HomeMy WebLinkAboutAgenda Packet - December 18, 1995 - CC •
1101111Efia 0 OF AZUSA l'
PUBLIC IdORKS DEPAR7( N7
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
,e', FROM: LOUIE H. PEDROZA JR., SUPERINTENDENT OF PUBLIC WORKS
VIA: HENRY GARCIA, CITY ADMINISTRATOR
DATE: DECEMBER 18, 1995
SUBJECT: EMERGENCY REPAIRS AT THE AZUSA POLICE DEPARTMENT
FACILITY
On September 14, 1995,the Azusa Police Department facility experienced an emergency air
conditioning situation that required immediate attention. Staff contacted the two air conditioning
contractors that are under contract with Public Works. Authorization was granted to Honeywell
as the system is currently being serviced by factory workmen.
The current system was originally installed back in 1970. The repairs took three days to
complete plus the replacement of a major component. The repair cost exceeded the expenditure
limit required by Azusa Municipal Code Section 2-536. Staff is requesting Councils approval to
waive the bidding process in this case under emergency, and public welfare consideration.
Funding for this maintenance activity is available under Facility Maintenance budget, line item
101- 400-2313-6493.
RECOMMENDATION:
Staff is requesting Councils approval to waive Section 2-536 of the Azusa Municipal Code and
authorize the Purchasing Officer to assign a purchase order number to Honeywell Inc., in the
amount of$6,077.80
■■
213 East Foothill Blvd. , P.O. Box 1395 , Azusa, CA 91702-1395
(818) 334-5125
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Honeywell
• ' 41-0415010
BR.NO. SALES CODE ACCOUNT NO. REN OUR JOB NO. S.H.
921 2181 45360245-05 9 921-710166 CA.04304001
SOLD TO
CITY OF AZUSA HONEYWELLRE,1jvI�TCPAYMENTS ONLY TO
POLICE DEPARTMENT BUILDING SERVICES DIVISION
213 E FOOTHILL BLVD P. 0. BOX 92875
AZUSA CA 91702 CHICAGO, IL 60675
JOB NAME INVOICE DATE INVOICE NUMBER
CITY OF AZUSA 10 17 95 287PT506 143
213 E FOOTHILL BLVD
AZUSA CA PLEASE SHOW INVOICE NUMBER
WHEN MAKING PAYMENT
YOUR ORDER NUMBER
JESS ENRIQUES
QUANTITY DESCRIPTION PRICE EACH AMOUNT
WORK DATE 9/25-27 DOWNSTAIRS EVAP. COIL AZUSA PD
LABOR 3, 150. 00
EXPENSE 70. 00
TAX 217. 80
NEW MATE- • -
30 R-• 3. 00 90. 00
1 F I NOS 200. 00 200. 00
1 CO 2, 350. 00 2, 350. 00
DEC - 4 t995 g
PUBLIC WORKS DEPgRTENT
M
N DIRECT INQUIRIES TO: HONEYWELL INC-CBG
O BSD ACCTS RECEIVABLE DEPT NO. 6 CENTERPOINTE DRIVE
E TEL: 7145623122 LA PALMA CA 90623
TERMS: PAY THIS
$
NET 10 DAYS FROM INVOICE DATE ( AMOUNT 1 6, 077. 80
The additional terms and conditions on the reverse side are a part hereof.
DUPLICATE INVOICE
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AZUSA WAIVING FORMAL SEALED BIDDING AND
CONFIRMING THE ISSUANCE OF A PURCHASE ORDER TO
HONEYWELL INC. FOR SERVICE REPAIRS TO THE PNEUMATIC
AIR CONDITIONING SYSTEM AT THE AZUSA POLICE DEPARTMENT
WHEREAS, Section 2.537 of the Azusa Municipal Code requires City purchases over the
amount of$5,000 to be awarded to the lowest responsible bidder after notice , and
WHEREAS, Section 2.536 of the Azusa Municipal Code allows the City Council to waive
formal sealed bidding upon finding that the public welfare would be promoted by dispensing
with them, and repairs constituted emergency action, and
WHEREAS, the authorization to purchase materials,parts and labor necessary for staff to act
independently, and
WHEREAS, by soliciting quotations from qualified contractors,the City will have clearly
complied with the intent of Section 2.536 of the Azusa Municipal Code, even though formal
"sealed"bids will not have been solicited.,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
FIND AS FOLLOWS:
Section 1. That the formal "sealed: bidding process is waived, and
Section 2. That Council confirms staffs action in issuing a purchase order in the sum
of$6,077.80 to Honeywell Inc. for the repairs of the pneumatic air
conditioning system at the Azusa Police Department facility.
PASSED,APPROVED AND ADOPTED THIS DAY OF 1995.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly
adopted by the City Council of Azusa at a regular meeting thereof,held on the 18th day of
December, 1995 by the following vote of the Council:
AYES : COUNCIL MEMBERS:
NOES COUNCIL MEMBERS:
ABSENT COUNCIL MEMBERS:
CITY CLERK
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