sss::�:.•�•.�:i :.x::s��+''t:...•:.•.J�:�:,e,.%,z"ts.:' '".,.w�.s;:•..rs�..•s�:' % 'i::.'v..�s•:,••,,: t'., 44:000.1 ." :..•:Jxi:'�:; zus AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda,which is not confidential, is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: April 8, 2008 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members 0 Frank Allen, Chair OLeslie Dierking, Vice Chair 0 Joseph Guarrera 0 Bonnie Guadagnino 0 Fernando Rubio, Jr. Others Present 0 Kermit Francis, Interim Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: March 25, 2008 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Customer Service Representative I B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Park Maintenance Worker I 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System)- Police Records Specialist I B. Personnel Action Report- Informational C. Recruitment Progress Report- Informational D. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. E. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. F. ADJOURNMENT ;;;;!) ; . f `X::. sir::• ZU iS CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD March 25, 2008 A regular meeting of the Personnel Board was called to order at 7:20 p.m. in the West Wing Conference Room by Frank Allen, Chair. ATTENDANCE Personnel Board Members: Frank Allen (Chair), Leslie Dierking (Vice Chair), Fernando Rubio, Jr., Bonnie Guadagnino Staff Liaison: Noel Carpenter, Human Resources Technician Also Present: Jorge Rosales, City of Azusa Citizen ABSENCE Dierking/Rubio-to excuse Joseph Guarrera. Approved 4 to 0. APPROVAL OF MINUTES Rubio/Guadagnino-to approve the minutes.Approved 4 to 0. 03/11/2008 Merit Increases, Regular 4.A-4.E-Rubio/Dierking -to recommend approval of merit increases, regular appointment appointment and/or and/or flexible staffing promotional appointments for the following items listed as 4.A—4.E. Flexible Staffing Promotion Approved 4 to 0. Appointment Recommendations 4A—4.E- Merit Increase and/or Regular Appointment Recommendations . Approved 4 to 0. Name = Class Dept Type of Range/Step Action/Effective Base Date Monthly A Ken Godbey Water Distribution UTL Merit Inc. 5225/4 Supervisor 3-21-07 $7,024.60 B Richard Water Distribution UTL Merit Inc. 5167/3 Gonzales Worker 1 02-28-08 $3,805.83 C Larry Corrales Water Distribution UTL Merit Inc/Reg 5188/3 Equipment Appt $4,661.45 Operator 03-05-08 D Stephen Spahr, Police Officer PD Merit Inc 6101/2 II 02-27-08 $5,310.75 E Michael Senior FN Merit Inc/Reg 3306/5 Antwine Management Appt $6,171.57 Analyst 01-09-08 4. F—Dierking/Guadagnino -Flexible Staffing Promotional Appointment Recommendations . Approved 4 to 0 Name From Classification! Dept Effective Range/Step To Classification Date Base Monthly F Robert Zuniga Street Maint. Worker 1/ PW 02/19/2008 4163/4 Street Maint. Worker II $3,943.99 RECRUITMENT REQUEST- 5.A- Dierking/Rubio -pursuant to Section 5.5.2. Open Competitive Examinations, of the OPEN Rules of the Civil Service System. Approved 4 to 0. Water Distribution Worker I/II RECRUITMENT REQUEST- 5.B—Rubio/Dierking -pursuant to Section 5.5.2. Open Competitive Examinations, of the OPEN Rules of the Civil Service System. Approved 4 to 0. Engineering Assistant ADJOURNMENT 5.G -Dierking/Guadagnino-to adjourn the meeting at 7:35 p.m. Approved 4 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 04/08/2008 Page 1 of 1 L � tit e. :::.::::..:......... zus ,. HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Kermit Francis, Interim Director of Human Resources Date: April 8, 2008 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: • Range/Step Type of Action/ Base Mo. Dept Name Classification Effective Date A UTL Samantha Bowman Customer Service Merit Inc. 5154/5 Representative I 2-23-08 $3,690.79 B RFS Ramon Arevalo Park Maintenance Worker I Merit Inc. 4153/3 04-17-08 $3,395.04 CLOSED SESSION AGENDA ITEM: 4.A-4. B DATE: 4-08-08 `' CITY OF AZUSA \,... REQUEST FOR RECRUITMENT NOTE: Completed form must be approved before recruitment process can be initiated. Date: 3Jz'• IO$ Department/Division: POLI CE ` R E C S? R C) S Position to be filled: RE COR C) SP EC e Avs #of Vacancies: ) Full-Time/Part-Time Position: Fu>L` Year Around/Seasonal(if part-time): Effective Date of Vacancy: y 13 / d� Desired Employment Date: .. Recruitment Requested: 4 Open ❑ Promotional Is this a new position: ❑ Yes Ai No Eligible List Hire: ❑ Yes No Reason for Vacancy: RETt R-E t1€I.4 r Update Class Specification prior to recruitment? (quaffs.,education,certs,.etc.) Yes ❑ No Examination Desired: EX Written ❑ Performance/Physical Agility(Typing or other) Oral Interview Advertisements: (Please check name of publication and list any special publication and requested publication date.) San Gabriel Valley Tribune Jobs Available L.A. Times X Other(including special mailing list and/or publications) C�.E�..RzS. W E E 51 Tr-- / , Specify Payroll Account Number: Salary Step: Range:$ 21-124, 2c1)q Work Schedule: VARIES Currently budgeted at step @$ /month. Fill at step @$ /month (7/NR FR p Title: ADS "J' S Submitted by: •. M>��A& IR-. Ext: Department Head Signature: Roa 47- 6 . 6 .,, Print Name Signature Signature below indicate a• •royal: / ' ,1 City Manager: Date: -' 3/-el Finance Director: Q - Date: 3 'eb,oe Human Resources Director: Date: FOR HUMAN RESOURCES USE ONLY c:_eGt G i1d'1 c Class Specifications approved ❑ yes ❑ no /� Current eligibility list ❑ , =EivtiA(,Eivi.,.�..�=—�--�—---1 J9 u„--�_ yes ❑ no OPEN S:f- .,,;,,�., Recruitment Required ❑ yes ❑ no DATE Original to: Human Resources Copies to: Finance & Initiating Department Date Adopted: 11-20-95 Class Code: PRS I -4741 PRS II-4742 PRS III-4743 CITY OF AZUSA POUCE RECORDS SPECIAUST I/II/III DEFINITION Under general supervision, performs a variety of specialized clerical tasks involving the development, maintenance,retention,transition,and retrieval of Police Department records;provides general clerical support to department staff; performs related duties as required. CLASS CHARACTERISTICS This is a class series specification descriptive of the police non-sworn positions comprised of clerical, transcription typing, receptionist, and similar tasks. Police Records Specialist I is the entry class with incumbents performing the more simple and routine work while being trained in the full scope of duties typical of a Police Records Specialist II. Police Records II is the journey-level class with incumbents performing the more complex work while being trained in the full scope of duties typical of a Police Records Specialist III. Police Records III is the advanced-level and incumbents perform advanced-level work. Normally,advancement to the next level in a series will progress after satisfying departmental requirements. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled,the essential functions will be noted in the announcement of position availability. Transcribes, types and otherwise processes a wide variety of police records, reports,and materials, including arrest reports,warrants, citations,crime and traffic reports,fingerprint cards,and vehicle storage and impound forms; operates a variety of automated systems to create or revise computer files. Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, proce dures, and regulations. Operates computer and teletype terminals to enter, modify, and retrieve data such as stolen and recovered property, driver's license and vehicle registration information, warrants, and detective supplements; conducts record checks and researches files for requested information. Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records as appropriate; performs file searches to locate missing records; issues permits and licenses according to prescribed procedures. Accepts bail; receives fees; prepares receipts, standard forms, and records in accordance with established procedures; balances and submits daily cash deposits. Assembles, codes, records, and summarizes a variety of police record data including data on serious crime offenses,stolen vehicles,crime reports,and related records; compiles, computes, and prepares City statistics on a monthly basis. May perform a variety of general clerical tasks,including typing correspondence, bulletins, lists,and standard forms; may sort and distribute mail; may prepare simple reports; may post and tabulate numeric data. Provides temporary and vacation relief for other staff as necessary;performs matron duties in the absence of a female police officer. Responds to, reviews, and processes requests for police records and Apublic records,® per department procedures,the Public Records Act, and laws and codes that regulate the release of information. Assists in responding to Subpoena Duces Tecum and other court processes regarding the release of information. Provides initial training of various tasks for Records Bureau personnel and provides ongoing training as Page 1 of 3 CITY OF AZUSA, POLICE RF^ORDS SPECIALIST I,II, III (continued) required. Provides special trAltffhg as required (i.e. CLETS training for newN5Spartment personnel, etc.) Class Specification Police Record Specialist I, II, Ill Assists in providing quality assurance controls and monitoring for various computer data entry and retrieval system. Assists supervisor with coordination of work schedules, staff work, and special projects. QUALIFICATIONS GUIDEUNES Education and/or Experience Any combination of education and/or experience that ha provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to graduation from high school,completion of specialized training in the clerical occupational field and Police Records Specialist I: one year of general clerical experience which included a variety of typing and record keeping tasks, as well as public contact work. Police Records Specialist II: One year of experience comparable to that of a Police Records Specialist I who has completed one year of successful performance at fifth step of the assigned salary range. Police Records Specialist III: one year of experience comparable to that of a Police Records Specialist II who has completed one year of successful performance at fifth step of the assigned salary range. Knowledge and Skill Levels Police Records Specialist I:Working knowledge of related office methods and procedures; office equipment operation. Skill in the operation of a variety of office equipment, including typewriter operation at a rate of 40 wpm or word processing equipment at a comparable rate. Police Records Specialist II: Considerable knowledge of related office methods and procedures; office equipment operation; principles, codes, regulations, and laws governing police records management; organization, procedures, and operations of the police department. Skill in the operation of a variety of office equipment, including typewriter operation at a rate of 40 wpm, or word processing equipment at a comparable rate. Police Records Specialist III: Advanced knowledge of related office methods and procedures; office equipment operation; principles, codes, regulations, and laws governing police records management; laws governing the release of public information and law enforcement records; organization, procedures, and operations of the police department;customer service techniques and programs; police records data entry systems; adult learning and training techniques. Skill in the operation of a variety of office equipment, including typewriter operation at a rate of 40 wpm, or word processing equipment at a comparable rate. Ability Level Ability to communicate clearly and concisely, both orally and in writing; prepare reports and keep accurate records; choose among alternatives to resolve problems; perform routine clerical work; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply laws(i.e.Public Records Act),rules, regulations; procedures and policies;understand and follow verbal and written directions;work independently; perform mathematical computations including adding,subtracting, multiplying and dividing accurately; operate a computer and use a variety of computer software; learn office methods and procedures; type and transcribe dictation;use correct English grammar, punctuation and spelling;alphabetize or numerically/chronologically sort materials; maintain records and perform specific program activities;train individuals or small groups of people; applying good customer service practices and techniques;demonstrate leadership ability in providing positive and appropriate customer contacts and in continuing development of customer services. Page 2 of 3 IF.... •t• i•. r41,111,1181 ZUS •T. PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATE Ruth Dominguez Police Dispatcher PD PROB 10/30/07 03/01/08 Sandra Phillips Police Records Specialist Ill PD REG 7/01/04 04/03/08 Graciela Acosta Planning Technician CD PROB 4/8/08 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities • OPEN SESSION AGENDA ITEM: _5.B_ DATE: 4-08-08 Recruitment Log Total Active Openings:8 Pending Openings: 0 On Hold:0 FILING #OF # WRITTEN #INVITED ORAL #ON FINAL DATE DEPT CLASSIFICATION STATUS � ADVERTISING INE AP S ACCEPTED DATE TO ORAL DATE LIST Continuous PDPolice Officer Active Open City Webt Tribune Continuous 0 Police Dispatcher- I Continuous PD Lateral Active Open City Website;Tribune Continuous 0 City Website;Tribune; LA Times;clears.org; Continuous PD Police Dispatcher - Active } Open ccug org;other agencies Continuous 11 Internal email:city 11/30/2005 PD Police Officer Trainee Active Open website: all users email Continuous 47 35 4/7/2008 4/23/2008 CiEmail,Website,AllTribune,User r ._ { Times,Community 4/10/2007 L&W Line Mechanic Active Open Access Channel Continuous 1 1 N/A 1 4/8/2008 City Website,All User 1 Email, Brown& 12/11/2007 L&W Water System Engineer Active j Open Caldwell, LA Times Open Until Filled I 2 / 1 • t.r..; ad V 1a CI , ET: z w ¢Q Z c � Cn Co E w w 0 0 04/03/2008