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HomeMy WebLinkAboutE-03 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: NOVEMBER 18, 2019 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following actions: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Public Works Ernesto Bobadilla Street Maintenance Worker I Merit Increase 10/17/2019 8153/04 $4,253.28 B Public Works Jayson Tello Street Maintenance Worker III Regular Appt./Merit Increase 10/22/2019 8174/03 $4,942.60 C Police Matthew Decaro Police Officer Regular Appointment 09/10/2019 6101/05 $7,874.78 D Police Chandra LaPorte Police Dispatcher Merit Increase 09/02/2019 9166/05 $5,137.90 APPROVED CITY COUNCIL 11/18/2019 Human Resources Action Items November 18, 2019 Page 2 B. REHIRE(S) – The following promotional appointments have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 12.3. Rehire: C. RECLASSIFICATION(S) – The following reclassifications have been requested by the respective Department Head and are being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3.8. Reclassification: DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Public Works Christina Curiel From: Engineering Assistant II To: Public Works Project Manager 07/01/2018 From: 4193/5 $6,322.00 To: 4222/1 $6,877.70 Utilities George Rodriguez From: Line Mechanic To: Electric Troubleshooter 12/02/2019 From: 5218/5 $9,155.27 To: 5256/4 $9,749.90 D. NEW CLASS SPECIFICATION(S) – The following job specifications have been reviewed and approved by respective bargaining units and are being proposed in order to meet business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Associate Electric Utility Engineer ACEA 4222 $6,877.70 $8,359.89 E Econ & Comm Development Summer Huval Building Technician Merit Increase 10/24/2019 4174/04 $5,037.65 F Utilities Raymond Hernandez Welder/Water Distribution Worker I Merit Increase 10/09/2019 5190/03 $6,085.11 G Utilities Christian Lopez Apprentice Line Mechanic Merit Increase 11/07/2019 5204/03 $7,243.80 H Utilities Alexandra Baines Office Specialist I Regular Appt./Merit Increase 10/29/2019 4133/02 $3,118.04 I Utilities Gilbert Espinoza Utilities Business Information Systems Specialist Regular Appt./Merit Increase 10/08/2019 5203/03 $6,822.57 J Utilities Alfonso Mercado Meter Reader Merit Increase 10/09/2019 5179/03 $5,469.23 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Utilities Emanuel Cardoso Water Production Operator III 12/16/2019 5255/5 $6,993.84 Human Resources Action Items November 18, 2019 Page 3 E. SEPARATION/RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Utilities Ken Ball Field Service Representative 11/07/2019 Police Rose Rodriguez Police Records Supervisor 11/14/2019 FISCAL IMPACT: All proposed changes were approved with the FY 2019/20 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. Prepared by: Reviewed and Approved: Bianca Munoz Sergio Gonzalez Human Resources Technician City Manager Attachment: 1. Associate Electric Utility Engineer Class Specification 2. Public Works Project Manager Class Specification Page 1 of 3 CITY OF AZUSA ASSOCIATE ELECTRIC UTILITY ENGINEER DEFINITION Under general supervision, performs a variety of electrical engineering duties and responsibilities related to the planning, design and systems analysis of assigned engineering projects, including substation, distribution, Supervisory Control and Data Acquisition (SCADA), and to provide technical assistance to higher level staff within the division; conducts routine to complex customer and capital improvement design and construction projects; plans, designs, and reviews the construction of projects; performs project inspections, and project management as required. CLASS CHARACTERISTICS This is a journey-level professional class in the Electrical Engineering class series. Work performed by incumbents requires Engineer-in-Training (EIT) Certificate and incumbents are responsible for carrying out assigned electrical power system capital improvement designs, construction and maintenance projects and projects for new and upgraded electrical services for customers. Incumbents perform routine to complex professional engineering work requiring professional training and experience. Incumbents may also be responsible supervising the work of assigned professional and technical staff. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Prepares preliminary and final plans, designs, cost estimates, schedules and specifications for electric utility projects including substation, distribution, street light, SCADA, computer control systems; review and update engineering standard drawings, specifications, and design criteria. Performs a variety of engineering related studies, calculations, and analysis related to load projections, and distribution, system planning, and system protection; organize data and information. Prepares engineering reports; supervises the collection and management of data; conducts studies; investigates complaints of safety issues and makes recommendations Performs contract administration of projects including the technical review and approval of project plans, designs, and construction; evaluates project proposals and recommends award of contract. Performs inspections of construction projects; makes field inspections of existing structures to determine adequacy and estimate stabilizing requirements; meets with contractors to resolve items of non-compliance. Attachment 1 Class Specification Associate Electric Utility Engineer Page 2 of 3 Investigates complaints, conducts technical studies and prepares reports and recommendations related to electrical engineering projects, such as capital improvement projects, and other specialized studies. Reviews and approves proposed residential, commercial, and industrial developments by checking site plans and tentative and final subdivision maps for compliance with appropriate regulations; prepares conditions of approval. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. A Bachelor’s degree from an accredited college or university with major course work in electrical engineering or electric utility related field and two (2) years of electric utility engineering related experience. Possession of a Bachelor’s Degree in Electrical Engineering with emphasis in Power Systems is desirable. Knowledge and Skill: Knowledge of principles and practices of electric power system engineering and project administration; techniques related to electrical system and load analysis and planning; controls engineering, load research, distribution planning; budget preparation and administration; electric utility distribution engineering design, construction and work methods; field inspection procedures; methods, materials and techniques used in the design and construction of a wide variety of electric utility projects; principles of advanced mathematics and their application to engineering work; recent developments, current literature and sources of information regarding electrical engineering; office procedures, methods, and equipment including computers and applicable software applications such as work processing, spreadsheets, databases, and computer aid drafting (CAD) ; pertinent federal, state, and local codes, laws, and regulations. Ability to communicate clearly and concisely, both orally and in writing; keep accurate records; analyze data and information and draw logical conclusions; perform professional engineering work; use and care for engineering and drafting instruments and equipment; conduct inspections of projects; perform engineering calculations; conduct traffic surveys; prepare engineering plans; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, legislation and policies; understand and Class Specification Associate Electric Utility Engineer Page 3 of 3 follow verbal and written directions; Special Requirements: Possession of a California Class C Driver's license and a satisfactory driving record. Possession of Engineer-in-Training (EIT) certificate. Environmental Conditions Work is performed primarily in a standard office setting and in the field; field work may include exposure to inclement weather conditions, hazardous machinery, and fumes; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Page 1 of 3 CITY OF AZUSA PUBLIC WORKS PROJECT MANAGER DEFINITION Under limited supervision, performs a variety of field and office professional project management; civil engineering administrative work; plans, designs, and reviews the construction of public works, traffic, and subdivision projects; performs technical studies; performs related duties as required. See Essential Functions below for further detail. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Performs contract administration of public works projects including technical review and makes recommendations for approval of project plans, designs, and construction and assists with grant administration; Lead and manage the coordination of the bid process including preparing bid documents, specifications, and requests for proposal (RFP); evaluates public works project proposals and recommends award of contract to the Director of Public Works/City Engineer; Manage various federally/state funded projects, Capital Improvement, Community Development Block Grant (CBDG) funded projects including but not limited to, project budgeting, record keeping, DIR registration, certified payroll review; conducting and participating in meetings; and other various project management tasks as required; Performs site visits and inspections of construction projects including traffic signals, paving, concrete flatwork, sidewalks, curb and gutter, storm systems and sanitary sewer to ensure compliance with Federal, State, and local codes, ordinances and regulations; meets with contractors to resolve items of non-compliance; Investigates complaints, conducts technical studies, and prepares reports and recommendations related to public works projects, such as traffic, transportation, capital improvement projects, and other specialized studies; Participates in reviews and plan checks of proposed residential, commercial, and industrial developments by checking site plans and tentative and final subdivision maps for compliance with appropriate regulations; prepares conditions of approval; Participates in the plan check, review, and processing of plans for private developments affecting city streets, sewers, drains, and related public works facilities and ensures that they meet all City imposed requirements; prepares conditions of approval; Responsible for the design and preparation of plans, specifications, and cost estimates for capital improvement and public works projects including street, storm drain, sewer, traffic signals, and related projects: researches project design requirements, publications, and industry information sources; performs calculations and makes estimates of time and material costs; Conducts field surveys and operates survey equipment; measures distances and establishes elevations; prepares survey reports; Coordinate with various contractors, consultants and stakeholders; Assists in the preparation of traffic engineering reports; conducts traffic studies; investigates Attachment 2 Public Works Project Manager Class Specification Page 2 of 3 complaints of traffic safety issues and makes recommendations to the principal engineer; Assists developers, contractors, and citizens at the public counter; issues right-of-way encroachment and transportation permits; calculates permit fees; Maintains a variety of maps related to the sewer and storm drain systems; revises design plans to reflect as-built status; Prepares capital improvement project plans, specifications, and estimates for a variety of public works projects; Assist in the preparation of various reporting and invoicing for reimbursement; and Perform related duties as required. CLASS CHARACTERISTICS Incumbents of this class perform sub-professional to professional project management assignments and are responsible for independent engineering analysis and recommendations. Incumbents work under the direction of the Director of Public Works/City Engineer to perform routine to moderately difficult professional engineering work. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Four (4) years of progressively responsible sub-professional administrative experience in civil engineering, project management or a closely related field; and an associate of science degree or equivalent with a major in civil engineering, computer aided drafting and design, building construction, or closely related field required. Knowledge and Ability Skills Knowledge of engineering principles and practices as applied to public works, including planning and development, design, and commercial, industrial, residential and/or infrastructure construction, including but not limited to: plumbing, electrical, and mechanical installations; methods and techniques utilized in the preparation of public works project designs and related plans, specifications, and cost estimates; related Federal and State laws, ordinances, and regulations; methods and techniques of supervision. Ability to communicate clearly and concisely, both orally and in writing; maintain accurate records; analyze data and information and draw logical conclusions; perform sub-professional engineering administrative work; use and care of engineering and drafting instructions and equipment; conduct inspections of public works projects; perform engineering calculations; conduct traffic surveys; prepare engineering plans; communicate effectively with a variet y of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, legislation, and policies; understand and follow verbal and written directions; work independently; perform survey work and use surveying instruments; operate a computer and use a variety of computer software. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Public Works Project Manager Class Specification Page 3 of 3 SPECIAL REQUIREMENTS Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Possession of or ability to obtain a project management certification within six months of employment in the classification. Environmental Conditions Work is performed primarily in a standard office setting and in the field; field work may include exposure to inclement weather conditions, hazardous machinery, and fumes; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Ability to climb, crawl, and lift moderately heavy objects up to 50 pounds.