HomeMy WebLinkAboutAgenda Packet - June 1, 2015 - CCCONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: AMELIA AYALA, DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
VIA: TROY BUTZLAFF, ICMA-CM, CITY MANAGER
DATE: JUNE 1, 2015
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council take the following action:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
BACKGROUND
On May 26, 2015, the Personnel Board confirmed the following Department Head(s) recommendation regarding the following
Personnel Action request(s).
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF DATE RANGE/STEP
BASE MONTHLY
SALARY
ED/CD Edson Ibanez Assistant Planner Merit Increase/Reg. Appt.
5/26/2015
4190/2
$4,950.13
HR Traci Bailey Human Resources/Risk
Management Analyst
Merit Increase
5/25/2015
4192/5
$5,807.46
B. REHIRE: The following rehire has been requested by the Economic Development/Community Development Director
pursuant to the Rules of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP
BASE MO. SALARY
ED/CD Brent Hale Community Improvement
Inspector
6/2/2015 4171/5
$4,830.97
APPROVED
COUNCIL MEETING
6/1/2015
C. FLEXIBLE STAFFING PROMOTION: The following flexible staffing promotional appointments have been
requested by department head(s) pursuant to the Rules of the Civil Service System.
DEPARTMENT NAME CLASSIFICATION
FROM/TO
EFFECTIVE
DATE
RANGE/STEP
BASE MO.
SALARY
UTL Manuel Sencion From: Customer Service Representative II
To: Customer Service Representative III
4/15/2015 5174/4
$4,883.36
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
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CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
DATE: JUNE 1, 2015
SUBJECT: DISPOSITION OF SURPLUS VEHICLES AND MISCELLANEOUS ITEMS
SUMMARY
Under Azusa Municipal Code Section 46-87, the Purchasing Agent has the authority to sell or
otherwise dispose of all commodities and equipment which cannot be used by any department or
which have become unsuitable for City use. Disposition includes the donation of the property to
nonprofit entities in accordance with applicable law or the sale of the property through public
auction. This action requests that the City Council approve the sale of the listed vehicles and
miscellaneous items so that they can be sold at a public auction.
RECOMMENDATION
It is recommended that the City Council take the following action:
1)Declare the list of vehicles and miscellaneous items identified in Exhibit A to this report
as surplus property and authorize the Purchasing Agent to exercise the sale or otherwise
disposal the surplus property in accordance with Section 2-525(a) of the Azusa
Municipal Code.
BACKGROUND
The list of vehicles and equipment listed in the attached Exhibit A is no longer needed by the
City. It has either been replaced by new equipment or reached the end of its useful life. The plan
is to sell the vehicles and equipment on the list using US Auctions which is an online auction site
for government vehicles and equipment. The City has successfully utilized US Auctions in the
past. Anything that is not sold at the auction would be donated or sold to a recycling facility.
APPROVED
COUNCIL MEETING
6/1/2015
2
Honorable Mayor and Members of the Council
Page 2
FISCAL IMPACT
It is estimated that the sale of these surplus vehicles and miscellaneous items could add as much
as $22,000 to the general fund.
Prepared by: Reviewed and approved:
Tony Garcia Susan Paragas
Buyer Director of Finance
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachments: Exhibit A – List of vehicles and miscellaneous property.
EXHIBIT A
Year Make/Model V.I.N. Number & Department Est. Value
Mileage
2003 Chevy S-10 Pickup 1GCCS19XX38251157 Com. Dev. $2,000
51,497 miles
2008 Ford Crown Victoria 2FAHP71V39X115469 Police $3,500
162,469 miles
2003 Chevy S-10 Pickup 1GCCS19XX38251451 Com. Dev. $2,500
36,770 miles
2006 Chevy Tahoe 1GNECO3017R324855 Public Works $5,000
90617 miles
2003 Chevy S-10 Pickup 1GCCS19X838251335 Com. Dev. $2,500
35,149 miles
1997 Dodge Caravan 2B4GP44R4VR349201 Public Works $1,500
Miles: N/A
1997 Dodge Caravan 2B4GP44R6VR349202 Public Works $1,500
Miles: N/A
1998 Ford Collins 1FDXE40S5XHA04092 Public Works $2,000
162,923 miles
1990 Ford F350 Flatbed 2FDK37G7LCB09902 Parks Dept. $1,000
Pickup 80,794 miles
Miscellaneous items include: four pallets of miscellaneous computers, monitors, and keyboards
& furniture (all in disrepair).
CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: KURT CHRISTIANSEN, AICP, ECONOMIC & COMMUNUTY DEVELOPMENT
DIRECTOR
DATE: DATE OF THE COUNCIL MEETING
SUBJECT: INCREASE CONTRACT WITH SILVER AND WRIGHT, LLP FOR CODE
ENFORCEMENT LEGAL SERVICES TO COMPLETE ONGOING LITIGATION
SUMMARY:
Silver and Wright, LLP, has been providing legal services to the City on a variety of code enforcement
cases. While the City works very hard to avoid using legal services to resolve code enforcement cases,
occasionally there are instances where the case if very complex or ends up being litigated. Silver and
Wright has been working a particularly complex case that has resulted in litigation. Unfortunately, due
to the length of time this case has taken, the City has exhausted its budget and now needs additional
funds to complete this case. This action approves a budget adjustment of $30,000 from uncommitted
General Fund balance.
RECOMMENDATION(S):
It is recommended that the City Council take the following action:
1)Appropriate $30,000 to Account # 10356430006301, Legal Services, from the uncommitted
General Fund balance.
DISCUSSION:
Due to increased complexity of code enforcement cases and case law that prohibits the City Attorney from
representing the City on certain enforcement matters, the City has entered into a contract with Silver &
Wright, LLP to represent the City in various code enforcement actions. Staff is generally very cautious
about using legal services for code enforcement; however certain cases are very complex or result in
litigation. There is one particularly challenging case that has resulted in litigation. Due to the length of
time this case has taken invoices have exceeded the original contract amount previously approved by the
APPROVED
COUNCIL MEETING
6/1/2015
City Council. As a result, additional funds are required at this time. Staff anticipates that the existing court
case will be resolved by the end of the fiscal year. The City currently has a cost recovery system in place
and will seek reimbursement for all costs incurred.
FISCAL IMPACT:
During Fiscal Year 14/15, the City Council appropriated $30,000 in the Community Improvement
budget (Account 10356430006301) for legal services. In December of 2014, the City Council approved
a budget adjustment of $30,000, anticipating that this case would be concluded by March.
Unfortunately, the Court granted the defendant a continuance until May, 29, 2015. As a result of
Court’s continuance and the ongoing costs associated with this case, an additional budget adjustment of
$30,000 is needed. During this fiscal year the City has recovered $14,500 in legal fees and associated
administrative costs. When the City prevails in the court case, the General Fund would be repaid.
Prepared by:
Kurt E. Christiansen, AICP
Economic and Community Development Director
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: KURT E. CHRISTIANSEN, AICP, DIRECTOR OF ECONOMIC AND COMMUNITY
DEVEPLOMENT
DATE: JUNE 1, 2015
SUBJECT: AUTHORIZATION TO SOLICIT REQUEST FOR QUALIFICATIONS/PROPOSALS
FOR CONSULTANT SERVICES REALTED TO COMMUNITY DEVELOPMENT
BLOCK GRANT HOUSING REHABILITATION PROGRAM
SUMMARY:
The City of Azusa receives approximately $455,000 annually in Community Development Block Grant
(CDBG) funds through a program established by the United States Department of Housing and Urban
Development (HUD). These funds provide housing, economic and community development
opportunities which principally benefit persons of low- and moderate- income levels and/or aid in the
prevention or elimination of blighted conditions. A portion of the City’s CDBG allocation can be used
for housing rehabilitation programs. Due to the time commitment to implement and administer the
housing rehabilitation program, the City has retained an outside consultant. This action seeks approval
of a Request for Proposal (RFP) to select a qualified consultant to administer the Housing Rehabilitation
Program under the Community Development Block Grant program.
RECOMMENDATION(S):
It is recommended that the City Council take the following action:
1)Authorize staff to solicit Request for Qualifications/Proposals for consultant services related to
the administration of the Residential Rehabilitation Grant Program and the “HOME” Single-
Family Residential Rehabilitation Loan Program.
DISCUSSION:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the Federal
Housing and Urban Development Department (HUD), and administered through the Los Angeles
County Community Development Commission (CDC). Participating cities, whose total population is
less than 50,000 persons, participate in the Los Angeles Urban County CDBG Program, and receive
APPROVED
COUNCIL MEETING
6/1/2015
funding based upon the total number of cities participating in the County's program, and a city's need to
provide housing, economic, social service, and community development opportunities that principally
benefit persons of low and moderate income levels, aid in the prevention of neighborhood deterioration,
and meet other urgent community development needs due to natural disasters or other emergencies.
The Housing Rehabilitation program offers grants and loans to owner-occupied residential property
owners (including mobile homes on permanent foundations) for emergency repairs, improvements to
substandard properties, corrections to code violations, seismic retrofits, and lead-based paint and
asbestos hazard evaluations and remediation. The City’s program focuses primarily on minor home
repairs for owner-occupied single-family homes. Funds are provided based on income eligibility of
each applicant.
Housing rehabilitation programs require significant time to set-up and implement because of the
procedures involved in income qualifying each applicant household, inspecting the property, developing
a scope of work for construction bidding, and drafting and securing a loan against the property. There
are many federal regulations that must be followed to ensure each project is eligible for reimbursement
under the HOME program. Given that these programs are very staff intensive and require specific
expertise, the City has used a consultant to administer the housing rehabilitation program.
Per federal regulations, it is necessary to conduct a procurement process for ongoing housing
rehabilitation program management consultant services funded by CDBG funds every three years.
FISCAL IMPACT:
There is no fiscal impact to the General Fund. Consultant services will be funded by CDBG funds.
Prepared by:
Kurt E Christiansen, AICP
Economic and Community Development Director
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Attachments:
RFP for Single-Family Residential Rehabilitation Grant Program
1
REQUEST FOR COMPETITIVE PROPOSALS
City of Azusa
Housing Rehabilitation Program
INTRODUCTION
The City of Azusa (“City”) seeks proposals from qualified firms to implement its federal
Community Development Block Grant (CDBG) Single-Family Residential Rehabilitation Grant
Program and the “HOME” Single-Family Residential Rehabilitation Loan Program. Sealed
proposals are due by Tuesday, June 24, 2015, in the office of the Economic and Community
Development, located at 213 E. Foothill Blvd., Azusa, CA 91702.
Request for Proposals (RFP) are available at the address above or can be requested by email at
acawte@ci.azusa.ca.us. If you have any questions, please contact Revenue Supervisor/CDBG
Program Manager, Andrew Cawte at (626) 812-5275.
Responses must conform to the requirements for this Request for Proposal (RFP). The City reserves
the right to waive any irregularity in any proposal or to reject any proposal. The City, on criteria
determined by the City, will make selection of the proposing firm.
The use of the terms “firm” or “Consultant” throughout this document means: Individual Proprietor,
Partnership, Limited Liability Company, Corporation or Joint Venture.
The successful proposing firm will be required to enter into an agreement, which will include the
requirements of this RFP as well as other municipal and federal requirements. The City intends to
enter into a one-year agreement with the selected firm. The contract will be reevaluated after one
year, and the selected firm, at the sole discretion of the City, may be authorized to sign a maximum
of two one-year contract extensions. By submitting a proposal, the proposing firm agrees to all of
the terms in this RFP.
The City expects, but does not guarantee, that the decision on selection of a firm will be made by
City Council on the first City Council meeting in July, 2015.
The Consultant will be responsible for the following programs as briefly described below:
Est. FY 2015-16
Description Project Funding Est. Cases
1. Minor Home Repair Grants $194,400 18-22
All programs are federally funded and subject to federal, county and City rules and regulations.
Funding for these programs is subject to change, and may be funded from multiple sources. These
programs are defined as follows:
1. Minor Home Repair Grants: This program provides minor home repair grants up to
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
2
$9,000 for owner-occupied single family homes, concentrating on health and safety code
repairs.
It should be noted that the above programs require bilingual (English-Spanish) capabilities,
and that the selected firm will be required to provide bilingual staff.
These programs maybe funded from a combination of sources including Community Development
Block Grant and other county, state and federal funds which may be available. These programs are
administered under the auspices of the City of Azusa Economic and Community Development
Department. The City of Azusa is a participating city under Los Angeles County Community
Development Commission (“CDC”).
In addition to the above housing programs, the Consultant may be asked to assist City staff with
certain administrative components of the Commercial Facade Rehabilitation Program. The scope of
the assistance will be contractor contacts and bid solicitation, bid packaging, etc., and will be
determined on a case-by-case basis.
The City will provide a working space, phone, computer, etc., to assist the Consultant in carrying out
contract responsibilities on-site. However, direct City staff support will be limited due to staffing
and other work program constraints. Please note that the City of Azusa is on a four (4) day ten (10)
hour work week and closed every Friday. The contract to be awarded calls for multi-year funding,
and may be renewed or extended pending performance evaluation, not to exceed a total of three (3)
years.
SCOPE OF SERVICES
The Consultant will be responsible for the following tasks:
I. Program Development and Marketing
1. Participate in the evaluation of the City's proposed program and recommend
program changes which address the City's housing needs.
2. Revise and update the City's housing program procedures manual as necessary.
3. Program marketing including the preparation of press releases, brochures, public
notices and other promotional materials. Many of these items must be prepared
in Spanish and are the responsibility of the Consultant.
4. Develop and implement new programs as requested.
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
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5. Develop and maintain a project tracking system in order to expedite project
scheduling and monitoring, accounting, required agency reports and advertise
and update contractors bid list updating all pertinent information.
6. Maintain a filing system for each applicant with all necessary documentation, in
compliance with federal, City, and CDC standards.
7. Prepare monthly status reports for the City and other governmental units, and
quarterly performance reports as required by the City and CDC.
8. Meet with CDC and/or HUD representatives on behalf of the City during any
required monitoring engagements.
II. Scope of Work
The term “scope of work” described herein shall be for up to 3 years unless earlier
terminated as detailed in the Agreement for Consultant Services. The selected firm must
provide staff that is bilingual in English-Spanish, and perform the following:
HOME REHABILITATION LOAN PROGRAM
A. Applicant Eligibility: Pursuant to federal, state and local regulations, review client
applications to determine the Applicant’s financial and eligibility status, i.e., analyze
required tax returns, household composition, employment and earnings history, and
confirm ownership status as follows:
1. Obtain and evaluate asset verifications including savings, checking, certificates
of deposit, rent income, stocks and bonds, etc.
2. Evaluate applicant’s credit: pull and evaluate credit, title, and appraisal reports,
and determine debt to equity ratio.
3. Order appropriate forms, reports, and records as required by the Community
Development Commission County of Los Angeles (CDC). These forms include,
but are not limited to, Verification of Employment, Verification of Deposit,
Verification of Mortgage, Verification of Social Security or SSI Benefits, or
AFDC, etc.
B. Preparation of Work Specifications, Cost Estimates, Inspection Services and
Construction Management.
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
4
1. Conduct property inspections to identify work items eligibility under the
Community Development Commission Guidelines, as well as meeting the City of
Azusa’s building code and Planning Department’s requirements.
2. Prepare work write-ups describing necessary repairs and improvements including
line item cost estimates.
3. Obtain required signatures, put out to bid, perform bid opening, evaluate bids,
etc.
4. Keep updated Contractors’ list with all eligible requirements including proof of
insurance, City of Azusa Business License, verification with the Excluded Parties
Listing System, and California Contractor’s State License Board.
5. Procure Lead/Asbestos inspections and comply with findings.
6. Perform pre-construction meetings.
7. Obtain photos for: Historic Preservation, work to be done, work in progress, and
completed improvements. Take “before and after” photos for client files.
8. Final inspection and close out project with all necessary lien releases, notices of
completion and Building Inspector’s final. Interface with the City’s Building and
Planning Divisions as necessary.
C. Prepare all required Loan Application and Loan Documents on applicable forms
provided by CDC and notarize as necessary. A notary must be part of selected firm
and available as required.
D. Prepare all payment requests to CDC, including: change orders, progress payments,
final, and retention requests on applicable forms provided by CDC. File a Notice of
Completion.
MINOR HOME REPAIR GRANT PROGRAM
A. Applicant Eligibility: Pursuant to federal, state and local regulations, review client
applications to determine the Applicant’s financial and eligibility status, i.e., analyze
required tax returns, household composition, employment and earnings history, and
confirm ownership status as follows:
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
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1. Obtain all required documents of income including; Pay stubs, Social Security,
Pensions, rent, etc.
2. Obtain title report, property profile or other proof of property ownership.
B. Preparation of Work Specifications, Cost Estimates, Inspection Services and
Construction Management.
1. Conduct property inspections to identify requested work eligibility under the
Community Development Commission Guidelines, as well as meeting the City of
Azusa’s building code and Planning Department’s requirements.
2. Prepare work write-ups, describing necessary repairs and improvements
including line item cost estimates.
3. Obtain required signatures, put out to bid, perform bid opening, evaluate bids,
etc.
4. Keep updated Contractors’ list with all eligible requirements including proof of
insurance, City of Azusa Business License, verification with the Excluded Parties
Listing System, and California Contractor’s State License Board.
5. Procure Lead/Asbestos inspections and comply with findings.
6. Obtain photos for: Historic Preservation, work to be done, work in progress, and
completed improvements. Take “before and after” photos for client files.
7. Final inspection and close out project with all necessary lien releases, notices of
completion and Building Inspector’s final. Interface with the City’s Building and
Planning Divisions as necessary.
C. Prepare all required Documents and Contracts on City of Azusa-approved forms.
D. Prepare and provide (with required signatures) all payment requests to City staff,
including lien releases, change orders, and all other required documents.
PROPOSAL REQUIREMENTS
The proposal should contain the following elements:
A. Letter of Transmittal: Required to be signed by an individual authorized to bind
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
6
the proposing entity to the proposal for a period of 90 days.
B. Consultant Information: General information about the consultant, e.g., company
size, location, years in business, number of staff, contact phone and fax numbers, and e-mail
address.
C. Client References: Evidence of the Consultant's ability to administer the Housing
Program with a minimum of five (5) governmental contract references for similar services.
Include the name and telephone number of the contracting officer.
D. Methodology: Provide a written detailed description of the Consultant's experience
with CDBG and HOME federally-funded, and Redevelopment-funded housing programs.
Cite specific projects.
E. Key Personnel: Identify specific staff that will administer these programs and their
role in the overall administration. Also identify those staff that will be on-site, if different
from above. Please include a resume for each staff member specified, including bilingual
background. Identify and explain that portion of the work that will be subcontracted out if
any.
F. MWBE: Identify if your firm is a small and minority firm, women’s business
enterprise, or labor surplus area firm.
G. Proposal Fee: Specify the consultant's hourly rate of compensation to run the entire
program or bid the program on a maximum fixed-price cost of activity delivery and general
administration per case basis, whichever is preferred. If hourly, specify the maximum
number of hours per week, and estimated hours per case, required to complete the intended
Scope of Work. As part of the contract negotiation process, the City will work with the
Consultant to determine what method of compensation will be the most cost effective for the
program services. The City may wish to establish a cap for each case to maintain cost
control for the program. Rates will remain firm for a three-year period. Fees should be in
compliance with federal regulations for activity delivery and administration of housing
rehabilitation programs.
H. Availability: Specify the days and hours to be available to complete the Scope of
Services at Azusa City Hall/Civic Center offices.
I. Conflict of Interest Statement: The Consultant shall disclose any financial,
business or other relationship with the City that may have an impact upon the outcome of the
contract. The consultant shall also list current clients who may have a financial interest in
the outcome of this contact.
Request for Competitive Proposals
City of Azusa Housing Rehabilitation Program
Due June 24 2015
7
J. Statement of Proposed Modifications: The City’s CDBG Professional Services
Agreement is attached as Attachment “C”. Should the Consultant have any modifications,
please provide a statement of those modifications.
SPECIAL REQUIREMENTS
The selected company will employ professional staff that is bilingual in English as well as Spanish.
The Consultant will be responsible for supplying insurance for its employees (see Attachment “A”
for required coverage), and naming the City of Azusa as additional insured. The Consultant will be
expected to be present in City offices an average minimum of 10 hours per week, and shall be
responsible for all transportation, required in connection with carrying out the contract services.
The City of Azusa and the City of Azusa Redevelopment Agency reserve the right to refuse and
reject any and all proposals at their sole discretion. The City and Redevelopment Agency also
reserve the right to waive minor irregularities in response to this Request for Proposals.
The selected firm is required to acquire and maintain a Business License in the City of Azusa.
SELECTION PROCESS
City staff may request an interview of some or all of the proposers. The final selection and contract
approval will be made by the City Council of the City of Azusa if so determined.
EVALUATION CRITERIA
Attachment “B”, rating sheet, provides six criteria to determine the best qualified proposal. The
criteria include the consultant’s track record, completeness of the proposal, experience with low-
mod housing, etc.
DUE DATE
Sealed proposals are due by Tuesday, June 24, 2015, in the office of the Economic and Community
Development located 213 E. Foothill Blvd, Azusa, CA 91702. If you have any questions, please
contact Revenue Supervisor/CDBG Program Manager Andrew Cawte at (626) 812-5275.
A-1
ATTACHMENT “A”
Community Development Commission of Los Angeles County-Approved
Standard Insurance Provisions for Consulting Agreements
Consultant shall procure and maintain at Consultant's expense for the duration of this
Agreement from an insurance company that is admitted to write insurance in California or that has a
rating of or equivalent to A:VII by A.M. Best & Company:
a. Comprehensive general liability insurance naming the Agency, its officials,
employees and agents as additional insureds from and against claims, demands,
causes of action, expenses, costs, or liability for injury to or death of persons, or
damage to or loss of property arising out of or in any manner connected with
Consultant's operation or performance under this Agreement in an amount not less
than One Million Dollars ($1,000,000) combined single limit for each occurrence or
Two Million Dollars ($2,000,000) general aggregate.
b. Workers' Compensation insurance as required by the Labor Code of the State of
California.
c. Professional liability insurance in an amount not less than One Million Dollars
($1,000,000) aggregate combined single limit.
d. Automobile Liability in an amount not less than Five Hundred Thousand Dollars
($500,000) combined single limit per accident for bodily injury and property damage
covering owned, non-owned and hired vehicles.
Any self-insurance program of self-insured retention must be separately approved in
writing by Agency. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided or canceled by either party except after thirty (30)
days' prior written notice to Agency, and shall be primary and not contributing to any
other insurance of self-insurance maintained by Commission.
Consultant shall deliver to Agency certificates of insurance and original
endorsements for approval as to sufficiency and form prior to the start of
performance hereunder. The certificates and endorsements for each insurance policy
shall contain the original signature of a person authorized by that insurer to bind
coverage on its behalf. Such insurance as required herein shall not be deemed to
limit Consultant's liability under this Agreement. Agency reserves the right to
require complete certified copies of all said policies at any time. Any modification
or waiver of the insurance requirements herein shall only be made with the written
approval of the Redevelopment Agency Director or designee.
B-1
ATTACHMENT “B”
Rating Sheet for Evaluating
Housing Consultant Proposals
Evaluation Factors
1. Proposal complete and meet
all requirements.
20 points
2. Firm’s track record with
other client cities
20 points
3. Experience with CDBG and
federally-funded programs
and regulations
20 points
5. Pricing
30 points
6. Small, minority, women’s
business enterprise, or labor
surplus area firm
10 points
TOTAL POINTS (possible
100)
C-1
ATTACHMENT “C”
AGREEMENT BETWEEN THE CITY OF AZUSA
AND
CONSULTANT
FOR
CDBG PROJECT NO.
SINGLE FAMILY HOUSING REHABILITATION PROGRAM
THIS AGREEMENT, entered this ___day of _______, 2015, by and between the CITY OF AZUSA (herein
called the “Grantee”) and CONSULTANT (herein called the “Consultant” or “Subrecipient”).
WHEREAS, the Grantee has applied for and received funds from the United States Government under Title I
of the Housing and Community Development Act of 1974, Public Law 93-383; and
WHEREAS, the Grantee wishes to engage the Consultant to assist the Grantee in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that:
I. SCOPE OF SERVICE
A. Activities
The Consultant will be responsible for administering various federally-funded housing projects on behalf of
the Grantee including CDBG Project No. _________ Single-Family Housing Rehabilitation.
Consultant Responsibilities
The Consultant is to provide program delivery tasks associated with administration of the
aforementioned housing projects. The Consultant will provide professional bilingual staff and will
conduct the program a minimum of two days per week on location at the City of Azusa. Services
will be provided as per terms of the submitted Proposal (attached herein as Exhibit A) and as detailed
below:
1. Program Development and Marketing
Provide the following services as necessary:
a. Evaluate the City's proposed housing programs and recommend program changes
which address the City's housing needs;
b. Revise and update the City's housing program procedures manual;
c. Provide program marketing including the preparation of brochures, public notices
and other promotional materials, in both Spanish and English;
d. Research alternative funding options;
e. Develop and implement new programs as requested;
f. Develop and maintain project tracking systems in order to expedite project
scheduling, accounting, required reports; and
C-2
g. Advertise and update Consultants' bid list with all pertinent information.
2. Program Administration
a. Accept and review applications. Conduct preliminary interviews to determine
financial eligibility in accordance with program requirements;
b. Prepare and finalize formal loan applications and other loan documents as required
under the HOME program;
c. Conduct property inspections and prepare cost estimates;
d. Obtain property profiles, title reports, termite inspections, and appraisals as
necessary;
e. Prepare specifications and bid documents, and obtain competitive bids from licensed
responsible Consultants;
f. Award contracts and hold preconstruction meetings with Consultants and property
owners; prepare pre-construction memorandum for distribution to all parties;
g. Conduct final inspections and close out projects with all necessary lien releases,
notices of completion, and Building Inspector's final approval;
h. Maintain a filing system for each applicant with all necessary documentation (proof
of residency in the City of Azusa, ethnicity, household income, household size, and
any other pertinent information) in compliance with federal, Community
Development Commission, and City of Azusa standards;
i. Prepare monthly status and other reports as requested;
j. Maintain Consultant information including Consultant's applications, inquiries, bid
list, insurance, complaints, and proof of advertisements.
B. Levels of Accomplishment
It is estimated that the following levels of housing rehabilitation improvements shall be completed during
Fiscal Year 2015/16:
Activity Estimated Funding Amt. Estimated No. of Cases
Single Family Hsg. Rehab. $194,400 18-22
Funding for the HOME program is first-come, first-served from the County of Los Angeles Community
Development Commission, and may be revised or deleted at any time. Consultant's hours will be adjusted
according to the amount of funding available in accord with the procedures described in Section IV.A. of this
Agreement.
II. TIME OF PERFORMANCE
Services of the Consultant shall start on the 8nd day of July, 2015 and end on the 30th day of June, 2016.
This is a multi-year award and this Agreement can be extended up to a maximum of three years by
written amendment, in accordance with Section VI. G. Amendments, of this Agreement.
III. PAYMENT
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A. Amount of Payment
It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement
will not exceed a flat fee of 20% of each grant and loan funded. Staff will provide a minimum of 7 hours
on-site per week, given the expected levels of accomplishments noted above. services will be funded with
CDBG funds.
B. Staffing
Consultant will provide bilingual staff proficient in administering federally-funded housing programs,
construction management, and federal regulations. Consultant will also provide support staff literate in Word,
Excel, etc., and proficient in clerical and customer service skills.
C. Terms of Payment
The Grantee shall pay Consultant monthly upon receipt of billing from Consultant. Monthly billing shall
include client name, program, description of services provided, and amount charged for each client case.
Miscellaneous administrative services shall be identified by program type. Payment will be made thirty (30)
days after review and approval of submitted billing.
D. Reimbursement
In the event that the Grantee is required to reimburse the federal government as a result of a determination,
after audit, that the Consultant has misused funds, Consultant shall pay Grantee all disallowed sums.
Consultant's obligation to reimburse Grantee of misuse of funds shall survive the termination or expiration of
this Agreement.
E. Quarterly Reviews
Consultant and Grantee will conduct quarterly reviews to evaluate program status, delivery costs, and
compliance with budget objectives, and then make any required adjustments in staffing hours.
IV. NOTICES
Communication and details concerning this Agreement shall be directed to the following representatives:
Grantee Consultant
Andrew Cawte, Revenue Supervisor
City of Azusa
213 E. Foothill Boulevard
Azusa, CA 91702
PH: (626) 812-5275 FAX: (626) 334-5464
V. SPECIAL CONDITIONS
The Subrecipient agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part 570 of
the U.S. Department of Housing and Urban Development regulations concerning Community Development
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Block Grant (CDBG) and all federal regulations and policies issued pursuant to these regulations. The
Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant
funds otherwise available.
VI. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with all applicable federal, state and local laws and regulations governing
the funds provided under this Agreement.
B. Independent Contractor
Nothing contained in this agreement is intended to, or will be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. The Subrecipient will at all times
remain an independent contractor with respect to the services to be performed under this agreement. The
Grantee will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Workers' Compensation Insurance as the Subrecipient is an independent Contractor.
C. Hold Harmless
The Subrecipient will hold harmless, defend and indemnify the Grantee, its appointed officials, employees,
agents or volunteers from and against any and all liability, including but not limited to demands, claims,
actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance or
nonperformance of the services or subject matter called for in this agreement.
D. Workers' Compensation
The Subrecipient will provide Workers' Compensation Insurance coverage for all employees involved in the
performance of this Agreement as required by the Labor Code of the State of California. The Subrecipient
will furnish Grantee’s Representative with an insurance certificate from its Workers' Compensation insurance
carrier certifying that it carries such insurance as required by State law, including Employer's Liability of not
less than $1,000,000 per accident, and the policy will not be cancelled nor the coverage reduced during the
term of this Agreement. Such policy will be endorsed to state that thirty (30) days written notice to the City is
required prior to reduction, cancellation, termination or expiration of any kind.
E. Insurance & Bonding
The Subrecipient will carry sufficient insurance coverage to protect assets from loss due to theft, fraud and/or
undue physical damage, and as a minimum will purchase a blanket fidelity bond coverage for all employees in
an amount equal to cash advances from the Grantee.
Subrecipient will obtain, at its sole cost and file with the City, prior to exercising any right or performing any
obligation pursuant to this Agreement, and maintain for the period covered by this Agreement, a policy or
policies of General Public Liability, including Comprehensive General and Automobile Liability insurance, or
certificate of such insurance, satisfactory to the City Attorney of City, naming City, its officers, agents and
employees as insured or additional insured, which provides coverage not less than that provided against
liability for any and all claims and suits for damages or injuries to persons or property resulting from or
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arising out of operations of Subrecipient, which insurance will provide coverage for both bodily injury and
property damage in not less than the following minimum amounts: One Million Dollars ($1,000,000.00) for
each occurrence for General Liability, and $1,000,000 combined single limit for Automobile Liability, or its
equivalent. Said policy will also contain a provision that no termination, cancellation or change of coverage
of insured or additional insured will be effective until thirty (30) days notice thereof has been given in writing
to the City. Subrecipient will give City prompt and timely notice of any claim made or suit instituted.
Subrecipient may procure and maintain, at its own cost and expense any additional kinds and amounts of
insurance, which, in its own judgment may be necessary. Subrecipient will obtain, at its sole cost and file
with the City, prior to exercising any right or performing any obligation pursuant to this Agreement, and
maintain for the period covered by this Agreement, a Blanket Honesty Bond for 100% of the amount of the
Agreement.
Subrecipient will obtain, at its sole cost and file with the City, prior to exercising any right or performing any
obligation pursuant to this Agreement, and maintain for the period covered by this Agreement, Professional
Liability in an amount of not less than $100 million aggregate combined single limit, unless this requirement
has been waived in writing. Said policy will also contain a provision that no termination, cancellation or
change of coverage of insured or additional insured will be effective until thirty (30) days notice thereof has
been given in writing to the City.
The Subrecipient will comply with the bonding and insurance requirements of Attachment B of OMB
Circular A-110, Bonding and Insurance. Acceptable insurance carriers will be those admitted to write
insurance in California, or carriers with a rating equivalent to A+ by A.M. Best & Co. Carriers not admitted
in California, shall be subject to LESLI list on file with the California Department of Insurance.
F. Grantor Recognition
The Subrecipient will recognize the role of the grantor agency in providing services through this Agreement.
All activities, facilities and items utilized pursuant to this Agreement will be prominently labeled as to
funding source. In addition, the Subrecipient will include a reference to the financial support provided herein
in all publications made possible with funds made available under this Agreement:
G. Amendments
Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make a
specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative
of both organizations. Such amendments will not invalidate this Agreement or relieve or release Granter or
Subrecipient from its obligations under this Agreement.
Grantee may, at its discretion, amend this Agreement to conform with federal, state or local governmental
guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a
change in the funding, the scope of services, or schedule of, the activities to be undertaken as part of this
agreement, such modifications will be incorporated only by written amendment signed by both Grantee and
Subrecipient.
H. Suspension or Termination
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Either party may terminate this Agreement at any time by giving written notices to the other party of such
termination and specifying the effective date thereof at least 30 days before the effective date of such
termination. Partial terminations of the Scope of Service in Paragraph IA above may only be undertaken with
the prior approval of Grantee. In the event of any termination for convenience, all finished or unfinished
documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by
Subrecipient under this agreement will be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents or materials prior to the termination.
Grantee may also suspend or terminate this Agreement, in whole or in part, if Subrecipient materially fails to
comply with any term of this Agreement or with any of the rules, regulations or provisions referred to herein;
and the Grantee may declare the Subrecipient ineligible for any further participation in Grantee contracts, in
addition to other remedies as provided by law. In the event there is probable cause to believe the Subrecipient
is in noncompliance with any applicable rules or regulations, the Grantee may withhold up to fifteen (15)
percent of said Agreement funds until such time as the Subrecipient is found to be in compliance by the
Grantee, or is otherwise adjudicated to be in compliance.
VII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with Attachment F of OMB Circular A-110 and agrees to adhere
to the accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with OMB Circular A-122, 'Cost
Principles for Non-Profit Organizations,' of A-21, 'Cost Principles for Educational Institutions as
applicable; and if the Subrecipient is a governmental or quasi-governmental agency, the applicable
sections of 24 CFR Part 85, 'Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments’ for all costs incurred whether charged on a direct or
indirect basis.
B. Documentation and Record-Keeping
1. Records to be Maintained
The Subrecipient will maintain all records required by the Federal regulations specified in 24CFR
Part 570, Section 570.506, and that are pertinent to the activities to be funded under this Agreement.
Such records will include but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program;
c. Records required to determine the eligibility of activities;
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d. Records required to document the acquisition, improvement, use or disposition of
real property acquired or improved with CDBG assistance;
e. Records documenting compliance with the fair housing and equal opportunity
components of the CDBG program;
f. Financial records as required by 24 CFR Part 570, Section 570.502, and OMB
Circular A-110; and
g. Other records necessary to document compliance with Subpart K of 24 CFR Part
570.
2. Record Retention
The Subrecipient will retain all accounting records, financial records, and supporting documentation
pertinent to expenditures incurred under this Agreement for a minimum period of five (5) years after
the termination of all activities funded under this agreement, or after the resolution of all Federal
audit findings, whichever occurs later. Records for nonexpendable property acquired with funds
under this Agreement will be retained for five (5) years after final disposition of such property.
Records for any displaced person must be kept for five (5) years after he/she has received final
payment.
3. Client Data
Subrecipient will maintain client data demonstrating client eligibility for services provided. Such
data will include, but not be limited to, client name, address, income level or other basis for
determining eligibility, and a description of services provided. Such information will be made
available to Grantee monitors or their designees for review upon request.
4. Disclosure
The Subrecipient understands that client information collected under this Agreement is private and
the use or disclosure of such information, when not directly connected with the administration of the
[Grantee's] or Subrecipient's responsibilities with respect to services provided under this Agreement,
is prohibited unless written consent is obtained from such person receiving service or, in the case of a
minor, that of a responsible parent/guardian, or otherwise as allowed by federal or state law.
5. Property Records
The Subrecipient will maintain real property inventory records which clearly identify properties
purchased, improved or sold. Properties retained will continue to meet eligibility criteria and will
conform with the 'changes in use' restrictions specified in 24 CFR Part 570, Section 570.503(b)(8).
6. National Objectives
The Subrecipient agrees to maintain documentation that demonstrates that the activities carried out
with funds provided under this Agreement meet one or more of the CDBG program's national
objectives:
1) benefit low-to moderate-income persons,
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2) aid in the prevention or elimination of slums or blight,
3) meet community development needs having a particular urgency - as defined in 24 CFR Part
570, Section 570.208.
7. Close-Outs
Grantee close-out requirements must be completed within 30 days after expiration of this Agreement.
Activities during this close-out period will include, but are not limited to; making final payments,
disposing of program assets including the return of all unused materials, equipment, unspent cash
advances, program income balances, and receivable accounts to the Grantee, and determining the
custodianship of records.
8. Audits & Inspections
All Subrecipient records with respect to any matters covered by this agreement will be made
available to the Grantee, grantor agency, their designees or the Federal Government, at any time
during normal business hours, as often as the Grantee or grantor agency deems necessary, to audit,
examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit
reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient.
Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of
this Agreement and may result in the withholding of future payments. The Subrecipient hereby
agrees to have an annual agency audit conducted in accordance with current city policy concerning
Subrecipient audits. Audit will comply with OMB Circular A-133 "Audits of Institutions of Higher
Education and Other Nonprofit Institutions."
C. Reporting and Payment Procedures
1. Budgets
The Subrecipient will submit a detailed contract budget of a form and content prescribed by the City
for approval by the Grantee. The Grantee and the Subrecipient may agree to revise the budget from
time to time in accordance with existing city policies.
2. Program Income
If program income is generated, the Subrecipient will report all program income as defined in 24
CFR Part 570, Section 570.500(a) generated by activities carried out with CDBG funds made
available under this Agreement. The program income may be used by the Subrecipient during the
Agreement period for activities permitted under this Agreement and the Subrecipient will reduce
requests for additional funds by the amount of any such program income balances on hand. All
unused program income will be returned to the Grantee at the end of the Agreement period. Any
interest earned on cash advances from the U.S. Treasury is not program income and will be remitted
promptly to the Grantee.
3. Indirect Costs
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If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate Grantee share of administrative costs and will submit such plan to the
Grantee for approval prior to the execution of the Agreement.
4. Payment Procedures
The Grantee will pay to the Subrecipient funds available under this Agreement based upon
information submitted by the Subrecipient and consistent with any approved budget and city policy
concerning payments. With the exception of certain advances, payments will be made for eligible
expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements.
Payments will be adjusted by the Grantee in accordance with advance fund and program income
balances available in Subrecipient accounts. In addition, the Grantee reserves the right to liquid
funds available under this Agreement for costs incurred by the Grantee on behalf of the Subrecipient.
D. Procurement
1. Compliance
The Subrecipient will comply with current city policy concerning the purchase of equipment and will
maintain an inventory of all non-expendable personal property as defined by such policy as may be
procured with funds provided herein. The policy is available upon request. AR program assets
(unexpended program income, property, equipment, etc.) will revert to the Grantee upon termination
of this Agreement.
2. OMB Standards
The Subrecipient will procure materials in accordance with the requirements of Attachment 0 of
OMB Circular A-110, Procurement Standards, and will subsequently follow Attachment N, Property
Management Standards, covering utilization and disposal of property.
3. Travel
The Subrecipient will obtain written approval from the Grantee for any travel outside the
metropolitan area with funds provided under this Agreement.
4. Relocation, Acquisition and Displacement
The Subrecipient agrees to comply with 24 CFR 570.606 relating to the acquisition and disposition of
all real property utilizing grant funds and to the displacement of persons, businesses, nonprofit
organizations and farms occurring as a direct result of any acquisition of real property utilizing grant
funds. The Subrecipient agrees to comply with applicable Grantee Ordinances, Resolutions, and
Policies concerning displacement of individuals from their residences.
VIII PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
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1. Compliance
The Subrecipient agrees to comply with current city and state civil rights policies and with Title VI of
the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended,
Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act
of 1975, Executive Order 11063 as amended by Executive Order 12259, and with Executive Order
11246 as amended by Executive Orders 11375 and 12086.
2. Nondiscrimination
The Subrecipient will not discriminate against any employee or applicant for employment because of
race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital
status, or status with regard to public assistance. The Subrecipient will take affirmative action to
insure that all employment practices are free from such discrimination. Such employment practices
include but are not limited to: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. The Subrecipient agrees to post in conspicuous places, available
to employees and applicants for employment, notices to be provided by the contracting agency
setting forth the provisions of this nondiscrimination clause.
3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88--
352) and 24 CFR 570, Part I. in regard to the sale, lease, or other transfer of land acquired, cleared or
improved with assistance provided under this Agreement. The Subrecipient will cause or require a
covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting
discrimination as herein defined, in the sale, lease or rental or in the use or occupancy of such land, or
in any improvements erected or to be erected thereon, providing that the Grantee and the United
States are beneficiaries of and entitled to enforce such covenants. The Subrecipient in undertaking its
obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary
to enforce such covenant, and will not itself so discriminate.
4. Rehabilitation Act of 1973
The Subrecipient agrees to comply with any federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973, 929 U.S.C. 706) which prohibits discrimination
against the handicapped in any federally assisted program. No otherwise qualified individual with
handicaps in the United States will, solely by reason of his or her handicap, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance.
5. The Age Discrimination Act of 1975
No person in the United States will, on the basis of age, be excluded from the participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity receiving
Federal financial assistance.
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B. Affirmative Action
1. Approved Plan
The Subrecipient agrees that it will be committed to carry out pursuant to the Grantee's specifications
an Affirmative Action Program in keeping with the principles as provided in President's Executive
Order 11246 of September 24, 1965. The Grantee will provide Affirmative Action guidelines to the
Subrecipient upon request to assist in the formulation of such program. The Subrecipient will submit
a plan, if applicable, for an Affirmative Action Program for approval prior to the award of funds.
2. W/MBE
The Subrecipient will use its best efforts to afford minority and women-owned business enterprises
the maximum practicable opportunity to participate in the performance of this Agreement. As used in
this Agreement, the term "minority and female business enterprise' means a business at least fifty-one
(51) percent owned and controlled by minority group members or women. For the purpose of this
definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or
Spanish-heritage Americans, Asian-Americans, and American Indians. The Subrecipient may rely on
written representations by Subrecipients regarding their status as minority and female business
enterprises in lieu of an independent investigation.
3. Access to Records
The Subrecipient will furnish and cause each of its subsubrecipients to furnish all information and
reports required hereunder and will permit access to its books, records and accounts by the Grantee,
HUD or its agent, or other authorized federal officials for purposes of investigation to ascertain
compliance with the rules, regulations and provisions stated herein.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
agency contracting officer, advancing the labor union or worker's representative of the Subrecipient's
commitments hereunder, and will post copies of the notice in conspicuous places available to
employees and applicants for employment.
5. EEO/AA Statement
The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of
the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer.
6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs VII A, Civil Rights, and B Affirmative
Action, in every subcontract or purchase order, specifically or by reference, so that such provisions
will be binding upon each subsubrecipient or vendor.
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C. Employment Restrictions
1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel employed in the
administration of the program for political activities; sectarian, or religious activities; lobbying,
political patronage, and nepotism activities. Subrecipient will certify that it is familiar with the
requirements of the Los Angeles County Code Chapter 2.160 (Los Angeles County Ordinance 93-
0031), and; that all persons/entities/firms acting on behalf of Subrecipient have and will comply with
the County Code, and; that any person/entity/firm who seeks a contract will be disqualified there
from and denied the contract and, will be liable in civil action, if any lobbyist, lobbying firm, lobbyist
employer or any other person or entity acting on behalf of Subrecipient fails to comply with the
provisions of the County Code. Ordinance No. 93-0031 amending the Los Angeles County Code
relating to lobbyists is attached hereto as Attachment I and incorporated into this Agreement by
reference.
2. OSHA
Where employees are engaged in activities not covered under the Occupational Safety and Health Act
of 1970, they will not be required or permitted to work, be trained, or receive services in buildings or
surroundings or under working conditions which are unsanitary, hazardous or dangerous to the
participants' health or safety.
3. Safety Standards and Accident Prevention
The Subrecipient will comply with all applicable federal, state and local laws governing safety, health
and sanitation. The Subrecipient shall provide all safeguards, safety devices and protective
equipment and take any other necessary actions, as its own responsibility, reasonably necessary to
protect the life and health of employees on the job and the safety of the public and to protect property
in connection with the performance of this Agreement. Participants employed or trained for
inherently dangerous occupations, e.g., fire or police jobs, will be assigned to work in accordance
with reasonable safety practices.
4. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance
with the Davis-Bacon Act as amended, the provisions of Contract Work Hours, the Safety Standards
Act, the Copeland 'Anti-Kickback' Act (40 U.S.C. 276, 327-333) and all other applicable federal state
and local laws and regulations pertaining to labor standards insofar as those acts apply to the
performance of this Agreement. The Subrecipient will maintain documentation which demonstrates
compliance with hour and wages requirements of this part. Such documentation will be made
available to the Grantee for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential
property designed for residential use for less than eight (8) households, all contractors engaged under
contracts in excess of $2,000.00 for construction, renovation or repair of any building or work
financed in whole or in part with assistance provided under this Agreement, will comply with federal
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requirements adopted by the Grantee pertaining to such contract, will comply with federal
requirements adopted by the Grantee pertaining to such contracts and with the applicable
requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3,l 5 and 7
governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if
wage rates higher than those required under the regulations are imposed by state or local law, nothing
hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the
higher wage. The Subrecipient will cause or require to be inserted in full, in all such contracts
subject to such regulations, provisions meeting the requirements of this paragraph, for such contracts
in excess of $10,000.00.
D. Conduct
1. Assignability
Subrecipient may not assign any portion of this Agreement without the express written consent of the
Grantee. Any attempt by Subrecipient to assign any performance of the terms of this Agreement shall
be null and void and shall constitute a material breach of this Agreement, upon which the Grantee
may immediately terminate this Agreement through the Executive Director or his/her designee.
2. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, will
be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15
of Title V United States Code.
3. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 24 CFR Part 570, Section 570.611 with respect
to conflicts of interest, and covenants that it presently has no financial interest and will not acquire
any financial interest direct or indirect, which would conflict in any manner or degree with the
performance of services required under this Agreement. The Subrecipient further covenants that in
the performance of this Agreement no person having such a financial interest will be employed or
retained by the Subrecipient hereunder. The Subrecipient represents, warrants and agrees that to the
best of its knowledge, it does not presently have, nor will it acquire during the term of this
Agreement, any interest direct or indirect, by contract, employment or otherwise, or as a partner, joint
venture or shareholder (other than as a shareholder holding a one (1%) percent or less interest in
publicly traded companies) or affiliate with any business or business entity that has entered into any
contract, subcontract or arrangement with the Grantee. Upon execution of this Agreement and during
its term, as appropriate, the Subrecipient shall, disclose in writing to the Grantee any other contract or
employment during the term of this Agreement by any other persons, business or corporation in
which employment will or may likely develop a conflict of interest between the Grantee’s interest
and the interests of the third parties. These conflict of interest provisions apply to any person who is
an employee, agent consultant, officer, or elected official or appointed official of the Grantee, or of
any designated public agencies or Subrecipients which are receiving funds under the CDBG
Entitlement program. In the procurement of supplies, equipment, construction and services by
Subrecipients, the conflict of interest provisions in 24 CFR 85.36, OMB Circular A-110, and 24 CFR
570.611, respectively, will apply. No employee, officer or agent of the Subrecipient will participate
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in selection, or in the award or administration of a contract supported by Federal funds if a conflict of
interest, real or apparent, would be involved.
4. Subcontracts
The requirements of this Agreement may not be subcontracted by the Subrecipient without the
advance approval of the Grantee. Any attempt by the Subrecipient to subcontract without the prior
consent of the Grantee may be deemed a material breach of this Agreement. If the Subrecipient
desires to subcontract, the Subrecipient shall provide the following information promptly at the
Grantee’s request:
· A description of the work to be performed by the Subcontractor;
· A draft copy of the proposed subcontract; and
· Other pertinent information and/or certifications requested by the Grantee.
The Subrecipient shall indemnify and hold the Grantee harmless with respect to the activities of each
and every Subcontractor in the same manner and to the same degree as if such Subcontractor(s) were
the Subrecipient’s employees. The Subrecipient shall remain fully responsible for all performances
required of it under this Agreement, including those that the Subrecipient has determined to
subcontract, notwithstanding the Grantee’s approval of the Subrecipient’s proposed subcontract. The
Grantee’s consent to subcontract shall not waive the Grantee’s right to prior and continuing approval
of any and all personnel, including Subcontractor employees, providing services under this
Agreement. The Subrecipient is responsible to notify its Subcontractors of this Grantee right. The
Grantee’s CDBG Administrator is authorized to act for and on behalf of the Grantee with respect to
approval of any subcontract and Subcontractor employees. After approval of the subcontract by the
Grantee, the Subrecipient shall forward a fully executed subcontract to the Grantee for their files.
The Subrecipient shall be solely liable and responsible for all payments or other compensation to all
Subcontractors and their officers, employees, agents, and successors in interest arising through
services performed hereunder, notwithstanding the Grantee’s consent to subcontract. The
Subrecipient shall obtain certificates of insurance, which establish that the Subcontractor maintains
all the programs of insurance required by the Grantee from each approved Subcontractor. The
Subrecipient shall ensure delivery of all such documents to the Grantee before any Subcontractor
employee may perform any work hereunder.
5. Copyright
If this Agreement results in any copyrightable mate" the Grantee and/or grantor agency reserves the
right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and
to authorize others to use, the work for government purposes.
6. Religious Organization
The Subrecipient agrees that funds provided under this Agreement will not be used for religious
activities, to promote religious interests, or for the benefit of a religious organization in accordance
with the federal regulations specified in 24 CFR Part 570, Section 570.2000.
7. Safely Surrendered Baby Law
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a. The Subrecipient shall notify and provide to its employees, and shall require each
subcontractor to notify and provide to its employees, a fact sheet regarding the Safely
Surrendered Baby Law, its implementation in Los Angeles County, and where and how to
safely surrender a baby. The fact sheet is available on the Internet at www.babysafela.org.
b. The Subrecipient acknowledges that the County places a high priority on the
implementation of the Safely Surrendered Baby Law. The Subrecipient understands that it is
the County’s policy to encourage all Contractors to voluntarily post the County’s “Safely
Surrendered Baby Law” poster in a prominent position at the Subrecipient’s place of
business. The Subrecipient will also encourage its Subcontractors, if any, to post this poster
in a prominent position in the Subcontractor’s place of business. The Department of Children
and Family Services of the County of Los Angeles will supply the Subrecipient with the
poster to be used.
IX. ENVIRONMENTAL CONDITIONS
A. Flood Disaster Protection
The Subrecipient agrees to comply with the requirements of the Flood Disaster Protection Act of 1973 (P.L.-
2234) in regard to the sale, lease or other transfer of land acquired, cleared or improved under the terms of
this Agreement, as it may apply to the provisions of this Agreement.
B. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance
provided under this Agreement will be subject to HUD Lead-Based Paint Regulations at 24 CFR Part 570,
Section 570.608, and 24 CFR Part 35, and in particular Sub-Part B thereof. Such regulations pertain to all
HUD-assisted housing and require that all owners, prospective owners, and tenants or properties constructed
prior to 1978 be properly notified that such properties may include lead-based paint. Such notification will
point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be
taken when dealing with lead-based paint poisoning.
C. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR, Part
800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as
they apply to the performance of this Agreement.
In general this requires concurrence from the State Historic Preservation Officer for all rehabilitation and
demolition of historic properties that are fifty years old or older or that are included on a Federal, State, or
local historic property list.
C-16
This agreement may be modified at any time by mutual consent, but such modification must be in
written form signed by the authorized representative of each party.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
Date:
Troy L. Butzlaff, ICMA-CM
City Manager
City of Azusa
Date:
CONSULTANT
Attest:
City Clerk
CONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
VIA: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
FROM: SUSAN PARAGAS, DIRECTOR OF FINANCE
DATE: JUNE 1, 2015
SUBJECT: ADOPTION OF RESOLUTION NO. 2015-C25 BY THE CITY COUNCIL ACTING
AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO.
2005-1 (ROSEDALE - IMPROVEMENT AREA NO. 1) REGARDING THE
ISSUANCE OF SPECIAL TAX REFUNDING BONDS BY SUCH COMMUNITY
FACILITIES DISTRICT
SUMMARY:
On February 25, 2015, the City issued a request for proposals for financial advisor services for the
refunding of the Community Facilities District No. 2005-1 (Rosedale) Improvement Area No. 1 2007
Special Tax Bonds to determine if savings would be generated. The proposed new Special Tax Bonds
would preliminary provide an estimated total debt service savings of $3.4 million net of all costs of
issuance. This action requests the approval of Resolution No. 2015-C25 approving, authorizing and
directing execution of certain documents, authorizing and directing the sale of Special Tax Refunding
Bonds, and authorizing the hiring of the finance team.
RECOMMENDATIONS:
It is recommended that the City Council take the following actions:
1)Adopt the attached Resolution No. 2015-C25 approving the issuance of refunding bonds to
refund outstanding bonds of Community Facilities District No. 2005-1 (Rosedale) Improvement
Area No. 1; and
2)Authorize the City Manager and the Director of Finance to execute the necessary financing
documents.
BACKGROUND:
On April 17, 2006, the City of Azusa (the “City”) initiated the formation of CFD No. 2005-1 (Rosedale)
with the adoption of its Resolution of Intention and completed those proceedings on June 19, 2006 with
APPROVED
COUNCIL MEETING
6/1/2015
the adoption of Ordinance No. 06-C39 which authorized the levy of special taxes on taxable property
within the boundaries of the CFD. On February 7, 2007, the City issued a total of $71,125,000 of
Special Tax Bonds to finance public infrastructure to be constructed and owned by the City as well as
additional public improvements to be owned by the Azusa School District, the Metropolitan Water
District and the City of Glendora.
Of this amount, approximately $17 million was placed in an escrow account with the intended purpose
of being released to fund public improvements provided that the land values within Improvement Area
No. 1 rose within a three-year period to a level that would result in a lien-to-value ratio of more than 3 to
1. As of June 2009, that lien ratio was not achieved and the escrowed bond proceeds were used to
redeem outstanding bonds. Additionally special tax buy-downs within Improvement Area No. 1 as
required by the Rate and Method of Apportionment have result in the early redemption of an additional
$12.8 million of bonds.
As a result of the redemptions, along with required principal amortization since 2007, there are
$38,385,000 2007 Special Tax Bonds still outstanding. The Bonds mature each year through September
1, 2037, and bear an average interest rate of 5%.
DISCUSSION:
Interest rates are currently at historic lows. The Bonds are eligible to be refunded with new Special Tax
Refunding Bonds (the “2015 Bonds”), which would result in a debt service savings of approximately
$3.4 million. The current maturity date of the Bonds would not be extended, while the interest rate
would be reduced to approximately 4%. The final savings will depend upon the market interest rates at
the time the 2015 Bonds are priced. The estimated annual savings amount would be $150,000.
Alternatively, an additional $1.5 - $2.0 million can be raised for expenditures in the CFD without
increasing the tax from current levels.
Under State Law, debt savings from the issuance of refunding bonds can be used for eligible capital
expenses within the CFD and/or the savings can be used to reduce the CFD taxes paid by property
owners. Based on an evaluation of needs within the CFD, staff recommends that half of the savings (up
to a maximum of $1 million on a present value basis) be used towards eligible CFD projects, specifically
the Great Park and Transit Village improvements. The balance of the savings will be used to reduce
CFD taxes to the property owners.
Financing Team
The City has hired Urban Futures as its Financial Advisor. Through a bidding process, Urban Futures
has assisted staff in selecting the following financial team for the refunding:
o Bond Counsel – Orrick
o Underwriter – Stifel
o Disclosure Counsel – Norton Rose Fulbright
Documents to be Approved
Approval of the Resolution approving, authorizing and directing execution of certain documents,
authorizing and directing the sale of Special Tax Refunding Bonds, and authorizing the hiring of the
finance team.
FISCAL IMPACT:
The proposed 2015 Bonds will generate an estimated total debt service savings of $3.4 million net of all
costs of issuance; equal to approximately $150,000 per year through 2037. The term of the 2015 Bonds
will not exceed the existing term of the Bonds. Individual property owners would receive an estimated
$620 of savings per $100,000 of Assessed Value, equal to about $40 annually per $100,000 of Assessed
Value. Up to $1 million would be available for improvements in the CFD such as the Great Park or
Transit Village improvements.
Prepared by: Reviewed and Approved:
Susan Paragas Troy L. Butzlaff, ICMA-CM
Director of Finance City Manager
Attachments:
1. Resolution No. 2015-C25: City of Azusa approving the issuance of refunding bonds to refund
outstanding bonds of Community Facilities District No. 2005-1 (Rosedale) Improvement Area No. 1
RESOLUTION NO. 2015-C25
RESOLUTION OF THE CITY OF AZUSA PRELIMINARILY
CONSIDERING THE ISSUANCE OF COMMUNITY FACILITIES
DISTRICT NO. 2005-1 REFUNDING BONDS; APPOINTING
FINANCIAL AND LEGAL CONSULTANTS IN CONNECTION
WITH THE PROPOSED REFUNDING; MAKING CERTAIN
DETERMINATIONS RELATING THERETO; AND AUTHORIZING
CERTAIN OTHER ACTION IN CONNECTION THEREWITH
WHEREAS, on April 17, 2006, the City of Azusa (the “City”) initiated the formation of
Community Facilities District No. 2005-1 (Rosedale) Improvement Area No. 1 (the “District”)
with the adoption of its Resolution of Intention and completed those proceedings on June 19th
with the adoption of Ordinance No. 06-C39 which authorized the levy of special taxes on taxable
property within the boundaries of the CFD; and
WHEREAS, on February 7, 2007, the City Council, by and through the District, issued a
total of $71,125,000 of its Community Facilities District No. 2005-1 (Rosedale) Improvement
Area No. 1 2007 Special Tax Bonds (the “Series 2007 Bonds”) to finance public infrastructure to
be constructed and owned by the City as well as additional public improvements to be owned by
the Azusa School District, the Metropolitan Water District and the City of Glendora; and
WHEREAS, as a result of the amortization and early redemption of the Series 2007
Bonds, there is currently $38,385,000 principal amount of Series 2007 Bonds outstanding; and
WHEREAS, California Government Code Section 53362 authorizes legislative bodies to
refund outstanding bonds issued pursuant to the Mello-Roos Community Facilities Act of 1982,
as amended (constituting Section 53311 et seq. of the California Government code (the “Act”);
and
WHEREAS, City staff and advisors have determine that the Series 2007 Bonds can be
refinanced achieving significant interest rate savings; and
WHEREAS, the City, by and through the District, now desires to proceed with the
issuance of refunding bonds (the “Refunding Bonds”), the proceeds of which will be used to
refund the outstanding Series 2007 Bonds; provided reasonable interest rate savings can be
obtained through such refunding, and to appoint members of the City’s financing team to prepare
documents and to assist with the performance of such acts as may be necessary or desirable to
effect the offering, sale and issuance of the Refunding Bonds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. Approval of Refunding.
The City is hereby authorized to proceed with the refunding of the outstanding Series
2007 Bonds, to the extent permitted under the Act, through the issuance, by and through the
District, of the Refunding Bonds.
Section 2. City Manager and Director of Finance.
The City Manager and the Director of Finance are hereby authorized to take whatever
action may be necessary to carry out the purposes of this Resolution in order to accomplish the
proposed refunding of the Series 2007 Bonds through the issuance of the Refunding Bonds.
Section 3. Recovery of Costs.
The City is hereby authorized to recover its costs of issuance with respect to the
Refunding Bonds, including the cost of reimbursing the City for staff time and costs spent with
respect to the Refunding Bonds.
Section 4. Bond Issuance Services.
Stifel, Nicolaus & Company, Incorporated is hereby appointed as Underwriter, Orrick,
Herrington and Sutcliffe LLP is hereby appointed as Bond Counsel, Norton Rose Fulbright is
hereby appointed Disclosure Counsel and Urban Futures, Inc. is hereby appointed as Financial
Advisor in connection with the proposed issuance of Refunding Bonds. The City Manager and
the Director of Finance, acting for the City, are each individually authorized to execute contracts
for such services and any other related services as may be required to defease and/or refund the
outstanding Series 2007 Bonds proposed to be refunded through the issuance of the Refunding
Bonds.
Section 5. Other Acts.
The officers and staff of the City are hereby authorized and directed, jointly and
severally, to do any and all things, to execute and deliver any and all documents, which in
consultation with Orrick, Herrington & Sutcliffe LLP, the City’s bond counsel, they may deem
necessary or advisable in order to effectuate the purposes of this Resolution, and any and all such
actions previously taken by such officers or staff members are hereby ratified and confirmed.
Section 6. Effective Date.
This Resolution shall take effect upon adoption.
PASSED, APPROVED AND ADOPTED this JUNE 1, 2015.
___________________________________
Joseph Romero Rocha
Mayor
ATTEST:
___________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2015-C25 was duly adopted
by the City Council of the City of Azusa at a regular meeting thereof, held on the 1st day of June,
2015, by the following vote of Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
___________________________________
Jeffrey Lawrence Cornejo, Jr.,
City Clerk
APPROVED AS TO FORM:
___________________________________
Best Best & Krieger, LLP
City Attorney
Successor Agency Staff Report
Bond Refundings-2005, 2007A and 2008B TABS
June 1, 2015
1
SUCCESSOR AGENCY ITEM
G-1
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE SUCCESSOR
AGENCY BOARD TO THE FORMER REDEVELOPMENT AGENCY OF
THE CITY OF AZUSA
FROM: KURT E. CHRISTIANSEN, ECONOMIC AND COMMUNITY
DEVELOPMENT DIRECTOR
DATE: JUNE 1, 2015
SUBJECT: PROPOSED REFUNDING OF 2005, 2007A AND 2008B TAX ALLOCATION
BONDS
SUMMARY
On its May 4, 2015 meeting, the Successor Agency Board approved the refunding of the Azusa
Redevelopment Agency (the “Original Agency”) Series 2005 (“2005”), Series 2007A (“2007A”)
and 2008B (“2008B”) Tax Allocation bonds for interest rate savings opportunities. This action
requests the adoption of the Successor Agency Resolution 2015-R8 approving the
commencement of the issuance of refunding bonds for the outstanding 2005, 2007A and 2008B
Tax Allocation Bonds issued by the former Redevelopment Agency to achieve debt service
savings.
RECOMMENDATION
It is recommended that the Successor Agency Board adopts Resolution No. 2015-R8 authorizing
the following actions:
1) Authorize the issuance of its refunding bonds;
2) Approve a form of first supplemental indenture, a form of bond purchase agreement and a
form of continuing disclosure agreement; making certain determinations relating thereto;
and
3) Authorize certain other actions in connection therewith.
BACKGROUND
The former Redevelopment Agency of the City of Azusa issued $9,022,800 of Tax Allocation
Bonds in 2005 (the “2005 Bonds”), all of which remain outstanding, $15,780,000 of Taxable Tax
APPROVED
COUNCIL MEETING
6/1/2015
Successor Agency Staff Report
Bond Refundings-2005, 2007A and 2008B TABS
June 1, 2015
2
Allocation Bonds in 2007 (the “2007A Bonds”), of which $12.4 million are currently
outstanding, and $11,580,000 of Housing Tax Allocation Bonds in 2008 (the “2008B Bonds”)
for the purpose of financing redevelopment activities. The 2005 Bonds have an interest rate of
4.5% on the bonds with a final maturity of August 1, 2034. The 2007A Bonds have an interest
rate of 6.15% on the bonds with a final maturity of August 1, 2035. The 2008B Bonds have an
interest rate of 7% on the bonds with a final maturity of August 1, 2038.
The Successor Agency to the former Redevelopment Agency of the City of Azusa (the
“Successor Agency”) has assumed responsibility for repayment of the 2005, 2007A and 2008B
Bonds from the Original Agency. Per AB 1484, the Successor Agency may refund existing
bonds, with approval of the Oversight Board and the State Department of Finance, for the
purpose of creating debt service savings.
DISCUSSION
The proposed 2015 Bonds will generate an estimated total debt service savings of $7 million net
of all costs of issuance; equal to approximately $150,000 per year through 2023, $550,000 per
year from 2024 through 2029, $450,000 per year from 2030 to 2034, and an average of $100,000
per year from 2035 to 2038. The term of the 2015 Bonds will not exceed the existing term of
the Bonds, and overall debt service will be reduced in each year until 2038, when the 2015
Bonds will be completely repaid.
The source of repayment of the 2015 Bonds would be limited to tax revenues (in amounts
equivalent to the former tax increment revenues) and deposited by the County into the Successor
Agency’s Redevelopment Property Tax Trust Fund.
The 2015 Bonds would not be a debt of the City, but a special limited obligation of the Successor
Agency. Related costs of the Successor Agency will either be recovered through the 2015 Bond
Proceeds if issued, or if not, through the ROPs process.
Pursuant to Health & Safety Code Section 34177.5(f), the Oversight Board may direct the
Successor Agency to commence the issuance of the 2014 Bonds, and pursuant to subdivision (h)
of Section 34179, the State Department of Finance may review such Oversight Board action.
This item will go to the Oversight Board upon approval by the Agency. The State Department of
Finance (“DOF”) is allowed 60 days to review any actions of the Oversight Board to approve
refunding bond issues, so assuming approval of the Oversight Board on June 4, the DOF would
have until approximately August 4, 2015 to review the action by the Oversight Board.
SUMMARY OF DOCUMENTS
1. Indenture of Trust - these documents define the payment terms and conditions of the
2015 Bonds, and establish the funds and accounts that will be held by the Trustee,
Wilmington Trust, on behalf of the Agency, including the debt service Reserve Accounts.
Successor Agency Staff Report
Bond Refundings-2005, 2007A and 2008B TABS
June 1, 2015
3
2. Purchase Contract - this document provides the terms and conditions by which the
Underwriter, Stifel, Nicolaus & Company, Incorporated will purchase the 2015 Bonds.
By selling the Bonds on a negotiated basis to the Underwriter, the Agency will save an
estimated $10,000 of expenses that would otherwise be spent for costs associated with an
advertised public sale of the Bonds.
3. Continuing Disclosure Certificate - the Disclosure Certificate defines the Agency's
obligation to provide annual updates of information related to the Project Area and the
tax increment revenues, for the benefit of the Bondholders and other interested parties,
pursuant to federal regulations.
The forms of the financing and legal documents for the 2015 Bonds are on file with the City
Clerk.
FISCAL IMPACT
The proposed 2015 Bonds will generate an estimated total debt service savings of $7 million net
of all costs of issuance; equal to approximately $150,000 per year through 2023, $550,000 per
year from 2024 through 2029, $450,000 per year from 2030 to 2034, and an average of $100,000
per year from 2035 to 2038. The term of the 2015 Bonds will not exceed the existing term of
the Bonds, and overall debt service will be reduced in each year until 2038, when the 2015
Bonds will be completely repaid.
The source of repayment of the 2015 Bonds would be limited to tax revenues (in amounts
equivalent to the former tax increment revenues) and deposited by the County into the Successor
Agency’s Redevelopment Property Tax Trust Fund.
The 2015 Bonds would not be a debt of the City, but a special limited obligation of the Successor
Agency. Related costs of the Successor Agency will either be recovered through the 2015 Bond
Proceeds if issued, or if not, through the ROPs process.
Prepared by: Reviewed and Approved:
Susan Paragas Troy L. Butzlaff, ICMA-CM
Director of Finance City Manager
Attachments:
1. Resolution 2015-R8: Successor Agency of the former Redevelopment Agency of the City of
Azusa Approving the Issuance Tax Allocation Refunding Bonds, Series 2015
2. Indenture of Trust
3. Bond Purchase Agreement
4. Continuing Disclosure Certificate