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HomeMy WebLinkAboutE-01 - Minutes Regular Meeting, July 15, 2019- Special Meeting July 22, 2019CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING MONDAY, JULY 15, 2019 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Pro-Tem Alvarez called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Gonzales arrived at 6:31 p.m., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ ABSENT: COUNCILMEMBERS: ROCHA ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Human Resources & Risk Management Bragg, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:32 P.M. to discuss the following: 1.CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager and Tanya Bragg, Director of Human Resources & Risk Management Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), CAPP (Civilian Association of Police Personnel), and Unrepresented Employees 2.CONFERENCE WITH LEGAL COUNSEL – WORKERS COMPENSATION CLAIM – Pursuant to California Government Code, Section 54956.95. Case Name(s): Chivas v. City of Azusa; WC Claim No. AZUA-2474 3.CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION – Pursuant to California Government Code, Section 54956.(d)(2). One potential case – 975 W. Foothill Blvd. REGULAR SESSION Mayor Pro-Tem Alvarez called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ ABSENT: COUNCILMEMBERS: ROCHA ALSO PRESENT Elected Officials: City Clerk Cornejo, City Treasurer Vasquez. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Human Resources & Risk Management Bragg, Director of Finance Johnson, Director of Economic and Community Development Marquez, CONSENT ITEM E-1 APPROVED CITY COUNCIL 8/19/2019 Director of Public Works/City Engineer Bobadilla, Director of Information Technology and Library Services Graf, Director of Community Resources, Director of Utilities Robledo, Police Captain Bertelsen, Human Resources/Risk Management Analyst Ledezma, Utility Communications and Environmental Programs Specialist Sagun, Senior Information Technology Analyst Delano, Human Resources Intern Munoz, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Police Captain Bertlesen. The invocation was given by Fr. Mark Martinez, St. Frances of Rome Church. CLOSED SESSION REPORT The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 1 – the City Council heard a presentation from its labor negotiators and provided direction to its negotiating team, no additional reportable action; Item 2 – the City Council heard a presentation from legal counsel, no additional reportable action; and Item 3 - the City Council heard a presentation from legal counsel regarding the property and the property representatives, City Council heard a presentation from legal counsel, no further reportable action. CEREMONIAL Employees of the Quarter Certificates were presented to Margaret Delano, Senior Information Technology Analyst and Bianca Munoz, Human Resources Intern. PUBLIC COMMENT Mr. Greg Benton, Canyon City Church, announced a student school supply give away event on August 3, 2019; and announced a job fair on October 3, 2019. Mr. Andrew Mendez, Golden Days Committee Chairman, addressed Item D-4 on behalf of the Committee to express the concerns of the Committee regarding the event approval requirement in the draft Azusa Golden Days Memorandum of Understanding; and inquired about the reasons for the revision of the Memorandum of Understanding. Mr. Art Ramirez addressed Item D-4 to provide background on the permit approval process in the previous Azusa Golden Days Memorandum of Understanding and the City’s representation on the Golden Days Committee; announced the upcoming Committee meeting, which is open to the public; and inquired about the 1969 Memorandum of Understanding. Mr. Joe Guarrera inquired about where to dispose of recyclables as the recycling bins have been removed from school sites; addressed Item D-4 to inquire about the reason for the Azusa Golden Days Memorandum of Understanding revision; and stated his opinion regarding the draft Memorandum of Understanding that is being presented. Ms. Yolanda Rodriguez-Pena, Los Angeles County Commissioner for Supervisor Hilda Solis, announced the 3rd Annual Veterans Resource Expo on July 26, 2109. Mr. Rojelio Munoz expressed concerns regarding the increase in luxury housing and restaurants in the City and encouraged consideration of the low-income immigrant population of the City. Dr. Barbara Dickerson provided an update on Citrus College; highlighted the Promise Program; and announced that Public Works and Water Technology Certificates are available through the College. City Manager Gonzalez stated that Staff will be providing a full report on the Golden Days Memorandum of Understanding, and all questions will be addressed at that time. Director of Utilities Robledo responded to the inquiry regarding recyclables stating that receptacles were removed from the school sites at the request of the schools; the contracted hauler is no longer able to pay for the recycled materials; recyclables with CRV may still be taken to recycling centers; plastics placed in the trash will not go to the landfill; and Athens sorts the trash and sends plastics to recycling. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Recap 4th of July Chief of Police Hunt provided a recap of the 2019 fireworks activity stating that 53 administrative citations were issued; there were 221 calls for service and 88 fireworks related calls; there were 10 firework related fires; 16 officers were deployed; and there was one confirmed and one possible firearm discharges. In response to a question posed by the Council, he stated that many individuals do pay their citations. City Manager Gonzalez announced the departure of Director of Public Works/City Engineer Bobadilla and thanked him for 11 years of service to the City of Azusa. PAGE TWO – 7/15/2019 Councilmember Macias thanked Director of Public Works/City Engineer Bobadilla for his service and wished him luck in his new endeavors; inquired about the activity taking place at the Kincaid Pit; announced that students from Zacatecas, Azusa’s Sister City, will be in town and taking a tour of the civic center and thanked the volunteers for their help coordinating the visit; stated that new Azusa business, American Wood Importers, expressed interest in partnering with the City to have pieces of furniture on loan for display and also teach students about wood working; and reminded everyone of the 50th anniversary of the moon landing. Councilmember Carrillo reported on the Independent Cities Association Summer Seminar that he recently attended stating that he attended a session regarding homelessness in which he learned how cities have come together to pool their resources and discussed the importance of creating strategies to provide resources; economic development was also a topic at the seminar and stated the need for creativity to bring business into the City; discussed the census and the importance of reaching a population of 50,000 in order to allow the City to be categorized as an entitlement City; and thanked Director of Public Works/City Engineer Bobadilla for his service to the City of Azusa. Councilmember Gonzales thanked Director of Public Works/City Engineer Bobadilla for his service to the City; stated that he attended the Independent Cities Association Conference and inquired about whether the City of Azusa has teamed up with other cities in order to increase Measure H funding; he attended a Southern California Gas Company session regarding creating energy from waste; regarding the Census, he suggested partnering with the School District in order to disseminate information to parents; and announced the Kathy’s Cool Kutz event on August 18, 2019. Mayor Pro-Tem Alvarez thanked Director of Public Works/City Engineer Bobadilla for his service to the City; he announced the following events: August 6 - National Night Out, July 23 – Mini Carnival at Veteran’s Park, Thursday Nights – Summer Concerts in the Park; and reminded everyone that dogs must be kept on leashes while in parks. SCHEDULED ITEMS PUBLIC HEARING – 2019 REFUSE AND ORGANICS RATE ADJUSTMENT Director of Utilities Robledo presented the Staff Report stating that Athens Services provides refuse collection and recycling services for the City; the Franchise Agreement allows rates to be adjusted annually to reflect changes in the cost of doing business and disposal cost; an overview of rate changes was provided; AB 1826 requires mandatory organic waste recycling for businesses that generate 4 cubic yards of commercial solid waste per week; and only those required to do organics recycling are paying for the extra container. In response to a question posed by the Council, organic waste is picked up weekly in a separate container using a separate truck. Mayor Pro-Tem Alvarez declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on June 13, 2019, in the San Gabriel Valley Tribune. Public Comment None. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and carried by the following vote of the Council to close the Public Hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Councilmember Carrillo offered Resolution No. 2019-C24 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE TWENTY-THIRD AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES TO AMEND THE REFUSE RATES AND ADOPT THE MONTHLY ORGANIC RECYCLING FEES FOR PERIOD OF JULY 1, 2019 THROUGH JUNE 30, 2020 Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and carried by the following vote of the Council to adopt Resolution No. 2019-C24 approving the annual refuse collection and organic waste recycling rate adjustment for Athens Services effective retroactive to July 1, 2019; and approve an exemption procedure to exempt businesses and multifamily complexes on a case-by-case basis from the requirements of the law if they meet the criteria specified under AB 1826. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA PAGE THREE – 7/15/2019 PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION, INSTALLATION, REHABILITIATION, IMPROVEMENT AND/OR EQUIPPING OF SOLID WASTE DISPOSAL FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO Director of Finance Johnson introduced the Item stating that Staff is requesting the adoption of a Resolution in order to allow Waste Management, Inc. the ability to expand their operations within the City; and there is no fiscal impact to the City. Mr. John Stoecker, California Municipal Finance Authority Financial Authority, provided an overview of the Item stating that the California Municipal Finance Authority would be issuing the bonds; the bonds do not affect the City’s debt ratio or debt capacity; the City is not named anywhere with the exception of the address; and there are clear indemnifications with no risk of liability to the City. In response to a question posed by the Council, it is estimated that $5M will be for currently permitted acreage in the City of Azusa. Mayor Pro-Tem Alvarez declared the public hearing open. City Clerk Cornejo stated that the public hearing did not require publication. Public Comment None. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and carried by the following vote of the Council to close the Public Hearing. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Councilmember Carrillo offered Resolution No. 2019-C25 entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING A PLAN OF FINANCE FOR THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY SOLID WASTE DISPOSAL REVENUE BONDS (WASTE MANAGEMENT, INC. PROJECT) IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $300,000,000 FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION, INSTALLATION, REHABILITATION, IMPROVEMENT AND/OR EQUIPPING OF SOLID WASTE DISPOSAL FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and carried by the following vote of the Council to adopt Resolution No. 2019-C25 approving the issuance of the Bonds by the California Municipal Finance Authority (“CMFA”), a joint exercise of powers authority and public entity of the State of California, for the benefit of Waste management, Inc. (the “Borrower”), to provide for the refinancing and refunding of the Project, such adoption is solely for the purposes of satisfying the requirements of the Tax and Equity Fiscal Responsibility Act (“TEFRA”), the Code and the California Government Code Section 6500 (and following). AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA DESIGNATION OF VOTING DELEGATES AND ALTERNATES LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE – OCTOBER 16-18, LONG BEACH Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council to appoint Councilmember Macias as voting delegate and Councilmember Carrillo as alternate to represent the City at the 2019 League of California Cities Annual Conference. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA AZUSA GOLDEN DAYS MEMORANDUM OF UNDERSTANDING (MOU) DRAFT AND UPDATE City Manager Gonzalez introduced the item stating that at the request of the Council, Staff reviewed the Memorandum of Understanding (MOU) to determine which areas of the MOU could be updated in order to be beneficial to the City as a whole; and in consultation with the California Joint Powers Insurance Authority, Staff examined insurance requirements and best practices for special events. PAGE FOUR – 7/15/2019 Director of Community Resources Carpenter presented the draft Azusa Golden Days MOU stating that based on Council recommendations, the following modifications were made to the Draft MOU: an update of names to refer to Azusa Golden Days as the nonprofit entity with the update of contacts, representatives and City departments as well; generalize the City facilities used so that other facilities may be available or requested; the addition of a requirement that applications for facilities and permits be completed annually; the addition of the requirement to submit a listing of events held annually and the removal of specific smaller events that no longer take place; clarification of the event planning committee and ensuring that meeting dates are agreed upon by both parties; the addition of the option for the City Council to appoint a member and alternate to serve as non-voting liaison representatives; and the addition of a process for significant modification or cancellation of a major event of Golden Days. The Council deliberated on the proposed modifications to the Azusa Golden Days MOU. It was the consensus of the Council to direct Staff to meet with the Azusa Golden Days organization and bring forward a revised draft MOU at a future meeting. CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and carried by the following vote of the Council, to approve Consent Calendar Items E-1 to E-17. AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA 1. The minutes of the Regular Meetings of June 3, 2019 and June 17, 2019 were approved as written. 2. Resolution No. 2019-C26 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: A. Holmes, R. Torres, I. Diaz, R. Chivas, M. Ruiz, J. Agnew, R. McMinn, R. Aguirre, S. Hallimore, W. Johnson Promotion: J. Wold, L. Velasquez, H. Vuong, N. Narvaez, S. Henry Separation: D. Maldonado, K. Rosenfelt, R. Camarena, R. Sok, A. Gaddis. 4. The agreement for the 2019/20 school year between the Azusa Unified School District and the Azusa Police Department, for the provision of law enforcement services at a shared cost was approved; and the City Manager was authorized to execute the agreement on behalf of the City. 5. Project improvements were accepted; and Staff was authorized to file a Notice of Completion for the Azusa Library Americans with Disabilities Act (ADA) Compliant Restroom Retrofit Improvement Project (Community Development Block Grant Project 601863-17). 6. A Memorandum of Understanding between Azusa Pacific University (APU) and the City of Azusa to clarify the authorities and responsibilities of the Azusa Police Department for calls for service on the campus of APU; and authorize the City Manager or Chief of Police to execute the agreement on behalf of the City. 7. Staff was authorized to release a Request for Proposal for a Telecommunications System; and Staff was authorized to release a Request for Proposal for a Structured Cabling Replacement and Installation. 8. The list of purchase orders issued in June 2019 with contracts executed by the City Manager was received and filed. 9. The City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for the month of March 2019 was received, reviewed, and filed. 10. Notices of Completion for the projects funded by the Los Angeles County Regional Park and Open Space District maintenance grant were approved; and staff was authorized to file the Notices of Completion with the Los Angeles County Clerk. 11. A Professional Service Agreement with CBRE, Inc. to provide real estate brokerage and consulting services in an annual amount not to exceed $50,000, was approved; and the City Manager was authorized to execute the agreement on behalf of the City. 12. The Director of Public Works was authorized to issue a service request with Los Angeles County Public Works for the Newburgh Street, et al. Pavement Preservation Project for an amount not to exceed $45,000. 13. A contract for a total not-to-exceed amount of $35,200, which includes a 10% contingency for potential change orders as needed, was awarded to FS Contractors, Inc., for the Newburgh Street Pavement Preservation Project; and the City Manager was authorized to execute a contract on behalf of the City. 14. The request to increase Fiscal Year 2018/19 blanket purchase order for Manning & Kaass Ellrod, Ramirez, Trester LLP, to a not-to-exceed amount of $45,000 was approved. PAGE FIVE – 7/15/2019 15. Formal sealed bids were waived in accordance with Azusa Municipal Code Section 2-520 section b.2; and a three (3) year superseding agreement was awarded to CoStar Realty Information, Inc. in the amount of $9,972 annually for property and real estate database tools; and the City Manager was authorized to execute the agreement on behalf of the City. 16. Staff was authorized to finalize and execute the Agreement regarding Azusa Chamber of Commerce Funding and Support between the City of Azusa and the Azusa Chamber of Commerce for Fiscal Year 2019-2020 at a funding level of $44,493, which is the same funding level as Fiscal year 2018-19; and the City Manager was authorized to execute the contract on behalf of the City. 17. Resolution No. 2019-C27 was adopted and entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA SUPPORTING BALANCED ENERGY SOLUTIONS AND LOCAL CHOICE OF BUILDING AND VEHICLE RESOURCES AND TECHNOLOGIES. SUCCESSOR AGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MAY 31, 2019 THROUGH JULY 11, 2019 Agencymember Gonzales offered Resolution No. 2019-R10 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agencymember Gonzales seconded by Agencymember Carrillo and carried by the following vote of the Agency to adopt Resolution No. 2019-R10. AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: ROCHA ADJOURNMENT: The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 9:32 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2019-28 (City) NEXT ORDINANCE NO. 2019-01 NEXT RESOLUTION NO. 2019-R11 (Former Redevelopment Agency) NEXT MEETINGS: August 5, 2019 (Canceled) and August 19, 2019 PAGE SIX– 7/15/2019 CITY OF AZUSA MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL MONDAY, JULY 22, 2019 – 6:30 P.M. The City Council of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water Conference Room, located at 729 N. Azusa Avenue, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:56 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: GONZALES ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney O’Linn. PUBLIC COMMENT None. CLOSED SESSION The City Council recessed to closed session at 6:56 P.M. to discuss the following: 1. CONFERENCE WITH LEGAL COUNCIL – EXISTING LITIGATION - Pursuant to California Government Code, Section 54956.9(d)(1). Case Name: Jose Jesus Juarez v. City of Azusa; United States District Court Case No. 2:16-cv-07498-VAP-GJS CLOSED SESSION REPORT The City Council reconvened at 7:43 P.M.; City Attorney O’Linn announced that there was no reportable action. ADJOURNMENT The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 7:43 P.M. __________________________________________ CITY CLERK