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AGENDA
''ERSQNNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each Item of business referred to on the agenda,which is not
confidential,is available in the Human Resources Office for public inspection.Any person who has a question concerning any agenda
item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis.Extension 5183. to make inquiry concerning
the nature of the item described on the agenda.
DATE: March 25, 2008
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD,AZUSA, CALIFORNIA
1. CALL TO ORDER: Frank Allen, Chair
2. ROLL CALL: Personnel Board Members
0 Frank Allen, Chair OLeslie Dierking, Vice Chair 0 Joseph Guarrera
0 Bonnie Guadagnino 0 Fernando Rubio, Jr.
Others Present
0 Kermit Francis, Interim Director of Human Resources/Personnel Officer
0 Others
3. APPROVAL OF MINUTES: March 11, 2008
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Water Distribution Supervisor
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Water Distribution Worker I
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Water Distribution Equipment Operator
D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Police Officer
E. Public Employee Performance Evaluation (Pursuant to CaLGov.Code;54957):
Title: Senior Management Analyst
F. Public Employee Performance Evaluation : Flexible Staffing Promotion(Pursuant to Cal. Gov.
Code, '54957)
Title: Street Maintenance Worker I
5. OPEN SESSION:
A. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the CMI Service System)-Water Distribution Worker 1/11
B. Recruitment Request: OPEN Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)- Engineering Assistant
C. Personnel Action Report- Informational
D. Recruitment Progress Report- Informational
E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
F. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF.
G.ADJOURNMENT
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CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
March 11, 2008
A regular meeting of the Personnel Board was called to order at 7:23 p.m. in the West Wing Conference Room by Frank
Allen, Chair.
ATTENDANCE Personnel Board Members: Frank Allen (Chair), Leslie Dierking (Vice Chair), Joseph
Guarrera, Fernando Rubio, Jr., Bonnie Guadagnino
Staff Liaison: Kermit Francis, Interim Director of Human Resources
APPROVAL OF MINUTES Rubio/Guarrera-to approve the minutes. Approved 5 to 0.
02/12/2008
Merit Increases, Regular 4.A-4.E-Rubio/Dierking-to recommend approval of merit increases, regular appointment
appointment and/or and/or flexible staffing promotional appointments for the following items listed as 4.A-4.E.
Flexible Staffing Promotion Approved 5 to 0.
Appointment
Recommendations
4A-4.E- Merit Increase and/or Regular Appointment.Approved 5 to 0.
Name Class Dept Type of Range/Step
Action/Effective Date Base
Monthly
A LB Esther Harris Library Assistant III Merit Inc. 4150/3
11-01-07 $3,300.90
B PD Jason Kimes Police Corporal Reg Appt. 6106/5
1-03-08 $6,447.09
C UTL Feliza Cawte Administrative Merit Inc. 4169/4
Technician 2-16-08 $4,134.69
D UTL Scott Hall Apprentice Line Merit Inc. 5204/5
Mechanic 2-16-08 $6,222.37
E UTL Christopher Apprentice Line Merit Inc 5204/4
Williams Mechanic 2-16-08 $5,932.22
ADJOURNMENT 5.E -Guarrera/Dierking -to adjourn the meeting at 7:30 p.m. Approved 5 to 0.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 3/25/2008
Page 1 of 1
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Kermit Francis, Interim Director of Human Resources
Date: March 25, 2008
Subject: Merit Increase and/or Regular Appointment Recommendations •
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base Mo.
Dept Name Classification Effective Date
A UTL Ken Godbey Water Distribution Supervisor Merit Inc. 5225/4
3-21-07 $7,024.60
B UTL Richard Gonzales Water Distribution Worker I Merit Inc. 5167/3
02-28-08 $3,805.83
C UTL Larry Corrales Water Distribution Equipment Merit Inc/Reg Appt 5188/3
Operator 03-05-08 $4,661.45
D PD Stephen Spahr, II Police Officer Merit Inc 6101/2
02-27-08 $5,310.75
E FN Michael Antwine Senior Management Analyst Merit Inc/Reg Appt 3306/5
01-09-08 $6,171.57
CLOSED SESSION AGENDA ITEM: 4. A-4. E
DATE: 3-25-08
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TO: Honorable Chair and Members of the Personnel Board
FROM: Kermit Francis, Interim Director of Human Resources
DATE: March 25, 2008
SUBJECT: Flexible Staffing Promotion Recommendations
Pursuant to the rules of the Civil Service System the Director of Public Works,James Makshanoff, has submitted
performance appraisal(s) for the following employee(s) and recommends Promotion within the Flexible Staffing
Provisions.
Name From Classification To Classification Dept Effective Range/Step
Date Base Monthly
F Robert Zuniga Street Maint. Worker I Street Maint. Worker II PW 02/29/2008 4163/4
$3,943.99
CLOSED SESSION ITEM: 4.F
DATE: 03-25-08
CITY OF AZUSA
REQUEST FOR RECRUITMENT
NOTE: Completed form must be approved before recruitment process can be initiated.
Date:_Dec 04, 2007 Department/Division Light&Water/Water
Position to be filled:_Water Distribution Worker I/II #of Vacancies: 0
Full-Time/Part-Time Position:_Fulltime_Year Around/Seasonal(if part-time):
Effective Date of Vacancy:_January 7, 2008 Desired Employment Date:_January 28, 2008_
e-. Recruitment Requested: 3Eis Open D Promotional Is this a new position: 0 Yes . No co Lik.qi61
Eligible List Hire: O Yes ® No Reason for Vacancy:_Promotion of incumbents
Update Class Specification prior to recruitment?(quals.,education,certs,.etc.) O Yes No - aa0 11-
Examination Desired: ® Written 0 Performance/Physical Agility(Typing or other) ®. Oral Interview
Advertisements:(Please check name of publication and list any special publication and requested publication date.)
San Gabriel Valley Tribune Jobs Available L.A. Times
Other(including special mailing list and/or publications)_Brown &Caldwell Water Jobs
Specify Payroll Account Number:_32-40-723-750
Salary Step:_1 Range: $_3,849.84 Work Schedule: 8/80 M-F
Currently budgeted at step 3 (WDW III) @ $_4,745.62/month. Fill at step_1_ Cc3 $_3,849.84/month
Submitted by:_Chet F.Anderson CA*. Title:_Asst. Director-Water Op Ext:_5209_
Department Head Signature:_Joe Hsu to '18342 pi')TsItik
Print Name n- re
****
Signature below indicate%ic� a royal:
City Manager: /i"1 V�' Date:
Finance Director: �,,.. ( - — Date: 3 17- 0a
Human Resources Director: —..
- Date: c)T-/fr
FOR HUMAN RESOURCES - ONLY
Class Specifications approved 0 yes 0 no Advertising
Current eligibility list El yes 0 no
Recruitment Required 0 yes 0 no
Personnel Board Approval Written: Oral:
Original to: Human Resources Copies to: Finance& Initiating De artment
OPEN SESPION AGENDA ITEM._ ' .. ■�
DATE 0'sGS-12_022.9_ ..
•
Date Adopted: 7/6/04
Class Code: 1-6330
11-6331
III-
CITY OF AZUSA
WATER DISTRIBUTION WORKER I, II &III
DEFINITION
Under general supervision, performs a variety of semi-skilled and skilled tasks in the upkeep,
maintenance,and repair of water distribution systems and related facilities;performs related duties
as required.
CLASS CHARACTERISTICS
Water Distribution Worker 1: This is the entry and training level class in the Water Distribution
Worker series. Duties are performed under close supervision and in a learning capacity.
Incumbents perform a wide range of construction and maintenance tasks, some of which may be
semi-skilled in nature. Incumbents assigned to this class perform with greater independence and
discretion as knowledge and abilities are acquired. Water Distribution Worker II positions that are
vacant may be filled at the Water Distribution Worker I level.
Water Distribution Worker 11: This is the journey level class in the Water Distribution Worker series.
Positions in this class are normally filled by advancement from the lower level class of Water
Distribution Worker I, or when filled from the outside, require highly skilled and technical work
experience. Appointment to the higher class requires that the employee be performing substantially
the full range of skilled and technical duties and meet the minimum qualifications for the class.
Water Distribution Work III: This is the advanced level class in the Water Distribution Worker series.
This class may be filled by advancement from the journey level class or from the outside provided
that the minimum requirements are met for this position. This position requires the skills of the
journey level position,plus additional experience and a higher level certification: Grade D3 Water
Distribution System Operator Certificate issued by the California Department of Health Services.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the
essential functions will be noted in the announcement of position availability.
Installs, removes, and repairs large and small services.
Cuts, fits, lays and repairs water mains; cleans and flushes water mains; repairs mains,valves and
hydrants.
Inspects, tests, and operates valves, fittings and related water distribution equipment.
Operates trucks and construction equipment such as backhoe and trenching machine; performs
minor servicing to truck and reports mechanical or other problems; keeps truck stocked with
supplies and materials.
Page 1 of 3
p
Water Distribution Worker I, II&III
Class Specifications
Performs repairs to fire hydrants and flow tests related equipment.
Participates in water system maintenance and repair work; locates, excavates and repairs water
lines and related facilities; inspects water projects for leaks, decayed pipes, spillages and pump
malfunctioning.
Installs barricades and routes traffic in a safe manner.
May operate a jackhammer; pours and finishes concrete and blacktop.
Assists in training less experienced personnel.
Maintains routine records.
MARGINAL FUNCTIONS: These are position functions, which may be changed, deleted or
reassigned to accommodate an individual with a disability.
QUALIFICATIONS GUIDELINES - Education and/or Experience: Any combination of education
and/or experience that has provided the knowledge, skills, and abilities necessaryfor satisfactory
job performance. Example combinations include
Water Distribution Worker I: High school graduation or equivalent, and six months of
experience in the installation,repair,and maintenance of water mains,meters,valves,hydrants,
and related facilities, or possession of a Grade D I Certificate issued by the California
Department of Health Services.
Water Distribution Worker II: High school graduation or equivalent, and three years of
experience in the installation,repair,and maintenance of water mains,meters,valves,hydrants,
and related facilities or one year of experience as a Water Distribution Worker I in the City of
Azusa.
Water Distribution Worker Ill: High school graduation or equivalent, and five years of
experience in the installation,repair,and maintenance of water mains,meters,valves,hydrants,
and related facilities and at least two years in a journey level Water Distribution Worker position.
Knowledge and Skill Levels
Water Distribution Worker I: Working knowledge of the equipment and procedures involved
in the installation,maintenance,and repair of water systems;related laws,ordinances,rules,
regulations, policies, and procedures.
Water Distribution Worker II: Considerable knowledge of the equipment and procedures
involved in the installation, maintenance, and repair of water systems; related laws,
ordinances, rules, regulations, policies, and procedures.
Water Distribution Worker I, II&III
Page 2 of 3
• C/ass Specifications
Water Distribution Worker Ill: Advanced knowledge and experience with the equipment and
procedures involved in installation,maintenance,and repair of water distribution systems;
related laws, certifications, ordinances, rules, regulations, policies, and procedures.
Ability Level
Ability to perform a variety of construction, repair and maintenance tasks; work under routine
and emergency conditions; work efficiently and safely with others; understand and follow
instructions and directions;work with others in a harmonious and respectful manner;perform a
wide variety of physically strenuous tasks;respond to public inquiries and complaints in a tactful
and courteous manner; safely operate heavy construction and repair equipment;operate and
properly repair valves, fittings and hydrants; read, interpret and understand blueprints and
construction drawings; assist in training personnel; maintain records; maintain and repair
equipment and tools.
Special Requirements: Possession of, or to obtain during probationary period, a Class B
California driver's license, with a Tankers Endorsement and Air Brakes Endorsement and a
satisfactory driving record.
Water Distribution Worker I: Possession of,or to obtain within one year,a Grade D 1 Water
Distribution System Operator Certificate issued by the California Department of Health
Services.
Water Distribution Worker II: Possession of a Grade D2 Water Distribution System Operator
Certificate issued by the California Department of Health Services.
Water Distribution Worker Ill: Possession of a Grade D3 Water Distribution System
Operator Certificate issued by the California Department of Health Services.
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Page 3 of 3
L �
CITY OF AZUSA
REQUEST FOR RECRUITMENT t✓
NOTE: Completed form must be approved before recruitment process can be initiated.
Date: 03/10/08 Department/Division: Public Works/Engineering
Position to be filled: Engineering Assistant #of Vacancies: 1
Full-Time/Part-Time Position: Full Time
Year Around/Seasonal(if part-time):
Effective Date of Vacancy: _ Desired Employment Date: June 1 , 2008
Recruitment Requested:X Open _Promotional is this a new position_yes X no
Eligible List Hire: _Yes X No Reason for Vacancy:
Update Class Specification prior to recruitment? (quills.,education,certs,.Etc.)_yes X no
Examination Desired:X.Written _Performance/Physical Agility(Typing or other) X Oral Interview
Advertisements: (Please check name of publication and list any special publication and requested publication date.)
San Gabriel Valley Tribune XX Jobs Available L.A.Times Other(including special mailing
list and/or publications)
Specify Payroll Account Number: 10-55-651-000-6003
Salary Step: 1 Range:$ $4.,225. 47 Work Schedule: 4/10 M-Th
Currently budgeted at step 1 @ $ 4225 . 47/month. Fill at step 1 @$ 4225 JAldnth.
Submitted b : James Makshanoff Asst.rCity Mgr. /
y Title:Director PW E j 5248
Department Head Signature: .JAM e.s /-14 /4.✓orr / _
Print Name `ignature
Signature below indicate appr val: '
City Manager: Vial Date: 3-77 - OP
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Finance Director: A � Date:
Human Resources Direc r"'-a _ _ '��- — `
(9! /N/►���i Date: �`��/ �� ['11 rr tt�� e t +
10 ::El CSV
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved: yes no
Current eligibility list: yes no
Recruitment Required: yes no
Original to:Human Resources Copies to:Finance&Initiating Department
OPEN SES'W N AGENDA ITEM___ B__
DATE 03 -2.s- Oag
•
•
Date Adopted: 12/02/96
Class Code: 3321
CITY OF AZUSA
ENGINEERING ASSISTANT
DEFINITION
Under limited supervision,performs a variety of field and office sub-professional civil engineering work;plans,designs,
and reviews the construction of public works,traffic, and subdivision projects; performs technical studies; performs
related duties as required.
CLASS CHARACTERISTICS
Incumbents of this class perform sub-professional engineering assignments and are responsible for independent
engineering analysis and recommendations. Incumbents work under the direction of a Civil Engineering Associateto
perform moderately difficult sub-professional engineering work.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential functions
will be noted in the announcement of position availability.
Designs and prepares plans, specifications, and cost estimates for capital improvement and public works projects
including street, storm drain, sewer, traffic signals, and related projects: researches project design requirements,
publications,and industry information sources;performs complex calculations and makes estimates of time and material
costs.
Performs inspections of construction projects to verify conformance with plans and specifications.
Investigates field conditions affecting property owners, contractors, and maintenance operations and makes
recommendations;assists in technical studies and prepares reports and recommendatin related to civil engineering
projects, such as traffic,transportation, capital improvements,and other specialized studies.
Participates in the plan check,review,and processing of plans for private developments affecting city streets,sewers,
drains,and related public works facilities and ensures that they meet all City-imposed requirements;prepares conditions
of approval.
Conducts field surveys and operates survey equipment;measures distances and establishes elevations;prepares survey
reports.
Assists in the preparation of traffic engineering reports;conducts traffic studies;investigates complaints of traffic safety
issues and makes recommendations.
Assists developers contractors,and citizens at the-public counter;issues right-of-way encroachment and transportation
permits; calculates permit fees.
Writes legal descriptions and draws maps for annexations,easements,leases,and property acquisitions by the City;
prepares and maintains a variety of maps related to the sewer and storm drain systems;revises design plans to reflect
as-built status.
May assist in directing the work of engineering interns who are in training; leads the work of same as required.
MARGINAL FUNCTIONS:These are position functions which may be changed,deleted,or reassigned to accommodate
an individual with a disability.
Page 1 of 2
Class Specification
Engineering Assistant
QUALIFICATIONS GUIDELINES
Education and/or Experience:Any combination of education and/or experience that has provided the knowledge,skills,
and abilities necessary for satisfactory job performance. Example combinations include an associate of science degree
or equivalent,with major work in civil engineering or closely related field, and two years of progressively responsible
professional experience in civil engineering or a closely related field.
Knowledge and Skill Levels: Considerable knowledge of engineering principles and practices as applied to public works,
including planning and development,design,and construction;methods and techniques utilized in the preparation of
public works project designs and related plans, specifications, and cost estimates; related federal and state laws,
ordinances,and regulations. working knowledge of the methods and techniques of supervision. Ability to communicate
clearly and concisely,both orally and in writing;keep accurate records;analyze data and information and draw logical
conclusions; perform sub-professional engineering work; use and care of engineering and drafting instructions and
equipment;conduct inspections of public works projects;perform engineering calculations; conduct traffic surveys;
prepare engineering plans;communicate effectively with a variety of personnel and establish/maintain effective working
relationships;explain and apply policies and procedures;interpret and apply rules,regulations,legislation,and policies;
understand and follow verbal and written directions; work independently; perform survey work and use surveying
instruments; operate a computer and usea variety of computer software.
Special Requirements: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving
record.
•
Page 2 of 2
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PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION
REG* DATE DATE
Vincent Benevidez Apprentice Line Mechanic UTL PROB 03/10/2008
Carl Hassel City Engineer/Assistant Director of Public Works PW PROB 03/17/2008
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT PROB*
REG*
*PROB. =Probationary Status
*REG =Regular Appointment
ZC =City Clerk
ZD =Community Development
ZS =Community Services
N =Finance
iR =Human Resources
,B =Library
'D =Police
=Public Works
:D =Redevelopment
11.1 =Utilities
OPEN SESSION AGENDA ITEM: _5.0
DATE: 3-25-08
Recruitment Log
Total Active Openings:8
Pending Openings: 0 On Hold:0
FILING #OF # WRITTEN I#INVITED! ORAL #ON FINAL
DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE TAPPS ACCEPTED DATE TO ORAL DATE LIST
Continuousi_- PD Police Officer Lateral Active Open City Website;Tribune Continuous 1
P
Police Dispatcher- 1
Continuous'; PD Lateral Active Open CityWebsite;Tribune Continuous 0
I
City Website;Tribune;
ggoa
Continuous, PD Police Dispatcher Active Open ccu .or ; other agencies Continuous 39 36 3/6/2008 13 4/1/2008
,
mail:
- —_ _ website:
Internal
ll users city
ll Continuous 47 35 4/7/2008 4/23/2008
- Officer Trainee Active Open) City Website,All User1-
11/30/2005 PD Police O
Email,Tribune, LA I I
Times,Community
4/10/2007 L&W Line Mechanic Active ! Open Access ChannelContinuous 0
City Website,All User
Email, Brown&
12/11/2007 L&W Water System Engineer ! Active Open Caldwell, LA Times Open Until Filled 2
City Website,All User
Email, LA Times,San 04/02/08&
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