HomeMy WebLinkAboutF- 4 Traffic Signal Maintenance-Service Contract Award ^jam
•
•
CITY OF AZUSA
Department of Community Development
Z� •�i {i
't zz CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: NASSER ABBASZADEH,CITY ENGINEER N 4 •
VIA: RICK COLE,CITY MANAGER
DATE: FEBRUARY 16, 1999
SUBJECT: TRAFFIC SIGNAL MAINTENANCE-SERVICE CONTRACT AWARD
RECOMMENDATION
It is recommended that the City Council award a five year signal maintenance service contract to
Peek Traffic in the annual amount of$18,144 and authorize the Mayor to sign the same.
BACKGROUND
Subsequent to rejection of bids on the City's traffic signal maintenance contract by the City Council
on February 1,1999, staff utilized the provisions of the newly adopted Resolution number 99-C 16
and negotiated an informal bid with Peek Traffic.
Section 1,Informal Bid Procedures,of the said Resolution cites Public Contract Code Section 22030
et seq. and authorizes staff to negotiate public works maintenance contracts under$25,000.
As the result of negotiations with Peek Traffic,we have received a proposal to maintain each traffic
signal at $42 a month (opposed to $39 an intersection under the current contract which is due to
expire at the end of February 1999). The negotiated price also has one modified provision, where
the City's signal re-lamping period will increase from 12 to 24 months.This provision is acceptable
to staff since the modern lamps last a very long time;normal burn-outs will be replaced as soon as
possible regardless of the lamping cycle. A copy of the Peek proposal is attached.
FISCAL IMPACT
The annual cost of the maintenance contract will be $18,144(the current contract which expires at
the end of February 1999 is $15,912).
Attachment: Proposal G% d_ aA.A 7
1 ( cL/m
Feb-09-99 09:40A P- 02
SJM1 SIGNAL MAINTENANCE INC.
TR AF F IC
Lrc.11 679111
Signal Maintenance Inc.
2283 Vizi Burton St.
Anaheim. California 92806. U.S.A.
Telephone: (714) 563-4000
Facsimile: (714)563-317.3
February 9, 1999
Mr. Nasser Abbaszadeh, P.E., City Engineer
CITY OF AZUSA
213 E. Foothill Blvd.
Azusa, CA 91702-1395
Re: Traffic Signal Maintenance Services
Dear Mr. Abbaszadeh,
Signal Maintenance, Inc. (SMI) proposes to perform the traffic signal maintenance services for
the City of Azusa, utilizing the terms and conditions (except as modified below) of the
Agreement set forth in the recent bid package for the price of forty-two dollars ($42.00) per
signalized intersection per month. SMI further proposes that certain of terms and conditions of
the Agreement be amended to read as follows:
1. Section IV., SUBLETTING AND ASSIGNMENT, (A), under services to be
performed, number 2., change the relamping period from 12 months to 24
months, and change the type of lamp to DuroTest watt saver. (It is understood
that if the frequency of burn outs increases during this time, SMI will relamp as
soon as possible.)
2. Section IV, SUBLETTING AND ASSIGNMENT, (B) Safety Lighting, number 1., at
the onset of the contract, a night survey will be done and all safety lighting will be
repaired at that time. SMI proposes that during this initial repair, that the labor
and equipment necessary to perform this work will be billed under extraordinary
maintenance.
3. Pursuant to the Notice Inviting Bids for project no. 99-1, SMI proposes to use the
craft of Light Fixture Maintenance(determination SC-61-11-55-95-1) as the
general prevailing wage for the contract. Other determinations may be used as
the need arises.
I have also enclosed copies of our labor and equipment rates that we propose to be used on the
extraordinary portions of the contract.
Should you have any questions regarding our proposed pricing, or the modifications to the
Agreement, please do not hesitate to call me directly.
Very truly yours,
' 1
OP Je �
. •g, Jr.
President
Peek is a Thermo Power company
Feb-09-99 09:40A P_ 03
Signal Maintenance, Inc.
EXHIBIT "A"
JJABOR
Cost of Traffic Signal and Accident Damage Repairs-emergency and extraordinary
repairs:
A. The current charge rates for the following employment ("Straight Time"
is B a.m. to 5 p.m. , Monday through Friday) . ("Overtime 5 p.m. to 8 a.m.
weekdays: 24 hours on Saturday, Sundays and Holidays . )
Straiaht Time Overtime
1. Signal Maintenance Supv. $50.00 $50.00
2 . Lab Tech $45.00 $67.50
3 . Signal Tech Lead man $36.00 $54.00
4 . Signal Maintenance Tech $32.00 $48.00
5 . Traffic Signalman $32.00 $48.00
6 . Laborer $30.00 $45.00
e
Feb-09-99 09: 40A P_ 04
Signal Maintenance, Inc.
EXHIBIT "B"
EQUIPMENT
The current rates for the following equipment emergency and extraordinary
repairs:
HOURLY
1. Pickup Truck $ 9.00
2 . Ladder Truck $12.00
3 . Platform Truck $14.50
4 . Compressor $11 .00
5 . Boom Truck $23.00
6 . Ladder Boom Truck $23.00
7. Dump Truck $14.00
8. Concrete Saw $23.00
9 . Ditch Witch $18.00
10 . Cement Mixer $ 7.00
9