HomeMy WebLinkAboutE-4.1. Approve Purchase of 2019 Towmaster T-40LP Trailer_ApprovedE-4
CONSENT CALENDAR
TO: HONOR ABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES (jtfl}/\_.
DATE: OCTOBER 28, 2019
SUBJECT: APPROVE THE PURCHASE OF A 2019 TOWMASTER T-40LP TRAILER
FOR WATER DIVISION UNDER NATIONAL JOINT POWERS ALLIANCE
CONTRACT 1219 18-MNR FROM COASTLINE EQUIPMENT
BACKGROUND:
The Water Division's existing 1996 vintage trailer has been budgeted for replacement this fiscal
year due to heavy wear. The proposed actions waive the competitive purchase requirements
pursuant to Section 2-521 (a), Article VII, and authorize a purchase order to Coastline
Equipment in an amount not-to-exceed $27,525.10, for a 2019 Towmaster T-40LP Trailer with
Bucket Well Option. The price is the lowest bid obtained by National Joint Powers Alliance
(NJP A) pursuant to a cooperative competitive solicitation.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Waive the competitive purchase requirements pursuant to Section 2-521 (a),
Article VII, Chapter 2 of the Azusa Municipal Code (Cooperative and
Piggyback Purchasing); and
2)Approve a Purchase Order to Coastline Equipment, in an amount not-to-exceed
$27,525.1 0, including sales tax and delivery charges, for a 2019 Towmaster T-40LP
Trailer with Bucket Well Option.
ANALYSIS;
The Water Distribution Division's existing 1996 Zieman Equipment Trailer is budgeted for
replacement under Azusa Light & Wate r's (ALW) approved FY 2019-2020 capital outlay
budget. Since AL W's service area includes portions of Covina, West Covina, Irwindale,
Glendora, and unincorporated L.A. County, it is frequently necessary to tow the Division's
backhoe and related equipment to job sites in these areas. The existing Zieman trailer is too
narrow for the new John Deere backhoes that have been purchased, and the electric brakes have
proven inadequate for the weight being towed. The new Towmaster trailer will provide safe andUB-38
Approved
Utility Board
10/28/19
reliable transportation of all of the Division’s equipment, having adequate capacity and efficient
air brakes.
Staff obtained a quote from Coastline Equipment, under the National Joint Powers Alliance
(NJPA) Cooperative Contract Number 121918-MNR for $27,525.10. This price is the lowest
bid for this equipment pursuant to a joint procurement solicitation issued by NJPA, which may
be used by public entities such as Azusa.
FISCAL IMPACT:
The fiscal impact associated with the recommended action is $27,525.10. This purchase was
included in the Fiscal Year 2019-2020 budget, and there are sufficient funds available under
Account No. 32-40-723-751-7135.
Prepared by: Reviewed and Approved:
Jared Macias Manny Robledo
Assistant Director of Utilities – Water Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1)Coastline Equipment Quote ID 20183184
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