HomeMy WebLinkAboutAgenda Packet - November 16, 1992 - CC 1°; #62111°
iligligQ J OF AZUSA
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Finance 'Department * * 8udine.64 L cenee VLv Lion
( 818 ) 334-5125 Ext. 289
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: GEOFF CRAIG, DIRECTOR OF FINANCE//' 0
VIA: HENRY GARCIA, CITY ADMINISTRATORik
DATE: NOVEMBER 9, 1992
SUBJECT: REQUEST FOR COUNCIL APPROVAL OF A "QUITTING
BUSINESS SALE" FOR TUXEDO EXPRESS, 926 E. ALOSTA AVE.
Background
Section 5.48.010 of the Azusa Municipal Code states that a
"Quitting Business Sale" must first be approved by the Azusa City
Council.
Findings
As stated in the attached letter, Tuxedo Express is requesting
permission to hold a "Quitting Business" sale from November 9th
through November 21, 1992, for the purpose of retirement, due to
ill health.
As a result of these findings, Staff recommends granting approval
to Mr. Page, who has been a member of the City's business community
since 1990.
Recommendation
Staff recommends that Council approve the "Quitting Business Sale"
of Tuxedo Express to November 21, 1992.
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AGENDA ITEM
MEMORANDUM 120'lc1 a s ih n rY�` °r Y i"�l s
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: HENRY GARCIA, CITY ADMINISTRATOR iL
DATE: NOVEMBER 10, 1992
SUBJECT: COMPLETION OF AB 939 PLAN
As you may recall back in July of this year a staff member from the California
Integrated Waste Management Board (CIWMB) spoke to the Council in regards to AB
939. Presented for your approval is a proposal from Eugene Tseng & Associates to
prepare the final draft of the City's AB 939 plan to comply with state legislation.
Failing to comply with AB 939 could result in $5000.00 a day fines starting in 1995.
Two other bids were received as well. However, both organizations lack the technical
expertise that is needed to comply. Let it be noted that the average cost per California
city to present the plan to the (CIWMB) has been anywhere from $30,000.00 to
$100,000.00.
Half of the cost will be picked up from Brown Ferris Industries (B.F.I.), they did pick
up the total cost of the draft plan back in 1990 when UCLA extension students
prepared it.
A public hearing will be held in January to hear citizens comments on the plan.
Recommendation:
It is recommended that Council approve the agreement with Eugene Tseng and
Associates to prepare the final draft of the AB 939 Plan and authorize$9025 for the final
plan.
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11-10.3
Agreement for Consultant Services
This agreement, made and entered into this day of , 1992
between the CITY OF AZUSA, hereinafter referred to as "CITY" and EUGENE
TSENG & ASSOCIATES, hereinafter referred to as "CONSULTANT."
Witnesseth
WHEREAS, the CITY has a project to prepare a Source Reduction and Recycling
Element (SRRE) and Household Hazardous Waste Element (HHWE) pursuant to the
California Integrated Solid Waste Management Act of 1989 (Section 30 of Public
Resource Code, Section 40000 et seq., as amended and the Emergency Regulations -
Title 14, Division 7, Chapter 9, California Code of Regulations, hereinafter referred to
as "PROJECT;" and
WHEREAS, the CONSULTANT has met with the CITY to discuss the scope of
services for said PROJECT; and
WHEREAS, the CONSULTANT has the necessary skills and qualifications to perform
the services required under this Agreement in connection with said PROJECT; and
WHEREAS, the CITY desires to retain the CONSULTANT for services hereinafter
described in connection with said PROJECT; and
NOW, THEREFORE, it is hereby agreed by and between the parties that:
1. DEFINITIONS. As used in this Agreement, the following definitions shall be
applicable.
a. CITY -- CITY shall mean the City of Azusa.
b. CONSULTANT -- CONSULTANT shall mean Eugene Tseng &
Associates
i
c. Services -- Services shall mean the services to be performed by the
CONSULTANT pursuant to this agreen`ient.
2. SCOPE OF SERVICES. The CONSULTANT agrees to perform for, and
furnish to, the CITY that service described in the proposal submitted September
1992.
3. PAYMENT. Notwithstanding any other provisions of this Agreement, upon
satisfactory completion of the services hereinabove described in "SCOPE OF
SERVICES," the CONSULTANT shall be compensated based up on the
schedule established in Exhibit "A."
Should the CITY request in writing additional services that increase the
hereinabove described "SCOPE OF SERVICES," an additional fee based upon
the CONSULTANT's standard hourly rates shall be paid to the CONSULTANT
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for such additional services. Any additional services will require authority
approval of an addendum to this Agreement.
4. TIME FOR PERFORMANCE. The CONSULTANT agrees that it shall
diligently and responsibly pursue the performance of the services required of it
by this Agreement and that the CONSULTANT shall endevor to complete said
services according to the schedule established in Exhibit "B."
If a delay beyond the control of the CONSULTANT is encountered, a time
extension may be mutually agreed upon in writing by the CITY and the
CONSULTANT. The CONSULTANT shall present documentation satisfactory
to the CITY to substantiate any request for a time extension.
5. SUSPENSION, TERMINATION OR ABANDONMENT OF AGREEMENT.
The CITY staff may, at any time, suspend, terminate or abandon this
Agreement, or any portion hereof, by serving upon the CONSULTANT, a
written notice forty-eight (48) hours prior to any said action. Upon receipt of
said notice, the CONSULTANT shall immediately cease all work under this
Agreement, unless the notice provides otherwise: Within thirty-five (35) days
after service of said notice, the CITY shall pay the CONSULTANT the total
value of the services rendered by the CONSULTANT to the date that work was
to be ceased pursuant to this section.
6. BREACH OF CONTRACT. If the CONSULTANT defaults in the
performance of any of the terms or conditions of this Agreement, it shall have
fifteen (15) working days after service upon it of written notice of such default
in which to cure the default by rendering a satisfactory performance. In the
event that the CONSULTANT fails to cure its default within such period of
time, the CITY shall have the right, notwithstanding any other provision of this
Agreement, to terminate this Agreement without further notice and without
prejudice to any other remedy to which it may be entitled at law, in equity or
under this Agreement.
7. BANKRUPTCY. The CITY shall have the right, notwithstanding any other
provisions of this Agreement, to terminate this Agreement, at its option and
without prejudice to any other remedy to which it may be entitled at law, in
equity or under this Agreement, immediately upon service of written notice of
termination on the CONSULTANT, if the latter should:
a. Be adjudged bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed
because of insolvency;
c. Make a general assignment for the benefit of creditors;
d. Default in the performance of any obligation or payment of any
indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or abandoned of
record for thirty (30) days or longer;
f. Institute or suffer to be instituted any procedures for reorganization or
rearrangement of its affairs.
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8. OWNERSHIP OF DOCUMENTS. All files, records, reports, studies,and other
documents prepared or obtained by the CONSULTANT in the course of
performing the work required by this Agreement, shall be the property of the
CITY. Basic notes, sketches, charts, computations and similar data prepared or
obtained by the CONSULTANT in the course of performing the work required
by this Agreement shall, upon request, be made available to the CITY for use as
a manner consistent with and in support of documents prepared by the
CONSULTANT hereunder. The CONSULTANT may maintain a copy of all
such documents for its records.
9. INDEPENDENT CONTRACTOR. The CONSULTANT is and shall at all
times remain as to the CITY a wholly independent contractor. Neither the
CITY nor any of its officers, employees or agents shall have control over the
conduct of the CONSULTANT or any of the CONSULTANT's officers,
employees or agents, except as herein set forth. The CONSULTANT shall not
at any time or in any manner represent that it or any of its officers, employees
or agents are in any manner officers, employees or agents of the CITY.
10. LEGAL RESPONSIBILITIES. The CONSULTANT shall keep itself informed
of local, State and Federal laws and regulations which in any manner affect
those employed by it or in any way affect the performance of its service
pursuant to this Agreement. The CONSULTANT shall at all times observe and
comply with all such laws and regulations. The CITY, officers and employees
shall not be liable at law or in equity occasioned by failure of the
CONSULTANT to comply with this section.
11. NOTICE. Whenever it shall be necessary for either party to serve notice on the
other respecting this Agreement, such notice shall be served by registered mail,
postage prepaid, return receipt requested, addressed to:
CITY City Manager CONSULTANT Mr. Eugene Tseng
City of Azusa Eugene Tseng & Associates
213 E. Foothill Blvd. 30023 Rainbow Crest Dr.
Azusa, CA 91702-1395 Agoura Hills, CA 91301
unless and until different addresses may be furnished in writing by either party
to the other. Notice shall be deemed to have been served seventy-two (72)
hours after the same has been deposited in the United States Postal Service.
This shall be a valid and sufficient service of notice for purposes.
12. ASSIGNMENT. The CONSULTANT shall not assign the performance of this
Agreement, nor any moneys due hereunder, without the prior written consent of
the CITY.
13. ATTORNEY'S FEES. Should litigation be commenced between the parties
hereto concerning the provisions of this Agreement, the prevailing party in such
litigation shall be entitled to recover a reasonable sum as attorney's fees, in
addition to any other relief to which the party may be entitled in law or equity.
14. ENTIRE AGREEMENT. This Agreement and any documents or instruments
attached hereto or referred to herein integrates all terms and conditions
mentioned herein or incidental hereto and supersedes all negotiations and prior
writing in respect to the subject matter hereof.
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In the event of conflict between the terms, conditions, or previsions of this
Agreement and any such document or instrument, the terms and conditions of
this Agreement shall prevail.
15. AMENDMENT: NO CONTINUING WAIVER. This Agreement may be
amended only in writing signed by both parties. No waiver of any term or
condition of this agreement shall be considered a continuing waiver thereof.
16. EFFECTIVE DATE AND NUMBER OF COPIES. This Agreement is made in
three (3) duplicate originals and shall be effective from and after the date it is
signed by the representatives of the CITY.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY CONSULTANT
By: By:
Title: Title:
Date: Date:
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Exhibit A
Payment Schedule
All costs represented in the CONSULTANT's reimbursement for the Scope of Work
will be made based upon delivery of the stated items below:
Project Start-up Cost 50%
Final Draft SRRE/HHWE 40%
After public Hearing/Adoption 10%
100%
The CONSULTANT shall be paid within thirty (30) days from receipt of invoice by
the CITY.
Exhibit B
Project Schedule
State, Local Task Force, Adj. Jurisdictions & Public Review 10/23/92 - 12/7/92
Preparation of Final Draft SRRE/HHWE 11/2/92 - 1/11/93
Second Agency and Public Review 1/11/93 - 2/10/93
Adoption of Final SRRE/HHWE 2/10/93
NOTE: The addoption of the Final SRRE/HHWE may be delayed if additional
changes are required as a result of the second review
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1 Eugene Tseng & Associates Assembly Bill 939 Consulting Proposal
Section VII
Project Cost Estimate
ET&A proposes to complete the scope of services listed in Subtasks 1.1 through 3.1 for a total fee
of $18,049, as detailed in Table 1 . The cost of completing these tasks is based on the following
assumptions:
1. These costs are made as a best faith estimate of the time and materials necessary to complete
the work as described in this proposal.
2. The following meetings are included as part of this proposal.
■ Four meetings with city staff and the local business community to establish component
programs j
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■ Attendance at two public meetings on behalf of the City
■ Attendance at two Local Task Force meetings on behalf of the City
■ Interface with the CIWMB
•
The cost for additional scoping meetings with City Staff, interface with the Local Task Force,
other cities, CIWMB, and the County of Los Angeles, and the County Sanitation Districts of Los
Angeles County, are not included in the following Cost Estimate. The cost for these services
will be on a time and materials basis, based on the rate schedule as shown in Table 1.
3. In all cases, ET&A will strive to minimize the cost of data collection provided it does not
compromise the ability to obtain meaningful information.
4. Additional tasks, such as assistance to the City for AB 939 presentations to the CIWMB, can
be added through separate contract negotiations.
5. The scope of work required for California Environmental Quality Act (CEQA) compliance or, if
necessary, an Environmental Impact Report (EIR), is dependent upon the project alternatives
selected by the City. Therefore, it has not been included in the cost estimate.
'4 For the work detailed in Subtasks 1 .1 through 3.1, ET&A will be paid a 25% retainer upon receiving
`; authority to proceed. Subsequent payments will be made on a fee for deliverables basis, according
to a schedule agreed upon between the City and ET&A.
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AN INTRODUCTION TO THE
EAST SAN GABRIEL VALLEY CONSORTIUM'S
SOURCE REDUCTION AND RECYCLING CAPABILITIES
FOR THE
EAST SAN GABRIEL VALLEY
INTEGRATED WASTE MANAGEMENT JOINT POWERS AGENCY
July 9, 1992
The East San Gabriel Valley Consortium is a Joint Powers Authority covering eleven cities
and eight unincorporated areas from Claremont to Duane and south to La Puente and
Diamond Bar. The Consortium has analyzed the SRRE plans of the sixteen cities in your
JPA and proposes that it manage the following activities:
• Monitoring and evaluation.
• Public information and education.
• Technical assistance, including audits and demonstrations.
• Resource management: helping the JPA with research and administrative support
activities which currently require more resources than the member cities can provide.
Our services could include management of finances, databases, surveys, internal
newsletters and grant applications. Since most of the items under Resource
Management were not covered in the SRRE plans, we will not attempt to estimate
costs until we have discussed this category with you.
Our analysis of all SRRE plans, plus the capabilities of our staff members and consultants,
leads us to the preliminary conclusion that the Consortium can conduct Monitoring, Public
Information and the broadly-defined Technical Assistance activities for 46% less than what
is called for in the EMCON reports.
SRRE Reports Consortium
16 Cities Per City 16 Cities Per City
Monitor and Evaluate $407,800 $25,487 $302,074 $18,879
Public Information 1,072,361 67,022 344,229 21,514
Technical Assistance/Audits 632,857 39,553 468,272 29,267
Demonstrations (14 cities) 35,000 2,500 40,906 2,922
$2,148,018 $134,251 $1,155,481 $72,217
1
Economies of scale and the use of government rate hourly salaries and wages are the
primary reasons for the differences in our estimates. We have also conferred with several
JPA members to determine whether changes are likely to the SRRE plans' specific activities.
Undoubtedly, more precise budgets can be prepared when more discussions have taken
place and each city decides its extent of participation. For the present, however, we invite
your attention to the budget sheets at the end of this report.
THE CONSORTIUM'S EXPERIENCE AND KEY PERSONNEL
The East San Gabriel Valley Consortium is a Joint Powers Authority whose service area
covers eleven cities and eignt unincorporated areas. The Consortium has successfully
administered government and private-funded programs in energy conservation, housing
rehabilitation, employment and job training, recycling, city beautification and public
transportation since 1976. The Consortium is currently expanding its recycling programs to
include other aspects of solid waste management by bringing in technical and public
information consultants to supplement the staff.
The Consortium managed a pilot project on recycling white goods for the California Energy
Commission. This project was later assumed and funded by the Southern California Gas
Company. Since 1983 the Consortium has managed a million-dollar energy conservation
program by the Gas Company. The program requires energy audits, energy conservation
education, conservation device installations, and monitoring of energy consumption. The
Consortium recycles aluminum thresholds and weatherstripping removed during our housing
rehabilitation and weatherization activities. Most recently the Consortium submitted two
proposals to the California Department of Conservation for beverage recycling efforts with
six cities--four of which are in your JPA--and with the Hacienda La Puente Unified School
District.
The Consortium has a $5.5 million annual budget and employs 125 persons full-time. The
administrative staff of the Consortium has significant background in the administration and
management of programs, policies and regulations pertaining to governmental mandates.
Database management, monitoring and evaluation, auditing and technical assistance all are
areas of expertise which the Consortium staff can lend to this project. The Consortium has
contractual arrangements with 170 businesses in the San Gabriel and Pomona Valleys. The
Consortium also employs translators in Spanish, Vietnamese and Chinese languages.
Executive Director - Salvador R. Velasquez
Sal Velasquez has 26 years of experience in the administration of government-regulated
programs. His background includes administration of economic development, employment
and training, housing rehabilitation, financial aid and energy conservation programs. Before
joining the Consortium in 1976, Mr. Velasquez was Director )f Financial Aid for Cal State
Los Angeles, Assistant Director for the Los Angeles Area Economic Development Agency,
and Executive Director of the Rio Hondo Area Action Council. He holds an undergraduate
degree in Business and a graduate degree in Education. Mr. Velasquez was recently elected
to the Board of the Los Angeles Economic Development Council.
2
Assistant Director - Kathryn L. Ford
Kathy Ford has been a political consultant for the State Minority Caucus, a program auditor
for the County of Santa Barbara, and a housing rehabilitation and energy conservation
manager for the Consortium. She has 13 years of administrative experience, with specific
skills in monitoring, energy audits, program implementation and evaluation, and
recordkeeping. She holds a Bachelor's Degree in Political Science and a Master's Degree
in Business Administration.
Fiscal Officer - Ronald Crossley
Ron Crossley has been an auditor and finance manager for 20 years. He has expertise in
all types of computerization, including database management. He is an expert in
procurement and governmental regulations related to finance. He holds an undergraduate
degree in Accounting, a Master's Degree in Business Administration from Cal State
Fullerton, and is a Certified Public Accountant.
Below are some of the primary consultants the Consortium will use for its proposed Source
Reduction and Recycling Element projects:
Monitoring - Teresa A. Jones
Ms. Jones is a partner and manager of the solid waste management division of The
Creighton Group. She served as key consultant for the Los Angeles Solid Waste Generation
Study and Los Angeles County's landfill diversion quantification project. She has also
provided evaluation consulting services to the California Integrated Waste Management
Board. The Creighton Group has established a computer data base for preparing reports
to CIWMB. Ms. Jones is active with the African-American Communications Council and
holds a Master's Degree in Environmental Analyses and Policy from UCLA.
Monitoring Surveys - Joyce A. Tapper
Mrs. Tapper is the principal of CKT Associates, a community relations and public policy
consulting firm which specializes in waste management. She has conducted public opinion
surveys for the City of Los Angeles' Westside Recycling program and City of Burbank's
Curbside Recycling program. Other surveys have been conducted for the Pasadena
Department of Public Works, San Bernardino Associated Governments, El Segundo
Employers Association and Rancho Simi Recreation and Park District. Mrs. Tapper is a
board member of the Southern California Waste Management Forum and holds a Bachelor
of Arts degree from UCLA.
Public Information and Education - John S. Gregory
John Gregory is president of Gregory Communications and has spent 23 years as a journalist
and public relations professional. He drafted public information chapters of Source
Reduction and Recycling Elements for Culver City and Carson and is implementing some
of the tasks for Culver City. Mr. Gregory worked with the Cities of Walnut and West
3
Covina on announcing the closure plans and future use of the BKK Landfill. He is a former
environmental and business reporter for the Los Angeles Times and also worked for three
television stations and a radio station. Mr. Gregory is a third-generation San Gabriel Valley
resident and holds a Master's degree in Journalism from Northwestern University.
Public Information and Education - Joyce A. Tapper
In addition to the experience cited above,Joyce Tapper has conducted community relations
programs for the Sanitation District's household hazardous roundups in Pomona and Long
Beach, for the EPA regarding cleanup of BKK Landfill, the City of Los Angeles' Hyperion
Outfall and Truck Curbside Recycling pilot program, and California Department of Water
Resources.
Spanish-Language Outreach - Ray Durazo
Ray Durazo is a 20-year veteran of the public relations profession and is listed in Who's
Who in Hispanic America. He owns his own firm, Durazo Communications, and is a
member of the Advisory Group to the U.S. Senate Republican Conference Task Force on
Hispanic Affairs.
Technical Assistance - Michelle Leonard
Michelle Leonard of Lockman and Associates, Monterey Park, has worked on three solid
waste projects since joining her firm three years ago: residential recycling for South
Pasadena, a solid waste management plan for the City of Evere.*. WA, and a materials
recovery facility (MRF) for southeast Los Angeles County. She holds a Bachelor's degree
with honors in Environmental Studies from U.C. Berkeley and worked for Envirosphere Co.
in San Ana before joining Lockman.
Demonstration Projects - John Roulac
John Roulac specializes in composting demonstrations and workshops through his company,
Harmonious Technologies. He has conducted programs in Spanish and English in Glendale,
Santa Monica, Burbank and Ventura. Mr. Roulac is the author of The Complete Guide for
Recycling Yard Trimmings.
4
ACTIVITIES AND EXPENSES
Monitoring and Evaluation
Services Provided: Annual Expenses:
• Quarterly records from haulers. Staff
• Recordkeeping at special events and follow-up Administration 558 hours x$55 $30,690
interviews with attendees. Middle Management 3,947 hours x$35 138,145
• Source reduction waste samples and reporting Clerical 3,302 hours x$24 79,248
device. Out-of-Pocket Expenses 12,308
• Review city purchasing. Overhead 41.683
• Analyze landscape compost. Total $302,074
• Review city bids.
• Reporting system for non-profit recyclers.
• Telephone surveys: residents, nonresidents.
• Reports to CIWMB.
Public Information and Education
Services Provided: Annual Expenses:
• General Audiences: Staff
• Speakers bureau. Administration 630 hours x$90 $56,700
• Slide presentations. Middle Management 1,258 hours x$60 75,480
• Video for SRRE Reps. Clerical 850 hours x$19 16,150
• Display booths. Out-of-Pocket Expenses 148,471
• Ethnic outreach. Overhead 47.428
• Newsletter articles. Total $344,229
• Celebrity endorsements.
• Promo campaign with kickoff event.
• Disposal truck signs.
• New residents' flyer.
• Specific Programs:
• Media relations to announce every new city
program.
• Source reduction brochure, posters, door
hangers, etc.
• Recycling brochures (2).
• Composting brochures (2).
• White goods promotion.
• Publicity for demonstrations.
5
Technical Assistance and Audits
Services Provided: Annual Expenses:
• Conduct audits in each city. Staff
• Train waste evaluators and supervise them. Administration 1,760 hours x$55 $96,800
• Workshops and database assistance for businesses Middle Management 6,150 hours x$35 215,250
on market development. Clerical 1,973 hours x $24 47,352
• Train SRRE representatives and supervise. Out-of-Pocket Expenses 44,432
• Information clearinghouse for cities. Overhead 64 438
Total $468,272
Demonstrations
Services Provided: Annual Expenses:
• Construct one project each per year f : source Staff
reduction, recycling and promotion. A nistration 64 hours x$90 $5,760
• Rotate sites. M. ..le Management 310 hours x$60 18,600
• Hold kickoff events for each. Clerical 166 hours x$19 3,154
• Conduct tours. Out-of-Pocket Expenses 7,750
• Mini-i 'chure for each demo. Overhead 5.642
Total $40,906
6
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September 17, 1992
Mr. Geoffrey Craig
Director of Finance
City of Azusa
213 East Foothill Boulevard
Azusa, California 91702-1395
CITY couNcLL WORKSHOP'
Dear Mr. Craig:
This engagement letter describes the scope, terms, and conditions of our services to
conduct a City Council Solid Waste Policy/Planning Workshop (Workshop) and to
update the Solid Waste Action Plan ( Plan).
The purpose of this workshop is to provide senior staff and the City Council an
overview of both the requirements imposed on cities by AB 939 and the City's
SRRE. This will, hopefully, result in a consensus on the part of the Council with
regard to the implementation of source reduction, recycling, education, and
administrative programs necessary for compliance with AB 939.
The scope of this engagement will be limited to the preparation for, and conduct of,
one Workshop with the City Council and staff. This will consist of the following
tasks:
Task 1 - I will review the City's Solid Waste Collection Agreement, recent City
Council staff reports on this subject, and other documents you believe are relevant
to my conduct of the Workshop. I will discuss with you the format and objectives of
the Workshop. I will prepare an agenda and presentation materials for the
Workshop. I will review these with you, and modify them, as appropriate. The
workproduct will be the agenda and presentation materials,
Task 2 - I will conduct the Workshop, with the assistance of David Davis, that will
include the five Council members, up to four members of City staff, and a
representative of the City's hauler, The Workshop is tentatively scheduled for
October 27, 1992. At the Workshop, we will briefly review the current solid waste
management system, the requirements of AB 939, the City's SRRE, and the
Detailed Task Plan developed at the Planning Workshop on September 9. We will
identify, prioritize and discuss key solid waste issues and their potential impacts on
the City of Azusa. We will solicit input from the Council as to their attitudes
:eerNeO�,,r•ne,
. 09/17, 92 14: 46 a 4157133294 `-'
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HI.TO h11'ART'Jf<OPF Fi HORRON
Mr, Geoffrey Craig
September 17, 1992
Page 2
toward the issues, and endeavor to build a consensus regarding the City's solid
waste management policy goals.
Task 3 - Based on the Council's policy goals, we will update the Solid Waste Action
Plan (i.e., identifying specific tasks which need to be performed).
Task 4 - Within ten days of the meeting, I will draft,a brief summary of the
Workshop, including an outline of the Council's solid waste policy goals. I will also
update the City's Solid Waste Action Plan to incorporate items from thv Workshop,
1 will review these with you and make changes, as appropriate. The workproduct
will be the Workshop Summary and an updated Action Plan.
We will perform the above services fur a flat fee of$3,500. This includes both my
time and that of David Davis, as well as clerical support and out-of-pocket
expenses. We will invoice this amount to you with the workproduct described in
Task 4. Payment is due upon receipt and a late charge of'1.5 percent per month
may be assessed on any balance outstanding 30 days or more.
I will call you tomorrow to discuss this engagements letter with you. If iL meets with
your approval,please sign below on behalf of the City and send a copy to me by
facsimile at 510/713-3294.
Very truly yours,
Robert D. Hilton, CMC
Managing Partner
Accepted on behalf of the City of Azusa this day of September, 1992.
By:
Geoffrey Craig
Director of Finance
City of Azusa
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September 17, 1992
Geoffrey Craig
Director of'Finance
City of Azusa
213 East Foothill Boulevard
Azusa, California 91702-1395
SEREEXELCUMEELMEMMLY
Dear Mr. Craig:
This engagement letter describes the scope, terms, and conditions of our services to
prepare an Executive Summary of the City's Source Reduction and Recycling
Element (SRRE). SRRE's are mandated by state law and intended to be used as
planning tools by cities in accomplishing their waste diversion goals.
The existing SRRE is 250 pages and extremely voluminous (the existing Executive
Summary alone is 10 pages). The length of this document has deterred the City
staff, the City's hauler, and others from using this document for its intended
purpose,
The purpose of our drafting an Executive Summary of the current SRRE is to
provide the City with a simple, understandable, synopsis of the City's waste
reduction plan which can be used by senior staff, the City Council, and the general
public. Our preparation of an SRRE Executive Summary will consist of the
following tasks:
Task 1 - We will review the City's current SRRE, making note of the most
important points,
Task 2 - We will draft an Executive Summary of the City's current SRRE.
Task 3 - We will review this draft with City staff, obtain their comments and make
changes, as appropriate.
Task 4 - We will finalize the draft and provide the City with up to thirty (30) copies.
We will commence this project within one week of receiving notice to proceed. We
expect to complete the project within two weeks of its commencement.
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September 17, 1992
Mr. Geoffrey Craig
Page 2
We estimate our fees for the above services to be $4,500. This includes consulting
fees as well as clerical support and out-of-pocket expenses. We will bill you based
on the number of hours required to perform the various tasks multiplied by the
standard billing rate of the staff perfonning the task. We will invoice this amount
to you semi-monthly. Payment is due upon receipt and a late charge of 1.5 percoiit
per month may be assessed on any balance outstanding 30 days or more.
I will call you tomorrow to discuss this engagement letter with you. If it meets with
your approval, please sign below on behalf'of the City and send a copy to me by
facsimile at 510/713-3294.
Very truly yours,
'14r0144,441400A4.....-
Robert D. Tilton, CMC
Managing Partner
Accepted on behalf of the City of Azusa this day of September, 1992.
By:
Geoffrey Craig
Director of Finance
City of Azusa
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September 17, 1992
Mr. Gooffrcy Craig
Director of Finance
City of Azusa
213 East.Foothill Boulevard
Azusa, CA 91702-1395
;ERRE FUND) COMPONENT
Dear Mr, Craig:
This engagement letter describes the scope, terms, and conditions of our services
to prepare the Funding Component of the City's Source., Reduction and Recycling
Element (SRRE). Funding Components are required to be included in the City s
SRRE by the Integrated Waste Management Act of 1989 (AB 939). The Act was
incorporated into the Public Resources Code. Section 41230 of the Code reads as
follows:
The city funding component shall identify and specifically describe projected costs,
revenues, and revenue sourced the city will use to implement all components of the
city source reduction and recycling element.
The SRRE prepared in the Fall of 1990 by UCLA for the City included a Funding
Component. This Component included only a cursory estimate of program. funding
(Table 10-A-1)which is now out of date and is not useful for planning purposes,
In preparing the Funding Component, we will perform the following tasks;
'a'ask 1 - We will identify the programs to be funded including administrative
programs, source reduction programs, and public education programs.
Task 2 - We will identify alternative funding sources such as user foes, franchise
fees, AB 939 fees, grants and surcharges. We will also identify various funding
methods such as pay-as-you-go and debt financing.
Task 3 - We will use our experience in the solid waste industry and readily
available information to estimate both current and future program costs, We will
recommend the optimal mix of financial resources to fund the program costs,
Task 4 - We will draft the City's Funding Component.
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Mr. Geoffrey Craig
September 17, 1992
Page 2
Task 5 - We will review and finalize Funding Component with you and make
changes, as appropriate.
We will commence this project within one week of receiving a notice to proceed. We
expect the project's completion within two weeks of its commencement.
Wo estimate our fees for the above services to be $ 4,750. This includes consulting
fees as well as clerical support and out-of-pocket expenses. We will bill you based
on the number of hours required to perform the various tasks multiplied by the
standard billing rates of the staff performing the tasks. We will invoice this
amount to you semi-monthly. Payment is due upon receipt and a late charge of 1.5
percent per month may be assessed on any balance outstanding 30 days or more.
I will call you tomorrow to discuss this engagement letter with you. If it meets
with your approval, please sign below on behalf of the City and send a copy to mo
by facsimile at 510/713-3294.
Very truly yours,
47r-46-4A-ri 1Q/44'4474'
Robert D. Hilton, CMC
Managing Partner
Accepted on behalf of the City of Azusa this day of September, 1992.
By:
Geoffrey Craig
Director of Finance
City of Azusa
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