HomeMy WebLinkAboutAgenda Packet - November 15, 2004 - CC AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS
VIA: JULIE A. GUTIERREZ, CITY MANAGER -
DATE: NOVEMBER 15, 2004
SUBJECT: AUTHORIZATION TO PURCHASE (1) SEWER CAMERA TRUCK VIA"PIGGYBACK" BID
RECOMMENDATION
It is recommended that the City Council authorize the purchase of (1) Sewer Camera Truck from
Pearpoint, Inc in the amount of$119,850.72 and appropriate $119,850.72 from the Sewer Fund
Balance.
BACKGROUND
The Department of Public Works / Sewer Division was approved for purchase of (1) Sewer
Camera Truck in the FY 2004/2005 operating budget. This particular piece of equipment is a truck
mounted sewer camera and monitor. This apparatus enables entry into the sewer system with a
camera to visually expose system deficiencies including but not limited to the following; root
intrusion, compressed pipe, pipe blockage, reverse grade inclination, etc. Without this camera
truck, staff must either hire a subcontractor to perform this service (at $1,000 per day) or
symptomatically treat problems in the absence of any visual data (like we are doing now).
This Sewer Camera Truck can positively isolate (2) requisite pieces of information; the exact
nature of the sewer deficiency and the exact location of the sewer deficiency (foot distance from
adjacent manhole). It is our intention to use the Sewer Camera Truck to assess sewer system
condition on an annual basis and identify problematic areas before they cause backups.
We are requesting that the purchase of this particular piece of equipment be through the
"piggyback" system. California code relative to purchasing and procurement allows cities to
"piggy back" on bids for vehicle / equipment purchase that were competitively bid by another
public entity or municipality. For instance, local law enforcement can purchase police vehicles
using either the Highway Patrol bid, the LA County Sheriff bid, or the LA City bid. In the case of
the Sewer Camera Van, the City of Azusa want to "piggy back" on the bids used by the city of La
Verne. Pearpoint, Inc of Thousand Palms, California is the selected supplier of the Sewer Camera
Van purchased by the following local entities; County of Orange, Irvine Ranch, City of Riverside,
San Bernadino County, City of Victorville, and El Toro Water District. They have agreed to
maintain the same pricing level to the City of Azusa for an equivalent piece of equipment that
includes a sewer main camera and crawler, a sewer lateral camera and crawler, and a 2004 GMC
Savana Truck/Van with an equipment room and control room. The cost for the Sewer Camera
Van from Pearpoint is $119,850.72.
FISCAL IMPACT
This Sewer Camera Truck was approved for purchase by the City Manager in the FY 2004/2005
Sewer Maintenance Operating Budget. It was inadvertently omitted in the subsequent submittal
to Council. However, there are sufficient funds in the Sewer Fund Balance to cover the expense of
this purchase. The total cost for the Sewer Camera Truck is $119,850.72 (all inclusive of truck,
camera equipment, sales tax, and applicable fees). This will paid out of the Sewer Fund/account
number 34-55-665-000-7135.