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HomeMy WebLinkAboutE-3 - Staff Report - Human Resources Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: DECEMBER 16, 2019 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Public Works Alex Garcia Park Maintenance Worker I Merit Increase 04/04/2019 4153/04 $4,137.04 B Community Services Rosa Arevalo Senior Administrative Technician Merit Increase 07/01/2019 4179/04 $5,281.32 C Utilities Mohammad Ammar Tohmeh Engineering Associate Merit Increase 11/22/2019 4222/04 $7,961.80 D Utilities Felix Zarate Water Distribution Equipment Operator Merit Increase 10/25/2019 5188/05 $6,579.59 APPROVED CITY COUNCIL 12/16/2019 Human Resources Action Items December 16, 2019 Page 2 B. NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5. Appointment: C. PROMOTIONS – The following promotional appointments have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 12.2. Promotion: D. CLASS SPECIFICATION REVISION – The following job specifications have been reviewed and approved by respective bargaining units and are being proposed in order to meet business needs of the Department: CLASSIFICATION BARGAININ G GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Police Records Supervisor CAPP 9165 $4,835.28 $5,877.31 E Utilities Alisha Devezin Customer Care Operations Supervisor Reg Appt./Merit Increase 11/20/2019 5203/02 $6,339.20 F Police Robert Chivas Police Lieutenant Regular Appointment 08/12/2019 3423/02 $10,753.15 G Police Melissa Ruiz Police Dispatcher Regular Appointment 10/09/2019 9166/02 $4,438.31 H Police Zachary Chadwick Police Officer Merit Increase 10/07/2019 6101/04 $7,495.18 I Police Yadira Cardenas Community Improvement Inspector Merit Increase 11/22/2019 4171/04 $4,979.85 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Police Joseph Stewart Police Officer Trainee TBD – Pending background results 6184/1 $5,279.65 Public Works Saul Sanchez Street Maintenance Worker I TBD – Pending background results 8153/1 $3,674.14 Utilities Adrian Martinez Water Production Operator III TBD – Pending background results 5255/3 $6,343.62 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Police Thomas Avila Police Lieutenant 12/29/2019 3423/3 $11,290.80 Police Maria Veronica Vega Police Administrative Technician 12/29/2019 4174/4 $5,037.65 Public Works Jose Soberanis Street Maintenance Worker II 12/30/2019 8163/2 $4,240.25 Human Resources Action Items December 16, 2019 Page 3 E. SEPARATION/RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Admin Services Helen Nsaidzeka Payroll Specialist 12/12/2019 Information Technology Richard Cabildo Senior Information Technology Analyst 12/12/2019 FISCAL IMPACT: All proposed changes were approved with the FY 2019/20 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. Prepared by: Reviewed and Approved: Bianca Munoz Kelsey Kenz Human Resources Technician Human Resources Manager Reviewed and Approved: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachment: 1) Police Records Supervisor Classification Specification Page 1 of 3 CITY OF AZUSA POLICE RECORDS SUPERVISOR DEFINITION Under limited direction, plans and coordinates the operations of the Police Records Division including the development, maintenance, retention, transition, and retrieval of Police Department records; provides general direction to Records Division staff; performs related duties as required. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Supervises the Records Division; provides leadership and guidance to records personnel to ensure compliance with established policies and procedures; oversees work procedures and methods; assigns work activities, projects and programs, performs or assists with the most complex, difficult or sensitive issues; meet with staff regularly to identify and resolve problems. Assists with training new personnel and provides ongoing training to police records personnel; Develops, administers, and conducts training programs in recordkeeping, RMS procedures, office procedures, and forms processing for non-sworn personnel of the police department. Establishes expectations and evaluates the performance of assigned staff; recommends and implements appropriate corrective actions for assigned employees. Assists with the selection of department staff, including interns and volunteers assigned to the division. Coordinates the organization, staffing, and operational responsibilities for the Records Division; develops deployment schedules for personnel assigned to the Division; processes time-off requests in accordance with departmental procedures. Additional tasks requiring assistance within the division depending on staffing levels may include, but are not limited to, assisting the public at the front counter, processing payments, data entry, and records purging. Oversees the process for discovery and subpoena duces tecums from district attorneys and defense attorneys. Compiles statistical data, or directs such activity, and prepares and submits routine reports, including but not limited to Uniform Crime Reports (UCR) and/or National Incident-Based Reporting System (NIBRS) reports; and conducts records audits. Serves as a system administrator for a variety of records management and intelligence databases and systems; configures system components and assign appropriate user privileges; recommends system enhancements; coordinates and resolves software problems with vendors. Serves as the Department’s Agency CLETS Coordinator (ACC); prepares agency user agreements and other CLETS-related correspondence for the Chief of Police; conducts and directs CLETS user training and certification programs and supervises other certified trainers; represents the department at DOJ audits. Oversees the entry, updating and retrieval of information from the California Telecommunications System (CLETS) and National Crime Information Systems (NCIC); conducts internal audits for quality control and ensure compliance with CLETS, DOJ and FBI guidelines. ATTACHMENT 1 Page 2 of 3 Ensures adequate inventory of records supplies and equipment; requests equipment maintenance and repairs as necessary; makes budget recommendations. Develops, implements, and updates the Records Department procedure and training manuals. Attends training classes to remain current on general supervision techniques and leadership skills, police record keeping, and other records management activities; attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of police records; incorporates new developments as appropriate. Advises, and provides assistance to department personnel records activities or the operation of automated records systems; liaison to other law enforcement agencies regarding records related inquiries. Participates in the development of records related goals, objectives, policies, and procedures, Interact with co-workers at all levels in the organization in a collaborative and customer-service oriented manner. Directs police records preparation, processing, and files management activities; maintains security of police records, ensuring that information is released in accordance with related laws, codes, regulations and department policies. Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations. Assembles, codes, records, and summarizes a variety of police record data including data on serious crime offenses, stolen vehicles, crime reports, and related records; compiles, computes, and prepares City statistics monthly. Assists the Police Administrative Services Manager in the response to requests for police records and public records in accordance with departmental procedures, the Public Records Act, and laws and codes that regulate the release of information. Assists in providing quality assurance controls and monitoring for various computer data entry and retrieval system. Performs related duties as assigned. CLASS CHARACTERISTICS The Police Records Supervisor reports to the Police Administrative Services Manager and is responsible for directing and coordinating a variety of technical and clerical law enforcement support duties. The classification is distinguished from the Police Records Specialist I and, II and III classes by a more advanced knowledge of pertinent laws, codes, ordinances, and regulations, the performance of the more difficult and complex Records Division assignments, and the responsibility for providing supervision and guidance to Records Division staff. The incumbent must act as a member of the Department’s leadership team and actively participate in addressing issues of concern, which at times may have a direct impact on his/her area of specialization. Page 3 of 3 QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to graduation from high school and three years of recent, increasingly responsible journey level experience in police records management, data processing, or clerical administration including at least one year in a lead or supervisory capacity. Two years of experience as a CLETS Full Access Operator is highly desirable. Knowledge and Skills Knowledge of the principles and practices of public administration, records management and computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records; general office procedures; methods and techniques of supervision. Ability to communicate clearly and concisely, both orally and in writing; prepare reports and keep accurate records in compliance with State and Federal guidelines; choose among alternatives to resolve problems; perform routine clerical work; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply laws (i.e. Public Records Act), rules, regulations, procedures, and policies; understand and follow verbal and written directions; work independently; perform mathematical computations including adding, subtracting, multiplying, and dividing accurately; operate a computer and use a variety of computer software; learn office methods and procedures; type and transcribe dictation; use correct English grammar, punctuation and spelling; alphabetize or numerically and chronologically sort materials; maintain records and perform specific program activities; train individuals or small groups of people; apply good customer service practices and techniques; demonstrate leadership ability in providing positive and appropriate customer contacts and in continuing development of customer services MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Possession of or the ability to obtain a POST Records Supervisor certification within one year of appointment. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.