HomeMy WebLinkAboutAgenda Packet - January 22, 2008 - PB . t
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'AZUSA
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Interim Director of Human Resources/Personnel Officer Kermit Francis,Extension 5183, to make inquiry concerning
the nature of the item described on the agenda.
DATE: January 22, 2008
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER Frank Allen, Chair
2. ROLL CALL: Personnel Board Members
0 Frank Allen, Chair EILeslie Dierking, Vice Chair II Joseph Guarrera
0 Bonnie Guadagnino 0 Fernando Rubio, Jr.
Others Present
0 Kermit Francis, Interim Director of Human Resources/Personnel Officer
Q Others
3. APPROVAL OF MINUTES: January 8, 2008
4. CLOSED SESSION:
A. Public Employee Performance Evaluation: (Pursuant to Cal.Gov.Code, '54957):
Title: Controller
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Senior Accountant
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Police Captain
D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Police Corporal
E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Police Lieutenant
F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Police Officer
G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Administrative Analyst
H. Public Employee Performance Evaluation: (Pursuant to Cal.Gov.Code,'54957):
Title: Meter Reader
I. Public Employee Performance Evaluation: (Pursuant to Cal.Gov.Code,'54957):
Title: Meter Reader
5. OPEN SESSION:
A. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-41 1-Duties (which
states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries
to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System)- LIBRARY CIRCULATION SUPERVISOR
B. Recruitment RequehPrPROMOTIONAL Competitive(pursuar*ro Section 5.5.3 Promotional
Examinations of the Rules of the Civil Service System)-LIBRARY CIRCULATION SUPERVISOR
C. Eligible List Extension: (pursuant to Section 5.6.2 Duration of Lists of the Rules of the Civil
Service System) - FIELD SERVICE REPRESENTATIVE
D. Personnel Action Report- Informational
E. Recruitment Progress Report- Informational
F. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
G. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF.
H. ADJOURNMENT
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CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
January 8, 2008
A regular meeting of the Personnel Board was called to order at 7:20 p.m. in the West Wing Conference Room by Frank
Allen, Chair.
ATTENDANCE Personnel Board Members: Frank Allen (Chair), Leslie Dierking, (Vice Chair), Joseph
Guarrera, Fernando Rubio, Jr., Bonnie Guadagnino
Staff Liaison: Kermit Francis, Interim Director of Human Resources, Noel Carpenter,
Human Resources Technician
APPROVAL OF MINUTES Dierking/Guarrera-to approve the minutes. Approved 5 to 0.
12/11/2007
Merit Increases, Regular Rubio/Guadagnino-to recommend approval of merit increases, regular appointment and/or
appointment and/or flexible staffing promotional appointments for the following employees 4.A-4.D. Approved 5 to
Flexible Staffing Promotion 0.
Appointment
Recommendations
4A-4.D-Merit Increase and/or Regular Appointment
Name Class `' Dept Type of Range/Step
Action/Effective Date Base
Monthly
A Michael Police Sergeant PD Reg. Appt. 6501/3
Bertelson 12/19/2007 $6,811.82
B Brandi Customer Service LW Merritt Inc. 5154/3
Bommarito Representative I 11/30/2007 $3,359.19
C Joyce Adams Customer Service LW Merit Inc. 5174/5
Representative III 10/11/2007 $4,476.01
D Sean Smith Line Mechanic Helper LW Merit Inc. 5188/4
10/24/2007 $5126.36
Recruitment Request-Open 5.A-Guarrera/Dierking -pursuant to Section 5.5.2. Promotional Examinations of the
Assistant Director of Rules of the Civil Service System. Approved 5 to 0.
Community Development
Eligibility List Extension 5.B-Guarrera/Dierking —pursuant to Section 5.6.2. Duration of Lists of the rules of the
Civil Service System. Approved 5 to 0.
Police Corporal
ADJOURNMENT 5.G -Guarrera/Dierking-to adjourn the meeting at 7:30 p.m. Approved 5 to 0.
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: 1/22/2008
Page 1 of 1
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Kermit Francis, Interim Director of Human Resources
Date: January 22, 2008
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appontment status as noted:
Range/Step
Type of Action/ Base Mo.
Dept Name Classification Effective Date
A FN Joan Michaels Aguilar Controller Reg. Appt/Merit Inc 3500/5
11-23-07 $9,124.77
B FN Henry Quintero Senior Accountant Merit Inc 4211/5
10-17-07 $6,477.28
C PD Eugene Street Police Captain Merit Inc 3482/5
1-1-08 $11,140.48
D PD Jorge Sandoval Police Corporal Reg Appt. 6106/5
1-3-08 $6,447.09
E PD Stephan Hunt Police Lieutenant Merit Inc 3423/5
1-1-08 $9,385.85
F PD Nick Covarrubias Police Officer Reg. Appt. 6101/2
11-23-07 $5,310.75
G UTL Monika Bauer Administrative Analyst Reg. Appt/Merit Inc 4192/2
11-18-07 $4,687.26
H UTL Pete Adame Meter Reader Reg. Appt./Merit Inc 5179/2
1-2-08 $4,075.25
I UTL Martin Czarnota Meter Reader Reg. Appt/Merit Inc 5179/2
12-19-07 $4,075.25
CLOSED SESSION AGENDA ITEM: 4. A -I
DATE: 1-22-08
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AZUSA
AGENDA ITEM
TO: PERSONNEL BOARD
FROM: ALBERT TOVAR, LIBRARY DIRECTOR
VIA: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES
DATE: JANUARY 22, 2008
SUBJECT: NEW CLASS SPECIFICATION - LIBRARY CIRCULATION SUPERVISOR
RECOMMENDATION:
It is recommended that the Personnel Board adopt the new classification of Library
Circulation Supervisor (attached). There will be a concomitant reduction in one Library
Assistant III position.)
BACKGROUND:
Currently, there are four Library Assistant III positions. After a careful review and
analysis, it was found that the actual duties, responsibilities, and scope of the existing
Library Assistant III assigned to circulation have significant supervisory requirements.
These can be easily distinguished by comparison to the other Library Assistant Ill
positions in the Library Department. The function of supervision was found to be the
most distinguishable responsibility. As a result, it is the Department Head's
recommendation to create a new position entitled Library Circulation Supervisor to
more accurately reflect the actual duties of this position and to compensate for the
increased responsibility. This change will give appropriate recognition as a division
head within the Library Department. Furthermore, this change would allow the Library
Circulation Supervisor to supervise those in a Library Assistant III category as the need
arises.
The proposed monthly salary range for this position is 7% above the Library Assistant
III position at salary range 4167, which is;
Step 1 $3,512.48
Step 2 $3,688.10
Step 3 $ 3,872.51
Step 4 $4,066.13
Step 5 $4,269.44
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OPEN 5>.,),c ,A,;AGENDA ITEM
impe
Page 2 of 4
January 22, 2008
Personnel Board
Subject: New Class Specification-Library Circulation Supervisor
The classification has a community of interest with ACEA and the benefits for this
classification will be tied to the benefits provided to Azusa City Employees Association
(ACEA).
The recruitment will be conducted through a promotional examination process open
only to existing city personnel. This change will become effective upon approval of the
City Council.
FISCAL IMPACT
Funds are available in the Library Department Fiscal 2007-2008 budget to fund this
new position. The Library Director will reflect the new salary in the department's FY
2008/09 budget proposal.
Date Adopted:01-22-08
Class Code: 0000
CITY OF AZUSA
Library Circulation Supervisor
DEFINITION:
Plan, organize, supervise and coordinate all activities connected with the circulation of
library materials, including patron registration, check-in, check-out, shelving, reserves,
renewals, overdue notification, and the collection of delinquent accounts.
CLASS CHARACTERISTICS:
This classification is a supervisory position reportable to the library director or to the
Assistant City Librarian.
ESSENTIAL FUNCTIONS:
The following tasks are essential for this position. Incumbents in this classification
may not perform all of these tasks, or may perform similar related tasks not listed
here.
1. Oversee the daily operation of the library's circulation desk.
2. Participate in checking out library materials to patrons; check-in and prepare
materials for return to the circulation collection; register new patrons, collect
overdue fines.
3. Recommend new circulation policies and procedures and is responsible for
effective and uniform service to the public at the circulation desk area.
4. Establish performance objectives, reviews and evaluates employee job
performance, and recommends appropriate personnel action.
5. Plan, organize, and delegate work to staff at the circulation desk.
6. Supervise and train staff at the circulation desk.
7. Supervise the maintenance of the library stacks.
8. Resolve patron problems and complaints.
9. Promotes good public relations for the library.
10.Collect data and other statistics necessary for preparation of the State Library's
annual survey.
11.Conduct regular meetings with part-time staff.
12.Prepare management reports and presentations.
13.May conduct inter-library loan searches and maintain inter-library loan files.
14.Attend business or committee meetings for the local library cooperative system
(MCLS).
15.Perform other related duties as assigned.
QUALIFICATIONS GUIDELINES:
Education and/or Experience:
Any combination equivalent to training and experience that could likely provide the
required knowledge, skills and abilities would be qualifying. A typical way to obtain the
knowledge, skills and abilities would be the equivalent to an Associate of Arts degree
from an accredited community college with major course work in library science,
public administration or related field; four years of increasingly responsible experience
providing library services in a public library setting, including one year of administrative
and supervisory responsibility. Completion of a community college library technician
program is highly desirable.
Knowledge, Skills &Abilities:
• Supervise, plan and coordinate the circulation services of the library.
• Develop, implement and administer goals, objectives, and procedures for
providing effective and efficient circulation services.
• Prepare clear and concise reports.
• Select, supervise, train and evaluate staff.
• Respond to requests and inquiries from the general public.
• Work independently in the absence of supervision.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Requires vision (which may be corrected) to read small print.
• Requires the mobility to stand, stoop, reach and bend.
• Requires mobility of arms to reach and dexterity of hands to grasp and
manipulate small objects.
• Requires the ability to stand for long periods.
• Library environment; work closely with the public; work with computer and
office equipment.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and /or travel within and
out of City boundaries to attend meetings.
• May be required to work evenings or weekends.
• Ability to lift, push, and/or pull items which do not exceed 25 pounds.
1-11
CITY OF AZUSA JAN 1 7 2008
REQUEST FOR RECRUITMENT
NOTE: Completed form must be approved before recruitment process can • •iated.C(//1N)
Date: 1-17-08 Department/Division: LIBRARY DEPARTMENT
Position to be filled: Library Circulation Supe 1
'orvacancies:
Full-Time/Part-Time Position: Full-Time Year Around/Seasonal(if part-time): Year Around
Effective Date of Vacancy: 2-6-08 Desired Employment Date: March 1, 2008
Recruitment Requested: ❑ Open Promotional Is this a new position: L] Yes 0 No
Eligible List Hire: Ei Yes ® No Reason for Vacancy: This is a new classification for the
Library Department
Update Class Specification prior to recruitment?(quaffs.,education,certs,.etc.) [1 Yes• D No
Examination Desired: 0 Written D Performance/Physical Agility(Typing or other) 0 Oral Interview
TBD, candidates may be rated from application and/or experience.
Advertisements:(Please check name of publication and list any special publication and requested publication date.)
None.
San Gabriel Valley Tribune Jobs Available L.A. Times
Other(including special mailing list and/or publications)
S Not applicable.
pecify Payroll Account Number:
4167
Salary Step: 3 Range:$3,512.48 - 4,269.44 Work Schedule: Non-Sat, evenings &
weekends.
Currently budgeted at step 5 @$$4.269.44month. Fill at step 3 @$3,R7?-51 /month
Submittedby: Albert Tovar Title: ilirertnr, T.ihrary $PrvireSEXt: 5977
Department Head Signature: & W/ t/AfL_ ,
�2z✓
Print Name Signature
Signature below indicate approval:
City Manager: Date:
Finance Director: Date:
Human Resources Director: Date:
FOR HUMAN RESOURCES USE ONLY
Class Specifications approved 0 yes 0 no
Current eligibility list 0 yes 0 no
Recruitment Required 0 yes 0 no
Original to: Human Resources Copies to: Finance& Initiating Department
OPEN t} e: it 44 AGENDA ITEM
DATE/-o2a -0
Date Adopted: 11-02-92
Class Code: 6311
CITY OF AZUSA
FIELD SERVICE REPRESENTATIVE
DEFINITION
Under general supervision, investigates requests for customer service and utility billing complaints;turns on
new services and shuts off delinquent and closed accounts; performs related duties as required.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential
functions will be noted in the announcement of position availabil ity.
Receives and investigates customer complaints and requests for services; turns water services on and off;
connects and disconnects electric meters.
Meets with customers and interprets and explains electric and water utility service policies and procedures;
notifies customers when service is to be shut off due to unpaid bills; tactfully responds to citizen inquiries.
May read electric and water meters on an assigned route,; records readings and makes necessary
calculations; checks to determine consistency of meter readings and reports unusual readings to the
supervisor; reports violations of rules and regulations governing electric and water consumption and
conditions that may necessitate changes in rate or type of meter.
Checks to ensure that meters are registered properly and investigates conditions such as inoperative,leaking
or defective meters.
Resets and reseals meters.
May assist in training new staff when assigned.
MARGINAL FUNCTIONS
These are position functions which may be chan ged, deleted or reassigned to accommodate an individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from high school or
equivalent and two years of experience performing work comparable to that of a meter reader in the City of
Azusa.
OPE,
;; ; AGENDA ITEM.
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DATE-. .2 '42 2•42 w.
Class Specification
Field Service Representative
Qualification Guidelines...continued
Knowledge and Skill Levels
Considerable knowledge of safety precautions for connecting and disconnecting electric meters;
geography and street layout in the City of Azusa; city policies and procedures related to utility billing and
consumer services; common causes and remedies for consumption problems. Ability to communicate
clearly and concisely, both orally and in writing; investigate and determine reasons for unusual electric
and water consumption, low water pressure,and other service problems; establish and maintain effective
relationships with the community large; understand and carry out written and oral directions; work
independently; perform a variety of clerical duties; follow safe work practices and work safely; work
outdoors in all types of weather; respond to emergency and problem situations in an effective manner;
understand, explain and apply policies and procedures; read meters; perform mathematical
computations; follow an assigned meter reading route in a prescribed time period; connect and
disconnect electric meters safely.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record.
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AZUSA
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION
REG* DATE DATE
Roberto Nodarse Street Maintenance Worker I PW PROB 1 1/4/07
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT PROB*
REG*
None to Report
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: j
DATE: 1-22-08
Recruitment Log
Total Active Openings: 11
Pending Openings: 0 On Hold:0
FILING #OF # WRITTEN #INVITED ORAL #ON FINAL
DATE DEPT CLASSIFICATION STATUS TYPE ADVERTISING DEADLINE APPS ACCEPTED DATE TO ORAL DATE LIST
5/16/2004 PD Police Officer Lateral Active Open City Website;Tribune Continuous 3 3 N/A 3 Feb. 2008
Police Dispatcher-
5/16/2004 PD _ Lateral Active Open City Website;Tribune Continuous 0 — 1
City Website;Tribune;
LA Times;clears.org;
PD Police Dispatcher Active Open ccug.org;other agencies Continuous 33 1
Internal email:city F-
111/30/2005 PD Police Officer Trainee Active Open website: all users email Continuous 15
City Website,All User 2
Email,Tribune, LA �
Times, Community Q
4/10/20.07 i L&W Line Mechanic Active Open Access Channel Continuous 20 1 N/A 1 1/17/2008
City Website,All User
Email,Jobs Available, W
San Garbriel Valley j N
Welder/Water Tribune, Brown& W
11/13/2007 L&W Distribution Worker I Active Open Caldwell 11/29/2007 42 12 1/24/2008 12 1/24/2008 0
City Website,All User
Email, LA Times,
Librarians Resource
11/13/2007 Library Librarian II-Technology Active Open Web Sites 12/13/2007 4 3 N/A 3 1/30/2008
City Website,All User
Econ. & Email,Jobs Available, i
Comm. San Garbriel Valley
11/27/2007 Dev. Planning Technician Open Open Tribunel _ 1/3/2008 24 11 N/A 11
)
City Website,All User
12/11/2007 L&W j Water System Engineer Active Open Email, Brown&Caldwell 1/24/2008 0
City Website,All User
Email, LA Times, San
Water Distribution Worker Garbriel Valley Tribune,
12/11/2007 L&W I/II Active Open Brown&Caldwell 1/10/2008 122
City of Azusa Web Site,
Econ. & All User Email,Jobs
Comm. Assistant Director of Available,Western
1/8/2008 Dev. , Community Development Active Open Cities TBD
01/17/2008