HomeMy WebLinkAboutE-04 Staff Report - CM Signed Contracts October 2019CONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: NOVEMBER 18, 2019
SUBJECT: PURCHASE ORDERS ISSUED IN OCTOBER 2019 WITH CONTRACT
AGREEMENTS EXECUTED BY CITY MANAGER
BACKGROUND:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects,
supplies, services and equipment. The ordinance went into effect on August 21, 2015. Section 2-538
(c)(2) includes a provision that a list of contracts and their amounts be provided to the City Council
when the City Manager/Purchasing Officer executes contracts within the authority limit of $25,000 or
less. This action is to receive and file the list purchase orders issued in October 2019 with contracts
executed by the City Manager.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Receive and file the list of purchase orders issued in October 2019 with contracts executed by the
City Manager.
ANALYSIS:
On July 20, 2015, the City Council adopted Ordinance No. 2015-O6 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects,
supplies, services and equipment. The amendments provide more effective and efficient procurement
processes including an increase to the formal bidding procedures and thresholds for the City Manager to
award contracts up to $25,000 for professional services, supplies and equipment.
APPROVED
CITY COUNCIL
11/18/2019
CM Signed Contracts
November 18, 2019
Page 2
During the month of October 2019, a purchase order was issued for one (1) contract for $25,000 or
below signed by the City Manager as follows:
Vendor Name
and Purchase
Order No.
Date Amount Fund Agreement
Type Purpose Signed
Bartel
Associates, LLC 8/6/2019 $12,500.00 General
Fund
Letter of
Agreement
Actuarial Consulting
Services related to
GASB 75 requirement
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager