Loading...
HomeMy WebLinkAboutAgenda Packet - March 20, 2006 - CC R c , AZUSA TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JAMES MAKSHANOFF, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER VIA: F. M. DELACH, CITY MANAGER 7/1/00 DATE: MARCH 20, 2006 SUBJECT: SENIOR CENTER FLOORING RECOMMENDATION That the City Council approve an appropriation of $25,472 from the Public Works Endowment Fund for the Senior Center Flooring project. BACKGROUND The Senior Center is badly in need of new flooring in the dining and main hall areas. Public Works staff met with members of the Senior Center staff to discuss the flooring issues. After reviewing the issues Public Works staff recommended to the Senior Center that they obtain three bids for flooring in the dining and main hall areas. Current Conditions: • The carpeting in the senior center is over 5 years old and is stained due to everyday use and the serving of over 90 meals Monday through Friday. • Food stains and coffee stains account for most of the damage. • Cleaning the carpet no longer removes the stains; they disappear for a week or so, but then return. • The stains in the dining room and lobby are numerous. Because of the conditions staff has found that prospective facility renters require that the floor be cleaned before their event. Staff expects that with the new flooring surface, the facility will be more attractive to potential clients in the future. It was determined that carpeting would be used in the Library, Pool Room, and visiting areas in the main hall areas. Vinyl flooring would be used in the hallways of the main hall area and also in the dining room. In the Dining Room it was decided that for the dance dr. 4h1110, AZUSA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY C UNCIL MEMBERS FROM: VERA MENDOZA, CITY CLE DATE: MARCH 20, 2006 SUBJECT: APPOINTMENT OF MAYOR PRO-TEM RECOMMENDATION It is recommended that the City Council appoint Council Member Joseph Rocha as Mayor Pro-Tern for the term of March 21, 2006 through March 19, 2007. BACKGROUND City of Azusa Resolution No. 97-051, establishes criteria for the selection of Mayor Pro Tern. In accordance with the Resolution the Council Member with the greatest seniority will be appointed to the position of Mayor Pro-Term. The successor Mayor Pro-Tern shall serve from March to March of each year and the successor shall be selected on the third Monday in March in even numbered years and the second Tuesday in March of odd numbered years. FISCAL IMPACT None. Prepared by C. Toscano, Assistant City Clerk Attachments: Resolution No. 97-051 and list of former Mayor Pro-Tem for information purposes. MAYOR PRO.doc Res 97-51 Mayor I �1 3/20 Pro-Tem pdf RESOLUTION NO. 97-051 A RESOLUTION OF IKE CITY COUNCIL OF 1-1IE CITY OF AZUSA, CALIFORNIA, ESTABLISHING SELECTION CRITERIA AND A TERM FOR THE MAYOR PRO TEM BE IT RESOLVED by the City Council of the City of Azusa as follows: Section 1. The City Council hereby adopts the following mayor pro tern selection criteria and term of office: (1) The primary intent of this Resolution is to ensure that the City's mayor pro tern is selected on objective criteria. Criteria such as seniority and public support as expressed in the number of votes received in an election are to be used as the basis for selecting the mayor pro tern. It is the Council's intent to ensure that each council member serving on the Council receive the opportunity to serve as mayor pro tem at least once during his or her four-year term as a council member. (2) In March 1997, the mayor pro tern shall be that council member who has the greatest seniority based on the number of consecutive years of service on the Council and who received the highest number of votes in the March 1995 general City election. However, if this council member does not accept the nomination for mayor pro tem, the next council member with the most seniority shall be the mayor pro tern. The council member selected as the mayor pro tern in 1997 shall serve from the date he or she is selected by the City Council until the third Monday in March 1998, or until such time as his or her successor is selected by the City Council and RVPVB\SRC121156 accepts the office. (3) Beginning at the City Council meeting on the third Monday in March 1998, the mayor pro tern shall be that council member with the greatest seniority. However, if this council member does not accept the nomination for mayor pro tem, then the next most senior council member shall be mayor pro tern. However, if two council members have equal seniority, then that council member who received the highest number of votes in the March 1997 general City election shall be the mayor pro tern. The council member serving as mayor pro tem in 1998 shall serve from the date he or she accepts the nomination until the first Tuesday following the general City election in March 1999, or until such time as his or her successor is selected by the City Council and accepts the office. (4) The successor mayor pro tem shall be the next council member with the greatest seniority. Ties between council members based on seniority shall be broken by that council member who received the highest number of votes in that election where the two senior council members were elected. (5) Successor mayors pro tern shall serve from March to March of each year and a new successor shall be selected on the third Monday in March in even numbered years and the second Tuesday of March in odd numbered years. Notwithstanding this, the mayor pro tem shall continue to serve until his or her successor takes office. RVPUBIS11021156 Section 2. The City Clerk shall certify the adoption of this Resolution. PASSED,APPROVED AND ADOPTED this 21 day of April , 1997. r4",, / ��•• R I HEREBY CERTIFY that the foregoing Resolution97-051 was duly adopted by the City Council of Azusa, at a regular meeting thereof, held on the 21 day of April , 1997, by the following vote of the Council. AYES: COUNCIL MEMBERS: Hardison,1 tanf ord,Roche Beep47,Madrid NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None// fiz/I/ / I CITY CLERK RVPUB\SR0,21156 MAYOR PRO-TEM 1992 - Stephen Alexander was Mayor Pro-Tern until the next election/reorganization meeting in 1994. 1994 - Tony Naranjo was appointed Mayor Pro-Tern. Next election was held on March 4, 1997. 1997 - Diane Beebe appointed Mayor Pro-Tern on April 7, 1997 - June 1 , 1998. 1998 - David Hardison appointed Mayor Pro-Tern by Resolution No. 98-C94 on June 1 , 1998 - March 16, 1999. 1999 - Dick Stanford appointed Mayor Pro-Tern on March 16, 1999 - March 20, 2000. 2000 - Joe Rocha appointed Mayor Pro-Tern on March 20, 2000 - March 20, 2001 . 2001 - Diane Chagnon was appointed Mayor Pro-Tern on March 20, 2001 - March 18, 2002. 2002 - David Hardison appointed as Mayor Pro-Tern on March 18, 2002 - March 17, 2003. 2003 - Joe Rocha appointed Mayor Pro-Tern on March 17, 2003 - March 15, 2004. 2004 - Dick Stanford appointed Mayor Pro-Tem on March 15, 2004. 2005 - Dave Hardison appointed Mayor Pro-Tern on March 21 , 2005. ` .. ' 'i e� . _ _ --- _ - ' e [ ,41,34-24",s ` t i , lAzusAt CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: VERA MENDOZA, CITY CLE' „Ir 1------- DATE: /DATE: MARCH 20, 2006 SUBJECT: APPOINTMENT OF MAYOR PRO-TEM RECOMMENDATION It is recommended that the City Council appoint Council Member Joseph Rocha as Mayor Pro-Tern for the term of March 21, 2006 through March 19, 2007. BACKGROUND City of Azusa Resolution No. 97-051, establishes criteria for the selection of Mayor Pro Tern. In accordance with the Resolution the Council Member with the greatest seniority will be appointed to the position of Mayor Pro-Term. The successor Mayor Pro-Tern shall serve from March to March of each year and the successor shall be selected on the third Monday in March in even numbered years and the second Tuesday in March of odd numbered years. FISCAL IMPACT None. Prepared by C. Toscano, Assistant City Clerk Attachments: Resolution No. 97-051 and list of former Mayor Pro-Tem for information purposes. MAYOR PRO.doc Res 97-51 Mayor (d) ljd-- -';-/2 %'"Pro-Tem pdf RESOLUTION NO. 97-c51 A RESOLUTION OF TELE CITY COUNCIL OF nit.: CITY OF AZUSA, CALIFORNIA,ESTABLISHING SELECTION CRITERIA AND A TERM FOR THE MAYOR PRO TEM BE IT RESOLVED by the City Council of the City of Azusa as follows: Section 1. The City Council hereby adopts the following mayor pro tern selection criteria and term of office: (1) The primary intent of this Resolution is to ensure that the City's mayor pro tem is selected on objective criteria. Criteria such as seniority and public support as expressed in the number of votes received in an election are to be used as the basis for selecting the mayor pro tern. It is the Council's intent to ensure that each council member serving on the Council receive the opportunity to serve as mayor pro tern at least once during his or her four-year term as a council member. (2) In March 1997, the mayor pro tern shall be that council member who has the greatest seniority based on the number of consecutive years of service on the Council and who received the highest number of votes in the March 1995 general City election. However, if this council member does not accept the nomination for mayor pro tern, the next council member with the most seniority shall be the mayor pro tern. The council member selected as the mayor pro tern in 1997 shall serve from the date he or she is selected by the City Council until the third Monday in March 1998, or until such time as his or her successor is selected by the City Council and RVPUB\SRC21156 accepts the office. (3) Beginning at the City Council meeting on the third Monday in March 1998, the mayor pro tern shall be that council member with the greatest seniority. However, if this council member does not accept the nomination kr mayor pro tem, then the next most senior council member shall be mayor pro tem. However, if two council members have equal seniority, then that council member who received the highest number of votes in the March 1997 general City election shall be the mayor pro tern. The council member serving as mayor pro tern in 1998 shall serve from the date he or she accepts the nomination until the first Tuesday following the general City election in March 1999, or until such time as his or her successor is selected by the City Council and accepts the office. (4) The successor mayor pro tern shall be the next council member with the greatest seniority. Ties between council members based on seniority shall be broken by that council member who received the highest number of votes in that election where the two senior council members were elected. (5) Successor mayors pro tem shall serve from March to March of each year and a new successor shall be selected on the third Monday in March in even numbered years and the second Tuesday of March in odd numbered years. Notwithstanding this, the mayor pro tem shall continue to serve until his or her successor takes office. RVPUB\SRC 21156 Section 2. The City Clerk shall certify the adoption of this Resolution. PASSED,APPROVED AND ADOPTED this 21 day of April , 1997. 4111114.' /��• �/ 1-.• iiR I HEREBY CERTIFY that the foregoing Resolution 9 7-C 51 was duly adopted by the City Council of Azusa, at a regular meeting thereof, held on the 21 day of April , 1997, by the following vote of the Council. AYES: COUNCIL MEMBERS: Hardison,, tanf ord,Roche Beeb,07,Madrid NOES: COUNCIL MEMBERS: None72 ABSENT: COUNCIL MEMBERS: None/ fr CITY CLERK / RVPUBVSR021156 MAYOR PRO-TEM 1992 - Stephen Alexander was Mayor Pro-Tern until the next election/reorganization meeting in 1994. 1994 - Tony Naranjo was appointed Mayor Pro-Tern. Next election was held on March 4, 1997. 1997 - Diane Beebe appointed Mayor Pro-Tern on April 7, 1997 - June 1 , 1998. 1998 - David Hardison appointed Mayor Pro-Tern by Resolution No. 98-C94 on June 1 , 1998 - March 16, 1999. 1999 - Dick Stanford appointed Mayor Pro-Tern on March 16, 1999 - March 20, 2000. 2000 - Joe Rocha appointed Mayor Pro-Tern on March 20, 2000 - March 20, 2001 . 2001 - Diane Chagnon was appointed Mayor Pro-Tern on March 20, 2001 - March 18, 2002. 2002 - David Hardison appointed as Mayor Pro-Tern on March 18, 2002 - March 17, 2003. 2003 - Joe Rocha appointed Mayor Pro-Tern on March 17, 2003 - March 15, 2004. 2004 - Dick Stanford appointed Mayor Pro-Tern on March 15, 2004. 2005 - Dave Hardison appointed Mayor Pro-Tern on March 21 , 2005. /moi , AZUSA= ORDINANCE TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BRUCE COLEMAN, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR VIA: F.M. DELACH, CITY MANAGER/110 DATE: MARCH 20, 2006 SUBJECT: FILM PERMIT ORDINANCE RECOMMENDATION: It is recommended that the City Council introduce the Film Permit Ordinance for first reading. BACKGROUND: The "Motion Picture, Television, and Commercial Industries Act of 1984" was added to the California Government Code commencing with Section 14998. The legislation was adopted as part of statewide efforts to foster economic development and retain motion picture, and television production within the state. The legislation also created the California Film Commission that was tasked with the creation of streamlining the film permitting process throughout the state that required cities and counties to adopt either a process or ordinance based on standardized requirements. To this end the City of Azusa utilized an ad-hoc process as outlined by the California Film Commission and created a Film Permit Application that complied with minimal requirements of the Commission. This "process" was not codified, and worked by way of the application being processed through the Business License Section and coordinated through other city departments. However, in today's environment with a re-emerging downtown there have been problems both for film production companies, as well as unrealistic film production scheduling. From a business standpoint we have received complaints from business owners who contend that temporary street closures adversely impact their sales, or are otherwise disruptive in terms of parking, or accessibility to their businesses. Simultaneously we receive complaints from production companies who contend that while they attempt to compensate businesses for loss of income in a reasonable manner, some businesses demand compensation levels compelling production companies to go elsewhere. Additional difficulties have arisen as a result of short notice production requests wherein production companies have requested film permits and assistance from.munici I March 6,2006 TO: Honorable Mayor and City Council Members Subject:Film Permit Ordinance departments with less than adequate lead-time and a shortage of personnel to accommodate the requests. In order to facilitate, to the extent possible,all of the competing demands placed on the city, it became apparent that a more defined structure was needed to facilitate film production in the city. To a large extent, vesting the City Manager with the ability to designate a Filming Representative to oversee both the permitting process and to act as a liaison to the various interests will go a long way toward making the City of Azusa a better place for film and television production. Simultaneously, the Filming Representative could take greater advantage of the resources available in both the California Film Commission, and the Los Angeles County Film Commission to promote film and television production in the City of Azusa. The proposed ordinance requires the permitting of filming activity, addresses exemptions to the ordinance, outlines the content of an application form, establishes deadlines for applications, outlines the process and criteria for approval or disapproval of the application, imposes conditions under which filming can be conducted, outlines the duties of the permittee, designates a city film representative, allows for changes in filming dates without reapplication, establishes indemnification/liability and insurance requirements, establishes fee and service charges, and establishes fines and penalties for violation of the ordinance. FISCAL IMPACT: Adoption of the Ordinance will have no immediate discernible fiscal impact on Business License Tax revenues provided for under Section 18-62 Azusa Municipal Code, however, it may provide an opportunity for greater re-capture of fees and charges associated with services provided by the city to facilitate film production. Attachment: Film Permit Ordinance 2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA ADDING ARTICLE XXII TO CHAPTER 18 OF THE AZUSA CITY MUNICIPAL CODE CONCERNING FILM PERMITS WHEREAS, the City of Azusa is often used as a backdrop for commercial film production due to our proximity to the San Gabriel Canyon, and San Gabriel River recreational areas, and the unique quality and character of many areas in the community; and WHEREAS, the "Uniform Film Permit Act" commencing with Section 14999.20 et seq. California Government Code encourages the adoption of uniform film permit procedures throughout the state. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 18, Article XXII, entitled Film Permits is hereby added to the Azusa Municipal Code to read as follows: ARTICLE XXII. FILM PERMITS Sec. 18-1300 Chapter Purpose The purpose of this chapter is to implement provisions of the "Uniform Film Permit Act" as codified in Section 14999.20 et seq California Government Code and to establish a uniform process for the permitting of commercial film activities in the City of Azusa as defined. Sec. 18-1301 Definitions As used in this chapter: "Charitable films" means commercials, motion pictures, television, video tapes, or still photography produced by a nonprofit organization which qualifies under Section 501(c)(3) of the Internal Revenue Code as a charitable organization. No person, directly or indirectly, shall receive a profit from the marketing and production of the charitable film or from showing the films, tapes or photos. 1 "Filming activity" means the filming, videotaping, digitally capturing, photographing or other similar process conducted for the making of motion pictures, television programs, commercials and non-theatrical productions. "Film permit" means written authorization from the City of Azusa to conduct the filming activity described in the permit. "News purposes" means a filming activity conducted for the purpose of reporting on persons or events which are in the news for television and other reporting services. "Studio" means an approved place of business where filming activities are conducted entirely upon the premises. Sec. 18-1302 Permit required It is unlawful to conduct a filming activity as defined in Section 18-1304 without first obtaining a film permit from the City of Azusa. Sec. 18-1303 Permit Exemptions The provisions of this chapter shall not apply to any of the following activities: A. Film activities conducted for news media purposes. B. Filming activities conducted in a studio. C. Filming activities conducted for criminal investigation or civil or criminal court proceedings. D. Filming or video taping of motion pictures solely for private family or personal use. E. Filming or video taping by charitable organizations. Sec. 18-1304 Application form The permit application shall be on a form furnished by the City of Azusa. Such form shall request the following information: A. The name, business address and telephone number of the applicant or duly authorized representative, and, if available, of the director, assistant director, unit production manager, or location manager; B. The name and address of the individual or production company to whom the permit is to be issued; C. The type of the production or project; D. The date(s), time(s), and locations(s) (including preparation and striking days); 2 E. A brief description of the proposed filming activity, including any other activity that would affect the use of public facilities in the area; F. An estimate of the number of individuals in cast and crew; G. An estimate of the types and number of vehicles; H. If an applicant intends to use either wild animals, chemicals, explosives or fire, or intends to engage in any other hazardous activity, a statement to that effect; t. Any additional information the city deems necessary. • Sec. 18-1305 Deadline for Filming Applications Applications for a filming permit must be filed within the time limits set forth in Section 18-1307 in advance of the time that the proposed filming activity is to commence. Application deadlines may be waived for good cause by the City Manager or his/her designee if there is sufficient time remaining to process the application, and for the City to prepare for the requested filming activity. Sec. 18-1306 Permit approval or denial A. The application for a film permit shall be approved or denied within the following time periods: 1. Within seven (7) calendar days of receipt of a completed application for approval and issuance of a permit for filming entirely on private property without city services. 2. Within fourteen (14) calendar days of receipt of a completed application for approval and issuance of a permit requiring traffic control, street closure of any kind, involves vehicle stunts, or use of pyrotechnics. B. The film permit shall be approved by the City unless it is determined from consideration of the application or other pertinent information that any of the following conditions exists: 1. The filming activity will substantially interfere with the operation of emergency vehicles in the proposed permit area. 2. The filming activity creates a substantial risk of injury to persons or property. 3. The applicant failed to complete the required application form or the information contained in the application is found to be false in any material detail. 4. The particular filming activity would violate federal, state, zoning and/or film permit requirements. 3 C. When the grounds for permit denial can be corrected by imposing reasonable permit conditions, the City shall impose such conditions rather than deny the permit. D. When street closure is required any affected street shall be posted a minimum of 24 hours in advance of closure. The police department and City Engineer shall approve all signs providing notice of closure. Sec. 18-1307 Permit Conditions The City may condition the issuance of a filming activity permit by imposing reasonable requirements concerning the time, place and manner of filming activities, including but not limited to the following: A. Requirements for the presence of Police, Fire, Public Works, Building, Parks personnel, and any other appropriate City employees when required for the particular filming activity at the applicant's expense. B. Requirements concerning the posting of NO PARKING signs and the placement of other traffic control devices at the applicant's expense. C. Restrictions on the use of gunfire, explosives and any other activities which generate substantial noise or are determined by the City to be hazardous; D. Restrictions on the hours of filming activity; E. Requirements concerning notice to affected property owners concerning the manner, time and place of filming activities. Sec. 18-1308 Duties of the permittee A. Each permittee shall comply with all terms and conditions of the permit. Failure to comply with all permit terms and conditions is grounds for permit revocation by the City Manager. B. Each permittee shall clean and restore all city owned property utilized in the filming activity. C. The person in charge of the filming activity shall retain a copy of the film permit on location. Sec. 18-1309 Designated film representative In accordance with Government Code Section 14999.20(a), the City Council herein designates the City Manager or his/her designee as the Designated Film Representative, to coordinate issuance of film permits, assist in attracting motion picture production and expedite the processing of all permits for motion picture, television and commercial filming within the City. 4 • Sec. 18-1310 Change in filming date Upon reasonable notice by the permittee in advance of the filming activity, the City Manager or his/her designee is authorized to change the date for which the film permit has been issued without requiring a new application or payment of an application fee. Sec. 18-1311 Indemnification and liability Prior to the issuance of a film permit, the applicant must submit an indemnification agreement, on a form approved by the City Attorney, in which the permittee agrees to defend, indemnify and hold-harmless the City, its officers, agents or employees from all claims and liability resulting from the filming activity or issuance of the film permit. Sec. 18-1312 Insurance A. The applicant for a film permit must possess or obtain liability insurance to protect against loss from liability imposed by law for damages in the following amount: 1. One million dollars ($1 ,000,000.00) combined single limit coverage for bodily injury and/or property damage; 2. One million dollars ($1,000,000.00) automobile liability. The City, its officers, agents and employees shall be named as additional insured. B. A copy of the required insurance policy or a certificate of insurance with all necessary endorsements must be filed with the City Manager or his/her designee prior to the commencement of filming activity, unless the City Manager or his/her designee for good cause waives the filing deadline. Sec. 18-1313 Schedule of fees and service charges All fees and charges associated with the issuance and regulatory costs of film permits shall be set forth in the Schedule of Fees and Charges adopted annually by separate resolution of the City Council. Sec. 18-1314 Violation; penalty. A. Any person, firm, or corporation preparing to conduct filming, is in the process of filming, or employed or contracted with a film company engaged in filming activity or related services without first obtaining a permit is guilty of a misdemeanor. 5 B. Any person, firm, or corporation that fails to comply with any condition set forth in an approved film permit is guilty of an infraction. C. In addition to any criminal penalty, and not withstanding the Administrative Penalty amounts set forth in Section 1-24 Azusa Municipal Code under separate resolution of the City Council, any person, firm, or corporation shall be subject to an administrative penalty of $1,000 per day for violations deemed a misdemeanor, and $500 per day for violations deemed an infraction. Administrative penalties shall be imposed pursuant to provisions set forth in Section 1-25 Azusa Municipal Code. SECTION 2. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. PASSED, APPROVED AND ADOPTED this day of , 2006. Diane Chagnon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )SS. CITY OF AZUSA ) I, VERA MENDOZA, City Clerk of the city of Azusa, do hereby certify that the foregoing Ordinance No. was regularly introduced and placed upon its first reading at a regular meeting of the City Council of the City of Azusa on the day of , 2006, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 6 Vera Mendoza, City Clerk 7 floor a laminate flooring material would be used simulating a hardwood floor. Staff also reviewed the flooring choices with the Senior Center Advisory Council (SCAC) and they have approved the choices. At a later the date staff will meet with the SCAC to discuss flooring colors and styles. Funding for the project will come from the Public Works Endowment Fund, which has approximately $2.4 million in balance at this time. This fund source was created to fund projects similar to the Senior Center Flooring project. The bids received were: Glendora Floor Store - $35,227 Contractors Carpet Center - $30,066 Valley Carpet Distributers, - $25,742 FISCAL IMPACT Total cost is estimated to be $25,742 for new Senior Center flooring. Funds for this project are recommended for appropriation from the Public Works Endowment Fund has adequate funds for this project.