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HomeMy WebLinkAboutAgenda Packet - January 5, 2004 - CC v yziR�r 1 AGENDA CIN COUNCIL, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, JANUARY 5, 2004 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON JOSEPH R. ROCHA COUNCILMEMBER MAYORPRO"TEMPORE DICK STANFORD DAVE HARDISON COUNCILMEMBER COUNCILMEMBER 1. CEREMONIAL A. Promotional Swearing; In for Corporal DeWayne Eldridge of the Azusa Police Department. B. Presentation of procleLmation to Johnny Sanchez, outgoing Park and Recreation Commissioner, in recognition of services to the City of Azusa. C. Presentation Plaques and Certificates to those who contributed to the Annual Sand Castle Building contest. II. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957) Title: City Manager B. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Gov. Code Sec. 54956.9 (b)). One Case. C. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Gov. Code Sec.54956.9 (a)). Res-Care, Inc., v. City of Azusa, Case No.: Los Angeles Superior Court No. KC040062 7:30 p.m. - Convene to Regular Meeting of the City Council. • Call to Order ' • Pledge to the Flag • Invocation - Rabbi Harlig of the Chabad of the Inland Empire • Roll Call Ill. PUBLIC PARTICIPATION Person/Group shall be allowed to speak withoutinterrupdon up to Five (5)minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty(60) minutes. A. Ms. Patricia Lowies and Ms. Carol Acosta to address Council to present information regarding the Miss Azusa Scholarship Program. IV. REPORTS UPDATES PENDING ITEMS AND ANNOUNCEMENTS FROM COUNCILAND STAFF A. Mayor Pro-Tem Rocha and Councilmember Chagnon - Discussion and direction to staff to prepare the necessary documents for setting a Special Election on Tuesday, April 27, or Tuesday, May 4, 2004, for the purpose of submitting the Monrovia Nursery Development Project Land Use approvals and Development Agreement to a vote of the people of the City of Azusa. B. Discussion regarding Upgrade in Engineering Specification - Railroad Grade Crossings. The discussion revolves around the future conversion of (5) critical railroad grade crossing locations from asphalt/rubber to that of concrete panels. This change in engineering specification must be evaluated relative to the competing mobility/infrastructure project currently under implementation (Pavement Management Plan) or under serious consideration for future implementation (Citywide New Sidewalks and Alley Rehabilitation). "FINAL RAILROAD CROSSINGS.DOC.doc V. SCHEDULED ITEMS A. PUBLIC HEARING - Proposed Statement of Community Development Objectives and Projected Use of Community Development Block Grant Funds. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 04-C 1, approving the 30`h year projects. "FINAL CDBG STAFF "FINAL CDBG "FINAL CDBG RPT.DOC RESOLUTION.DOC" SPREADSHEET.XLS" 01/05/04 PAGE TWO B. PUBLIC HEARING-on Budget Amendment- Electric Capacity and Energy Account of the Light Fund. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Amend the fiscal year 03-04 Light Fund budget in the category of Electric Capacity and Energy to reflect a NET budget appropriation increase of $1 ,231 ,000. "FINAL LIGHT "FINAL LIGHT BUDGET AMDT STAF BUDGET AMDT.DOC. C. PUBLIC HEARING - to consider an ordinance adopting a Development Agreement for the Monrovia Nursery Specific Plan project. Recommendation: Open the Public Hearing; receive testimony, close the ;Hearing. Introduce the proposed ordinance adopting the Monrovia Nursery Development Agreement, and authorize the Mayor to execute the agreement on behalf of thee City. ffliki 1=1 l "FINAL DEV AGMT "FINAL DEV "FINAL DEV AGMT "FINAL AZUSA FEE STAFF RPT.DOC.DOC AGMT.DOC.DOC" ORD.DOC.DOC" RPT.pdf' VI. CONSENT CALENDAR. The Consent Calendar-adopting the printed recommended actions will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar lndividuaUy, it will be considered under SPECIAL CALL ITEMS A. Approval of Minutes. Recommendation: Approve minutes as written. rwildi Decemberl.doc Decemberl5.doc B. Human Resources Action Items. Recommendation: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). "FINAL HR ACTION ITEMS.DOC" C. Notice of Completion - Memorial and Northside Park Athletic Facility Fencing Project. Recommendation: Approve the Notice of Completion as completed by Quality Fence Company, in the amount of $143,868.00 and authorize staff to file the Notice of Completion with the Los Angeles County Clerk and to pay the 10% retention to the contractor. "FINAL FENCE.DOC.doc" 01/05/04 PAGE THREE ■ D. Purchase of Global Electric Motorcar from GEM on the Federal Government's General Services Administration Contract. Recommendation: Approve the purchase of one Global Electric Motorcar (GEM) Vehicle from GEM, piggybacking on the Federal Government's General Services Administration Contract in an amount not to exceed $10,000. T J "FINAL GEM CAR PURCHASE.DOC" E. Consideration and Approvals Regarding Application for Library for Cycle 3 for Library Bond Act Funds for the Construction of a New Library. Recommendation: 1) Approve the Draft Plan of Service &Technology Plan for the new Azusa City Library. 2)Adopt Resolution No. 03- C2, certifying the new library project budget, local funding commitment, supplemental funds, and public library operation. 3) Authorize the Mayor to sign the final application for Library Bond Act Funds for Cycle 3, which is due no later than 5:00 p.m. on Friday, January 16, 2004 to the Office of Library Construction in Sacramento. FINAL LIBRARY "FINAL LIBRARY "FINAL LIBRARY "FINAL LIBRARY "FINAL LIBRARY PLN STAFF RPT.DOC' TECH PLAN.DOC" SPREADSHEET.XLS" RESOLUTION.DOC" OF SVC.DOC" In 23 "FINAL LIBRARY - "FINAL JOINT JOINT VNT AGMT.DC VENTURE DIAGRAM. F. Resolution Authorizing Payment of Warrants by the City. Recommendation: Adopt Resolution No. 04-C3. Vil. REDEVELOPMENT AGENCY CONSENT CALENDAR A. Minutes of the Redevelopment Agency. Recommendation: Approve minutes as written. RedevDecl.doc "RedevDec 15.doc" B. Resolution Authorizing Payment of Warrants by the A¢ency. Recommendation: Adopt Resolution No. 04-111. "Redev WR#10.pdf' Vlll. ADJOURNMENT A. Adjourn to Monday, January 12, 2004, at the Azusa Senior Center at 6:30 p.m., in order to conduct a workshop on Results Based Budgeting. 01/05/04 PAGE FOUR I Iszis A, 41101111 AZUSA DISCUSSION ITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS VIA: RICK COLE, CITY MANAGER JULIE GUTIERREZ, DEPUTY CITY MANAGER No ROBERT PERSON, ASSISTANT CITY MANAGER DATE: JANUARY 5, 2004 SUBJECT: UPGRADE IN ENGINEERING SPECIFICATION - RAILROAD GRADE CROSSINGS RECOMMENDATION This item is for discussion purposes only and no staff recommendation is provided in this report. The item of discussion revolves around the future conversion of(5) critical railroad grade crossing locations from asphalt / rubber to that of concrete panels. This change in engineering specification must be evaluated relative to the competing mobility / infrastructure projects currently under implementation (Pavement Management Plan) or under serious consideration for future implementation (Citywide New Sidewalks and Alley Rehabilitation). BACKGROUND In the City Council meeting of December 15, 2003, Councilman Dave Hardison raised the issue of upgrading the engineering specification on all railroad grade crossings from its current asphalt/ rubber panel design to that of concrete panels. The chosen material for the current "state of the art" railroad grade crossings is that of concrete panels. These modular pieces are steel framed concrete panels that are bolted into the grade crossing. This is an extremely durable type of installation that also enables enhanced accessibility for trackside repairs due to its panel removal/ reinstallation capability. The ownership and maintenance of the railroad right of way is under the auspices of the Southern California Regional Rail Authority (hereinafter referred to as SCRRA). SCRRA is joint powers authority of five county transportation agencies that builds, maintains, and operates Metrolink commuter railroad system within Los Angeles, Orange, Riverside, San Bernadino, and Ventura counties. Since railroad crossings are considered SCRRA right of way, all maintenance and repair activity must be referred to them. The City of Azusa currently has an innovative arrangement for c7) apOdt ed ///off handling repairs on the railroad crossings. S4CRRA agrees to perform track alignment, removal of existing asphalt or rubber, and supply new asphalt material at their expense. The City of Azusa provides the skilled labor force to install the new asphalt. This arrangement is how the City of Azusa and SCRRA jointly cooperated to repair the San Gabriel Ave railroad crossing in December of 2003. However, the SCRRA refuses to upgrade railroad grade crossings to that of concrete panel design unless the city of Azusa is willing to either totally or partially pick up the additional expense. Azusa currently has (6) critical railroad crossing locations within its city boundaries (Virginia, San Gabriel, Azusa Ave, Alameda, Dalton, and Pasadena). All of the railroad crossing locations are of either asphalt or rubber panel construction. The lone exception to this is Azusa Avenue (near Santa Fe) that is of concrete panel design. However, the superior design and performance characteristics of concrete panel installations carry a premium price. Each identified intersection location will cost$200,000 to convert from its present design (asphalt or rubber panel)to that of concrete panel construction. Based on (5) critical remaining locations, the expected costs for making this conversion is $1,000,000 (5 locations * $200,000 = $1,000,000). In year 2000, SCRRA and the City of Azusa equally divided the $218,000 cost for upgrading the Azusa Ave railroad grade crossing to that of concrete panel design. The City of Azusa paid $108,000 and SCRRA paid $108,000. If the City of Azusa can consummate an agreement for cost sharing on a 50 / 50 basis for all future railroad grade crossing locations, our net cost would be roughly $500,000. Although the conversion to concrete panels at railroad grade crossings will result in a superior product, the capital cost of$500,000- $1,000,000 to effectuate this outcome must be evaluated against other competing mobility/infrastructure projects. The Pavement Management Plan is a 10 year plan to restore 100% of the street network to "excellent condition" within 10 years (85% excellent within the first 5 years). This program is currently fully funded (using Gas Tax and Highway 39 reserve account) at a cumulative cost of $14,000,000. Additionally, there are (2) other infrastructure projects currently not funded but under serious consideration for long term implementation. The first project is "Alley Rehabilitation". This project will cost $1,200,000 and will restore the remaining alley network to "excellent condition" within (10) years. The next project is "Citywide New Sidewalks". This project will cost$2,000,000 and will install sidewalk in all vacant locations within the City of Azusa over the next (10) years. Currently, there is no identified revenue stream to support either "Alley Rehabilitation" or "Citywide New Sidewalks". Therefore, the (3) competing projects for future funding in their ascending order of magnitude are as follows; 1. Railroad Grade Crossing Conversion $500,000 - $1,000,000. 2. Alley Rehabilitation $1,200,000. 3. City Wide New Sidewalks $2,000,000. The Mobility Group in the "Results Based Budgeting Process" has identified the Pavement Management Plan, Alley rehabilitation, and Citywide New Sidewalks as vital factors for attaining the end result of"Improving the safety and ease of traveling to, from, and throughout Azusa". If we want to incorporate railroad crossing upgrades into our mobility plan, we must do one of the following; 1. Take $500,000 - $1,000,000 from one or all three of the future designated programs (Pavement Management Plan,Alley Rehabilitation, and Citywide New Sidewalk). 2. Find a new revenue stream to support $500,000 - $1,000,000 for future upgrades to railroad grade crossings. It is significant to note that The Gold Line Authority is seeking funds to extend their operation east to Montclair / Claremont. Azusa will benefit from expansion of services and the crossings identified will be rehabilitated by the Authority at no cost to the City. The improvements may be five to ten years into the future, but the City of Azusa will be spared from making any large scale investments in the railroad crossings. FISCAL IMPACT The cost for upgrading the remaining (5) critical railroad crossing locations is estimated at $500,000 - $1,000,000. The $500,000 estimate is predicated on a 50% / 50% cost share arrangement between SCRRA and the City of Azusa. The$1,000,000 cost estimate is based upon the City of Azusa absorbing the total cost of railroad grade crossing upgrades.