HomeMy WebLinkAboutE-2.1. Approve MSA with OPARC for Fire Hydrant Painting Services_Approved..
E-2
AZUSA : r.11 r ., .-.•,ur,
CONSENT CAL ENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: ClJ\� MANNY ROBLEDO, DIRECTOR OF UTILITIES vv v
DATE: OCTOBER 28, 2019
SUBJECT: APPROVE AGREEMENT FOR MAINTENANCE SERVICES FOR FIRE
HYDRANT PAINTING SERVICES WITH OP ARC
BACKGROUND:
Azusa Light & Water (AL W) is responsible for the maintenance of approximately 2,500 fire
hydrants. After years of being exposed to the elements, the high visibility paint on these hydrants
deteriorates and must be repainted. AL W has successfully used OP ARC, a California non-profit
corporation, who employs adults with disabilities to perform fire hydrant painting under a Letter
Agreement in May and June of 2019. ALW solicited bids for fiscal year 2020 with comparable
agencies that are members of the California Disability Services Association and received two
proposals. After evaluating both proposals, it is recommended that an Agreement for
Maintenance Services be executed with OPARC, for a term of November 4, 2019 through June
30, 2023, with a total not-to-exceed amount of $60,000 per fiscal year.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Approve the Agreement for Maintenance Services for Fire Hydrant Painting Services
with OP ARC, in an annual amount not-to-exceed $60,000; and
2)Authorize the Mayor to execute the Agreement for Maintenance Services in a form
acceptable to the City Attorney.
ANALYSIS:
ALW's Water Division currently maintains approximately 2,500 fire hydrants throughout the
distribution system. Ensuring proper operation, along with maintaining the high visibility coating
on each hydrant, is vital to first responders who need to locate and use the hydra nts in an
emergency. Keeping adequate coating also prevents metal decay and extends the life of the asset.
UB-9
Approved
Utility Board
10/28/19
Since this type of work may be deferred for other safety critical projects, ALW began to search
for a third party contractor who could assist in fire hydrant painting.
ALW reached out to the California Disability Services Association (CDSA), which is a statewide
association representing nearly 100 community based organizations that support and empower
persons with developmental disabilities. Members of the CDSA help their clients develop skills,
engage in meaningful activities, and participate in community life. The CDSA was contacted to
see what member organizations in the Azusa area would provide fire hydrant painting services.
Two organizations submitted proposals based on an hourly rate:
Anthesis $60.00 per hour
OPARC $59.71 per hour
After evaluating both proposals for cost and adequacy to fulfill the necessary services, it was
determined that OPARC should be awarded an Agreement for Maintenance Services. OPARC,
based in Montclair, California, and is a non-profit 501(c)(3) organization established in 1950
whose mission is to support, employ, and transform the lives of people with disabilities. Working
with OPARC during the last fiscal year, ALW developed a positive relationship with their staff
and saw first-hand the excellent work their clients provide.
The cost of painting each fire hydrant is expected to average approximately $50 each. This is
competitive with the cost of hiring staff or private contractor to paint the fire hydrants, and it
supports meaningful work for the disabled community.
The Agreement for Maintenance Services will have a term of November 4, 2019 through June
30, 2023, with a total not-to-exceed amount of $60,000 per fiscal year. It is estimated at the end
of the agreement that all 2,500 fire hydrants will be serviced.
FISCAL IMPACT:
Funding for this Agreement for Maintenance Services is budgeted in the Water Division’s
Capital Improvement Program Account No. 32-80-000-721-7145/72120F. This project is
scheduled over the next four years, allocating $60,000 per year. Work performed, as necessary,
under the Agreement for Maintenance Services will not exceed $60,000 annually.
Prepared by: Reviewed and Approved:
Jared Macias Manny Robledo
Assistant Director of Utilities – Water Operations Director of Utilities
UB-10
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1)OPARC Agreement for Maintenance Services
UB-11