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HomeMy WebLinkAboutMinutes - September 6, 1960 - CCCITY HALL AZUSA, CALIFORNIA SEPTEMBER -6, 1960 7:30 P.M. Page I MINUTES The City Counci l of the City of Azusa met in regular sessi on at the above time and place. CALL TO ORDER Mayor Ortuno called the meeting to order and led in the salute to the flag. SALUTE TO FLAG Invocation was given by Reverend Milton Sanderson, Jr. of the First Baptist ROLL CALL Church. Present at Roll Call: Councilmen: Paul, McLees, Johnson, Teasley,Ortuno. Also Present: Acting City Attorney, Decker; City Engineer, Schulte; Supt. of Light & Water, Smith; and Administrative Assistant George Caswell. Mayor Ortuno asked whether there were any corrections to the minutes of the MINUTES OF meeting of August 15th, 1960. AUGUST 15TH. With no corrections, the minutes of the meeting of August 15th, 1960, were APPROVED approved as written. Mayor Ortuno asked Council whether they wished to take any action relative "CLOISTER" - to the Business license of the "Cloister". STATEMENT ATTORNEY TO The Administrative Assistant read a statement declaring the "Cloister; located PREPARE RESOL- at 5i7 North Azusa Avenue, a public nuisance and revoking all business licenses UTION issued to the owners and/or operators of said establishment. The Statement further declared that this decision in no way condemns activities for youth in the community, or objection to providing recreatGonal facilities for youth and young adults in the area. Moved by Councilman Paul, seconded by Councilman Teasley and unanimously carried that the City Attorney be instructed to prepare a Resolution, in effect the some as read, revoking the "Cloister" business license. VIBRA-PAC PUP A letter from Superintendent of Public Works Brusnahan was presented to the ROLLER PURCH. Council recommending the purchase of Vibra-Pac Pup roller from the second AUTHORIZED low bidder, the Santa Fe Equipment Company, for $2,425.25. SANTA FE EQUIP. The low bid was submitted by the Dearth Machinery Company on a Litt leford Roller at $2,133, but the Superintendent felt the Vibra-Pac better suited and constructed to meet the needs of the City. Moved by Councilman Teasley, seconded by Councilman McLees, and unani- mously carried to accept the recommendation of the Superintendent of Public Works, and that the bid bonds be returned to the unsuccessful bidders. The following Civil Service List was presented to Council: CIVIL SERVICE LIST IV FILED Eligibility List IV for Senior Engineering Aide: I. Ralph Fitzsimmons 2. Robert Montgomery Moved by Councilman Teasley, seconded by Councilman Pau [,unanimously carried list be filed. This was a promotional (departmental examination) given at the request of the City Engineer. It was recommended by the Personnel Board and the Administrative Assistant that the following step raises be granted: NICHOLAS Nicholas Poppelreiter, Planning Technician, to Step 2, $553, and POPPELREITER TO placed on permanent status, effective October I, 1960. STEP 2 PERMANEIN CITY HALL, AZUSA, CALIFORNIA SEPTEMBER 6, 1960 PAGE 2 Moved by Councilman Paul, seconded by Councilman Teasley, and unani- mously carried that the recommendation of the Personnel Board be accepted. The Personnel Board recommended that Council accept the Resolution pre- RESOLUTION viously reel mmended for adoption by Council relative to compensation of NO. 4085 RE employees acting in higher classifications. COMPENSATION EMPLOYEES IN Councilman Teasley offered the following Resolution entitled: HIGHER CLASS- IFICATIONS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE PERSONNEL RULES AND REGUL- ATIONS ADOPTED BY RESOLUTION NO. 3914 WITH RESPECT TO PROVISIONS FOR COMPENSATION FOR ACTING IN A HIGHER CLASSIFICATION OR POSITION. Moved by Councilman Teasley, seconded by Councilman Paul, that the resolution be adopted. The Resolution was then passed and adopted by the following vote of the Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution No.. 4085 . PHYSICAL EXAM. PERSONNEL BD. The Personnel Board requested Council to designate whether the Board or TO APPOINT ANC Council appoint the examining Physician for employees. BEAR COST The Administrative Assistant read Section 55, Paragraph 6, of the Civil Service Rules and Regulations regarding physical examinations for employees. Moved by Councilman Teasley , seconded by Councilman Paul and Unanim- oulsy carried that it is the responsibility of the Personnel Board to appoint an examining physician and bear the cost thereof. Council was asked by Chief of Police Kendrick for confirmation of the POLICE DEPT. following appointments: APPTS. CONFIRM J . SOMMER. TO Officer John Sommer to Motorcycle Detail at Step 5, $527, effective STEP 5 - 8/16 August 16, 1960. J.MOSELEY TO Moved by Councilman Paul, seconded by Councilman Teasley and unani- STEP 5 - 8/16 mously carried that the appointment of Officer Sommer be confirmed. Assignment of Officer John Moseley to License Inspector Duties, at Step 5, $502, effective August 16th, 1960. Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that the assignment of Officer Moseley be confirmed. The request of Chief of Police Kendrick to purchase a vehicle to replace POLICE VEHICLE the one assigned by the Police Department to Officer Moseley in carrying TABLED out his duties as License Inspector came before the Council Councilman Johnson stated it was her understanding that there would be no need for another vehicle when the matter of having a license enforcement officer was previously discussed. 470 CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6th, 1960 Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the matter of purchasing a new vehicle be tabled until Chief Kendrick presents the request in person to the Council. The Administrative Assistant presented a request from the Junior Lulac's to hold a "Back to School" dance at the Armory Hall on September 24, 1960. He stated he hoped to set a policy to expedite these requests by having Council give the Administrative Officer the right to refer them to the Chief of Police with power to act, and notify Council of the Actiontaken. Moved by Councilman Paul, seconded by Councilman Teasley and unani- mously carried that the request of the Junior Lulac's be referred to the Chief of Police with power to act. Moved by Councilman Paul, seconded by Councilman Teasley and unani- mously carried that the Administrative Officer be authorized to refer similar requests to Chief of Police with power to act, and that Council be notified of action taken by the Police Department. The City Engineer recommended Ralph Fitzsimmons and Robert Montgomery be appointed to Senior Engineering Aide effective October I, 1960. He stated that they have been employed over six months, and that this would put them in the second classification. Moved by Councilman McLees, seconded by Councilman Teasley and unanimously carried tha the recommendations be accepted. The Engineering Department requested permission for a member of the Department to attend Highway Design lectures and lab course to be given at USC, and that the expenses be paid by the City. The City Engineer stated that this is a three unit course, lasting 29 weeks. The cost per unit is$30.00 and mileage would average around fifty-five miles per round trip. All sessions would be on Saturdays, entailing no loss of employees time to the City, and that the knowledge gained from the course should be beneficial to the City. Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that the request be approved and that the mileage, tuition and lunch expenses be borne by the City. The Administ ative Assistant read the report prepared by the City Engineer relative to his investigation of Blueprint Machines and recommending the purchase of the Ozalid "Streamliner 100" at a cost of $1,386. Moved by Councilman McLees, seconded by Councilman Paul that the recommendation of the City Engineer to purchase the Ozalid Blueprint machine be accepted. Motion was then passed by the following vote of the Council; AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: None Councilman Teasley requested Council members speak in a louder voice when making motions or statements, as he often had difficulty hearing them 671 PAGE 3 LULACS DANCE REQUEST REFERREI TO POLICE DEPT. WITH POWER TO ACT ADMIN. OFFICER AUTHORIZED TO REFER.DANCE REQUEST TO P.D. RECO. RALPH FITZSIMMONS & R. MONTGOMERY BE APPOINTED SR. ENGR.AIDE OCT. I, 1960 REQ.ATTEND USC HIGHWAY DESIGI LECTURES,APPVD PURCHASE OF OZALID BLUE- PRINT MACHINE APPROVED $1,386. RE CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6th, 1960 and knew it would not be possible for anyone in the audience to understand what was being said. The Administrative Assistant advised that if Council wished the meetings recorded, the method employed to date had been entirely unsatisfactory. He called attention to the demonstrator tape recording machine which had been installed for this meeting on a trial basis. Council was apprised of the water situation northerly of Sierra Madre Ave relative to the proposed annexation. PAGE 4 The advantages, disadvantages and problems encountered by the City servicing this area with water, or a private water company furnishing the area with water were presented to Council by the City Engineer. Council discussed the merits of both methods and Supt. of Light and Water Smith gave information relative to the cost of servicing the annexation. Moved by Councilman Paul, seconded by Councilman Johnson and unani- mously carried that the report be filed. 473 REPORT ON WATER SITUATIOI• NORTH OF SIERRA MADRE - FILED The Administrative Assistant stated that he and the City Engineer were MICROFILMING greatly concerned about the preservation of important documents in the OF DOCUMENTS respective departments and asked Council approval to have the documents IN CITY CLERK & microfilmed before something happens. He advised that it would be next ENGR.DEPT. to impossible to count every document, and that it is difficult to establish AUTH. TRANSFER a price as they are quoted on a unit basis, etc., but that the estimated FUNDS FROM cost would be about $600.00 for each department. CONTINGENCY FUND. Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that the City Administrator be authorized to have the documents in the City Clerk's office and the Engineering Department micro. - filmed, and to transfer the money from the Contingency Fund. Councilman Teasley stated that they had failed to authorize the transfer of money from the Contingency Fund for the purchase of the Blue print machine. Moved by Councilman Paul, seconded by Coiuncilman Teasley and unani- mously carried that the amount of $1,386 be transferred from the Contingency Fund to purchase Blueprint Machine. The Deputy City Clerk advised that the Superintendent of Public Works had SUPT. OF PUBLIC received a number of quotations for the purchase of an aerial ladder and WORKS TO STUD) would like time to study the offerings. QUOTES ON AERIAL TOWER Moved by Councilman Paul, seconded by Councilman Teasley and unani- mousl y carried that the Department Head take time to consider the offers. A Special Light Agreement between the City of Azusa Municipal Light and Power Department and the Kelsey Wood Products, 816 North Todd Avenue, wherein the City will install electric distribution facilities, was presented to Council. Councilman Teasley offered the following Resolution entitled: IV CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6th, 1960 PAGE 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AGREEMENT FOR ELECTRICAL DISTRIBUTION FACIL- ITIES AND ENERGY BETWEEN THE CITY OF AZUSA AND KELSEY WOOD PRODUCTS. Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that further reading be waived. Moved by Councilman Teasley, seconded by Councilman Paul that resol- ution be adopted. The motion was then passed and adopted : by the following vote of Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno. NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution No. 4086. The Administrative Assistant read the letter from the Light and Water department to Southern California Edison Company granting them permission to serve electrical energy to Jet Electronics Company, located at 451 South Irwindale Avenue. Councilman. Johnson asked whether there was any provision in the future being made in consideration that in time we would be able to serve the whole City. 675 RESOLUTION NO, 4086 LIGHTAGMT JET. ELECTRONICS ELECTRIC ENERGY Supt. of Light and Water, Smith, explained why it would probably be more STUDY TO BE profitable to the City to serve the residential area first, rather than the MADE BY SUPT. industrial area. He felt the Southern California Edison Company should be SMITH, ADM. asked how much they want for this particular area,then the results could be ASSIST. & CNCL. appraised and a report made to the Council. MCLEES Moved by Councilman Teasley, seconded by Councilman Paul and unanimously carried that Supt. Smith, Administrative Assistant Caswell and Councilman McLees be authorized to pursue this matter further and report their findings to Council. A Grant of Easement from the Electric Casting Company, Inc., of the West 6.000 feet of Lot 3, Tract 13790, to the City for the purpose of conveying electric energy was presented to Council. Councilman Paul offered the following Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDATION THEREOF. Moved by Councilman Paul, seconded by Councilman Teasley and unanimously carried that further reading be waived. Moved by Councilman Paul, seconded by Councilman Teasley.that the Resol- ution be adopted. The motion was then passed and adopted by the following vote of the Council: GRANT OF EASEMENT - ELECTRIC CASTINI CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution No. 4087. A grant of Easement, Woodruff Bunker, et al, of the West 6.000 feet of Lot 8, Tract 13790, to the City for the purpose of conveying electrical energy was presented to the Council. Councilman Paul offered the following Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDATION THEREOF. Moved by Councilman Paul, seconded by Councilman Teasley that further reading be waived_ Moved by Councilman Paul, seconded by Councilman Teasley that the Resolution be adopted. PAGE 6 The motion was then passed and adopted by the following vote of the Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno. NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution No. 4088. RESOLUTION NO. 4087 ACCEPTING GRANT OF EASE- MENT RESOLUTION NO 4088 ACCEPTING GRANT OF EASE- MENT. The Ordinance rezoning the E. Morgan property at 1311 North Azusa Avenue ORDINANCE NO. from 'R -Ib" to R-3 was presented for its second reading. 642 REZONING R -Ib TO R-3 Councilman Teasley offered the following Ordinance entitled: (Morgan) / AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE AZUSA MUNICIPAL CODE TO REZONE CERTAIN PROPERTY. (Morgan) Moved by Councilman Teasley, seconded by Councilman McLees and unani- mously carried that further reading be waived. Moved by Councilman Teasley, seconded by Councilman McLees that the Ordinance be adopted. The motion was then passed and adopted by the following vote of Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: None an numbered Ordinance No. 642. The Ordinance rezoning the L.M. Lottie et al, property from "R-3" to "C-2" portion of Lot 9, Block C, Subdivision No. I Azusa Lard and Water Company, was presented for its second reading. M CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, j960 PAGE 7 Councilman Johnson offered the following Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE AZUSA MUNICIPAL CODE TO REZONE CERTAIN PROPERTY. (Lottie) Moved by Councilman Johnson, seconded by Councilman Teasley and ORDINANCE NO. unanimously carried that further reading be waived. 643 REZONING LOTTIE PROPERTY Moved by Councilman Johnson, seconded by Councilman Teasley that the Ordinance be adopted. The motion was then passed and adopted by the following vote of Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno. NOES: Councilmen: None ABSENT: Councilmen: None and numbered Ordinance No. 643. An Ordinance had been prepared relative to the training of Law Enforcement officers which would qualify the City to receive matching funds from the State. This Ordinance was recommended by the Chief of Police. Councilman Teasley offered the following Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FIRST READING AZUSA, LOS ANGELES COUNTY, CALIFORNIA, ACCEPTING ORDINANCE RE: THE REQUIREMENTS OF SECTION 13522 OF THE PENAL CODE TRAINING OF RELATING TO TRAINING OF LAW ENFORCEMENT OFFICERS. LAW ENFORCE-. MENT OFFICERS The Ordinance was read in full and declared a First Reading. The Administrative Assistant stated that an Ordinance had been prepared amending the Municipal Code relating to Rubbish and/or Garbage collection fees. Councilman Johnson wished to know what this service costs the City. The Supt. of Light and Power advised that total billings now run somewhere close to $6,000. Mayor Ortuno, felt that the City is taxing the property owner and that the house holder should pay their own share. Councilman Johnson felt that if people were informed they are not even paying half of what this service costs they would not object to a raise in rates. Councilman McLees thought we should let the property owners know it is going to be a savings to them, and that the matter should receive good newspaper publicity. The Administrative Assistant was asked to make cost studies of the Rubbish and/ or Garbage collection fees and to see that the public is informed through the newspapers. Moved by Councilman Paul, seconded by Councilman .Teasley and unani- mously carried that the matter be tabled for further study. STUDY OF FEES RE RUBBISH AND/ OR GARBAGE rm CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 PAGE 8 An Ordinance relating to parking within twenty feet of an intersection or marked crosswalk had been prepared which has the approval of the Division of Highways. Councilman Paul offered for its first reading the following Ordinance entitled: IST READING ORDINANCE RE: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARKING INTER- AZUSA AMENDING SECTION 3200.33 OF THE AZUSA MUNICIPAL SECTION CODE RELATING TO PARKING WITHIN TWENTY FEET OF AN INTERSECTION OR MARKED CROSSWALK. Moved by Councilman Paul, seconded by Councilman Teasley and unani- mously carried that further reading be waived. The Administrative Assistant advised Council that the Administrative Officer was the only one authorized to sign for surplus Federal property, and that a Resolution had been prepared allowing the Deputy City Clerk to sign. Councilman Teasley offered the following Resolution entitled: RESOLUTION 4089 DECLARING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, DEP. CITY CLERK LOS ANGELES COUNTY, CALIFORNIA, DECLARING GEORGE SIGN FOR SURPLL CASWELL, DEPUTY CITY CLERK OF THE CITY OF AZUSA, AS A FEDERAL PROPERT REPRESENTATIVE OF SAID CITY TO SIGN FOR AND ACCEPT SURPLUS FEDERAL PROPERTY. Moved by Councilman Teasley, seconded by Councilman Paul, and unani- mously carried that further reading be waived. Moved by Councilman Teasley, seconded by Councilman Johnson that the resolution be adopted. The motion was then passed and adopted by the following vote of the Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno. NOES: Councilmen: None ABSENT: Councilmen; None and numbered Resolution No. 4089. A communication from the City of Hope was presented requesting Council CITY OF HOPE to proclaim Monday, September 12, 1960, as Mexican -American Sports PROCLAMATION Day in the City of Azusa. MEXICAN -AMER- ICAN DAY Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that the Mayor be authorized to sign the Proclamation. A request was received from the Constitution Day Observance Committee to proclaim September 17, 1960, as Constitution Day in observance of the CONSTITUTION 173rd Anniversary of the signing of the Constitution of the United States. DAY PROCLAM. SEPT. 17,1960 Moved by Councilman Teasley, seconded by Councilman Paul and unani- mously carried that the Mayor be authorized to sign the Proclamation. The Administrative Assistant advised Council of his negotiations with representatives of the Navy to exhibit the Polaris Missila,,in Azusa on Sept. 20 to 26th. He stated he had also contacted Aerojet and that they were F, . CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 PAGE 9 lending enthusiastic support to the program. He advised the lower municipal parking lot in the 600 block of North Azusa Avenue was the site selected for the display. Councilman Johnson asked whether the lot would be cleaned before the exhibit. Mayor Ortuno suggested that this work might be given to Dave Miranda. Council discussion ensued and Councilman McLees stated he wished to go on record as saying that he did not think Dave Miranda was capable of keeping the parking lot clean as long as the cars were on there. Council agreed that in all fairness to all parties concerned, there should be a meeting of Council, the Superintendent of Public Works, Park Foreman and Dave Miranda.. APPROVE Moved by Councilman Paul, seconded by Councilman McLees, and unani- POLARIS EXHIBIT mously carried that Council approve the intent of the display of the Polaris missile and the City Administrative Assistant, Chamber of Commerce and down -town Business men cooperate on the exhibit. Moved by Councilman Paul, seconded by Councilman Teasley and unani- mously carried that the Supt. of Public Works be instructed to clean up the parking lot for the display of the Polaris missile. Council set Monday, September 19, at 6:30 P.M. for the Executive Session EXECUTIVE relative to the personnel problem involving Dwe Miranda. SESSSION.SET SEPT. 19 6:30 P.M, The Administrative Assistant advised that the Azusa Rock and Sand Company had returned the proposed amendment of agreement and asked that the revision be more definite as to who shall declare an emergency when wells are requested. Also, that paragraph XIII be amended to read: "All materials AZUSA ROCK & used in the process of reclamation by refilling of lands referenced herein SAND AGMNT. shall be material suitable for that purpose." Councilman Johnson asked whether the company has filed a Special Use Permit and was advised by the Deputy City Clerk that the application had been mailed, and that progress is being made. Moved by Councilman Teasley, seconded by Councilman Paul and unani- $35,000 FROM mously carried that the Mayor be authorized to sign Amendment of Agreement. CONTINGENCY FUND -REMODEL The Administrative Assistant advised that Mr. Kariotis had revised the figures LIBRARY for remodeling of existing Library for offices as requested, and had submitted the following estimate: $22,130.00 which would include plastering basement ceiling and columns, but would not include architectural and engineering services. The Architect recommended a new heating and cooling system, but felt that the existing system would handle the offices and old library when connected. The Administrative Assistant pointed out that the work specified in this amount would provide a bare minimum of necessary changes, but would make the building usable and enable the Police Department to acquire badly needed space. He advised that this price reflects structural costs only; that there would be additional costs of furniture, telephone equipment and incidentals. M CITY HALL, AZUSA, CALIFORNIA SEPTEMBER b, 1960 Councilman Teasley asked whether $35,000 would cover final costs and was advised by Mr. Caswell that it should as the furni!u:e in the Admini- strative offices would stay for the Police Department, and there should not be too much cost on this item. Moved by Councilman Paul, seconded by Councilman Teasley that the Administrative Officer be authorized to proceed with the remodeling of the library. Motion was then passed by the following vote of the Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley,Ortuno.. NOES: Councilmen: None ABSENT. Councilmen: None Moved by Councilman Paul , seconded by Councilman Teasley and unani- mously carried that a maximum budget of $35,000 be allowed for the work, and that the funds be transferred from the Contingency Fund. PAGE 10 The letter from Attorney Snidow!elative to his position on the purchase of SANDOVAL the Sandoval property was presented to Council. A letter from Mr. Sandoval NEGOTIATIONS was also presented asking that we inform him of all dates of telephone calls, negotiations, interviews, etc., undertaken by Mr. Snidow with the City regarding his property. Council discussed the present status of the negotiations and determined as fol lows: Moved by Councilman Paul, seconded by Councilman Teasley and unanimously carried that Council authorize an offer to Mr. Sandoval of $12,500 be made by Mr. Williams to Mr. Snidow as attorney for Mr. Sandoval and, if accepted, Mr: Williams be authorized to take whatever procedural steps he may deem necessary, including a stipulation for judgment. The Administrative Assistant advised Council that the City has been carrying Ist READING a $250 Surety Bond for the City Engineer and the Superintendent of Public ORDINANCE RE: Works which is a duplication of coverage as they are included in the blanket SURETY BOND Bond carried for all employees. An Ordinance had been prepared repealing the Surety Bonds, which vas read in full. Councilman Paul offered for its first reading the Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA REPEALING SECTION 3 OF ORDINANCE NO. 18, AND SECTION 3 OF ORDINANCE NO, 19, RELATING TO SURETY BOND FOR CITY ENGINEER AND SUPERINTENDENT OF STREETS. Moved by Councilman Paul, seconded by Councilman Teasley and unanimously carried that further reading be waived. Councilman McLees asked that before finishing with Administration he be given time to pose a question. He stated that he has received a good many inquiries in the last few weeks, and he is sure that every member of Council has, as to the condition of Mr. Miller, an elected official, and he thinks the people have a right to know something about it. He stated he had been unable to find out and wondered whether we could not have a report. Councilman McLees asked the Administrative Assistant whether he had been out to see him and was advised by Mr. Caswell that he hada 486 CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 PAGE I I Councilman McLees stated that nobody seemed to know what his trouble is for DISCUSSION RE: sure; that someone had recently said to him, "Too bad about Jim's breakdown."; MR. MILLER that he did not know about his breakdown and wondered whether this thing is doing us more harm than good by trying to keep it quiet and why we are. Mr. Caswell advised that what is wrong with Mr. Miller, he could not tell him, but he could tell that when he saw Mr. Miller he was in bed and not happy to be there. Councilman McLees stated he felt that we as taxpayers and employers were entitled to know how long he was going to be there; for six weeks, or six months, or what the story is, and that certainly someone must have that information. Mr. Caswell stated he had talked to Mrs. Miller this afternoon. She told him that Mr. Miller is doing fine, and from what he understood, they would like to keep him there because they don't want him at hone. They appreciate all the good well wishers, but that they feel that it is rest which will do him the most good. A clear indication of how much longer he will not be available they haven It said. Councilman Johnson stated that in cases like this we have no control over the City Clerk with his time or what he does, but that she understands he first went off on vacation, andsheasked whether he should not have gotten permission from Council as Administrative Officer before taking his vacation as we are paying him, at least part-time. She stated there are no provisions for him to take vacations and no provisions for him to be paid sick leave. She stated we have absolutely no control over him as City Clerk, he could be off from work a whole year and unless the people did something about it the salary would go on. Councilman McLees stated he thinks the people are interested enough to want to know and to do something about it if they can. He then addressed the Mayor stating that surely he had been told what is wrong with Mr. Miller. Mayor Ortuno replied that all Mrs. Miller had told him was that Mr. Miller was tired and overworked and needed a rest and that three or four weeks would do wonders for him, and that he has respected Mrs. Miller's wishes and not gone to see Mr. Miller. Councilman Johnson asked whether we as his employers could ask for a report from the doctor. Councilman Paul stated that the Doctor could probably give an estimate of when he thinks Mr. Miller could return to work, but that would be an opinion. Councilman McLees stated thathe would like to have the Council ask Mr. Caswell to do what he can to find out for us what the problems are. That there may be something that we should be doing about it, but if we don't know what the problems are, there's not much we can do. He felt he owes it to the people who ask him, that he feels a little bit silly when people ask him and he says "I don't know". That he thinks the people of Azusa are entitled to know what is wrong with Jim Miller and how long it is going to be wrong with him, and that he hopes Council will go along with him in suggesting that Mr.Caswell try to find out if he can. Councilman Paul stated he would go with the request in trying to find out CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 when Mr. Miller would be able to return to work. PAGE 12 The Administrative Assistant stated he would endeavor to find out when Mr. Miller can be expected to return to work, and any information that he can. Councilman Johnson stated that most large corporations who have an employee that is going to be off for a while expect to have a report from the doctor of what is wrong and how long it will take; that it is not an unreasonable request to make; that doctors usually make it out if the person isn't supposed to work, but if they are just sick of working, they might not make it out. Council consideration then returned to the Agenda. The Administrative Assist- ant advised that Planning Commission items are most generally informative. He stated that the Commission. Hearing relative to the Zoning of Easterly Annex- ation District No. 39, is set for the following night. i.8 PLANNING COMMISSION ANNEX. HRNG NO. 39 SET He also announced that the Hillside Development Joint Study Committee reco- mmendations will be considered by the Commission September. 21, and the HILLSIDE DEVELOI General Plan Study Session will be held September 14. STUDY SEPT. 21 There was also a report of the Planning Commission Resolution No. 150,granting variance on minimum lot width at building line of 80 feet and front yard depth of less than 25 feet. Councilman Johnson stated that before going into the Valentine letter she would VARIANCE like to take up the matter of the Commission's granting variance of the property VALENTINE which inspired the Valentine letter. PROPERTY Councilman Johnson read from Zoning Ordinance the section with reference to "Variance" and asked whether the Planning Commission had found out the strict application of the hardships, and whether it was all written down as to what the hardships are. Planning Commissioner Salem, who was present in the audience, addressed the. Council and explained how the Commission had arrived at its decision. Council discussion followed. Councilman Paul asked whether there were any cases where this variance would be absolutely necessary if more grading were done, whether it was not a cost factor rather than a hardship. Commissioner Salem agreed that the variance was granted on a cost factor rather than a hardship basis; that is is necessary to be practical and that the City Engineer has the right to check variances when necessary. Councilman Johnson moved that the letter from Mr. Valentine be referred to the Committee on Hillside Planning. Councilman Paul stated that the Committee on Hillside Planning has already formulated their recommendations and will be submitted to the Planning Comm- ission probably the meeting after this one. He stated the Committee has performed their function unless the Council wished to go back and re -study it. Councilman Teasley stated that at their meeting the Planning Commission had more or less allowed for some of the things that Mr. Valentine mentioned in his letter and that he didn't feel Mr. Valentine had too much cause for concern in regard to the actions of the committee. 490 CITY HALL AZUSA, CALIFORNIA SEPTEMBER b, 1960 PAGE 13 Councilman Paul stated .that he did not believe Mr. Valentine was aware of of the actions of the Committee and he pointed out that the variance does not VALENTINE become effective unless the area is annexed under the zoning. LE TTER FILED Commissioner Solem said a petition was presented with the application for variance and had every resident in the area with .the exception of Mr. Valentine. Moved by Councilman Johnson, seconded by Councilman Teasley and unani- mous) y carried that the letter be filed. A letter from Frank G. Bonelli was read expressing appreciation for the BONELLI LETTER Resolution presented by the City. Moved by Councilman Paul, seconded by RE APPRECIATIOI Councilman Teasley and unanimously carried that the communication be filed. FOR RESOLUTIOI A letter from the City of Duarte was presented with their Resolution regarding LETTER FROM business along U: S . Highway 66, and requesting assistance of other cities DUARTE RE: BUST in connection therewith. NESS ON HWY& Moved by Councilman Johnson, seconded by Councilman Teasley and unani- mously carried that the communication be filed. A communciation was received from the East San Gabriel Valley Planning ESGVPC MEETIN Committee announcing the meeting hosted by Pomona would be held Sept. POMONA SEPT 22nd. They asked to be notified of our delegates. There was also a reminder of the annual dues of $50.00. Mayor Ortuno appointed Councilman Warren Teasley as delegate to the East Son Gabriel Valley Planning Committee and Councilman Paul as alternate. Moved by Councilman McLees, seconded by Councilman Paul and unanimously carried that payment of the annual dues .be made. The letter from Governor Brown urging citizens to register and vote in the GOVERNOR Presidential Election was read. URGES REGISTRA TION Moved by Councilman McLees, seconded by Councilman Teasley and unanimously carried that the letter be filed. Council was notified of the regular meeting of the Los Angeles Division of the LEAGUE OF CAL League of California Cities to be held in Santa Monica on September 15, 1960. CITIES MTNG. SEPT. 15 An invitation was read from the Mayor of San Diego to participate in .the Inter - American Municipal Congress, to be held in San Diego on October 16th to the 22nd, 1960. Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carriedthatthe invitation be filed. A letter from the League of California Cities relative to their position on Public PUBLIC EMPLOYI Employee Associations was received, ASSOC. LETTER Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that the letter be filed. Notices of legal description's were presented from .the County Boundary Commission L.A.BOUNDARY relative to three annexations outside of the Azusa sphere of influence. COMM. LETTER Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that the information be filed. CITY HALL AZUSA, CALIFORNIA SEPTEMBER 6, 1960 A :request from Manufacturer's Clearance Outlet at 777 WestFoothill Blvd., .fora closing out sale permit was presented. The Deputy City Clerk advised that the proper information and a copy of inventory had been -supplied by.the owner and that the sale was not to exceed 30 days. PAGE 14 Moved by Councilman Paul, seconded by Councilman McLees and unanimously carried that. the permit be granted. Mayor Ortuno announced that the Annual Safety Awards Banquet will be held September 21, at the Azusa Woman's Club at 12:00 Noon, and that the pre - luncheon meeting will start at 10:30 A.M. Mayor Ortunoasked whether Council wished to wait for the Personnel Board to make the wage and salary survey before taking any action on salaries. Councilman Johnson stated that the Personnel Board had.been authorized to make.the survey and should do so. The Mayor stated they had been authorized, but he wished to know whether they had done anything. That he was asking whether Council was going to take action on his recommendation or just wait. Councilman Johnson questioned the necessity of an independant survey and suggested it had been done without authority. Mayor Ortuno stated he was asking whether it would be accepted, that it had not been agreed by anyone. Councilman Johnson stated that evidently the majority had made a study of it and that is what she walked out on at.the last meeting. MANUFACTURER'S CLEARANCE ANNUAL SAFETY AWARDS BANQUE WAGE SURVEY Mr. Russ Benshoof spoke in behalf of the employees. He staled .the Personnel Board was going ahead with .the survey and that the feeling of the majority of the ITployees is, that after they have waited this long, they are willing to wait a little Tori�er; that -they have every confidence in Council to reach a f`dir con`6iusion after the survey is made and they are willing to wait, The Administrative Assistant. was asked how much additional work :would be imposed on.the Accounting Department by waiting for the survey to be completed before figuring any raises. Mr. Caswell advised that with the present staff it would. involve considerable time and that it may be necessary to employ temporary assistance. He felt that two extra clerks might be able to do all the refiguring necessary in approximately forty five days. He stated -that the Accounting, Department could handle it themselves but with their regular work load it would take a §reat deal of extra time. Councilman Paul recommended that.the Personnel Board include in the survey a point grading system for raises as a part of.the classification. The Administrative Assistant stated that Department Heads would like a form designed to grade individuals and he invited Council members to most with the Staff. Meetings are held every Thursday at 10:00 A.M. Council expressed hope that in making the wage and salary survey the Personnel Board would include a method of merit srystem whereby step raises can be better justified. Corrected Minutes: Page 14, line 22: "Councilman Johnson stated that evidently the majority had made a study of it and that is what she walked out on at the last meeting. " corrected to read: "Councilman Johnson stated that evidently the triumvirate had made a study of it' and that is what she walked out on at the last meeting. " 695 CITY HALL AZUSA, CALIFORNIA SEPTEMBER -6, 1960 PAGE 15 The Administrative Assistant said he would confer with. the Personnel Board on some method of evaluating step raises. Councilman Paul offered the following Resolution entitled: RESOLUTION NO 4090 CLAIMS & A RESOLUTION OF THE CITY COUNCIL OF THE CITY DEMAND OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE, PAID. Moved by Councilman Paul, seconded by Councilman Teasley that the Resolution be adopted. The Resolution was then passed and adopted by the following vote of the Council: AYES: Councilmen: Paul, McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution No. 4090. Councilman Johnson stated that she had previously referred the Treasurer's Report to the Finance Committee because she felt there was a discrepancy. She advised that there is actually no discrepancy as the Accounting Depart- ment usesthe billing figures for the month and in this report the actual cash received was used. Moved by Councilman Johnson, seconded by Councilman -McLees that the TREASURER'S Treasurer's Report be filed. REPORT FILED Mayor Ortuno asked why the City Treasurer was not contacted when the r000rt was referred to the Finance Committee. Councilman Johnson replied that the Accounting Department says they do the work and he merely signs the report, therefore she thought why not go directly to the Accounting Department, which, they did. Mayor Ortuno stated that her statements had been directed. to the Treasurer and that he doesn't feel that it was fair to him not to be present to make his own clarification. Councilman Johnson moved that the meeting be adjourned. Councilman Teasley stated that Councilman Johnson had made a charge against three members getting this list up, which he felt was unfair as he had made a personal effort to get the information to her, and numerous attempts had been made to reach her but she was was never found at home. Moved by Councilman Johnson, seconded by Councilman McLees, and unanimously carried.that the meeting be adjourned. Time of adjournment: 10:20 P.M. Deputy Cit C er A Ile mo 1