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Home My WebLink AboutG-3 Public Safety Revised Budget Submittal : :111 ' ell°7. <r ; . ','} :; . AGENDA ITEM y��; .. ,' is ,--4 -71 i. MEMORANDUM TO: Honorable Mayor and City Council Members • FROM: John Broderick, Chief of Police 1t 3 6 c •0P. VIA: Rick Cole, City Manager DATE: August 3, 1998 SUBJECT: Public Safety Revised Budget Submittal The Police Department has been directed to operate with a $1,790,072 funding reduction. This cutback is severe and many adjustments in service levels, number of employees, and employee workloads must be made. The Public Safety budget is comprised of four components: Police Operations, LA County Fire services,Humane services, and Emergency services. The City is engaged in legally binding contracts with the Fire Department and San Gabriel Valley Humane and cannot be adjusted at this time. Requested Council Approved Shortfall Police Operations $10,971,390 $9,181,318 <$1,790,072> LA County Fire Services 2,095,020 2,095,020 0 Emergency Services 154,180 154,180 0 Humane Contract 112,000 112,000 0 Total $13,332,590 $11,542,518 <$1,790,072> The Police management team and the Finance department have worked closely to reduce expenditures without causing catastrophic service cuts and to find every possible funding source to relieve the general fund. 1 60 ( Public Safety Revised Budget Submittal Continued The Police Department has been restructuring for the past several years. We have been very effective in shifting the use of police officers performing nonhazardous work to civilians who are lower paid hourly and have less benefit and retirement costs. Part time labor has been widely used to reduce our payroll in that they do not incur the costly benefit package of full time workers. About 10 years ago the department had 62 full time police officers on staff Today, even with increased population, we have 58 full time police officers on staff We have had a modest increase in civilian employees; however, as the City grows in population and annexations, our workload increases. The total number of full time employees both Police and civilian over the past 5 years has been: 1993 1994 1995 1996 1997 1998 After budget reductions 87 89 91 91 91 92 85 Labor is the most costly item we pay for and to bring about any sizable reduction we must reduce labor costs. Our general strategy is to first cut the programs that do not directly impact our ability to protect our community. The Police Department will achieve part of the reduction by not funding 7 full time positions as follows: POSITION COST SAVINGS 1. One Police Officer-transferred to a regional auto theft task force. $ 88,867 Impacts This Police officer will still be employed by the City; however his or her salary and benefits will be paid by the task force. The officer will not be available in our deployment and would only work in the city if the task force was investigating a case in the City or if Azusa P.D. needed help with an auto theft problem. 2. Two Records Specialists - positions frozen. $ 88,579 Impacts The freezing of these two positions will result in a reduction of our lobby hours open to the public. We are in the process of developing the new lobby hours and how we will deploy remaining personnel to cover the workload. In addition: 1. Currently provided"after hours" service for utility customers(for reconnections and new service)would be unavailable due to loss of personnel. 2 Public Safety Revised Budget Submittal Continued 2. The Records unit provides "10 Minute Hit Confirmation" to other law enforcement agencies for various data base searches as required by D.O.J. Night service for this requirement would be shifted to the Communications Unit. 3. Public fingerprinting service will have to be rescheduled due to restricted lobby hours. 4. Records staffwill be unavailable on weekend evenings to provide search warrant or critical crime reports transcriptions, childcare welfare supervision, or female prisoner searches. Proposed lobby hours: Monday-Thursday Friday- Sunday 7:00 am- 10:00 p.m. 7:00 am- 5:00 p.m. 3. Two Community Services Officers - positions frozen. $ 98,630 Impacts Patrol Services will receive less support on report writing and other functions in the field. This ties up emergency responding police officers to handle routine report calls and is less efficient. The Community Relations Unit will be suspended. Staff currently assigned to this section will be re- assigned to cover administrative duties due to loss of personnel. The effect of suspending Community Relations indefinitely will be no personnel immediately available to respond to community inquiries regarding Neighborhood Watch or special requests for police services. 4. One Jailer - position frozen. $ 57,658 Impacts We are currently booking all prisoners at Glendora P.D. jail while Police Facility is under construction. Once we reopen our jail, five Jailers is inadequate to staff a Type 1 jail facility such as ours. Note: Research is underway to privatize our entire jail operations. We anticipate completing this project by 7/99. 5. One Administrative Secretary - position permanently eliminated. $ 52,976 Impacts Administrative workload will be shifted to remaining personnel. Most of this position's duties will be assigned to a Community Services Officer who will be reassigned from the Community Relations Unit. Total Personnel Budget Reductions $ 386,710 3 Public Safety Revised Budget Submittal Continued CONCLUSION The Azusa Police Department is a full service department and is proud of providing a premium level of service to the community. The proposed budget cuts are severe and because they equate to a reduction in personnel, necessarily will result in the Department providing fewer services in some areas. The Department's core mission of providing public safety to the Azusa community will not be compromised and we will continue to look at strategies to reorganize and civilianize department functions for effectiveness and cost savings. It is also critical that we look towards the community's growth as we balance fiscal challenges with providing premium police services in the future. I am available to discuss our budget scenario with each of you in detail at your convenience. RECOMMENDATION The City Council should approve the revised Public Safety budget as submitted. 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