HomeMy WebLinkAboutD-4 - Staff Report - Council HR Action Items (2) APPROVED
CONSENT ITEM COUNCIL MEETING t
D_4 Date, / ./t 7/ i i-
AZUSA`
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT NEIUBER, DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: JAMES MAKSHANOFF, CITY MANAGEI6N(
DATE: DECEMBER 17, 2012
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the reinstatement of an employee, the new Classification of City
Librarian and the reclassification of a position in accordance with the City of Azusa Civil Service Rules and
applicable Memorandum of Understanding(s).
BACKGROUND
With the retirement of the Director of Library Services,the City is looking to reorganize the Library Administrative
structure. The new City Librarian classification would assume the duties of the former Assistant Library Director
position. The Director of Library Services position would not be filled.
In order to accomplish these goals, staff is recommending that the City Council approve the reinstatement of Reed
Strege to Assistant City Librarian:
A. REINSTATEMENT: The following reinstatement has been requested by the Department Head and City
Manager pursuant to the Rules of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
DATE BASE MO.
SALARY
Library Reed Strege Assistant City Librarian 12/31/2012 3348/3
6,499.07
Staff is also recommending approval of the City Librarian Classification specification,approved by the Personnel
Board on December 12,2012. The new classification accurately describes the job duties that will be performed by
the City Librarian position and the proposed salary range is the same as the current Assistant Library Director. The
attached job specification represents the job duties that will be performed by the position and is consistent with the
direction of the City Manager.
The City Librarian title will help assure that the employee in this position is afforded the appropriate status with
entities such as the State Library and the Southern California Library Cooperative. It is important that the employee
in this position be at the table with these groups and the "City Librarian"title helps signal that the employee belongs.
B. New Classification Specification: The following new classification specification has been requested by the
Department Head and City Manager pursuant to the Rules of The Civil Service System.
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5
City Librarian 3348 $5,894.88 $6,189.61 $6,499.07 $6,824.02 $7,165.22
On December 12, 2012, the Personnel Board also confirmed the following City Manager and Department Head
recommendation regarding the following Personnel Action requests.
C. RECLASSIFICATION — The following reclassification has been requested by the City Manager and
Department Head and are being made in accordance with the City of Azusa Rules of the Civil Service System,
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
FROM/TO DATE BASE MO.
SALARY
Library Reed Strege From: Assistant City 12/31/2012 3348/3
Librarian $6,499.07
To: City Librarian
D. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to the Rules
of The Civil Service System.
DEPARTMENT NAME CLASSIFICATION EFFECTIVE RANGE/STEP
DATE BASE MO. SALARY
Economic & Myrna Building Technician TBD 4174/1
Community Bohorquez $4,060.11
Development
Department
FISCAL IMPACT
The reinstatement, new classification, reclassification, and not filling of the vacant Director of Library Services
position will result in over$4,000 in budgetary savings per month. There is no fiscal impact for the new appointment of
Building Technician, as this position is funded in the approved department budget.
Date Adopted: 08/14/2007
Date Revised: 11/01/2010
Reclassification from Assistant Library Director to City Librarian and revised: Pending
CITY OF AZUSA
CITY LIBRARIAN
DEFINITION
Under administrative direction,assists the Department Head overseeing the Library in planning,coordinating,
and organizing the activities of the City library system; performs professional library work in serving library
patrons and administering assigned programs; performs related duties as required.
CLASS CHARACTERISTICS
The incumbent performs the more difficult and complex library assignments, assists the Depai tment Head
overseeing the Library in planning,organizing,and coordinating overall library activities,and supervises the
Library.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled,the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
Assists the Department Head overseeing the Library in planning,organizing,coordinating and directing library
services; determines work assignments and instructs staff in the performance of daily assignments.
Develops and implements goals,objectives,policies and priorities for the Library; interprets library policy to
staff and members of the public.
Plans, organizes, and coordinates the adult collection development including acquisitions and withdrawals;
makes selections of materials from special gifts and other sources.
Directs the development of reference resources, procedures, and services; develops and plans programs.
Writes and administers grants.
Plans, directs, or conducts special projects involving library promotion and outreach activity such as adult
programs and exhibits or displays; writes informational pamphlets and materials related to library activities.
Oversees departmental technology acquisitions, maintenance and up-dates.
As a designated representative of the Library,or in the absence of the Department Head overseeing the Library,
attends meetings,conferences,or other functions;provides information or participates in discussions regarding
Library activities; makes presentations on library services.
Assists with the development and administration of the budget and expenditure controls;performs research and
recommends programs to meet current and future needs of the community; evaluates the effectiveness of
current programs and recommends changes.
Assists in the selection of department employees; plans, organizes, and assigns work; develops and
establishes work methods and standards;directs or conducts staff training and development; reviews and
evaluates employee performance; executes disciplinary action.
Page 1 of 2
City Librarian
Class Specification
Resolves complaints and service questions requested by patrons; prepares news releases and other
promotional material; makes presentations on library services.
At the direction of the Department Head overseeing the Library, represents the City Library, or delegates
such authority, in relations with the community, The Azusa City Library Commission; local and state
agencies, other libraries, and professional organizations.
MARGINAL FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from an accredited
college in library science or a related field and three years of increasingly responsible professional library
experience including one year in a supervisory capacity. A graduate degree in library science may be
substituted for one year of experience.
Knowledge, Skills and Abilities
Thorough knowledge of the theories,principles,practices,methods,materials,and organizational arrangements
common to the field of library science. Considerable knowledge of the principles of public administration;
informational needs and approaches to be taken in analyzing administrative and work processing issues;
principles of supervision and sound personnel management;automation and computers relevant to operations
of a library. Ability to communicate clearly and concisely, both orally and in writing; research and prepare
complex reports on library related subjects;establish and maintain effective relationships with the community
at large,the City Council,and other public officials;plan,direct,and coordinate library programs and services;
select, train, supervise and evaluate employees; represent the City in a variety of meetings; make decisions
regarding operational and personnel functions; operate programs within allocated amounts; respond to
emergency and problem situations in an effective manner; understand, explain and apply policies and
procedures; analyze unusual situations and resolve them through application of management principles and
practices; performs professional librarian level work; deal constructively with conflict and develop effective
resolutions; plan and enforce a balanced budget; develop new policies impacting department
operations/procedures; interpret financial statements and cost accounting reports.
License and Certificates
Must possess a valid California Class "C"driver's license or the equivalent at time of appointment.
Page 2 of 2