HomeMy WebLinkAboutE-6.1. Authorize Communications Site Lease Agreement_ApprovedE-6
AZUSA I (.UT A �.· .. ur,
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES Cjvv'f'.-,
DATE: OCTOBER 28, 2019
SUBJECT: AUTHORIZE A COMMUNICATIONS SITE LEASE AGREEMENT WITH
LOS ANGLES REGIONAL INTEROPERABLE COMMUNICATIONS
SYSTEM AUTHORITY
BACKGROUND:
The Los Angeles Regional Interoperable Communications Authority (LA-RICS) is interested in
leasing a small portion of Azusa Light & Water's (ALW) Heck Reservoir property to locate a
cellular/radio communication facility, which will enhance wireless communication service to the
Mountain Cove and Azusa Canyon areas. The proposed action will lease approximately 651
square feet of unimproved land to LA-RICS for a period of five years, including three 5-year
optional extensions, at a monthly rental rate of $2,300 per month with a 3% per year escalation
rate.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Approve the Communications Site Lease Agreement with the Los Angeles Regional
Interoperable Communications System Authority; and
2)Authorize the Mayor to execute the Communications Site Lease Agreement, in a form
acceptable to the City Attorney, on behalf of the City.
ANALYSIS:
LA-RICS was established for the purpose of coordinating governmental services to establish a
wide-area interoperable public safety communications network. LA-RICS seeks to continue to
build out public safety grade Long Term Evolution (LTE) broadband communications for first
responders, who are part of LA-RICS, in the Mountain Cove and Azusa Canyon areas. In this
UB-46
Approved
Utility Board
10/28/19
regard, they have expressed interest in installing a cellular/radio communication facility on
ALW’s Heck Reservoir property located at 2000 San Gabriel Canyon Road, Azusa, California.
Following receipt of appropriate federal approvals from the Department of Commerce’s National
Oceanic and Atmospheric Administration Grants office and National Telecommunications and
Information Administration, this LTE site will be incorporated into the federal First Responder
Network Authority’s (FirstNet) National Public Safety Broadband Network, which is operated
by FirstNet’s contractor, AT&T, Inc. and its subsidiary, New Cingular Wireless PCS, LLC.
LA-RICS has submitted plans to lease approximately 651 square feet of ALW property for
ground equipment, an emergency power generator, and a cellular/radio communications tower.
The approximate location is shown in Exhibit “A” of the agreement, and the exact location and
description of facilities is under review by the Azusa Planning Commission, and will be attached
in place of Exhibit “A” of the Agreement once approved.
The initial term of this Agreement is 5 years, commencing upon the completion of the
construction of the facilities, or 12 months after the date of which the Agreement has been
executed by the parties, whichever is earlier. The rent commencement date shall be January 15,
2020; provided, however, rent shall accrue unpaid until the facility is fully constructed and the
agreement is assigned to AT&T, at which time the rent shall be due and payable retroactively
back to the rent commencement date and monthly thereafter. The Agreement shall automatically
be extended for three additional five year periods, unless notice of cancellation is given by the
lessee.
FISCAL IMPACT:
Upon assignment of the Agreement to AT&T, AT&T shall pay the City of Azusa an annual
amount of $27,600, in equal monthly installments of $2,300 per month, retroactive back to
January 15, 2020. Annual consideration shall be increased by 3% each year throughout the term
of the Agreement and any extensions or renewals thereof, effective on each anniversary of the
commencement date. Revenue from this Agreement will be deposited in Water Fund 32.
Prepared by: Reviewed and Approved:
Jared Macias Manny Robledo
Assistant Director of Utilities – Water Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1)Communications Site Lease Agreement
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