HomeMy WebLinkAboutE-08 Staff Report - CSC Contract PO IncreaseCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., INTERIM DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: NOVEMBER 4, 2019
SUBJECT: CONSIDERATION OF INCREASE TO CONTRACT PURCHASE ORDER FOR
COMPUTER SERVICE COMPANY
BACKGROUND:
In March of 2019, City Council approved the award of the traffic signal maintenance services contract to
Computer Service Company. This was based on an open, competitive bid and included a base routine
maintenance contract amount as well as an amount for repairs as needed. The total amount for the
contract purchase order to cover both the routine maintenance and as needed repairs was set at $73,293.
Based on maintenance experience thus far and experience with our previous vendor, we are requesting
that the contract purchase order be increased to $125,000.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve an increase to the contract purchase order for Computer Service Company to $125,000.
ANALYSIS:
Through an open, competitive bidding process, in March of 2019, Computer Service Company was
awarded the contract for traffic signal maintenance services. When initially establishing the contract
purchase order, we added only a small amount to the preventive service amount in order to allow
ourselves time to experience a few months of the service/maintenance call amounts. Based on the
activity over approximately five months, we have identified the average monthly charges.
With several months still left in the fiscal year and a number of expenditures still anticipated, we would
like to request that the annual contract purchase order be increased from $73,293 to $125,000. There is
no need to amend the Professional Services Agreement (PSA) with Computer Service Company as all
work to be performed will be in accordance with the fee schedule provided in the PSA.
APPROVED
CITY COUNCIL
11/4/2019
Computer Service Company Increase Purchase Order
November 4, 2019
Page 2
FISCAL IMPACT:
Funds to cover the cost of routine signal maintenance as well as additional service calls were included in
the FY 2019/20 Adopted Budget.
Prepared by: Reviewed and Approved:
Nikki Rosales Robert Delgadillo, P.E.
Senior Management Analyst Interim Director of Public Works/City Engineer
Reviewed and Approved:
Sergio Gonzalez
City Manager