HomeMy WebLinkAboutE-7 Staff Report - Purchase of Underground Copper CableCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: SEPTEMBER 16, 2019
SUBJECT: PURCHASE OF UNDERGROUNG COPPER CABLE
BACKGROUND:
The City stocks as inventory, underground copper cable for use by the Electric Division for various
projects throughout the city. As the Electric Division supplies electric service to its customers,
underground copper cable is used from inventory in the City’s Central Stores Warehouse. This action
approves the purchase of underground copper cable, and will ensure that inventory levels are maintained
so that no delays are experienced when cable is required.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the issuance of a purchase order to One Source Distributors, LLC in an amount of
$75,401.58 plus an applicable increase due to tariff increases.
ANALYSIS:
Underground Copper Cable is essential to providing electric service to the City’s customers. This cable
must constantly be kept in stock to avoid delays in the service as they have a standard lead-time of ten
(10) to twelve (12) weeks. Cable is stored as inventory under the Purchasing Division and is released
when utilized by the Electric Division. The cost to purchase this item exceeds the City Manager’s
authority, thus, City Council approval is required.
The purchase of Underground Copper Cable is exempt from bidding under Azusa Municipal Code
Section 2-517 (37) – Solicitation and bidding exemptions; Electric Transformers, primary and secondary
copper cable, electric switches and controllers. Staff did however bid amongst the three largest vendor’s
and none of the vendors are able to hold pricing for more than one (1) business day due the volatile
market and unforeseen tariffs that may go into effect. Staff is requesting approval to purchase the
underground copper cable with the lowest bidder at the time, One Source Distributors, LLC for
$75,401.58 plus any potential increase on the date the order is placed.
APPROVED
CITY COUNCIL
9/16/19
Purchase 750 KVA Transformer
September 16, 2019
Page 2
FISCAL IMPACT:
The total cost of $75,401.58, plus any unforeseen increase due to market change or tariffs, for the
underground copper cable will be purchased under Stores Inventory Account Number 33-00-000-000-
160. The cable will be charged to the Light Division once checked out with the appropriate account
number.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager