HomeMy WebLinkAboutE-14 Staff Report - HR Increase Blanket Purchase Order Manning and KassCONSENT ITEM
E-14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TANYA BRAGG, DIRECTOR OF HUMAN RESOURCES & RISK
MANAGEMENT
DATE: JULY 15, 2019
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2018/19 BLANKET PURCHASE ORDER
FOR MANNING & KASS ELLROD, RAMIREZ, TRESTER LLP
BACKGROUND:
In accordance with Sec. 2-518 (a) of the Azusa Municipal Code, purchase orders over $25,000
requires Council approval. The Human Resources Department is requesting authorization to increase
the FY 2018/19 blanket purchase order of $24,999.99 for legal services performed by Manning &
Kass Ellrod, Ramirez, Trester LLP for certain Police matters to $45,000. No additional budget is
being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Manning & Kass Ellrod, Ramirez, Trester LLP Blanket Purchase
Order for Fiscal Year 2018/19 to a not-to-exceed amount of $45,000.
ANALYSIS:
The City uses Manning & Kass Ellrod, Ramirez, Trester LLP for certain legal services relating to
Police matters. Service needed throughout the year are difficult to estimate as Staff does not know
what future matters will arise requiring legal expertise. In Fiscal Year 2018/19 a blanket purchase
order in the amount of $24,999.99 was issued to the law firm. However, due to ongoing litigation,
the blanket purchase order needs to be increased to $45,000 in order to pay outstanding invoices.
APPROVED
CITY COUNCIL
7/15/2019
Increase Blanket PO
July 15, 2019
Page 2
Council action is required to increase the blanket purchase order as the request exceeds the City
Manager’s $25,000 approval authority in accordance with the City’s purchasing policy.
FISCAL IMPACT:
Sufficient budget is available in the Human Resources FY 2018/19 legal account to cover the cost of
the increased purchase order.
Prepared by: Reviewed and Approved:
Lislene Ledezma Sergio Gonzalez
Human Resources Risk & City Manager
Management Analyst