HomeMy WebLinkAboutD-3 Staff Report - Council HR Action Items (2) APPROVED
COUNCIL MEETING
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT NEIUBER,DIRECTOR OF HUMAN RESOURCES
VIA: JAMES MAKSHANOFF, CITY MANAGER
DATE: DECEMBER 2, 2013
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On November 26,2013,the Personnel Board confirmed the following Department Head recommendation regarding
the following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
DEPARTMENT NAME CLASSIFICATION ACTION/EFF RANGE/STEP
DATE BASE MO SALARY
Police Stacy Gerszewski Police Dispatcher Merit Inc 9166/4
10/13/2013 $4,536.92
B. PROMOTION —The following promotion(s) have been requested by the department head pursuant to the
Rules of the Civil Service System.
DEPARTMENT NAME PROMOTION EFFECTIVE RANGE/STEP
FROM/TO DATE BASE MO.
SALARY
Police Samantha Sloniker Police Officer Trainee to 12-19-2013 6101/1
Police Officer $5,773.28
C. CLASSIFICATION SPECIFICATION REVISION AND TITLE UPDATE—UTILITY PROGRAMS
SPECIALIST
RECOMMENDATION
The Personnel Board recommends,pursuant to City of Azusa Civil Service Rules Section 3.5,that the City Council
adopts the revised class specification for Utility Programs Specialist.
BACKGROUND
The current job description for Business Development/Public Benefit Program Coordinator position was originally
adopted in 2001 and has become outdated since that time.
When the position was originally established, electric utility deregulation was imminent in California. A position
which sought to retain existing business customers and expand sales to the commercial/industrial sector was critical
in this environment.The second primary focus of the position was to manage the electric"Public Benefits"program
which was mandated under the deregulation law (AB 1890).
Since that time,the duties of this position have changed/grown significantly(partly because electric deregulation
was repealed in California) thus making it appropriate to update the Job Specification. In addition, a
revision/simplification of the position title is proposed.
Current key responsibilities include management of the following utility programs:
• Public Benefits" Program which includes energy efficiency programs, research & development and
renewable energy activities, and low income programs;
• Water Conservation Programs;
• Solar Energy Partnership Program;
• Key Account Program which includes Chamber of Commerce involvement;
• Utility Economic Development Program; and
• Customer Education and Program promotion which includes media communications and website
management
The proposed title change to Utility Programs Specialist reflects the broad programmatic functions provided by this
position and simplifies the current cumbersome title.
Approval of these recommended changes will update the job description to the current responsibilities. See
Exhibit 1
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
CITY OF AZUSA
UTILITY PROGRAMS SPECIALIST
FLSA EXEMPT
DEFINITION
Under general direction, develop, implement and manage assigned projects/programs
such as the State Mandated Public Benefit Budget and Programs in the Energy
Efficiency, Research and Development, Renewable Energy and Low Income sectors;
Water Conservation Programs; the Solar Partnership Program; the Utility Economic
Development Program; and the Key Account Management Program. Has primary
responsibility for developing, implementing and managing new Utility Programs in these
functional areas, as required. Provide assistance to other City Departments with Energy
Management and Efficiency Projects as needed. This position is also required to perform
other administrative and operational duties as assigned.
CLASS CHARACTERISTICS
This classification is a professional level administrative position requiring the ability to
perform independently, consistent with the goals and within the operational guidelines of
the Light and Water Department. Also, may be assigned specific administrative duties
within a broad range of departmental operations. This position is FLSA exempt.
ESSENTIAL FUNCTIONS
Represents Azusa Light & Water to federal, state, county agencies, community groups,
committees, boards and organizations on issues related to Assembly Bill 1890 (AB 1890)
Public Benefit Budget and Public Benefit Programs in the Energy Efficiency, Research
and Development, Renewable Energy and Low Income sectors; develops, modifies and
updates programs to provide cost effective energy savings, low income assistance,
research and development projects and renewable energy programs. Sets goals, measures
and monitors program progress and effectiveness. Reports program progress and
effectiveness levels to Federal, State and Local governing bodies.
Manage the utility's conservation incentive and educational programs in the water sector.
Play a leadership role in managing response in water shortage periods including public
education and media advertising. Oversees the overall content and format of the Utility's
web site.
Works in conjunction with other Southern California Public Power Authority (SCPPA)
municipal utilities to develop joint purchasing agreements with various program
administration companies to achieve more cost effective arrangements with potential
equipment and services vendors; Identify, secure and administer third party programs
offered through alliance or sub-contractor agreements; works with consultants and
contractors to ensure compliance with the terms and conditions of contract agreements.
Act as the Azusa Light & Water Department representative to various groups to
discuss/clarify Public Benefit programs, policies and activities with other City
Departments and local municipalities.
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Prepare statistical and narrative data requests and reports as needed; prepare energy and
management grant proposals; prepare Utility Board agenda reports relating to energy
conservation, water conservation, renewable energy, low income, RD&D and account
management programs; assist in developing appropriate marketing, communication,
community outreach and advertising programs for retail products,programs and services;
manage, direct, coordinate and exercise technical and functional supervision over the
work of any professional and support personnel who may be assigned to support this
position.
Working with the Division Managers, as required, develop and/or coordinate programs
and projects along with the preparation of technical and administrative reports on a
variety of subjects for presentation to the Director of Utilities, Utility Board, City
Manager, City Council or other Departments, groups and organizations. Has the
responsibility for ensuring all reports, including those for the Department of Energy,
California Energy Commission and Utility Board comply with the appropriate
regulations, rules, laws,policies and procedures.
As Key Accounts Manager, identify and address the specific needs of the key customers
through proactive communications that foster strong business partnerships where the
customer looks to Azusa Light and Water for leadership and guidance in the community.
Establish a single point of contact while leveraging resources within the City, Utility and
in the Marketplace. Develop customer profiles to identify customer projects, issues and
concerns that results in long term relationships and individualized services. Provide
regular correspondence and contact with the customer on key issues affecting their
business (rates, incentive programs, reliability, business development and expansion
opportunities, renewable energy projects, etc.) that promotes energy efficiency programs
resulting in the achievement of Azusa Light & Water's goals and objectives. Identify
methods to increase customers' knowledge of energy and water related matters, create a
networking atmosphere, and achieve a greater understanding of Utility Industry issues.
Respond to inquiries, handle complaints and initiate action to resolve issues related to
energy/water conservation, solar, low income, RD&D, renewable energy and other
programs.
Encourage partnerships between the City of Azusa, Azusa Light&Water,businesses and
the education community to promote citywide goals of business retention/attraction
through enhanced economic development. Work closely with City, Utility and the
Chamber of Commerce to mitigate loss of business and the attraction of new businesses
to Azusa by assisting customers in identifying methods of remaining competitive and cost
effective in their industry by means of addressing competitive factors that influence
customer's choices regarding electric usage (rate options, energy and water conservation
programs, education programs, Utility related Economic Development programs, etc.).
Prepare energy related Grant proposals and monitors Grants; develop contracts; prepare
bids, requests for proposals and agreements for various professional and/or contract
services; works with consultants and contractors to ensure compliance with the terms and
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conditions of contract agreements. Respond to inquiries and handles complaints related to
energy/water conservation, solar, low income, RD&D, renewable energy and other
programs and initiates action to assist in resolving the issues.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to
accommodate an individual with a disability.
QUALIFICATION GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills
and abilities necessary for satisfactory job performance; An ideal combination may
include a Bachelor's Degree from an accredited college/university in Engineering,
Project Management, Business, Marketing, or a related field and five (5) years experience
in the public utility field of which a minimum of three (3) years must be in a
progressively responsible administrative or management position(s) in the Energy
Efficiency/Energy Management sectors. APPA Key Account Management (KAM)
certification and AEE Energy Management Certification (CEM)is desirable.
Knowledge, Skills and Abilities
Knowledge of the operational characteristics, services and activities of water and energy
services programs; principles and practices of program development, administration and
budget setting/administration; organizational and management practices as applies to the
complex principals and practices of energy efficiency measures analysis, evaluation and
verification; methods and techniques of supervision, training, motivation and
performance evaluation; skill at using personal computer software and hardware;
understanding of basic principles of contract law, contract development and accounting;
ability to communicate clearly and concisely, both orally and in writing; ability to
research and prepare complex reports on a variety of subjects; ability to establish and
maintain effective relationships with the City Council, staff, other departments, executive
and other high level business contacts, key individuals within the community, the public
in general and other entities and agencies; ability to organize and plan work with
minimum supervision; represent the City at a variety of meetings; make
recommendations regarding operations and contractual issues; understand, explain and
apply policies and procedures; analyze unusual situations and resolve them through
application of management principles and practices; develop comprehensive plans to
meet future City needs/services.
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