HomeMy WebLinkAboutAgenda Packet - December 1, 2003 - CC e
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AGENDA
CITY COUNCIL,
THE REDEVELOPMENT AGENCY, AND
AZUSA PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM MONDAY, DECEMBER 1, 2003
213 FAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
CRISTINA C. MADRID
MAYOR
DIANE CHAGNON JOSEPH R. ROCHA
COUNCILMEMBER MAYORPRO-TEMPORE
DICK STANFORD DAVE HARDISON
COUNCILMEMBER COUNCILMEMBER
1. CEREMONIAL
A. Presentation of Certificate of Appreciation, a Blue Star and Yellow Ribbon to the family of SPC
Joseph Carmona, U.S. Army who is serving in our Armed Forces.
B. Presentation of proclamzLtion to Anna Kwak, of the Azusa Unified School District as 2003 Teacher
of the Year.
11. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec. 54957.6)
Employee Organizations: APOA and APMA
7:30 p.m. - Convene to Regular Meeting of the City Council.
• Call to Order
• Pledge to the Flag
• Invocation - Reverend Angel De Rosas of the First Filipino Presbyterian Church.
0 Roll Call
Ill. PUBLIC PARTICIPATION
Person/Group shall be allowed to speak without interruption, up to five (5) minutes, subject to
compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker's questions or comments, shall be handled after the speaker has completed his/her
comments. Public Participation w11/be limited to sirty(60) minutes.
IV. REPORTS UPDATES PENDING ITEMS AND ANNOUNCEMENTS FROM COUNCIL AND STAFF
A. Discussion regarding proposed code amendments to further address Code Enforcement and
parking related issues.
T
"FINAL CODE
AMENDMENTS.DOC'
V. SCHEDULED ITEMS
A. PUBLIC HEARING -.to consider.an appeal by Mr. Paul Naccachian of the decision of the Planning
Commission to approve a Precise Plan of Design to allow the construction of a mixed-use building
to be used as a dental office and three residential units, a Conditional Use Permit to allow: a
residential use in a CBD zone, and a Major Variance to allow a reduction in the required commercial
parking and the deletion of the residential parking requirement for the property located at 613-615
N. Azusa Avenue. Dr. Ralph Reyes/Genesis Architectural Engineering, Inc. Recommendation:
Open the Public Hearing, receive testimony, close the Hearing. Deny the appeal (affirm the
Planning Commission decision) and waive further reading and adopt the following resolutions:
1. Resolution No. 03-C100, approving Precise Plan of Design P-2003-35 subject to the
conditions listed in Exhibit "A", dated December 1, 2003.
2. Resolution No. 03-C101 , approving Conditional Use Permit C-2003-07 subject to the
conditions listed in Exhibit "A", dated December 1, 2003; and
3. Resolution No. 03-C102, approving Variance V-2003-17 subject to the conditions listed in
Exhibit "A", dated December 1, 2003.
"CityCou d oc" E_J
rev. Staffrpt C-2003-07reso.doc P-2003-35reso.doc V-2003-17reso.doc "CC Exhibit-A
12-1-03.doc"
12/01/03 PAGE TWO
CONVENE JOINTLY WITH THE REDEVELOPMENt AGENCY TO CONDUCT THE FOLLOWING PUBLIC
SHEARING:
B. IOINT PUBLIC HEARING—regarding the proposed sale of Agency-owned property located at 410
N.Alameda Avenue to Mr. and Mrs. Susimo De Guzman (ROP #4). Recommendation: Open the
joint Public Hearing, receive testimony, close the Hearing- Waive further reading and adopt
Resolution No. 03-Cl 03, (City) and Resolution No. 03-1142, (Agency) approving a Real Estate Sale
Agreement for property located at 410 North Alameda Avenue for$339,000; authorize execution of
the sales documents by the City Manager; and approve a budget amendment to recognize and
appropriate new revenue in the amount of $339,000, and expenditures reflecting closing costs of
$26,100.
Wilt ILai
® O O
"FINAL ROP4 STAFF "FINAL ROP4 ROP4PurchaseAgrmt R0P4Rev1sedCounte
REPORT.DOC' RESO.DOC.doc" .pdf rOffer.pdf
C. 69proval of Issuance of the Amended and Restated Merged Central Business District and West
End Redevelopment Projects Tax Allocation Refunding Bonds 2003 Series A: and Debt
Financing Documentation Associated With the Proposed Refunding Bonds. Recommendation:
Waive further reading and adopt Resolution No. 03-C104 (City) and Resolution No. 03-R43,
approving the issuance of tax allocation bonds ("Amended and restated Merged Central Business
District and West End Redevelopment Projects Tax Allocation Refunding Bonds, 2003 Series A"),
to refinance the existing 1994 Merged Project Tax Allocations Bonds; and approve the debt
financing documentations associated with the proposed refunding.
WL I
C
"AgendaItm_Apprvls "Exhibit A-Redev 'Exhibit B-Redev Exhibit C-Redev "Exhibit D-Redev "Exhibit E-Redev
suance&Docs.doc" 2003 TABS Resolutic 2003 TABs Resolutioi 2003 TABS Prelim OF2003 TABS 4th Supp 2003 TABs Bond Pun
"Exhibit F-Redev
2003 TABS Escrow D
REDEVELOPMENT AGENCY TO RECESS AND CITY COUNCIL AND AZUSA PUBLIC FINANCING
AUTHORITY TO CONVENE JOINTLY.
VI. AZUSA PUBLIC FINANCING AUTHORITY
A. Approval of Minutes. Recommendation: Approve minutes as written.
"APFA Min Nov
17.doc"
12/01/03 PAGE THREE
B. Preliminary Official Statement and Resolutions 'Related to the Refinancing of the
$5.485.0001994 Certificates of Participation. Recommendation: Waive Further Reading And
Adopt Resolution No. 03-C 105, (City) Authorizing The Issuance And Sale Of Its 2003 Lease
Revenue Refunding Certificates Of Participation Authorizing Execution And Delivery By The City
Of A Lease Agreement, A Site And Facilities Lease, An Escrow Deposit Agreement And A Trust
Agreement, Approving And Authorizing The Form Of Certificate Purchase Agreement And
Preparation And Delivery Of A Preliminary Official Statement And Final Official Statement With
Respect To The Issuance And Sale Of Such Certificates Of Participation,Appointing A Trustee And
Making Other Findings Related Thereto, And Resolution No. 03-P5 , (Authority)Authorizing The
Execution And Delivery Of A Site And Facilities Lease,A Lease Agreement,A Trust Agreement,An
Escrow Deposit Agreement, A Certificate Purchase Agreement Approving An Official Statement
And Other Matters Relating To The Execution, Delivery And Sale Of The City Of Azusa 2003 Lease
Revenue Refunding Certificates Of Participation. Further, authorize the issuance and sale of the
2003 Lease Revenue Refunding Certificates of Participation for a not to exceed amount of
$5,200,000 and 5% interest.
LJT±1 nu
"FINAL 1994 COP "FINAL CDP "FINAL COPS "FINAL "FINAL 1994 CAP "FINAL 1994 COP
STAFF REPORT.DOCPURCKASE AGMENT. OS.DOC' REIMBURSEMENT AC RESO.DOC' RESO#2 DOC DOC'
a 0 Q
"Azusa Lease "Azusa Site and "Azusa Tent "Azusa Escrow
Agreement 1994 COFFacilities Lease 1994 Agreement 1994 COF Deposit and Trust Ag
AZUSA PUBLIC FINANCING AUTHORITY TO ADJOURN AND CITY OF AZUSA TO CONTINUE.
VII. CONSENT CALENDAR
The Consent Calendar adoptingthe printed recommended actions wi//be enacted with one vote.
IfStaff or Councilmembers wish to address any item on the Consent Calendar individually, it will
be considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Human Resources Action Items Recommendation: Approve Personnel Action Requests in
accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum
of Understanding(s).
MWI
"FINAL HR ACTION
ITEMS.doc"
12/01/03 PAGE FOUR
C. Purchase of G36 Rifles. Spare Magazines, Trigger Groups and Cleaning Kits from Firearms for
Law Enforcement. Recommendation: Approve the purchase of (15) G-36K urban police rifles
with accessories as well as two (2) G-36K (fully automatic rifles) and seven (7) MP-5 NT fully
automatic trigger groups to upgrade the Azusa Police Department's arsenal, from Firearms for Law
Enforcement, in the amount of $24,762.38.
"FINAL RIFLE
PUCHASE.DOC"
D. Terry A Hayes Associate s General Plan Environmental Review Consultant Contract and Budget
Amendment to the 2004-2008 Capital Improvement Projects (CIP) Budget. Recommendation:
Approve the amendment to Terry A. Hayes Associates contract and budget to reflect a revised
environmental review process and to approve an amendment to the Capital Improvement
Program budget, project number 22-80-000-611=6625/09280, reflecting an additional $6,500
from General Fund Balance.
®LTJ
'Terry Hayes
Amend.doe
E. Project Completion Notice — Citywide Concrete Improvements. Recommendation: Approve
the Project Completion Notice for Citywide Concrete Improvements project, and authorize an
increase to the existing; purchase order with Martinez Concrete, Inc., from $495,032.50 to
$553,793.00 (an Increase of $58,761.49) for extra work performed. It is further recommended
that the 2004-2008 Capital Improvements Project (CIP) budget be amended by transferring
$58,762.00 from Pavement Management Plan Project to City Wide Concrete Improvements
Projects.
EEJ
"FINAL CONCRETE "FINAL NOTICE OF
IMPROVEMENTS.DO( COMPLETION.DOC"
F. Request to Award the Memorial Park Baseball Field Infield Turf. Irrigation and Drainage System
Project to ABC Lawn Sprinkler in the Amount of $36,325 000 and Authorize Staff to Issue a
Contract Purchase Ordi:r in That Amount. Recommendation: Approve the awarding of a Public
Works CIP construction contract to ABC Lawn Sprinkler to complete the Memorial Park Baseball
Field Infield Turf, Irrigation and Drainage System Project. Authorize staff to issue a contract
purchase order using CIP project account number 41002B.
"FINAL RANDY "FINAL MEMORIAL
TRANS LTR.DOC' PARKDOC'
12/01/03 PAGE FIVE
G. Request to Award the Memorial Northside and Slauson Park Athletic Court Surfacing Project to
Trueline Surfacing Company in an Amount Not To Exceed $27,79000w Recommendation:
Approve the awarding of the Memorial, Northside and Slauson Park athletic court-surfacing
projecttoTrueline Surfacing in the amount of $27,790.00.
LTJ
"FINAL ATHLETIC
CDURT.DOC"
H. Approve $24.743.38 in Change Orders for the Memorial Park Restroom Project (CIP Protect
#22-80-000-160-7130-42003B) and Authorize_aChange in the Contract Purchase Order with
4-Con Engineer to be revised from $318.743.38 to $342,743.38. Recommendation: Approve
$24,743.38 in change orders for the Memorial Park Restroom Project and authorize a change in
the contact purchase order (as stated above). It is further recommended that City Council
approve a transfer of $6,000 from Capital Improvement Project (CIP) budget account 420031
(Consultants &Design) to cover the balance of the change orders.
fflnirl INTO
"FINAL MEMORIAL "FINAL 4-CON
PARK PROJECT BUD( CONTRACr.DOC'
I. Request to Amend the 2003-04 Capital Improvement Budget by Adding two Projects Under the
Heading of Slauson Park Improvements" The two Projects are: Basketball and Volleyball
Court Surfacing at a Budget of $4,500.00, Funded Through the Mountain Cove Community
Facility District Park Improvement Fund The Second Pro'ect is to Remodel the Existini:
Recreation Meetin Room Public Restrooms for $23 83200 This Project is Funded by the State
of California Proposition 40 Robert Z Berg Harris Block Grant Funds. Recommendation:
Amend the 2003-04 capital improvement budget by adding two projects under the heading of
"Slauson Park Improvements". The two projects are: basketball and volleyball court surfacing for
$4,500.00, funded through the Mountain Cove Community Facility District Park Improvement
Fund. The second project is to remodel the existing recreation meeting room public restrooms for
$23,832.00. This project is funded by the State of California proposition 40 Robert Z'Berg Harris
Block Grant funds which require City Council to recognize $23,832.00 in revenue and to
appropriate it to account 22800001607130/42003E (revenue account) and authorize expenses
from account 22800001604592/42003E (expense account).
"FINAL SLAUSON
PARK IMPS.DOC"
12/01/03 PAGE SIX
J. Request to Adopt Two State Bond Act Resolutions AP12roving Application for Bond Act Funds for
Parkland Acouisition and Development Projects The Park Planning and Development Office Will
Apply for Competitive Giant Funds Through the State of California 2003 Resources Bond Act
Murray-Hayden Program and the Urban Park Bond Act of 2001 Program. Recommendation:
Adopt Resolution No. 03-C106, and Resolution No. 03-C107, approving application for Bond Act
Funds for Parkland Acquisition and Development Projects through the State of California 2003
Resources Bond Act Murray-Hayden Program and the Urban Park Bond Act of 2001 Program.
"FINAL REPORT ON
PARKLAND ACQUISII -
K. Request to Amend the Park Planning and Development Office CIP Revenue and Expenditure
Budget to Match the Approved CIP Project Fundis Budget The Two Areas of Funding are the
Mountain Cove Community Facilities District Fund and the State Proposition 12 Grant Funds:
These Amendments Best Utilize the Available Funds and reflect revised Prosect Cost Estimates to
Revised Estimates. Recommendation: Approve the amendments to the Park Planning and
Development Office CIP revenue and expenditure budget to match the approved CIP project
funding budget. The two areas of funding source are the Mountain Cove Community Facilities
District funding source and the State Proposition 12 per capita grant fund.
"FINAL PARK
BUDGET AMENDMEN
L. Approval of an Amendment to a Right To Purchase Option Agreement with the Dora G. Ruelas
Trust for the Property I-ocated at 726 N. Dalton Avenue. Recommendation: Approve the
amendment to the Right-To-Purchase Option Agreement expiring December 1 , 2003, between the
City of Azusa and the Dora G. Ruelas Trust for the property located at 726 N. Dalton Avenue.
"FINAL "FINAL RUELAS
RUELAS.DOC' AMENDME:NT.DOC'
M. Assistant Director of Finance — Reclassification. Recommendation: Adopt the reclassification
and Resolution No. 03-C108, amending the City's Classification Plan and Establishing
Compensation for the Classification of Assistant Director of Finance.
® n
"FINAL ASSISTANT "FINAL AiSISTANT "FINAL ASSISTANT
DIRECTOR OF FINA<` DIR CLASS SPEC..DC DIRECTDR OF FIW
12/01/03 PAGE SEVEN
N. Resolution Authorizing Payment of Warrants by tithe City. Recommendation: Adopt Resolution
No. 03-009.
Vlll. REDEVELOPMENT AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will he enacted with one vote.
If Staff or Directors wish to address any item on the Consent Calendar individually, it will'be
considered under SPECIAL GALL ITEMS.
A. Approval of Minutes Recommendation: Approve minutes as written.
B. Revision of Contract with Kosmont &Associates: Waiver of Professional Liability Insurance.
Recommendation: Waive the Errors and Omissions Liability Insurance requirement in Section
3.2.10.3 of the Professional Services Agreement with Kosmont&Associates dated March 5, 2003,
and authorize execution of Amendment No. 2 to the Agreement.
"FINAL KOSMONT
STAFF RPT.DOC"
C. Agencv Treasurer's Report as of October. 2003. Recommendation: Receive and file.
tin
"FINAL REDEV "FINAL REDEV
TREASURER RPT.DO TREASURER RPr.XLS
D. Two Separate Resolutions Authorizing Payment of Warrants by the Agency. Recommendation:
Adopt Resolution Nos. 03-R44 and 03-R45.
"Redev WR#07.pdf' "Redev WR#08.pdf"
12/01/03 PAGE EIGHT
IX. ORDINANCES/SPECIAL RESOLUTIONS
A. Resolution Denying the Public Nuisance Appeal for 832 N. Azusa Avenue. Recommendation:
Waive further reading and adopt Resolution No. 03-C110.
L
"FINAL 832 N. "FINAL 832 N.
AZUSA REPORT.DOC AZUSA RBO.DOC.dc
B. Proposed Ordinances Amending the Redevelopment Plan. Recommendation: Waive further
reading and adopt Ordinance No. 03-07, amending the Redevelopment Plan for the Merged
Central Business District and West End Redevelopment Project Area, and waive further reading
and adopt Ordinance No: 03-08, amending the Redevelopment Plan for the Ranch Center
Redevelopment Project Area.
ht0rdsODWes[End
Ranch.DOC
X. ADJOURNMENT
A. Adjourn.
In compliance with theAmercans with Disabilities Act, ifyou need special assistance to participate in
a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days
prior to the meeting when special services are needed will assist staff in assuring that reasonable
arrangements can be made to provide access to the meeting.
12/01/03 PAGE NINE
AZUSA
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER
VIA: RICK COLE, CITY MANAGER /403
DATE: DECEMBER 1, 2003
SUBJECT: PROPOSED CODE AMENDMENTS TO FURTHER ADDRESS CODE ENFORCEMENT
AND PARKING RELATED ISSUES
RECOMMENDATION
There is no recommendation. This report is for discussion purposes only.
BACKGROUND
On August 11, 2003, City Council conducted a workshop to discuss concerns regarding code
enforcement issues. A number of issues were raised at this workshop regarding the current code
enforcement programs and their effect on ongoing yard sales, proliferation of tatty signs,tattered
banners, illegal A-frame signs in the public right-of-way, illegal vendors, makeshift signs stapled to
telephone poles, etc. Moreover, it was felt that a lot of these activities took place during evenings
and weekends when no code enforcement personnel were available to respond. The reports
provided for that discussion are attached for your information.
As a result of that discussion, Code Enforcement has staggered work hours to cover evenings and
weekends with significant impacts on the items listed above. Staff will present specific statistics
at the December 1, 2003 City Council meeting. Code Enforcement staff has also been bolstered
due to the recent return of one code enforcement inspector from a lengthy military tour of duty
overseas.
Staff is also continuing its efforts to train other field personnel to identify illegal code enforcement
activities that they could either take action on (i.e., remove illegal signs) or to refer them to Police
or Code Enforcement staff(i.e., illegal vendors with carts). In that workshop it was also proposed
that further use of Police personnel (CSOs, Officers,Aides, Dispatchers)be made during evenings
and weekends to abate or to report code enforcement violations. It was also recommended to
make use of Azusa Pacific University students for community cleanups (such as CityLinks), to
make better use of technology to measure performance of the code enforcement program, to
create a hotline and website for citizens to report violations and complaints, and to revise the
Garage/Lawn Sale Ordinance to limit yard sales to two per calendar year per property to avoid the
perpetual yard sales syndrome.
At a subsequent City Council meeting, staff was asked to catalog changes to local codes, rules and
regulations that would enhance code enforcement and parking issues. The Police, Community
Development, and Public Works Departments have been in discussions of the best way to address
parking issues, particularly in residential areas. The following information has been collected:
Per John Bax, Deputy In Charge of the Code Enforcement Section of the Los Angeles District
Attorney's Office, an Attorney General Opinion concluded that a California city has no authority to
prohibit the parking of particular categories of vehicles on its residential streets during all or
certain hours of the day, with the exception of commercial ehicles having a manufacturer's gross
vehicle weight rating of 10,000 pounds or more. The State of California Attorney General's office
was contacted and Patricia Freeman advised staff that she was not aware of anything more recent
than the opinion Mr. Bax referenced above.
To control residential parking, Mr. Bax advised that an option is to restrict parking via an Overnight
Parking Ordinance between .certain hours of by permit only. This is in place in many cities in
California. An additional option is to treat the parking of the commercial vehicles used for
business as zoning violations. An Azusa Municipal Code could require a business license for doing
business from home, with a restriction of the business license including what business vehicles
park in front of the residence.
A challenge with this option is that it creates an additional task for Code Enforcement of
determining if there is a business being run from the residence. If so, the first step would be to
declare a zoning violation, then require a business license. Once a business license is in place,
with the appropriate restrictions, then a parking violation could be enforced. This will not solve
the problem if the resident is only driving the vehicle to and from his business, but not running the
business from his/her home.
If City Council were to consider an Overnight Parking Ordinance, staff suggests a significant
community participation process prior to implementation. The experiences of other cities suggest
that the imposition of an Overnight Parking Ordinance could result in significant disruption to
citizens' parking habits or in significant costs to the cities in administering permit programs. For
local government there are great advantages to banning overnight parking related to street safety
and cleanliness.
Another effort underway is to provide for parking controls via the new Development Code,
expected to be finalized, this coming spring. These controls would apply to residential areas
only; not on a citywide basis as in an Overnight Parking Ordinance.
Finally, staff from the City Attorney's Office is completing a comprehensive review of the Azusa
Development Code that could further address parking and code enforcement issues. It is
anticipated that the review will result in a matrix available for City Council review in January, 2004.
FISCAL IMPACT
There is no fiscal impact as a result of this discussion paper. However, implementation of any or
all of the proposed measures contained in this report could result in significant costs to the City
and should be further analyzed prior to any implementation.
AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: KING DAVIS, CHIEF OF POLICE
VIA: RICK COLE, CITY MANAGER /
DATE: DECEMBER 1, 2003
SUBJECT: PURCHASE OF G36 RIFLES, SPARE MAGAZINES, TRIGGER GROUPS AND
CLEANING KITS IN THE AMOUNT OF $24,762.38 FROM FIREARMS FOR LAW
ENFORCEMENT, PISMO BEACH, CA
RECOMMENDATION:
It is recommended that City Council approve purchasing fifteen (15) G-36K urban police rifles
with accessories as well as two (2) G-36K (fully automatic rifles) and seven (7) MP-5 NT fully
automatic trigger groups to upgrade the Azusa Police Department's arsenal. The cost to
upgrade the Police Department's arsenal is $24,762.38
BACKGROUND:
Currently the Azusa Police Department uses MP-5 carbines as an additional weapon to the
officer's sidearm. The MP-5 is used in searches for suspects and can deliver accurate fire at
ranges beyond the officer's sidearm capabilities. The drawback regarding the MP-5 is that it
uses the same .40 cal. ammunition as the officer's sidearm. This ammunition will not defeat
a suspect wearing body armor, creating a serious threat to the citizens of Azusa as well as its
officers. A recent, horrifying example was the North Hollywood shootout where two well-
armed, dedicated suspects wore body armor for self-defense. This incident took a very long
time to resolve due to the threat the L.A.P.D. officers faced. The length of this incident
created the opportunity for several more citizens and officers to be seriously injured or killed.
After the incident the L.A.P.D., as well as several other police departments across the nation,
began to purchase urban police rifles. With the threat of terrorism facing our country and
communities we must also be prepared to confront well-armed, dedicated terrorists with a
tactically appropriate response.
adxy,f , /��
4110
AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RANDY NORIEGA, DIRECTOR OF PARK PLANNING AND DEVELOPMENT
VIA: RICK COLE, CITY MANAGER r
DATE: DECEMBER 1, 2003
SUBJECT: REQUEST TO ADOPT TWO STATE BOND ACT RESOLUTIONS APPROVING
APPLICATION FOR BOND ACT FUNDS FOR PARKLAND ACQUISITION AND
DEVELOPMENT PROJECTS. THE PARK PLANNING AND DEVELOPMENT OFFICE WILL
APPLY FOR COMPETITIVE GRANT FUNDS THROUGH THE STATE OF CALIFORNIA
2003 RESOURCES BOND ACT MURRAY-HAYDEN PROGRAM AND THE URBAN PARK
BOND ACT OF 2001 PROGRAM
RECOMMENDATION:
It is recommended that City Council adopt two state bond act resolutions approving application
for Bond Act Funds for Parkland Acquisition and Development projects. The Park Planning and
Development Office will apply for competitive grant funds through the State of California 2003
Resources Bond Act Murray-Hayden Program and the Urban Park Bond Act of 2001 Program.
These grant applications are yet another effort to provide Azusa's children with parks and
programs to foster their development and for families to prosper.
BACKGROUND:
State voters have made available two park grant opportunities, the Urban Park Act of 2001 and
the 2003 Resources Bond Act: The Bond Acts have Per Capita and competitive grant
opportunities included in the Acts.
We have secured and are using the Per Capita allocations for park facility improvements. The next
step is to apply for available competitive grants for specific projects that fit the criteria of the grant
guidelines. Staff has met to discuss and review available projects that meet the grant guidelines.
The guidelines are very specific and projects must meet the intent of the Act or they will not be
accepted or not rated high enough for funding consideration.
Staff has determined that the following projects meet the grant guidelines and should be applied
for.
Lod
Additionally, the MP-5 NT trigger groups would enable the SWAT team to have all of its
members outfitted with fully automatic weapons. The SWAT team currently has five (5) fully
automatic MP-5s. The MP-5 NT trigger groups will be added to our existing MP-5s that are in
the armory as spare weapons. The two G-36K's with Navy trigger groups would give the
SWAT team two urban rifles with full automatic capability and also enable the SWAT team to
defeat a suspect wearing body armor. This is crucial for situations such as serving high risk
warrants or confronting barricaded gunmen. This capability would provide our SWAT team
with the tools to overcome suspects who are heavily armed.
• Firearms for Law Enforcement $24,762.38
• Heckler &Koch Defense $24,983.14
• Evan's Gunsmithing's Shooters World $25,979.25
FISCAL IMPACT:
City Council approved the expenditure plan for restricted grant funds, including upgrading of
the Police Department's weaponry, at the Council meeting on September 15, 2003.
This purchase will be paid for by LLEBG 2002 and the State Citizens' Option for Public Safety
(COPS) matching Grant funds and will have no impact on the General Fund.
PREPARED BY:
Officer Jason Kimes
2
ZUSA
AGENDA ITEM
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RICK COLE, CITY MANAGER
DATE: DECEMBER 1 , 2003
SUBJECT: DECEMBER 10 STATE OBLIGATIONS TO CITIES
RECOMMENDATION
It is recommended that City Council support SB 5X 1 to insure that timely
payments of "Vehicle License Fees" to the City of Azusa are not delayed or
reduced. This legislation appropriates funds to "backfill" cities and counties for
the loss of revenue when the "car tax" was reduced by Governor Arnold
Schwartzenegger.
BACKGROUND
When the State last year "tripled the car tax," little media attention was given
to the complicated reasons for the decision. At a time when State finances
were flush with gains from a roaring stock market, former Governor Pete Wilson
exploited the politically popular move of cutting the "car tax" by two thirds.
The tax, however, is not a source of revenue for the State. For the last seventy
years, it has been collected by the Department of Motor Vehicles for
distribution to California's cities and counties.
The deal made to cut the tax included language that guaranteed that the State
would "backfill" the lost revenue, unless the State was unable to afford it. Then
the tax would be restored to its previous level. Last year, that is exactly what
happened in a highly controversial decision by the State Department of
Finance.
That decision, in turn, has been reversed by incoming Governor Arnold
Schwartzenegger, who has promised to honor the promise made to cities and
counties that they would not lose revenue. But like all budget and tax
aaiaiie‘& ,mss
decisions, the additional funds cannot be provided without a two-thirds vote of
the Legislature.
In his column last Friday, veteran Sacramento journalist Dan Walters described
the current stalemate: "Local government leaders worry that . . . they will be
left in the cold; Schwarzenegger will insist on maintaining the car tax cut and
Democrats will insist that, in the words of Senate President Pro Tem John
Burton, "there is no money" for the backfill. The current budget calls for about
$1.3 billion in car tax funds, the first quarter's apportionment for 2003-04, to
be deferred -- a back-door loan from local governments to the state -- but
whether the rest of the money continues to flow is uncertain."
According to the League of California Cities, partisan gridlock could result in
cities beginning to see reduced revenues as early as December 10. Last week,
seven of California's 10 big city mayors met with the Governor, with one
participating by conference call. The mayors emerged saying that the Governor
had reassured them that cities and counties would indeed be backfilled for the
VLF loss. The bill in the Legislature to do that, introduced by Republican
Senator Minority Leader Jim Brulte is SB 5X 1. This bill would appropriate
money to backfill local governments. Most recent announcements peg the
appropriation amount in the bill at approximately $3.2 billion--consistent with
the DOF estimates. The bill is expected to be heard by both the Senate Local
Government Committee and the Senate Revenue and Taxation Committee, but
no hearings have been set by the Senate leadership.
There are indications that in the absence of immediate passage of SB 5X 1
(Brulte) that the December 10 and January 10 VLF payments may be lower than
the base VLF amount collected due to planned refunds of overpayments.
These questions about December and January VLF payments underscore the
importance of prompt action to safeguard local revenues from again being held
hostage to partisan bickering in Sacramento.
FISCAL IMPACT
Because the increase in the Vehicle License Fees (or "car tax") took time to
implement, Azusa has already lost $500,000 in revenue during the current
budget year, doubling our shortfall. Failure to enact a "backfill" to cities would
cost Azusa an estimated $1 ,300,000 in additional revenue loss this year.
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AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RANDY NORIEGA, DIRECTOR OF PARK PLANNING AND DEVELOPMENT
VIA: RICK COLE, CITY MANAGER /`-A,
DATE: DECEMBER 1, 2003
SUBJECT: REQUEST TO AMEND THE PARK PLANNING AND DEVELOPMENT OFFICE CIP
REVENUE AND EXPENDITURE BUDGET TO MATCH THE APPROVED CIP PROJECT
FUNDING BUDGET. THE TWO AREAS OF FUNDING SOURCE ARE THE MOUNTAIN
COVE COMMUNITY FACILITIES DISTRICT FUND AND THE STATE PROPOSITION 12
GRANT FUNDS: THESE AMENDMENTS BEST UTILIZES THE AVAILABLE FUNDS AND
REVISED PROJECT COST ESTIMATES TO REVISED ESTIMATES.
RECOMMENDATION:
It is recommended that City Council approve the Amendments to The Park Planning and
Development Office CIP revenue and expenditure budget to match the approved CIP Project
Funding budget. The two areas of amendment are the Mountain Cove Community Facilities
District funding source and the State Proposition 12 per capita grant funds: These amendments
best utilize the available funds and revise project cost estimates.
BACKGROUND:
This requested budget amendment finalizes the Park Planning and Development Office CIP
Funding and expenditure plan. The approved CIP budget includes these funding sources and
expenditures. The Finance Department has required this action to revise the redistributions of
funds to the projects as detailed in the city's adopted CIP Budget.
The revisions are as detailed:
Proposition 12 Per Capital:
PROIECT PROIECT NUMBER BUDGET REVISION
Memorial Park Restroom Project 41002G $87,500.00
Memorial and Northside Parks
Athletic Facility Fencing Project 41002C $124,500.00
Northside Park Ball Field Fencing Project 42003C $54,848.00
*NOTE: These revisions DO NOT increase any currently approved contracted projects budgets.
This is simply an accounting clarification of where funds will be expended.
MOUNTAIN COVE COMMUNITY FACILITY DISTRICT
PROIECT PROTECT NUMBER BUDGET REVISION
RIO SAN GABRIEL BIKE PATH 41002A $8,000.00
MEMORIAL PARK RESTROOM 41002G $12,500.00
MEMORIAL PARK BALL FIELD
TURF PROJECT 41002B $33,000.00
MEMORIAL, NORTHSIDE PARK
ATHLETIC FACILITY FENCING 16003A $31,000.00
MEMORIAL PARK IMPROVEMENTS 42003B REDUCTION OF<$32,500.00>
(ATHLETIC COURTS SURFACING)
NORTHSIDE PARK REDUCED BY
IMPROVEMENTS 42003C <$52,000.00>
*NOTE: These revisions DO NOT increase any currently approved contracted project budgets.
This is simply an accounting clarification of where funds will be expended.
FISCAL IMPACT:
These amendments are for accounting purposes and clarify where funds from State Proposition 12
and Mountain Cove CFD will be expended. This action brings the approved CIP Budget and the
available funding into alignment.
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Park Planning and Development Department
Inter Office Memorandum
To: The Honorable Mayor and Members of the City Council
From: Randy Noriega, Director of Park Planning and Development
Via: Rick Cole, City Manager
Subject: Various Agenda Impacting Capital Park Projects
Date: December 1, 2003
There are a total of six agenda reports regarding capital park projects on the December 1, 2003
City Council meeting agenda for your consideration. They range from awarding contracts to the
low bidder vendor to amending the current project budget to adding a new project to the capital
budget. Those that amend the capital budget are part of our continuous effort to monitor and
review the capital projects thereby ensuring that the current funding is sufficient and that the
funding sources are correct. The following summarizes the agenda reports:
Memorial Park Baseball Field Infield Turf: Staff recommends awarding this project to ABC Lawn
Sprinkler who is the low bidder. Sufficient funds exists in the project.
Athletic Court Surfacing Project for Various Parks: Staff is recommending that one vendor,
Trueline Surfacing Company, be awarded a contract to complete the court surfacing for all three
parks.This recommendations takes advantage of the fact that the following three parks,Memorial,
Northside and Slauson all have court surfacing as an item that needs to be addressed in this fiscal
year. Sufficient funding is available in the respective parks to cover this cost.
Memorial Park Restroom: Staff recommends both approving a contract change order and
amending the budget to increase to project cost from $340,000 to $346,000. During
construction several issues arose which needed to be addressed in order for the project to be
completed on time. Although these changes resulted in an overage of$6,000 staff felt that the
time and money spent to bid separately these items would not have been cost effect and would
have resulted in a higher cost. % ?�
Slauson Park Improvements: Staff recommends amending the fiscal year 2004 capital
improvement program (CIP) to include a project for various capital improvements at Slauson Park
for a total amount of$28,332. In our effort to expedite the capital budget process, this project
was inadvertently left out. A OP project description sheet is included in the agenda which will
include information on description, scheduling, funding sources, and total project cost. For this
fiscal year, staff is recommending that the athletic court surfacing and the restroom improvements
be completed.
State Park Grant Funds for Parkland Acquisition and Development: Staff recommends
adopting the resolutions so that a total of$ in grant funds can be applied for the following
parks: Zacatecas, Grandview mini park,Azusa Canyon Wilderness Park, and Azusa National Forest
Gateway.
Cleanup of Funding to Various Park Projects: Staff recommends amending the funding sources
amounts to various adopted park projects. Once the CIP budget was adopted, staff noted
that there were still some discrepancies between the funding sources intended to be used and
what had previously been adopted in the budget. This item will clean-up these discrepancies
so that the long term funding plan for parks projects and the CIP are not consistent. This
does not reflect an increase in total dollars appropriated.
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AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RANDY NORIEGA, DIRECTOR OF PARK PLANNING AND DEVELOPMENT
VIA: RICK COLE, CITY MANAGER
DATE: NOVEMBER 17, 2003
SUBJECT: REQUEST TO AWARD THE MEMORIAL PARK BASEBALL FIELD INFIELD TURF,
IRRIGATION AND DRAINAGE SYSTEM PROJECT TO ABC LAWN SPRINKLER OF
NEWHALL, CALIFORNIA IN THE AMOUNT OF $36,325.00 AND AUTHORIZE STAFF
TO ISSUE A CONTRACT PURCHASE ORDER IN THAT AMOUNT
RECOMMENDATION:
It is recommended that City Council approve the awarding of a Public Works CIP construction
contract to ABC Lawn Sprinkler of Newhall, California to complete the Memorial Park Baseball
Field Infield Turf, Irrigation and Drainage System Project. Authorize staff to issue a contract
purchase order using CIP project account number 41002B.
BACKGROUND:
On June 30, 2003 staff issued a request for price quotes with plans and specifications for the
Memorial Park Baseball Field Infield Turf, Irrigation and Drainage System Project to nine qualified
companies and posted the project in the construction "Green Sheet" Project Publication.
Project price quotes were received and reviewed on July 17, 2003. The low bidder, ABC Lawn
Sprinkler was interviewed and references were checked. The low bid was $36,325.00; the next
low bid was from M &M Landscaping at $54,000.00
The project budget as reported in the 2003-04 CIP budget is $40,000.00
FISCAL IMPACT:
The 2003-04 City of Azusa CIP budget allocates $40,000.00 to CIP project 41002B, the
Memorial Park Baseball Infield Turf, Irrigation and Drainage System Project. The project is funded
by the Mountain Cove Community Facility District Park Facility Improvement Fund.
03-195
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44,71,
AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RANDY NORIEGA, DIRECTOR OF PARK PLANNING AND DEVELOPMENT
VIA: RICK COLE, CITY MANAGER
DATE: NOVEMBER 17, 2003
SUBJECT: REQUEST TO AWARD THE MEMORIAL, NORTHSIDE AND SLAUSON PARK ATHLETIC
COURT SURFACING PROJECT TO TRUELINE SURFACING COMPANY OF CORONA,
CALIFORNIA IN AN AMOUNT NOT TO EXCEED $27,790.00
RECOMMENDATION:
It is recommended that City Council approve the awarding of the Memorial, Northside and
Slauson Park athletic court-surfacing project to Trueline Surfacing Company of Corona, California
in the amount of $27,790.00.
BACKGROUND:
This projects plans and specifications were advertised to a qualified bidders list of six companies.
The project was also placed in the construction "Green Sheet" Publication on September 15,
2003. Price quotes were received and reviewed on September 27, 2003. The top three bidders
were:
Trueline Surfacing Company $27,790.00
Zain Tennis Courts, Inc. $60,072.00
Malibu Pacific Tennis Courts $70,800.00
The low bidder Trueline Surfacing Company was interviewed and references were checked. Staff
recommends that the Memorial, Northside and Slauson Park athletic court surfacing project be
awarded to Trueline Surfacing Company and authorize staff to issue a public works contract
purchase order in the amount of $27,790.00.
FISCAL IMPACT:
The Memorial, Northside and Slauson Park athletic court-surfacing project is an approved CIP
project. The project budget as funded in the 2003-04 CIP budget is $28,500.00.
4qo/' /.2-A
Park Project Grant Amount
1. Zacatecas Park Expansion and Development $2.25 Million
2. Grandview Mini Park Development $250,000
3. Azusa Canyon Wilderness Park Acquisition and Development $3 Million
4. Azusa National Forest Gateway Entrance and Discovery Park $200,000
The Murray-Hayden program does not require a match of City Funds for consideration.
The Urban Park Act of 2001 program does require a match. The match is not a set percentage,
but rather the rating team will weigh each agencies ability to match and what attempts will be
made to match.
FISCAL IMPACT:
The initial cost to the City in applying for these grants is in staff time required to produce the
completed applications. Staff is also partnering with Parks and Recreation Commissionaire Tiffany
Adamson (Hamilton) who is a professional grant writer and who is volunteering to assist in
completing the grant applications. Additional fiscal impact will depend upon applications with the
respective grant applications are awarded funding.
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