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Home My WebLink AboutAgenda Packet - July 15, 1996 - CC (2) compu 0 OF AZUSA i oma PUBLIC WORKS DeP RTPI NT AGENDA ITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS P FROM: LOUIE H. PEDROZA JR., SUPERINTENDENT OF PUBLIC WORKS VIA: HENRY GARCIA, CITY ADMINISTRATOR DATE: JULY 15, 1996 SUBJECT: APPROVAL TO APPROPRIATE FUNDS FOR REPAIR OF STREET SWEEPER On April 21, 1996 while performing street sweeping services in the City of Duarte, an unfortunate accident occurred due to negligence by a Street Division employee. A Hopper replacement and repairs will require the sweeper be returned to the factory in Chino. Completion of the repairs could take as long as four months, due to back ordering of the repair parts. In order to fulfill all four street sweeping obligations, a designated sweeper must operate two shifts thus,placing additional burden and reduced lifespan. The lifespan of a sweeper is five to seven years,this particular Johnston Sweeper was purchased on April 7, 1993 in the amount of$108,087.63. Calculating the depreciation average of six years,the depreciation per year is $18,014.41. This 1993 Johnston Sweeper has two to four year years of service remaining. Again, using the six year average, $54,043.23 of value remains. The repair by our sole source (Carde Pacific)has been estimated at $26,653.10. The amortization remaining on the sweeper is greater than the repair cost,thus making the decision to appropriate funds for repair economically feasible. Funding for repairs will come from various accounts to be transferred into the outside services and repairs line item of the Street Divisions operational budget. Funds from account numbers 101-400-2312-6563, 101-400- 2312-6825 and 101-400-2312-6835 will be transferred into account 101-400-2312-6493. The estimate for repairs in the amount of$26,653.10 comes from the manufacturer of the street sweeper. Staff solicited one bid from the sole source for repairs. 42)0 ,Z -/s?‘' 213 East Foothill Blvd. , P.O. _Box 1395 , Azusa, CA 91702-1395 (818) 334-5125 RECOMMENDATION: Staff is requesting Councils approval of resolution to expend funding from Street Divisions budget in the amount not to exceed $29,000.00 to Carde Pacific (sole source) for Hopper repairs to a 1993 Johnston Sweeper. LHPJ/rm • RESOLUTION NO. 96—C97 /0 ° ''�� A RESOLUTION OF TIIE CITY COUNCIL OF TILE CITY OF AZUSA WAIVING FORMAL SEALED BIDDING AND AUTHORIZING TIIE ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $29,000.00 FOR TIIE REPAIR OF A 1993 JOHNSTON STREET SWEEPER WHEREAS, section 2.536 of the Azusa Municipal Code requires City purchases over the amount of$5000.00 he waived when the commodity can be obtained from only one vendor. WHEREAS, by approving the sole source for repairs, the City will have clearly complied with the intent of Section 2.536 of the Azusa Municipal Code, even though formal "sealed" bids will not have been solicited, NOW,THEREFORE,TIIE CITY COUNCIL OF TIIE CITY OF AZUSA DOES HEREBY FIND AS FOLLOWS: Section 1. That the formal "sealed"bidding process is waived, and Section 2. That a Purchase Order, not to exceed $29,000.00 be awarded to Carde Pacific Corp., the sole source to repair a 1993 Johnston Street Sweeper. PASSED, APPROVED AND ADOPTED this 15th day of July, 1996. MAYOR I HEREBY CERTIFY that the foregoing Resolution No. 96—C97 was duly adopted by the City Council of the City of Azusa, at a regular meeting thereof, held on the 15th day of July, 1996 by the following vote of the Council. AYES: COUNCIL MEMBERS: HARDISON, MADRID, NARANJO, BEEBE ALEXADNER NOES: COUNCIL MEMBERS: NONE ABSENT: COUN►IIL MEMBERS: NONE ALVA' CIT, 'CLERK YD � J Cd:ARDE� PACIFIC CORP. � p _ 13651 ALONDRA BLVD.,SANTA FE SPRINGS,CALIF.90670-5697 O J 3 E (310)921-5591 • FAX(310)921-5583 u The property covered by this invoice is warranted, if at all, solely by its manufacturer. We are the seller, not the manufacturer, and we make no warranty except as to title in regard to said property unless otherwise stated in writing. Merchandise may be returned only with our prior permission, and then must be accompanied by the invoice or the packing slip. Returned merchandise is subject to restocking and return freight charges. AUTHORIZED SIGNATURE DATE SHIPPED PULLED BY CHECKED BY X DOCUMENT REQUISITION, CUSTOMER DATE TIME Pc C33259 0859/A 4/22/9610: 18 ** QUOTE ** 3OLDTO CITY OF AZUSA SHIPTO OUR YARD ACCOUNTS PAYABLE-FOOTHILL BLVD SANTA FE SPRINGS CA P.O. BOX 1395 AZUSA CA 91702 1395 818/812-5200 SHIP VIA F.O.B.FACTORY/PPD & ADD BR MAKE MODEL SERIAL NUMBER EQUIPMENT HOURS/METER SLSM CUSTOMER P.O. DATE ORDERE: 01 JS V4000 VM4H25PP041025 H1025 003 ESTIMATE ONLY 4/15/94 ORDER SHIP B/O MFR PART NUMBER DESCRIPTION LOCATION UNIT PRICE` AMOUNT Taken BY BRENDA WALKER THE FOLLOWING IS AN ESTIMATE OF PROBABLE COST OF REPAIRS TO YOUR JOHNSTON SWEEPER MODEL V4000 SERIAL VM4H025, REPAIRS TO BE PERFORMED AT OUR SANTA FE SPRINGS, CA SHOP. REMOVE HOPPER AND DAMAGED PARTS, INSPECT FRAME, HOPPER TOWERS AND ENGINE MOU TS . INSTALL ALL PARTS LISTED BELOW. TE T RUN. PAINT HOPPER, REAR OF SWEEPER AND NECESSARY AREAS. NOTE: BACK ORDER TIME FOR HOPPER MA`t POSSIBLY TAKE SIX TO EIGHT WEEKS. 1 1 WN 312488 WLDMT-COVER NONSTK* 9124 9124 1 1 WN 312484 WLDMT-SUPPOR ' ONSTK 37074 37074 1 1 WN 312486 WLDMT-SUPPOR NONSTK 37074 37074 2 2 WN 307057 CYLINDER-HYD NONSTK 87289 1 ,74578 2 2 WN 070934 BUSHING NONSTK 2379 4758 2 2 WN 070949 END CYLINDER NONSTK 9838 19676 2 2 WN 070988 BEARING NONSTK 4123 8246 2 2 WN 070991 RETAINING RI NONSTK* 303 606 2 2 WN 300401 PIVOT PIN WL NONSTK 4715 9430 7 2 WN 301718 PIN-PIVOT NONSTK 5756 11512 2 2 WN 301726 TUBE NONSTK 562 1124 4 4 WN 205791 ELBOW NONSTK* 545 2180 3 3 WN 252013 ELBOW NONSTK* 473 1419 7 7 WN 311129 HO9F ASSY NONSTK* 4646 5"'9 TOTAL WEIGHT CREDIT AMOUNT TOTAL AMOUNT CONTINUED , —ID (-: A RR D E PACIFIC CORP. p Di2 SL_ JC-- 13651 ALONDRA BLVD.,SANTA FE SPRINGS,CALIF.90670-5697 ® D D Es (310)921-5591 • FAX(310)921-5583 The property covered by this invoice is warranted, if at all, solely by its manufacturer. We are the seller, not the manufacturer, and we make no warranty except as to title in regard to said property unless otherwise stated in writing. Merchandise may be returned only with our prior permission, and then must be accompanied by the invoice or the packing slip. Returned merchandise is subject to restocking and return freight charges. AUTHORIZED SIGNATURE DATE SHIPPED PULLED BY CHECKED BY X DOCUMENT REQUISITION CUSTOMER DATE TIME PC C33259 08597A 4/22/9610118 ... ** QUOTE ** ;OLDTO CITY OF AZUSA SHIPTO OUR YARD ACCOUNTS PAYABLE-FOOTHILL BLVD SANTA FE SPRINGS CA P.O. BOX 1395 AZUSA CA 91702 1395 818/812-5200 SHIP VIA F.O.B.FACTORY/P'F'D & ADD 3R MAKE MODEL SERIAL NUMBER EQUIPMENT HOURS/METER SLSM CUSTOMER P.O. DATE ORDEREL 31 JS V4000 VM4H25PP041025 H1025 003 ESTIMATE ONLY 4/15/91 ORDER` SHIP 8/0 MFR PART NUMBER DESCRIPTION LOCATION UNIT PRICE AMOUNT 2 WN 311131 HOSE ASSY NONSTK* 4251 8502 2 2 WN 400755 CLAMP NONSTK* 1,99 398 4 4 WN 070540 BUSHING(0510 NONSTK 2176 8704 2 2 WN 890115-7 LOOM NONSTK* 49 98 4 4 WN 301674 FLT. PIVOT NONSTK* 2651 10604 1 1 WN 395999 HOPPER, DOOR ASS'YNONSTK* 9,94370 9,94370 2 2 2 WN 380804 FIELD KIT, H SO4A 5893 11786 1 FREIGHT IN 10000 10000 1 TRANSPORT TO OUR SHOP 27500 27500 1 PAINT SWEEPER 2,97000 2,97000 1 120.0 HRS LABOR @ $65.00 7,80000 7,80000 1 FAINT MATERIAL 33000 33000 1 MISCELLANEOUS SUPPLIES 7500 7500 WASTE DISPOSAL CHARGE 37673 L.A CO. TAX 1 .00% 14071 CA STATE TAX 6.25% 87941 LACT TAX 0.50% 7035 LACT2 0.50% 7035 PLEASE BEAR IN MIND THIS IS AN ESTIMATE ONLY BASED UPON THE INFORMATION WE HAVE AT THIS TIME. ALL WORK WILL BE INVOICED ON THE BASIS OF ACTUAL TIME, MATERIAL AND EXPENSES. PRICES INCLUDED IN THIS ESTIMATE ARE THOSE CURRENTLY IN EFFECT, WHEREAS PRICES AT TIME OF SHIPMENT WILL PREVAIL. TOTAL WEIGHT CREDIT AMOUNT TOTAL AMOUNT CONTINUED D L J PACIFIC CORP. p o 2 0 13651 ALONDRA BLVD.,SANTA FE SPRINGS,CALIF.90670-5697 O D D 310 921-5591 • FAX(310)921-5583 The property covered by this invoice is warranted, if at all, solely by its manufacturer. We are the seller, not the manufacturer, and we make no warranty except as to title in regard to said property unless otherwise stated in writing. Merchandise may be returned only with our prior permission, and then must be accompanied by the invoice or the packing slip. Returned merchandise is subject to restocking and return freight charges. AUTHORIZED SIGNATURE DATE SHIPPED PULLED BY CHECKED BY X DOCUMENT REQUISITION CUSTOMER DATE TIME R C33259 08597A 4/22/9610: 18 ** QUOTE ** SOLDTO CITY OF AZUSA SHIP TO OUR YARD ACCOUNTS PAYABLE-FOOTHILL BLVD SANTA FE SPRINGS CA F'.0. BOX 1395 AZUSA CA 91702 1395 818/812-5200 SHIP VIA F.O.B.FACTORY/F'E'LT & ALAI BR MAKE MODEL SERIAL NUMBER EQUIPMENT HOURS/METER SLSM CUSTOMER P.O. DATE ORDERE: 01 JS V4000 VM4H25PP041025 H1025 003 ESTIMATE ONLY 4/15/9; ORDER SHIP B/O MFR < PART NUMBER DESCRIPTION LOCATION UNIT PRICE AMOUNT TERMS: PAYABLE NET 10TH F'ROX. TOTAL WEIGHT O L CREDIT AMOUNT TOTAL AMOUNT 390.0 26,65310