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Home My WebLink AboutG- 8 Purchase of one 3/4 Ton Sewer Utility Truck ammo C) OF AZUSA 7: 419 PUBLIC WORKS DEPARTMENT AGENDA ITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ROY E. BRUCKNE d.MMUNITY DEVELOPMENT DIRECTOR ififf3 LOUIE H. PEDROZA JR., SUPERINTENDENT OF PUBLIC WORKS VIA: HENRY GARCIA, CITY ADMINISTRATOR fr DATE: APRIL 21, 1997 SUBJECT: PURCHASE OF ONE 3/4 TON SEWER UTILITY TRUCK - ec(CO BACKGROUND: The Public Works Division has a need to replace the 1989 One Ton Sewer Utility Truck currently in use. This vehicle will then be utilized within the Street Division as a Sign Maintenance Truck,replacing the current 1972 Sign Truck which will be declared surplus. FINDINGS: The City of Santa Ana acquired the same 3/4 Ton Sewer Utility Truck through the formal bidding procedure. Nicholas Chevrolet, in Garden Grove received the award as the low bidder in the amount of$22,927.92 (sales tax not included). FUNDING: The purchase is funded within the 1996-97 Capitol Improvement Program, Sewer Fund(234) Project No. 758400, allocated for$27,000.00 CONCLUSION: In order to take advantage of another municipality's formal bidding process and to conserve City Clerk and Staff time of drafting specifications and advertizing, Staff is requesting Council waive the formal bidding process and piggy-back on the City of Santa Ana's formal bidding procedure. 4d7aaa/g477 /2*213 East Foothill Blvd. , P.O. Box 1395 , Azusa, CA 91702-1395 (818) 334-5125 RECOMMENDATION: Staff is requesting Council approve the purchase of a 3/4 Ton Chevrolet Sewer Utility Truck from Nicholas Chevrolet in the amount of$24,819.47 REB/LHPJ/rm RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $25,000.00 FOR THE PURCHASE OF ONE 3/4 TON SEWER UTILITY SEWER MAINTENANCE TRUCK FROM NICHOLAS CHEVROLET WHEREAS, Section 2.536 of the Azusa Municipal Code allows the City Council to waive formal sealed bidding upon finding that the public welfare will benefit through the maintenance of the sewer infrastructure system, and WHEREAS, the City will have clearly complied with the intent of Section 2.536 of the Azusa Municipal Code, even though formal "sealed"bids will not have been solicited, and WHEREAS,the City of Azusa adopts the results of the City of Santa Ana's formal bidding process, and WHEREAS, the City of Azusa shall receive the same specifications and purchase cost to warrant the piggy-back procedure, NOW, THEREFORE,THE CITY COUNCIL OF l'HE CITY OF AZUSA DOES HEREBY FIND AS FOLLOWS: Section 1. Tharthe formal "sealed"bidding process is waived, and Section 2. That a Purchase Order, not to exceed$25,000.00 be awarded to Nicholas Chevrolet for the purchase of one 3/4 Ton Sewer Utility Truck PASSED,APPROVED AND ADOPTED this 21st day of April, 1997 . MAYOR I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted the City Council of the City of Azusa, at a regular meeting thereof,held on the 21st day of April, 1997 by the following vote of the Council. AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY OF SANTA ANA CHANGE NOTICE FINANCE&MANAGEMENT SERVICES ` - „ PURCHASING DIVISION M-16 , *;..,.:4I ', 20 CIVIC CENTER PLAZA �� ,' P.O.BOX 1988 n,ll, _ PLEASE SHOW NUMBER ON ALL PACKAGES AND SANTA ANA,CA 92702 PAPERS RELATIVE TO THIS ORDER (714)647-5460 �' , CHANGE NUMBER 1 DATE'0-28-96 TO PURCHASE ORDER J4 9 7 0 4 READ "VENDOR BILLING INSTRUCTIONS" BELOW TO: E 7 DELIVER TO: NICHOLAS CHEVROLET FLEET MAINTENANCE M-83 10511 GARDDEN GROVE BLVD CORPORATION YARD, BLDG. J 215 S CENTER STREET GARDEN GROVE, CA 92643 SANTA ANA, CA 92703 L L J AL BAILEY 647-3348 NOTE THE FOLLOWING CHANGES ON ABOVE LISTED ORDER ACCOUNT NO. 76-145-6641 ADD THE FOLLOWING UTILITY TRUCKS - ( 1 ) EA - UTILITY TRUCK, EXTENDED CAB, 8600 GVWR, 155" WHEELBASE - CHEVROLET CC20953 - ITEM #2 OF BID SPEC. 96-017 - $22,927 .92 .--AO0LYZ- 12 .it lri`,i, ( 1 ) EA - UTILITY TRUCK, STD CAB, 8600 GVWR, 131" WHEELBASE - CHEVROLET CC20903 W/ROYAL UTILITY BODY - ITEM #3 ; 4 OF 5 OF BID SPEC. 96-017 - $23 ,159 .97 TO COMPLY WITH ALL SPECIFICATIONS OF BID SPEC. 96-017 APPROVED BY CITY COUNCIL 6/3/96 , ITEM 22 .M APPROVED: APPROVED AS TO FORM: WI I C CITY ATTORNEY C TY MANAGER REASON AND ACTION: ORIGINAL VENDOR UNABLE ORIGINAL TOTAL $ 22 ,089 .80 TO FULFILL BID SPECS INCREASEf43E6RC-ih6E. +49 , 659 .71 REVISED TOTAL $ 71 ,749 .51 PURCHASING MANAGER VENDOR BILLING INSTRUCTIONS' BY: ' ^ �^(`A � ' - 1.Invoice the City of Santa Ana in DUPLICATE and mail to: TERRI L. OKAZAKI 647-5329 CITY OF SANTA ANA BUYER PURCHASING DIV.M-16 P.O.BOX 1988 Santa Ana,CA 92702 2.Invoices must reference the purchase order number,showing quantities,descriptions,units and unit price. 1 White—Vendor 3.Separate freight charges shall be prepaid and added to the invoice. 2 White—Purchasing/Accounting Copy 4.Taxpayer I.D.number must be shown on all invoices to assure compliance with the IRS requirements. 3 Green—Receiving Copy 5.State whether your business is a corporation,sole proprietorship,partnership or an individual. 4 Goldenrod—Ordering Department 6.OUT OF STATE VENDOR.California sales tax number required to collect tax,otherwise the city will pay direct. • IFB 96-017 I page 4 of 9 • As MANUFACTURER CITY REQUIREMENTS DATA SAFETY EQUIPMENT: >Fire extinguisher: One 5 pound ABC type extinguisher to be mounted in cab behind rear seat. >Back IID alarm: Electric alarm to be mounted at rear. >Safety Strobe: One WHELEN 0 800 strobe to be pedestal mounted, left side behind cab. Strobe platform to be level with top of cab, strobe to extend above cab. Wiring to be enclosed in conduit. On/off switch with warning light to be mounted in cab dash UTILITY BODIES (GENERAL) (5) Utility bodies to be 98" L x 79" W x 33" H. (1) Utility body to be 98" L x 79" W x 43" H. Utility bodies to be fully undercoated prior to installation. Tailgates to be double panel, slam latch type, under-gate supported and protected with a stainless steel cap. Lower front corners of body to be protected with Tred-bright gravel guards. Wheel well edges to be protected with chrome Molly steel tubing. Body to include recessed pocket type fuel spout hook up, running lights, stop, tail and license plate lights . Compartment doors to be double panel construction with full length stiffening ribs, chain stops, recessed stainless steel three point lockable twist lock with chrome "T" handles, barrel locks, 5/16" diameter full length rolled hinge, self lubricating nylon insert hinge blocks and automotive type neoprene seals. �'v PREFERRED UTILITY TRUCK BODY SPECIFICATIONS: EXTENDED CAB >STREET SIDE AND CURB SIDE COMPARTMENTS 44 >Front vertical compartments: Series 98 to be 32" W r y� • x 33" H x 15" deep. Compartment to have double +1 , doors and two adjustable flat shelves adjustable on i (T 2" centers 100 lb. minimum capacity. >Center horizontal compartments: Series 98 To be 66" W x 14" H x 15" deep. Compartments to have one 21/2" deep tray with adjustable dividers on 2" centers. Dividers to be rust resistant metal. >Rear vertical compartments: Series 98 To be 24" wide x 22" high x 15" deep. >Rear bumper: Heavy duty recessed pin type step bumper with towing height at 22" from ground level. Hitch to include a 2" removable trailer ball, 1" drop pin and chain eyes. Bumper to be reinforced for towing and must include a trailer light receptacle, 7 wire wire Standard #TCP77F or equal. •IFB 96-017 page 7 of 9 4 MANUFACTUP.EP. CITY REQUIREMENTS DATA SAFETY EQUIPMENT: >Fire extinguisher: One 5 pound ABC type extinguisher to be mounted in cab behind rear seat. >Back UD alarm: Electric alarm to be mounted at rear. >Safety Strobe: One WHELEN # 800 strobe per truck to be pedestal mounted, left side behind cab. Strobe platform to be level with top of cab, strobe to extend above cab. Wiring to be enclosed in conduit On/off switch with warning light to be mounted in cab dash. PREFERRED UTILITY TRUCK BODY SPECIFICATIONS: (4-of-5) 4101113.:4 SI= >STREET SIDE AND CURB SIDE COMPARTMENTS >Front vertical compartments: Series 98 To be 32" W _ x 33" H x 15" deep. Compartment to have double doors and two adjustable flat shelves adjustable on , =! 2" centers 100 lb. minimum capacity. I �� . >Center horizontal compartments: Series 98 To be 66" W x 14" H x 15" deep. Compartments to have one 21/2" deep tray with adjustable dividers on 2" centers. Dividers to be rust resistant metal. >Rear vertical compartments: Series 98 To be 24" wide x 22" high x 15" deep. >Rear bummer: Heavy duty recessed pin type step bumper with towing height at 22" from ground level. Hitch to include a 2" removable trailer ball, 1" drop pin and chain eyes. Bumper to be reinforced for towing and must include a trailer light receptacle, 7 wire wire Standard #TCP77F or equal. • SAFETY EQUIPMENT: >Fire extinguisher: One 5 pound ABC type extinguisher to be mounted in cab behind rear seat. >Back Up alarm: Electric alarm to be mounted at rear. >Arrow Board: One 24"x 48" low profile, fold down arrow board with electric power lift to be mounted on a support frame to utility body. Frame 'of arrow board support to extend above cab. Arrow board to raise and lower above cab, (Starlite model 1921-13) or approved equal. >Saf ety Strobe: Two WHELEN 1 800 strobes to be mounted to arrow board support frame, left and right side behind cab. Strobe platforms to be level with top of cab, strobes to extend above cab. Wiring to be enclosed in conduit On/off switch with warning light to be mounted in cab dash. 1E696-017 • page 3 of 9 MANUFACTURER CITY REQUIREMENTS DATA PREFERRED UTILITY TRUCK SPECIFICATIONS: (5) Chevrolet 2500/C6P 3/4 ton or approved equal. (1) Chevrolet 2500/C6P 3/4 ton extended cab or approved equal. >Cab and chassis: Must include all standard factory equipment as listed for current models, and must include the maximum available manufacturers warranty for the model bid. >Capacity: 8600 GVWR. >Wheelbase: (5) 131" WB, 56" CA. (1) 155" WB >Engine: 5.7 liter minimum, gasoline powered. >Transmission: 4 speed automatic. >Brakes and Steering: Power assist brakes and steering. >Air conditioning: Factory A/C with tinted glass. >Alternator: 100 AMP minimum. >Tires and wheels: Tires to match maximum GVWR. One c�ixsis matching mounted full size spare tire per truck. >Seating: Front vinyl bench seat. >Rear axle: To match GVWR. >Suspension: Factory heavy duty suspension with manufacturer's trailer towing package, >Cooling: H.D radiator, auxiliary transmission and engine oil coolers with silicone water hoses if available. >Mirrors: Below eyeline mirrors. >Sun visors: Left and right sides. >Color: White exterior, blue vinyl interior. >Radio: Standard AM/FM. >Keys: 3 Complete sets per vehicle. >Warranty: Full manufacturers--describe in detail. PREFERRED PICKUP TRUCK SPECIFICATIONS: (1-of-1) Standard 3/4 Ton Pickup —`r - • I '< >Cab and chassis: (1) Chevrolet 2500/C6P 8 ' bed or - approved equal meeting the above listed specifications. ACCESSORIES >Rear Bumper: Heavy duty step bumper to include a 2" removable trailer ball. Bumper to be reinforced for towing, and must include a trailer light receptacle (7 wire Standard #TCP77F or equal) . >Bed Liner: Over the rail type with tail gate edge and tail gate protection. Units to include chrome eye bolt rope tie downs, (Duraliner) or equal. >Tool Box: One cross bed tool box mounted behind cab. (Weather Guard #R125) or equal. Lid of tool box to clear safety strobe platform when opened.