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HomeMy WebLinkAboutAgenda Packet - September 20, 1993 - CC IIREARIG 0 OF AZUSA (j./ t1 112111111 PUBLIC GIORI(S DEPi2R717AN7 AGENDA ITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS Pj FROM: LOUIE H. PEDROZA JR. , SUPERINTENDENT •F PUBLIC WORKS VIA: HENRY GARCIA, CITY ADMINISTRATOR ►) DATE: SEPTEMBER 20, 1993 SUBJECT: REQUEST TO WAIVE FORMAL BIDDING PROCEDURE On December 20, 1991, the Public Works Department Stand-by Crew responded to an emergency sewer mainline stoppage. The stoppage resulted with moderate floor damage to the residence at 930 W. Fifth Street which is owned by Sergio and Lori Guzman. The Public Works Department along with Insurance Adjusters Carl Warren and Company have made numerous attempts to resolve Claim No. 91-63 to a mutual agreement. Many factors have arisen during the course of this claim i.e. ; soil contamination, the families personal health and the installation of a new sewer lateral. An outside service has been retained as an impartial third party. The most current recommendation from Carl Warren and Company is for the City to reconstruct the nearest manhole. The existing manhole is an obsolete siphon style and the lateral to the property has a slight reverse fall. The City's action to correct this deficiency could contribute to finalizing this claim. Six Contractors were solicited with only two responding with proposals. However, the low bid is $800. 00 over the Government Code thus requiring formal bidding procedure. Staff is requesting that Council waive the formal bidding procedure in order to expedite the City's commitment to resolve this claim. (' � ?'°I us . 1\ 4)k 213 East Foothill Blvd..P.O. Box 1395,Azusa,California 91702-1395 (818) 334-5125 The necessary funds are available within the Street Divisions Sewer Fund account. RECOMMENDATION: Staff is requesting that Council waive the formal bidding procedure as per A.M.C. 2 . 68.010 PROCEDURE and authorize Staff to award the corrective work to Mancha Corp. in the amount of $5, 800. 00. LHPJ/rm VF CARL WARREN& CO. Insurance Adjusters Claims Management and Administration 1051 Parkview Drive, Suite 110 Covina, CA 91724 Mail: P.O. Box 2159 Covina,CA 91722 (818)915-5861 FAX:818-9154139 June 16, 1993 REPORT #7 City of Azusa P.O. Box 1395 Azusa, CA 91702-1395 Attention: Henry Garcia City Administrator RE: Claimants Sergio & Lori Guzman Y/File 91-63 D/Loss : 12-19-91 0/File : W-7966RU Dear Mr. Garcia: REVIEW:, This is a sewer blockage claim which caused sewer backup into the family room of claimant's residence, causing damage to their floor. INJURIES: 1. BI - Lori Guzman. We have opened up a bodily inj deserve on this file as claimant Guzman has been complaining about illnesses which her family has be curring and she feels Bayshave some `connect on wi q? sewage that may have built up underneath her sden She was especially concerned regarding her 4 young daughter and has been taking her to the doctor for check-ups. We have opened this reserve as a precaution to see if an actual bodily injury claim may be presented by the claimant. PROPERTY DAMAGE: 1. Sergio & Lori Guzman. We had previously reported to you that there were three areas to this claim, which we were working on in an attempt to resolve the entire claim of EN TIESACil Mr. & Mrs. Guzman. The actual property damage to the lagioNf,h:r;frelsIlence had been confirmed and we had $1,848.12. Regarding the broken 22 = 93 m: 40 sewer line, we had previously received a repair bid from Roto Rooter in the amount of $5,800.00 and we have now Y9Oa • Page Two — City. _ .City of Azusa _... . 91-63 Sergio & Lori Guzman W-7966RU PROPERTY DAMAGE(Con't) : received a second repair bid from claimant Guzman from Cardenas Construction Company in the amount of $14,890.00. We have contacted Pacific Construction and Interiors and asked them to inspect claimant's property and provide us with an estimate of their costs for repairing the damaged sewer line. They have provided us with a tentative above ground repair of $1,799.48 but have recommended that a complete sewer line leak detection be performed to determine the exact location of any leakage or broken sewer pipe under ground. Once this has been completed he would be able to provide us with a final bid for repairs to the sewer line system. In regards to the possibility of soil contamination under claimant's residence, we have received a bid from Pacific Construction and Interiors which came out to $1,087.45 for performing decontamination and deodorization under claimant's residence. As part of this process he has also recommended some soil testing to determine the area of contamination, if any and would assist us in handling any possible bodily injury claim. The cost for performing the soil testing and leak detecting would be $3 ,091.00. At the time of Pacific Construction and Interiors inspection of claimant's residence, a check was made of the City's sewer line and apparently is still backing up and may be leaking into the claimant's sewer line leading to their residence. ..had been advised by Rpblic Works Director, LouieWarni—that the City's 1netiay be at an improper angle resulting in any sewer backup to proceed down the claimant' -ewe line.-towards their residence. You may want!'- ' . :ok into having this problem resolved pior to our ' cscussions of settlement, with the claimant to pfent any possible future loss. EVALUATION AND AUTHORITY REOUEST: 1. Sergio & Lori Guzman. We would like to obtain your authority to have the decontamination, deodorization, soil testing and leak detecting performed in order to appease the claimant, prevent any possible bodily injury claim and determine the exact nature of any damages to Page Three City of Azusa 91-63 Sergio & Lori Guzman W-7966RU EVALUATION AND AUTHORITY REQUEST(Con't) : the claimant's sewer line. Pacific Construction and Interiors cost for performing this service would be be $4,178.45 plus their profit and overhead of $835.70 making a total of $5,014.50. Once this work is completed we should have a better understanding of what is required to repair the claimant's sewer line and any soil contamination which may need to be addressed. Once the testing has been completed we will hopefully be able to resolve claimant's claim, including the damage to the interior broken sewer line and any soil contamination in the area of $8,000.00 to $9,000.00. We are opening an expense reserve at this time in anticipation of possible expenses incurred on this claim. . WORK TO BE COMPLETED: 1. Perform deodorization and decontamination of soil under claimant's residence, along with soil and leak detection, with authority from City. 2. Confirm final amounts to resolve this claim. CLAIM STATUS RESERVE 1. PD - Sergio Guzman - Open - (raise to) $ 9,000.00 2. BI - Sergio Guzman - Open - 2,000.00 $TICLOSDRES: 1. Repair estimate from claimant in the amount of $14,890.00. 2. Report from Pacific Construction and Interiors, dated May 26, 1993. 3. Report from Pacific Construction and Interiors, dated June 08, 1993. 4. Report from Pacific Construction and Interiors, dated June 09, 1993. Page Four City of Azusa 91-63 Sergio & Lori Guzman W-7966RU COMMENTS:, We will continue handling as outlined. Very truly yours, CARL WARREN & COMPANY Robert Spencer RS/ajs cc: Carl Warren & Company Attention: Roland Uyboco . • --CG'arrte�ras Construct Co. A-GRE E M E NT UC.NO..606547y Date �� 7- g3 114 EAST ST.JOSEPH PROJECT NAME ARCADIA,CA 91006 Dit _` 6 l� A (818)447-1873 MOBILE NO.400-4439 -54f-ogt TO: 5'� �f 04 .ate ARCHITECTS NAME • cize , 4l. _54-C. ADDRESS drkl/nr041"--.._. ....... •--I.. 7(78 PHONE Schedule for Completion of Work: CONSTRUCTION LENDER s NAME Approximate Starting Date ADDRESS > Approximate Completion Date • PHONE The Contractor and Owner have determined that a definite completion date El Is of the essence ❑ Is not of the essence J Description of Work: Contractor will furnish ail materials and perform aU labor in a good.workmanlike and substantial manner for the following described project upon the following described property: Description of Project Ct '. 4104 t 4.'..r--- --- r �= --(/-.--re.- G,i. '6 -F.e0/1 G!7 (1/G—� 1"O 1-4:7 vs& , ie??1.--c?'•eG , - Co..r./c.le-c•2-4--.- ...0)40.-.0 Description/Location of Property: >Payment Schedule: / Q Owner will pay the Contractor the sum of S ` �J i� in installments as follows: DATE AMOUNT OF WORK/SERVICES TO U PERFORMED AMOUNT OF PAYMENT $ S . > $ $ Terms and Conditions: The terms and conditions on the reverse side of this document are expressly incorporated into this Agreement. with the exception of the following noted paragraphs: Exceptions: Special Provisions: Acceptance of Agreement: AUTHORS SIGNATURE DATE OWNER SIGNATURE DATE 4© 6 5f7' CONTRACTOR LICENSE NO. SIGNATURE DATE j • ; SAY-26-93 WED 13:52 PCIOINE FAX NO, 71 24 1451 P. 01 PACIFIC CONSTRUCTION & INTERIORS General Contractors & Contents Restoration LICENSE NO.444014 FAX COVER LETTER DATE: -1724,/9_3 TIME: T0: pp NAME: ,CSO, Ss9ceY COMPANY: Cak- Ge-/aYpei FAX NUMBER: ( ) 9/S- 1//3 FROM: PACIFIC CONSTRUCTION & INTERIORS 17751 MITCHELL IRVINE, CA 92714 PHONE: (714) 852-5590 � -- FAX: (714) 724-1451 �J 37 NAME: AA cJ OPERATOR: NUMBER OF PAGES (INCLUDING THIS PAGE) : COMMENTS: .Aear&b, %r4 ,ora e_* /H Atzusc�, Se...a�t ,aocA-6/10. WL st40 4.,s1" foie �jj/lowirr4 57f?fl• 0 Tile i,miervfoase. area. .r..sf' .6`J S54rrtte6/te"i7% q QAerwree•.tt / eo/%` C/J1i/9a-s,' by .0,1"E-a This we!/ k,// suPAC c ,bac74viq aMJ fie•a0/01112e 474' 7A Sire 794,ve , ..Zivs%// '74e. sevenz/ s/oys . a, - -excAavev-4/oc..,-,.-s 074- cts'4440.,/o.,,o/ 440.147440v1114.s. 7415 41.0/// (117-up . C4 '7cae so,/- /96 abt aid/74/0ha/ dryi ry slow-?"-use. "/ioresif-ei pray i'W S 7-,ye _50,1/ s/(or,,/ 50)44e va7t• 7410e sar 7%C e G~000y, SAF .s+ -M4' e�rw71- .� des oar /n *4(4-'v days, odd•7frum-o-" /we pool/& ** NOTE: - IF PAGES ARE MISSING FROM DOCUMENT, PLEASE CALL OPERATOR FORM 124-8 ri4‘) Aa JUN- 8-93 TUE 10;38 PCI ...JIVE FAX NO. 714 ,24 1451 P. 01 PACIFIC CONSTRUCTION & INTERIORS P ' - .-- - 0 ta General Contractors & Contents Restoration LICENSE NO.444014 FAX COVER LETTER DATE: 6/'/93 • TIME: TO: Q NAME: '&46ild e .7 - � COMPANY: a✓/ ltd%ry-h FAX NUMBER: ( 8/8 ) 7/5"-- V3 , FROM: PACIFIC CONSTRUCTION & INTERIORS 17751 MITCHELL ' IRVINE, CA 92714 PHONE: . ` (714) 852-5590 --�-- FAX: , ' (714) 724-1451 NAME: J d ui -S74r'a/ye.OPERATOR: NUMBER OF PAGES (INCLUDING THIS PAGE) : 3 COMMENTS: .19474,.. h(-)--e" /s 1.4 D /j 0 1 /%.5 P",fCG7<. .L� `iaci.e 2/42f €3"-f / A <S Moe/7/Y, rec./e v2 Q.57-/#1a -r 71-1,,_c /e /ac4.7 / QPiO' j -144 Sia ( e 7/flee Y,y. I i ** NOTE: - IF PAGES ARE MISSING FROM DOCUMENT, PLEASE CALL OPERATOR ' .1 crit.0.144 ,---ye..11 . FORM 124-8 `i - • JUN= 8-93 TUE 10:39 PCI SRIINE FAX NO. 71144 1451 P. 02 PACIFIC CONSTRUCTION & INTERIORS General Contractor & Contents Restoration 17751 Mitchell 1 Irvine, Ca. 92714 (714) 852-5590 or (800) 922-8882 (Fax) 724-1451 06/08/93 Client: Sergio And Lori Guzman Res. Ph: (818) 355-3373 Address: 930 W. Fifth Street Bus. Ph: (818) 334-7408 Azusa, CA 91702 Estimator: John L. Strange Bus. Ph: (714) 852-5590 Reference: Mr. Bob Spencer Bus. Ph: (818) 915-5861 Property Adjuster Company: Carl Warren & Associates Address: P.O. Box 2159 Covina, CA 91722 Estimate: 0590306 File Number: 0590306 - GUZMAN Dear Mr. & Mrs. Guzman and Mr. Bob Spencer, As per our job-walk of June 7, 1993; the problems have been identified and we suggest the - following remedial measures. 1.Treatment of raw sewage that is still present under the house and exterior yard areas. (See Attached Estimate) 2.It has been suggested that there is a sewer line broken under the house and the adjacent concrete slab. The broken pipe at the house is readily accessible for a plumbing estimate but the sewer line must be certified by a leak detection service company. A previous plumbing company has suggested that the sewer pipe at the house and under the soil have been damaged by the "Back-Pressure" of the City of Azusa / County Sanitation Departments ' Line in the street as evidenced by the man-hole being filled with sewage at times when the leak is most noticeable at the Guzmans' home. (Please Note! ! ) If the City or the County does not rectify the on-going situation at the street, then all remedial work will most certainly be damaged again! (See Attached Estimate) • JUN= 8-93 TUE 10:40 PCI ,J I NE FAX NO. 714 (24 1451 P. 03 3 .The soil in the vicinity of the broken pipe has sustained an extreme amount of direct sewer flow for a long period of time. This should be tested by a soil testing company to ascertain whether or not the soil has the potential to fail due to excessive moisture. (See Attached Estimate) 4. At the completion of all the above a certain amount of repair work to the lower room addition will be required to return the property to "Pre-Loss" conditions. (Yet to be Determined) Respe tfu ly Su. .4 ted, .Ifr J n L. Strange oject Manager oft JUN= 9-93.WED 9:59 PCI :..r I NE FAX NO. 714 ,24 1451 P. 02 PACIFIC CONSTRUCTION & INTERIORS General Contractor & Contents Restoration 17751 Mitchell Irvine, Ca. 92714 (714) 852-5590 or (800) 922-8882 (Fax) 724-1451 06/09/93 • Client: Sergio And Lori Guzman Res. Ph: (818) 355-3373 Address: 930 W. Fifth Street Bus. Ph: (818) 334-7408 Azusa, CA 91702 Estimator: John L. Strange Bus. Ph: (714) 852-5590 Reference: Mr. Bob Spencer Bus. Ph: (818) 915-5861 Property Adjuster Company: Carl Warren & Associates Address: P.O. Box 2159 Covina, CA 91722 Estimate: 0590306 File Number: 0590306 - GUZMAN Dear Mr.& Mrs. Guzman and Mr. Bob Spencer, As per our job-walk of June 7, 1993 ; the problems have been identified and we suggest the following remedial measures. 1.Treatment of raw sewage that is still present under the house and exterior yard areas. (See Attached Estimate) 2.It has been suggested that there is a sewer line broken under the house and the adjacent concrete slab. The broken pipe at the house is readily accessible for a plumbing estimate but the sewer line must be certified by a leak detection service company. A previous plumbing company has suggested that the sewer pipe at the house and under the soil have been damaged by the "Back-Pressure" of the City of Azusa / County Sanitation Departments' Line in the street as evidenced by the man-hole being filled with sewage at times when the leak is most noticeable at the Guzmans' home. (Please Note! ! ) If the City or the County does not rectify the on-going situation at the street, then all remedial work will most certainly be damaged again! (See Attached Estimate) JUN= 9-93.WED 10:00 PCI INE FAX NO. 71404 1451 P. 03 3.The soil in the vicinity of the broken pipe has sustained an extreme amount of direct sewer flow for a long period of time. This should be tested by a soil testing company to ascertain whether or not the soil has the potential to fail due to excessive moisture. (See Attached Estimate) 4. At the completion of all the above a certain amount of repair work to the lower room addition will be required to return the property to "Pre-Loss" conditions. (Yet to be Determined) Respec full Subm'tted, Jo L. tra P ject Manager x JUN= 9-93. WED 10:01 PCI 1..,INE FAX Na 714 .. '4 1451 P. 04 PACIFIC CONSTRUCTION & INTERIORS Sergio And Lori Guzman 06/09/93 Page:3 Room: General Items LxWxH: 0, 0" x 0, 0" x 0,0" Labor to apply - Decontamination 8 HR 22.50 180.00 Deodorizer Agent - Rear and Side Yard Labor to apply - Decontamination 24 HR 22.50 540. 00 Deodorizer Agent - Underhouse Crawl Space - Limited Access Deodorization chemicals and materials 1 GP 167 .45 167.45 Drying fan (per day) 8 DY 25.00 200. 00 PLUMBING REPAIR LIMIITED TO ABOVE GROUND ITEMS, THIS DOES NOT INCLUDE UNDERGROUND REPAIRS IF FOUND BY LEAK DETECTION SERVICE! . Plumbing labor - repair sewer line 24 HR 48.50 1, 164. 00 house tie-in. Plumbing material - sewer line 1 GP 187.56 187.56 connections and fittings Demolition labor - handling of soil 8 HR 18.50 148. 00 and debris TESTING SERVICES ARE ESTIMATED ON A NOT TO EXCEED BASIS. Leak detection service - testing for 1 GP 1298.00 1,298. 00 underground sewer break - video and transmitter technology services. Soil testing service - testing for 1 EA 1250.00 1,250. 00 moisture content - strength test Laboratory soil contamination i GP 543 .00 543 .00 service - testing for sewage/bacteria contamination Summary Total Line Items 5, 678.01 Overhead @ 10% x 5, 678.01 567.80 Profit @ 10% x 5, 678. 01 567.80 Permit Amount 395. 00 Grand Total $7 , 208.61 • .JUN,- 9-93. WED 10:02 PCI FAX NO. 714=`;'24 1451 P. 05 • ,-, PACIFIC"CONSTRUCTION Wi `INTERIORS" Sergio And Lori Guzman 06/09/93 Page:4 r John . trange Est ator • 1 • I • JUN-'9-93 WED 10:03 PCI FAX NO. 714 ,e4 1451 P. 06 PACIFIC CONSTRUCTION-&-INTERIORS Sergio And Lori Guzman 06/09/93 Page:5 Recap By Room General Items 5,678 . 01 100.00 Summary Total Line Items 5, 678.01 Overhead @ 10% x 5, 678.01 567.80 Profit @ 10% x 5, 678. 01 567.80 Permit Amount 395.00 Grand Total $7,208.61 ==========_== JUN- 9-93 WED 10:04 PCI ... INE FAX NO. 714 .24 1451 P. 07 PACIFIC CONSTRUCTION & INTERIORS Sergio And Lori Guzman 06/09/93 Page: 6 Recap By Category Description: O&P Items Total Dollars CLEANING 887.45 15.63% PERMITS AND FEES 3,091.00 54.44% PLUMBING - 1,351.56 23.80% WATER EXTRACTION SERVICES 200.00 3.52% GENERAL DEMOLITION 148.00 2.61% Subtotal O&P Items 5, 678. 01 100.00 Overhead @ 10% x 5, 678 .01 567.80 Profit @ 10% x 5, 678.01 567.80 Permit Amount 395.00 Grand Total $7,208. 61