The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - November 27, 2012 - PB iLiiiiiii0AG. 'ter�"s ' r � ' � '41.4141 . ;,,«;x.:,s.:a" zus) AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda,which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Interim Director of Human Resources/Personnel Officer Robert Neiuber, Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: November 27, 2012 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM- SOUTH 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Frank Allen, Chair 2. ROLL CALL: Personnel Board Members Frank Allen, Chair 1 Fernando Rubio, Jr. 1 Ralph Ruiz • iii Fred A. Madjar, Vice Chair I Don Hiti Others Present Noel Carpenter, Human Resources Technician Others 3. APPROVAL OF MINUTES: October 30, 2012 November 13, 2012 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Customer Service Representative III B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title:Customer Service Representative I 5. OPEN SESSION: A. Reclassification Request:pursuant to the Rules of the Civil Service System,Sections 3.8 Reclassification and 3.9 Request for Reclassification—From: Administrative Technician-To: Administrative Analyst B. ReclassificationRequest:pursuant to the Rules of the Civil Service System, Sections 3.8 Reclassification and 3.9 Request for Reclassification—From: Administrative Technician—To: Assistant City Clerk C. Reclassification Request:pursuant to the Rules of the Civil Service System,Sections 3.8 Reclassification and 3.9 Request for Reclassification—From:Human Resources Technician-To: HR/Risk Management Analyst D. Personnel Action Report—Informational Page 1 E. Recruitment Progress Report—Informational F. PUBLIC COMMENT: Person/group will be limited to five(5) minute maximum time to orally present their purpose. G. COMMENTS,UPDATES AND/OR REPORTS:PERSONNEL BOARD MEMBERS AND/OR STAFF. H. ADJOURNMENT Page 2 lti + - ," • ZUS CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD October 30, 2012 A special meeting of the Personnel Board was called to order at 7:00 p.m. in the West Wing Conference Room - South by Frank Allen, Personnel Board Chair. ATTENDANCE Personnel Board Members: Frank Allen, Chair, Fernando Rubio Jr., Ralph Ruiz, Fred A. Madjar, Vice Chair, and Don Hiti Staff Liaison: Noel Carpenter, Human Resources Technician Also Present: Robert Neiuber, Interim Director of Human Resources, Peter Brown, Liebert Cassisdy & Whitmore/Legal Advisor to the Personnel Board, Roger Crawford, BB&K, Legal Counsel to the City of Azusa, George Morrow, Director of Utilities, and Warren Mandigo, Meter Reader, Ken Delgado, IBEW Representative, Lynn Valenti, Court Reporter Closed Session Peter Brown—Closed Session 7:05 PM. Pursuant to Gov. Code Sec. 54957—PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE: Disciplinary Appeals Hearing: Pursuant to the City of Azusa Civil Service Rules, Section 14.8. Open Session Madjar/Rubio—Open Session 11:05 PM. Meeting Continued Madjar/Rubio - 11:05 PM meeting to be continued on 12/12/2012 at 7:00 PM. OPEN SESSION AGENDA ITEM 3 NO: DATE APPROVED: 11/30/2012 r•Toz • 410117. 4ZUSiy CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD November 13,2012 A regular meeting of the Personnel Board was called to order af7:00 p.m. in the West Wing Conference Room- South by Frank Allen, Personnel Board Chair. ATTENDANCE Personnel Board Members:Frank Allen,, Fernando Rubio Jr.,Ralph Ruiz, and Don Hiti Staff Liaison: Noel Carpenter, Human Resources Technician ABSENCE Fred A. Madjar,Vice Chair APPROVAL OF MINUTES Rubio/Hiti—to approve the minutes. Approved4 to 0. 10/23/2012 CLOSED SESSION Rubio/Ruiz-to move to closed session at 705 pm. Approved 4 to 0. (Govt. Code Section Rubio/Ruiz-to reconvene at 7:15 PM. Approved 4 to 0. 54957-Public Employee Performance Evaluation) Merit Increases, Regular 4.A-4.E—Rubio/Ruiz-to recommend approval of Merit Increases and/or Regular Appointments appointment and/or and/or Flexible Staffing promotional appointments for the following item listed as Flexible Staffing 4.A-4.E. Approved 4 to 0. Promotion Appointment Name Classification Dept Type of Action/ Range/Step Recommendations Effective Date Base Monthly A Rosa Sok Police Records PD Merit Increase 9150/5 Specialist II 09/15/2012 $3,984.53 B Maria Veronica Police Records PD Regular Appoint. 9140/4 Vega Specialist I 10/18/2012 $3,459.19 C Kimberly Associate Planner ECD Merit Increase/ 4201/5 Cooke Regular Appoint. $6331.79 11/07/2012 D Ramon Arevalo Park Maintenance RFS Merit Increase/ 4174/5 Worker III Regular Appoint. $4,889.70 10/17/2012 E Richard Water UTL Merit Increase 5250/5 Gonzales Distribution 09/06/2012 $5,760.87 Worker III 1 4.F—Rubio/Ruiz—Request additional information from the Department in regards to the Flexible • Staffing promotional appointment for the following item listed as 4.FApproved 4 to 0. Name From Classification Dept Effective Date I Range/Step iTo Classification Base Monthly F Manuel From: CSR I UTL 10/15/2012 5164/3 Sencion To: CSR II $4,071.34 ADJOURNMENT Rubio/Hifi—to adjourn the meeting at 7:20M. Approved 4 to 0. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 11/27/2012 US HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Robert Neiuber, Interim Director of Human Resources Date: November 27, 2012 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/ Type of Action/ Step Dept Name Classification Effective Date Base Mo. A UTL Gilbert Espinoza Customer Service Merit 5174/4 Representative III Increase/Regular $4,700.32 Appointment 11/24/2012 Closed Session Agenda Item 4.A Date: 11/27/2012 • OF • ,7:::,7-;:(7. 17,97' 1-71r" *-11°.;:/v. r U5 HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: Honorable Chair and Members of the Personnel Board FROM: Robert Neiuber, Interim Director of Human Resources DATE: November 27, 2012 SUBJECT: Flexible Staffing Promotion Recommendations Pursuant to the rules of the Civil Service System the Director of Public Works/Assistant City Manager,Tito Haes has submitted performance appraisal(s) for the following employee(s) and recommends Promotion within the Flexible Staffing Provisions. Name From Classification To Classification Dept Effective Range/Step Date Base Monthly F Manuel Sencion Customer Service Customer Service UTL 10/15/2012 5164/3 Representative I Representative II $4,071.34 CLOSED SESSION AGENDA ITEM: 4.B DATE: 11-27-2012 \• „/ may. or 1ZU5 AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: JOHN MOMOT, CAPTAIN VIA: SAM GONZALEZ, CHIEF OF POLICE ROBERT NEIUBER, INTERIM DIRECTOR OF HUMAN RESOURES DATE: NOVEMBER 27, 2012 SUBJECT: RECLASSIFY ADMINISTRATIVE TECHNICIAN ERICKA CECCIA INTO JOB CLASSIFICATION ADMINISTRATIVE ANALYST RECOMMENDATON It is recommended that the Personnel Board approve the reclassification of Administrative Technician Ericka Ceccia to that of Administrative Analyst. BACKGROUND With the retirement of the Police Department's previous Administrative Analyst in June 2012, Administrative Technician Ericka Ceccia has been the Acting Administrative Analyst for the past five months. The Police Department has agreed to not replace the Administrative Technician position for the remainder of Fiscal Year 2012/2013 for the purpose of cost savings. The Administrative Analyst position is a vital and essential position within the Police Department. FISCAL IMPACT The additional salary costs for this reclassification will be absorbed in the Police Department's approved 2012/2013 budget. John Momot, Captain -Fy F ` 4.1207.64f1 ►ZUSA AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: TITO HAES, ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC WORKS VIA: JAMES MAKSHANOFF, CITY MANAGER DATE: NOVEMBER 27, 2012 SUBJECT: RECLASSIFICATION OF JUANA HERNANDEZ FROM ADMINISTRATIVE TECHNICIAN TO ASSISTANT CITY CLERK RECOMMENDATON Approve the reclassification of Juana Hernandez from the position of Administrative Technician (ACEA) to Assistant City Clerk (AMMA). BACKGROUND Over the past five months Administrative Technician Juana Hernandez has performed exceptionally in her duties as Acting Assistant City Clerk. Ms. Hernandez's extensive knowledge and background in the City Clerk's Department has proven to be an invaluable resource to the City. The retirement of the previous Assistant City Clerk in June of 2012 has allowed Ms. Hernandez the opportunity to perform in the vital and essential position of Acting Assistant City Clerk. In the midst of the challenges presented by the on going budget and personnel reductions Ms. Hernandez has been instrumental in the seamless and continued management success present in the Department. Ms. Hernandez's ability is exemplified through the high level of customer service and exceptional quality of work that is produced on a daily basis through the City Clerk's Department. Ms. Hernandez more than adequately meets the requirements of the Assistant City Clerk classification as she has worked along side the previous Assistant City Clerk for twenty six years, allowing her to gain the full spectrum of knowledge required for the position. Throughout Ms Hernandez's tenure at the City she has continued to advance in her training and education, she has independently completed courses and received certifications in several areas including an Associate in Arts Degree, Notary Public, Elections, Paralegal Studies - Litigation, Paralegal Studies - General Law, and the Cal Poly Pomona - Local Government Supervisory Program. FISCAL IMPACT The Assistant City Clerk position has been approved as part of the FY 2012-2013 Operating Budget of the City Clerk's Department. ZU5 FT AGENDA ITEM TO: HONORABLE CHAIR AND MEMBERS OF THE PERSONNEL BOARD FROM: ROBERT NEIUBER, INTERIM DIRECTOR OF HUMAN RESOURCES VIA: JAMES MAKSHANOFF, CITY MANAGER DATE: NOVEMBER 27, 2012 SUBJECT: RECLASSIFICATION OF NOEL CARPENTER FROM HUMAN RESOURCES TECHNICIAN TO HR/RISK MANAGEMENT ANALYST RECOMMENDATON Approve the reclassification of Noel Carpenter from the position of Human Resources Technician (ACEA) to HR/Risk Management Analyst (ACEA). BACKGROUND Over the past 6 months Human Resources Technician Noel Carpenter has been successfully acting in the capacity of HR/Risk Management Analyst. In the Acting HR/Risk Management position Ms. Carpenter continually performs at a more complex level, she is involved and interactive in all aspects of the Human Resources and Risk Management functions of the City. In addition to her previous responsibilities Ms. Carpenter now provides a significant role in labor contract negotiations, reclassifications, employee relations, reinsurance claims and subrogation, development of an ongoing Safety Committee and a comprehensive risk management program. Ms. Carpenter has moved into a key role in Risk Management and provides support in the decision making process for all aspects of the Human Resources Department. Ms. Carpenter's ongoing ability to handle ever increasing responsibility has significantly impacted Human Resources ability to deal with a broad range of issues, much to the benefit of the City. Ms. Carpenter clearly meets the requirements of the HR/Risk Management Analyst classification as she has seventeen years of experience in Human Resources, six of which have been for the City of Azusa. FISCAL IMPACT The reclassification of Ms. Carpenter to HR/Risk Management Analyst, along with the elimination of a Human Resources Technician and the intent to not fill the vacant Senior Management Analyst position in the Human Resources Department, will provide the City with a salary/benefit savings of approximately $20,000 for fiscal year 2012/2013. • }}''$ ,..k ,t z .mom f';• _ � o�,' @�" ` [ . �'t .44674 4 . �-' 4I7 is i ' 'E 9 * S� ►zus PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATE NONE PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROB* REG* NONE *PROB. =Probationary Status *REG = Regular Appointment CC = City Clerk CD = Community Development CS = Community Services FN = Finance HR = Human Resources LB = Library PD = Police PW = Public Works RD = Redevelopment UTL = Utilities OPEN SESSION AGENDA ITEM: 5.D DATE: 11-27-2012 Recruitment Log Total Active Openings:2 Pending Openings: On Hold: I FILING #OF # WRITTEN ' # ORAL #ON DATE DEPT CLASSIFICATION ! STATUS TYPE ADVERTISING DEADLINE ;APPS ACCEPTE DATE I INVITE DATE FINAL Field Service All User Email,City Web Feb.2012 UTL Supervisor 2/14/2012 HOLD Site 3/15/2012 '; 44 18 NA I i Assistant Director of All User Email,City Web Customer Care& Site.Jobs Avalable, Apr.2012 UTL Solutoions 4/12/2012 Open Trade Publications 10/25/2012 38 4 NA 4 TBD All User Email,City Web Oct.2012 ECD Building Technician 10/10/2012 Open Site,Trade Publications 10/25/2012 45 j 14 NA 11/15/2012 8 0' j [..._ N il Rs N 11/21/2012